Excel as a Window to Your Oracle Financial Data

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Attend this session and find out why Parliament of Victoria transitioned off FSG reporting and how the ease of use of Excel has helped simplify the Oracle Finance function including reporting, budget variance analysis, ad hoc enquiries and costing. For Parliament of Victoria the implementation of Oracle EBS almost 12 years ago also mean’t the finance department was now responsible for the creation of all FSG reports. Given the constantly changing requirements and resource constraints inherit to a small department the satisfaction with Oracle as an easy to use solution was at a low. A chance encounter would change that. 3 years ago and in order to better service its many customers including Members of parliament, special committees and internal departments, Parliament of Victoria eventually added an Excel integration tool to the landscape.Since then Parliament of Victoria have transitioned all their FSG reporting needs into GL Wand and are enjoying the benefits of increased accuracy, real time reporting capability, complete flexibility of report layouts, fast adhoc query resolution and drill to detail and other benefits.Come to this session to learn more about the journey and to see a live demo.

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Excel as a Window to Your Oracle Financial Data

  1. 1. Excel as a Window to Your Oracle Financial Data John Mascarenhas Parliament of Victoria & Michele Buson (Excel4apps) Aug 2010 The most comprehensive Oracle applications & technology content under one roof
  2. 2. Agenda <ul><li>About Parliament </li></ul><ul><li>Our Oracle Journey </li></ul><ul><li>Challenges </li></ul><ul><li>About the Excel tool selected </li></ul><ul><li>Demo of tool </li></ul>
  3. 3. About Parliament <ul><li>Small government department </li></ul><ul><li>Based in Melbourne </li></ul><ul><li>128 members of parliament </li></ul>
  4. 4. Oracle Journey <ul><li>Implemented Oracle Financials over 11 years ago </li></ul><ul><li>Used FSG for reporting & Budget Tracking </li></ul><ul><li>Currently on 11i (11.5.10.2) </li></ul>
  5. 5. Our Challenges <ul><li>‘ Big’ system – with ‘small’ resources </li></ul><ul><li>Used FSG for reporting </li></ul><ul><li>Used GL Reports & Trial balance reports </li></ul><ul><li>Finance team had to provide IT support </li></ul><ul><li>Constantly updating FSG’s </li></ul><ul><li>Resources over stretched </li></ul>
  6. 6. Reporting challenges <ul><li>Printing Reports from Oracle </li></ul><ul><li>Scan them in scanner </li></ul><ul><li>Many row sets, column sets, content sets </li></ul><ul><li>There had to be an easier way… </li></ul>
  7. 7. I wish I had a magic wand…
  8. 8. About the tool <ul><li>Ease of use </li></ul><ul><ul><li>We knew Excel </li></ul></ul><ul><ul><li>Easy to make changes </li></ul></ul><ul><ul><li>Sharing info with other users as PDF or Excel </li></ul></ul>
  9. 9. Why GL Wand <ul><li>Formula based / Copy Paste works </li></ul><ul><li>Report definition / Data in Excel too </li></ul><ul><li>Real time refresh from Oracle </li></ul><ul><li>Drill to detail </li></ul><ul><li>Presents Oracle data in Excel </li></ul><ul><li>Out the box integration with 11i / R12 </li></ul><ul><li>Became Productive in few days </li></ul><ul><li>Low Cost / rapid implementation </li></ul><ul><li>Free trial </li></ul>
  10. 10. Nature of use <ul><li>Single page executive summary </li></ul><ul><li>Summary expenditure report </li></ul><ul><li>Detailed expenditure report </li></ul><ul><li>Graphs to illustrate in a visual manner </li></ul><ul><li>Ad hoc enquires – several years trend analysis </li></ul><ul><li>Variance analysis – analysis versus budget or prior year </li></ul><ul><li>Project costing – easy consolidation of various cost lines from several cost centres across the organisation </li></ul>
  11. 11. Benefits <ul><li>Increase productivity </li></ul><ul><li>No re-entry – improved accuracy </li></ul><ul><li>Seamless </li></ul><ul><li>Works with ADI for journal creation </li></ul><ul><li>Improved processes </li></ul><ul><li>Increased user satisfaction with Oracle </li></ul>
  12. 12. Demo <ul><li>Lets take as quick look… </li></ul>
  13. 16. Thank you <ul><li>[email_address] </li></ul><ul><li>[email_address] </li></ul>Upcoming training Date: 25 August 2010 Venue: Cliftons, 190 - 200 George Street, Sydney Registration Date: 17 November 2010 Venue: Cliftons, 440 Collins Street, Melbourne Registration

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