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Ap workflow what is it

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AP Workflow presentation - Salmat

AP Workflow presentation - Salmat


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  • 1. AP Workflow – What is it? Maria Hugo & Craig Carson Salmat August 2010 The most comprehensive Oracle applications & technology content under one roof
  • 2. Business Challenges
    • Procure to pay process not enforced
    • Spreadsheets tracking invoices
    • Payments overdue
  • 3. It started to feel something like this…
  • 4. It could develop into this ….
  • 5. AP Workflow – What is it?
    • AP Workflow is an electronic invoice tracking and authorisation process which manages:
    • Upload of Invoice images to E1
    • Data entry of invoice and relevant coding to GL accounts similar to Purchasing
    • Approval process which authorises final payment to the supplier
  • 6. Overview of the AP Workflow System AP Team Invoices scanned into E1 AP Team AP team will select a coder (i.e users) Coder Email is received by coder to code an invoice Approver Manager will receive and email to authorise AP Team Invoice will be processed for payment Step 2 Step 3 Step 4 Step 5 End Step 1
  • 7. AP Workflow – Integrated with your ERP System
  • 8. Workflow Diagram
  • 9. Process Flow Codes Controls the status of the workflow item through to completion where a real invoice is created for payment
  • 10. AP Workflow - Samples
    • Workflow Generated Emails
    • Invoice Worklist
    • AP Voucher Details
    • Invoice Image
    • Cost Allocation
    • Assignment and Approval Routes
    • Reject / Defer / Notes
    • Purchase Order / AP Workflow Approval
  • 11. AP Workflow invoice sent for coding
  • 12. AP Workflow approval requested
  • 13. AP Workflow item approved
  • 14. Coder Escalation
  • 15. AP Workflow – Invoice Worklist
  • 16. AP Workflow – Voucher Details
  • 17. AP Workflow – Invoice Image
  • 18. AP Workflow – Cost Allocation
  • 19. AP Workflow – Assignment and Approval Route
  • 20. AP Workflow – Reject / Defer / Notes
  • 21. Purchase Order / AP Workflow Approval
  • 22. Key Benefits
    • Invoices are approved
    • No more lost invoices
    • Suppliers paid on time – discounts received
    • Resource efficiency within AP
    • Independent of Imaging Tool
    • Use of existing JDE Tool Set
  • 23. Lessons Learnt
    • Quality Control of Testing
    • High Turnover of AP Staff
    • User training & FAQs
    • PO Approval Routes revisited
  • 24. StreamlineAP Demo
  • 25. In the end you feel like this…
  • 26. Close
    • Price is what you pay. Value is what you get. Warren Buffett .
  • 27. Questions
  • 28. Contacts at Salmat
    • Email:
    • [email_address]
    • Mobile:0417 695 875
    • Email:
    • [email_address]
    • Mobile: 0406 462 132
  • 29. Tell us what you think…
    • http://feedback.insync10.com.au
    • Thank You

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