Department Supply Swap
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Department Supply Swap

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Department Supply Swap Department Supply Swap Presentation Transcript

  • Department Supply Swap Stewardship
  • MY IDEA
  • • In fall of 2013, the My Idea team received the idea to share extra office supplies across the system. • Supply Chain was already thinking along those lines and a team formed to develop the idea: – – – – – Cara Aylesworth, Administrative Assistant Anna Barnes-Baumbach, Office Support Specialist Sue Gullickson, Project Manager Danelle Phillips, Interactive Marketing Specialist Perry Willmore, Director Supply Chain Management
  • Aggie’s List … …the obvious place for a supply swap and announced in October, 2013….
  • VISION
  • “Agnesian HealthCare’s Supply Chain Management department is now offering another way to fulfill our mission by being a great steward of our financial resources. Aggie’s List now includes a category titled, “Department Supply Swap.” Departments can post items for swap, trade or give away by posting the items needed or wanted through Aggie’s List on Vital Signs. The items posted on the list must be posted for free as departments are unable to charge other departments for the items. The delivery and acceptance of the goods must be handled between the giver and receiver. The only items that cannot be posted on Aggie’s List are medical supplies. It is hoped that this feature will offer some departments the opportunity to de-clutter their areas, while others can take advantage of the bottom line budget savings.” Vital Signs October 2013
  • HOW IT WORKS
  • Department Supply Swap Guidelines and Procedures Purpose: To carry out our value of Stewardship by sharing unused office supplies across all ministries. Ideally, associates look internally for needed supplies before buying new and make a point to post unused supplies on the list. Guidelines: 1. 2. Department Supply Swap is available on Aggie’s List. Department supplies are not for personal use. All department supplies are for department use only. 3. Designated Associates are responsible for posting items on the list. 4. Once an item is claimed, the “poster” must delete the item from Aggie’s list. 5. Items automatically expire (delete from the list) after 60 days. Items can be re-posted by designated associates after that timeframe. 6. Allowed items include all general office supplies (In other words, those items that can be ordered from Staples). 7. Medical supplies and equipment are not allowed. (i.e. exam tables, sterilizing equipment, stethoscopes, bandages, syringes, etc. ) 8. Office and waiting room furnishings (ie desks, file cabinets, chairs, bulletin boards etc ) can be shared through Environmental Services. Contact Dave Feilbach at 920.926.5647 for more information. 9. The delivery and acceptance of the goods must be handled between the giver and receiver. 10. Departments are unable to charge other departments for the items.
  • IMPLEMENTING IN DEPARTMENTS
  • Recommendations • Designate an associate in each department to be the primary “poster”. • Each Department owns the process. • To hardwire, the associate ordering office supplies for your department should ask associates to check Aggie’s list before they place an order for new supplies. • Office supply needs can be reviewed at department meetings. • For this effort to succeed, we need a robust list of items. Encourage associates to post items.
  • Spring Cleaning Project • Mission Integration Committee hosting Department Spring Cleaning for Month of March • This is a way to build Aggie’s Department Supply Swap list of items. • Encourage associates to participate and clean house • Watch Vital Signs for more information
  • How to Post an Item on Aggie’s List • Go to vitalsigns.agnesian.com and click on Aggie’s List. • Take a moment to read the lead paragraph right below the page title. • Click on “Place Ad” located just below the lead paragraph. • Choose “Department Supply Swap” from the dropdown list for “Ad Category.”
  • How to post an item on Aggie’s List cont.
  • How to post an item on Aggie’s List cont
  • Resources The My Idea Project team is available to help departments implement the Department Supply Swap. Contact any of us for assistance. – – – – – Cara Aylesworth, Administrative Assistant Anna Barnes-Baumbach, Office Support Specialist Sue Gullickson, Project Manager Danelle Phillips, Interactive Marketing Specialist Perry Willmore, Director Supply Chain Management
  • Questions? Thank you