2013 nat test admin guidelines qc
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2013 nat test admin guidelines qc Presentation Transcript

  • 1. National EducationTesting and Research Center Department of Education 2013 The 2013 NAT Test Administration Guidelines DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION
  • 2. Acronyms 2  SDS - Schools Division Superintendent  DTC -DivisionTesting Coordinator  PSS -Private School Supervisor  SH -School Head  STC -SchoolTesting Coordinator  CE -Chief Examiner  RS -Room Supervisor  RE -Room Examiner  LRN -Learner Reference Number (new)  TMs -Test Materials  TB -Test Booklet  AS -Answer Sheet  EH -Examiner’s Handbook  SSH -Scannable School Header  ETRE -Examiner’sTransmittal Report Envelope  CETRE -Chief Examiner’sTransmittal Report Envelope  COR - Certificate of Rating
  • 3. 3 Responsibilities of the Testing Staff
  • 4. The Testing Staff at the Division Level 4 Division Level SDS* DTC PSS School Level School Head/ Chief Examiner School Testing Coordinator Room Supervisors RE 1 RE 2 RE 3 RE 4 *Assignment of the testing staff by school shall be done by the SDS. RE n
  • 5. The Schools Division Superintendent (SDS) 5 The Schools Division Superintendent (SDS) as LEM Chairman shall: 1. be responsible for the smooth conduct of the test in the division; 2. designate examination centers; the designated testing centers should be conducive to testing (e.g. free from noise, no distracting activities nearby, proper light & ventilation, etc.); 3. assign one of the division supervisors as DivisionTesting Coordinator; 4. designate Room Examiners from among the teachers and/or teaching staff who are reliable, competent, experienced in the conduct of NAT, and have no history of lostTest Booklets (TBs); and 5. remind Private Schools Supervisor to manage tardiness of some private school teachers on examination day. THE TESTING STAFF AND THEIR ROLES
  • 6. The Division Testing Coordinator 1. Prepares accurately, with the assistance of PSS, the enrolment data using the prescribed format and corresponding guidelines 2. On behalf of the SDS, the DTC with the help of the School Head chooses REs who are credible, trustworthy and with testing experience. 3. Orients the SHs or STCs prior to test administration. 4. Maintains the security and confidentiality of test materials received from the NETRC through a courier and issues an Oath of Confidentiality for the SHs on this regard 5. Examines the packing guide of TMs upon receipt 6. Notifies NETRC on the condition ofTMs received 7. Accounts all theTMs before final packing 6
  • 7. The Private School Supervisor 7 1. Disseminates information regarding the NAT and DepED’s latest issuances on it to private schools in the division 2. Coordinates with private school principals regarding the conduct of the exam to its target clientele; formulates an agreement with the SH regarding proper test administration 3. Checks closely if private schools operating without permit were included vis-à-vis the official list from the region. The said schools should be excluded. Likewise, make sure schools with permit are still operating.
  • 8. The Private School Supervisor (cont) 8 4. Prepares and provides the DTC with the enrolment data on private schools to be tested, which will be used in the budget preparation and submitted to NETRC for the allocation ofTMs 5. Assists the DTC in the echo-orientation in the Division Level for private schools* 6. Closely supervises the delivery and retrieval ofTMs on testing day and assists the DTC in the accounting ofTMs 7. Oversees the conduct of the test in private schools *No extra funding from NETRC is provided for this activity.
  • 9. The School Testing Coordinator (STC)* 9 1. Double checks the enrolment data of the school prior to submission to the DTC; 2. Attends the orientation at the division leveltogether with the Chief Examiner; 3. Accomplishes the replica of the School Header received during the Orientation; 4. Assists the CE in all the testing activities; and 5. Double checks theTMs before final packing, being accountable also on these materials. *The STC stays in his/her respective school to assist the Chief Examiner in all the testing activities .
  • 10. The Chief Examiner* 10 1. Maintains the security and confidentiality of test materials received from the DTC after getting theTMs from the DTC; Countersigns the Oath of Confidentiality (test boxes are opened on Examination Day); 2. Is accountable and responsible for allTMs received and this ends only after theTMs are returned to the DTC; 3. Assigns a Distribution/Retrieval Room where all REs can be met before and after the test administration and where all TM may be deposited for safekeeping at the pre- and post-test periods; 4. Counts all packs ofTBs and/orASs before releasing them to each RE; 5. Records pertinent data about the test materials released to and received from the REs in theAccounting Form (Form 3) and Forms 4, 5, 6 and in the SSH. * The School Head of his/her respective school is the Chief Examiner.
  • 11. The Chief Examiner* (cont) 11 5. Distributes theTBs to each RE and instructs him/her to count these without opening the pack and before leaving the Distribution room; 6. Monitors proper accomplishment of the different forms by the RE while the test proper is in progress; 7. Follows the instructions forAccounting and Packing ofTMs found at the latter part of the EH. 8. Is aware of the details of the testing program to be administered; and 9. Orients every teacher in his/her respective school on the guidelines and EH relative to the test administration. * The School Head of his/her respective school is the Chief Examiner.
  • 12. 12 1. Counts the TBs and ASs without opening the plastic bags containing them before proceeding to his/her assigned testing room. Any discrepancy should be acted upon immediately and this should be reported in the CE’s Report; 2. Signs Form 3 as he/she receives the TMs from the CE/STC while still in the Distribution Room. 3. Checks if the examinees have lead pencils to use and a sheet of blank paper for computation purposes; 4. Facilitates the recording of the Examinee Number and Test Booklet Number of the Examinees in the NETRC Form 2 (Seat Plan); The Room Examiner
  • 13. 13 5. Supervises closely the shading of bubbles in the Name Grid, LRN and other data/ non-test items in the AS; 6. Follows strictly the EH during test administration; 7. Keeps custody of all the used and unusedTBs but are not allowed to read the contents; otherwise, he/she will be given corresponding sanctions based on DECS Order No. 85, s. 1999; 8. Checks the contents of the ETRE before he/she seals it while still in the examination room; and 9. Accomplishes Form 7. 10. Returns all materials he/she received to the CE/RS at the Retrieval Room in the prescribed order/form/of submission. The Room Examiner (cont)
  • 14. 14
  • 15. The Room Supervisor 15 1. Monitors the conduct of the test administration in a testing center with 5 or more testing rooms for Grade 6 andYear 4 and 10 or more rooms for Grade 3; 2. Checks if the REs adhere to the instructions in the EH and observe the time allotments; and 3. Counts and double counts theTBs per pack and the number of ETREs returned by the REs. Notes: The number of RSs assigned in a testing center will depend on the following ratios: 1 RS is assigned in every 10 rooms if there are 20 examinees/room (- Grade 3) 1 RS is assigned in every 5 rooms if there are 30 examinees/room (- Grade 6 &Yr 4)
  • 16. The Monitors 16 1. NETRC staff-monitors will be assigned to any testing center(s) nationwide, unannounced in the field. 2. External-volunteer monitors from civil society (e.g. SK, church members, NGO’s, et.al.) are expected to report incidents of cheating. The process should be duly documented with photos and narrative reports. 3. The expenses incurred by external-volunteers are not chargeable to NETRC funds.
  • 17. Orientation at the Division and School Levels 17  This is primarily aimed to orient all the testing staff in the NAT administration. But due to budgetary constraints only one representative per school is authorized to attend - either the SH or the STC. However, a 100% attendance is imposed for the school representative. Sanctions should be meted out for non- attendance.  Hence, a mechanism should be devised so that all testing staff are properly oriented; one of which is orienting all the teaching force in the school by the SH/STC to be ready on exam day in case there will be shortage of REs in other testing centers.
  • 18. 18 The Enrolment Data, School ID and Learner Reference Number
  • 19. Guidelines in the Preparation/Submission of Enrolment Data 19 1. Enrolment data needed: Gr 3, Gr 6, 4th Yr (for NAT) and Yr 3 (for NCAE)- no segregation; Cut-off date is July 31, 2012; Date of Submission by DTC to NETRC – NCAE Orientation (August) 2. Use the Prescribed Standard Format in Excel. Enrolment data in other formats (Word, PDF, JPEG file) will be returned to the DTC; 3. Private schools are NOT included in NAT-G3 except for the Private MADARIS elementary schools; 4. Do not include in the list private schools operating without permit 5. Only those Y4 students graduating in March 2013 (with no back subjects) will be included in the enrolment data for NAT- Y4. Fourth Year students in Night High Schools may take the NAT as long as they are candidates for graduation in March. 6. Group schools by municipality (CD), integrating the list of private schools into the public schools to facilitate the delivery and retrieval of TM’s for the NAT G6 and Y4 in every division.
  • 20. Guidelines on the Use of School IDs 20 1. BEIS and NETRC are using similar School IDs both recognized by the Department; 2. New schools without School IDs are given temporary ones by the NETRC and no other sources to avoid duplication and to facilitate allocation of test materials; 3. The School IDs issued by NETRC will be used temporarily for future test administrations until such time BEIS issues the permanent ID; 4. In case there are several School IDs for one school, follow the School ID indicated in the Scannable School Header(SSH) and check the correctness of School ID in theTMs received.
  • 21. Guidelines on the Use of School IDs 21 5. For Schools with similar School ID. - Use the bar coded school ID found in the school header. 6. School ID to be used - For students who already transferred, the school ID of the present/new school will be used. -Schools affected by the calamities and those who are temporarily relocated will use the same school ID.
  • 22. Regular and Special Science Classes in the Elementary Level and Engineering and Science Education Program (ESEP) in the Secondary Level 22 - In elementary schools with Special Science Curriculum, assign a separate Examination Room for those examinees in the said classes. - School IDs of examinees from regular and special science classes must be the same because they belong to one school. - Separate test results may be provided by NETRC for the special science classes as long as examinees will “properly shade” the identifying portion in theAS (Do you belong to a section with special science curriculum? – Elementary Level; Do you belong to a section for Engineering and Science Education Program (ESEP) in your school? – Secondary Level)
  • 23. Guidelines on the Use of Learner Reference Number (LRN) for Pupils/Students IN or FROM Public Schools 23 1. Use the LRN that was provided by the Office of the Planning Service, DepED Central Office. 2. The LRN must be reflected in each of the examinees’AS and in Form 1. Note: The LRN is a number of permanent nature.
  • 24. 24 The Scannable School Header
  • 25. Filling Out the Scannable School Header (SSH) 25 Data must be prepared by the STC days ahead of the exam day. Transcribe the data in the School Header using a PENCIL (lead# 2) during examination day. Every variable is labeled with S if a school concern and G/Y if a grade/year concern. There are variables specific only for private schools (GASTPE) and for the public schools only (CFSS, etc.) GASTPE Grantees (for private schools only) must be specified by year levels -Take note of the bubbles for EVS and ECS.
  • 26. Filling Out the School Header 26 - Nominal Counts of Data. Start filling out the last box for ones, next box for tens, next third box from the last is for hundreds, and so forth (zeroes have to be filled out for the empty boxes to the left of the number). – decimal place value system Ex.Actual number of examinees: 203 An actual number of 94 examinees is filled out as: Use the same School ID as prescribed by BEIS. Take note of new features or additional information in every set of School Header. 2 0 30 9 40 0
  • 27. NAT Grade 3 School Heade 27 PRINCIPAL I PRINCIPAL II A PRINCIPAL III B 0 0 PRINCIPAL IV C 1 1 TIC/OIC D1 2 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 HEAD TEACHER I D2 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 HEAD TEACHER II E 4 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 HEAD TEACHER III F 5 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 HEAD TEACHER IV G 6 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 H 7 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 I 8 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 J 9 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 K 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 YES L 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 NO M N P R 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 1 1 1 1 1 1 CENTRAL/PILOT ELEMENTARY SCHOOL 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 NON-CENTRAL ELEMENTARY SCHOOL 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 PRIMARY SCHOOL 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 4 MULTI-GRADE SCHOOL 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 5 5 5 5 5 5 5 5 5 5 STATE COLLEGE/UNIVERSITY ES 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 6 6 6 6 6 6 6 6 6 6 PRIVATE SECTARIAN 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 7 7 7 7 7 7 7 7 7 7 PRIVATE NON-SECTARIAN 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 8 8 8 8 8 8 8 8 8 8 MADARIS SCHOOL 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 LOCAL GOVERNMENT PRIVATE COMPANIES LONE DISTRICT HINTERLAND NON-GOVERNMENT ORG. INDIVIDUAL DONOR 1st DISTRICT COASTAL AREA 2nd DISTRICT ON AN ISLET Y N ALIVE Y N STRIVE 3rd DISTRICT WITHIN THE CITY PROPER Y N TEEP Y N ANNEX SCHOOL 4th DISTRICT OUTSIDE THE CITY PROPER Y N CHILD-FRIENDLY (PUBLIC) Y N WITH SPECIAL SCIENCE 5th DISTRICT WITHIN THE TOWN PROPER Y N WITH MOTHER TONGUE INSTRUCTION CURRICULUM 6th DISTRICT OUTSIDE THE TOWN PROPER YES NO 1 2 3 4 1. Do you conduct reviews before your pupils take the NAT? Yes No Yes, to some extent 2. Do you keep track of the yearly NAT results of your school? Yes No Yes, to some extent Y N SCIENCE LABORATORY Y N INDUSTRIAL ARTS ROOM 3. If yes, how did you attain the NAT results of your school? Y N COMPUTER LABORATORY Y N SCHOOL PLAYGROUND website Division Office other means Y N SPEECH LABORATORY Y N POTABLE DRINKING WATER 4. In what way does your school utilize the NAT results? Y N CANTEEN Y N ELECTRICITY SUPPLY Intervention Remedial Instruction Y N MULTI-PURPOSE HALL Y N INTERNET ACCESS/ 5. Are the NAT results of Grade 3 effective as assessment Y N AUDIO-VISUAL ROOM CONNECTION to Every-Child-A-Reader? Y N FACULTY ROOM Y N WELL-VENTILATED Yes No Yes, to some extent Y N GUIDANCE COUNSELOR ROOM CLASSROOMS 6. Do you maximize the use of instructional technology in Y N SPORTS FACILITIES Y N PROPERLY LIGHTED the classroom? Y N COMFORT ROOMS CLASSROOMS Yes No Yes, to some extent Y N HOME ECONOMICS ROOM Y N SOLAR ENERGY 7. Are the teachers in core subjects assigned non-teaching loads? Yes No Yes, to some extent March 2013 FEMALE 1 2 NATIONAL ACHIEVEMENT TEST FOR GRADE THREE (G3) School Header NAME OF SCHOOL ADDRESS OF SCHOOL NUMBER OF ACTUAL EXAMINEES (G3 HEADED BY REG DIV SCHOOL LOCATION 12 3 4A 4B 5 6 7 8 DOES THE SCHOOL CONDUCT SPED CLASSES? (S) 9 10 11 ELEMENTARY SCHOOL TYPE NCR CAR ARMM CARAGA SCHOOL ID IS THE SCHOOL SUPPORTED / SPONSORED BY IS YOUR SCHOOL CLASSIFIED AS (Y FOR YES; N FOR NO) LEGISLATIVE/ CONGRESSIONAL DISTRICT GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 GRADE 6 NUMBER OF TEACHERS TEACHING BY GRADE LEVEL DOCTORAL DEGREE NUMBER OF TEACHERS DOES THE SCHOOL HAVE THE FOLLOWING (Y FOR YES; N FOR NO) DOES THE SCHOOL CONDUCT REMEDIAL CLASSES FOR GRADE 3? SHIFTS PER DAY (G3) NUMBER OF TEACHERS WITH TEACHING LOAD (School) WHEN WAS YOUR SCHOOL ESTABLISHED COMPLETED BACHELOR'S DEGREE COMPLETED MASTER'S DEGREE COMPLETED MALE
  • 28. NAT Grade 6 School Header 28 A B 0 0 C 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D1 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 0 0 0 D2 3 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1 E 4 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 2 2 2 2 F 5 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 3 3 3 3 G 6 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 4 4 4 4 H 7 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 5 5 5 5 I 8 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 6 6 6 6 J 9 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 7 7 7 7 K 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 8 8 8 8 L 9 9 9 9 M N P CENTRAL/PILOT ELEMENTARY SCHOOL R NON-CENTRAL ELEMENTARY SCHOOL PRIMARY SCHOOL MULTI-GRADE SCHOOL 0 0 0 0 0 0 0 0 0 0 STATE COLLEGE/UNIVERSITY ES 1 1 1 1 1 1 1 1 1 1 LOCAL GOVERNMENT PRIVATE SECTARIAN 2 2 2 2 2 2 2 2 2 2 NON-GOVERNMENT ORG. PRIVATE NON-SECTARIAN 3 3 3 3 3 3 3 3 3 3 PRIVATE COMPANIES MADARIS SCHOOL 4 4 4 4 4 4 4 4 4 4 INDIVIDUAL DONOR 5 5 5 5 5 5 5 5 5 5 6 6 6 6 6 6 6 6 6 6 WITHIN THE CITY PROPER HINTERLAND 7 7 7 7 7 7 7 7 7 7 LONE DISTRICT 4th DISTRICT OUTSIDE THE CITY PROPER COASTAL AREA 8 8 8 8 8 8 8 8 8 8 1st DISTRICT 5th DISTRICT WITHIN THE TOWN PROPER ON AN ISLET 9 9 9 9 9 9 9 9 9 9 2nd DISTRICT 6th DISTRICT OUTSIDE THE TOWN PROPER 3rd DISTRICT Y N SCIENCE LABORATORY Y N HOME ECONOMICS ROOM YES PRINCIPAL I Y N COMPUTER LABORATORY Y N INDUSTRIAL ARTS ROOM NO PRINCIPAL II Y N SPEECH LABORATORY Y N SCHOOL PLAYGROUND PRINCIPAL III Y N CANTEEN Y N POTABLE DRINKING WATER PRINCIPAL IV Y N MULTI-PURPOSE HALL Y N ELECTRICITY SUPPLY TIC/OIC Y N AUDIO-VISUAL ROOM Y N INTERNET ACCESS/CONNECTION HEAD TEACHER I Y N FACULTY ROOM Y N WELL-VENTILATED CLASSROOMS HEAD TEACHER II Y N GUIDANCE COUNSELOR ROOM Y N PROPERLY LIGHTED CLASSROOMS 1 2 3 4 HEAD TEACHER III Y N SPORTS FACILITIES Y N SOLAR ENERGY HEAD TEACHER IV Y N COMFORT ROOMS 1. Do you conduct reviews before your pupils take the NAT? 5. Do you maximize the use of instructional technology in the Yes No Yes, to some extent classroom? 2. Do you keep track of the yearly NAT results of your school? Yes No Yes, to some extent Y N ALIVE Yes No Yes, to some extent 6. Are the teachers in core subjects assigned non-teaching loads? Y N TEEP 3. If yes, how did you attain the NAT results of your school? Yes No Yes, to some extent Y N CHILD-FRIENDLY (PUBLIC) website Division Office other means 7.To what extent are the teachers with subject area specialization Y N STRIVE 4. In what way does your school utilize the NAT results? assigned to teach the core subjects? Y N ANNEX SCHOOL Intervention Remedial Instruction Yes No Yes, to some extent Y N WITH SPECIAL SCIENCE CURRICULUM Y N WITH MOTHER TONGUE INSTRUCTION March 2013 IS YOUR SCHOOL CLASSIFIED AS (Y FOR YES; N FOR NO) GRADE 6 ELEMENTARY SCHOOL TYPE NUMBER OF ACTUAL EXAMINEES (G6 HEADED BY NUMBER OF TEACHERS TEACHING BY GRADE LEVEL GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 DOES THE SCHOOL HAVE THE FOLLOWING (Y FOR YES; N FOR NO) WHEN WAS YOUR SCHOOL ESTABLISHED SCHOOL LOCATION LEGISLATIVE/CONGRESSIONAL DISTRICT CARAGA IS THE SCHOOL SUPPORTED/SPONSORED BY NCR CAR ARMM 7 8 9 10 11 12 3 4A 4B 5 SHIFTS/DAY 6 (G6) MALE FEMALE 1 2 NATIONAL ACHIEVEMENT TEST FOR GRADE SIX (G6) School Header NAME OF SCHOOL SCHOOL ID ADDRESS OF SCHOOL REG DIV DOES THE SCHOOL CONDUCT SPED CLASSES? (S)
  • 29. NAT Year 4 School Header 29 A B 0 0 C 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D1 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 D2 3 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 E 4 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 F 5 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 G 6 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 H 7 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 I 8 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 J 9 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 K 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 L M N P PRINCIPAL I PRINCIPAL IV HEAD TEACHER II R PRINCIPAL II TIC/OIC HEAD TEACHER III 0 0 0 0 0 0 0 0 0 0 PRINCIPAL III HEAD TEACHER I HEAD TEACHER IV 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 4 NATIONAL BARANGAY/COMMUNITY HIGH SCHOOL STATE COLLEGE/UNIVERSITY HIGH SCHOOL 5 5 5 5 5 5 5 5 5 5 NATIONAL COMPREHENSIVE HIGH SCHOOL PRIVATE SECTARIAN HIGH SCHOOL 6 6 6 6 6 6 6 6 6 6 INTEGRATED SCHOOL PRIVATE NON-SECTARIAN HIGH SCHOOL 7 7 7 7 7 7 7 7 7 7 PUBLIC SCIENCE HIGH SCHOL PRIVATE SCIENCE HIGH SCHOOL 8 8 8 8 8 8 8 8 8 8 PUBLIC VOCATIONAL HIGH SCHOOL PRIVATE VOCATIONAL HIGH SCHOOL 9 9 9 9 9 9 9 9 9 9 LONE DISTRICT 4th DISTRICT 1st DISTRICT 5th DISTRICT WITHIN THE CITY PROPER 2nd DISTRICT 6th DISTRICT OUTSIDE THE CITY PROPER 3rd DISTRICT WITHIN THE TOWN PROPER OUTSIDE THE TOWN PROPER HINTERLAND 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 COASTAL AREA 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 YES NO ON AN ISLET 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Y N SCIENCE LABORATORY Y N HOME ECONOMICS ROOM 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 Y N COMPUTER LABORATORY Y N INDUSTRIAL ARTS ROOM 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 Y N SPEECH LABORATORY Y N SCHOOL PLAYGROUND 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 Y N CANTEEN Y N POTABLE DRINKING WATER 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 Y N MULTI-PURPOSE HALL Y N ELECTRICITY SUPPLY 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 Y N AUDIO-VISUAL ROOM Y N INTERNET ACCESS/CONNECTION Y N FACULTY ROOM Y N WELL-VENTILATED CLASSROOMS Y N GUIDANCE COUNSELOR ROOM Y N PROPERLY LIGHTED CLASSROOMS Y N SPORTS FACILITIES Y N SOLAR ENERGY LOCAL GOVERNMENT PRIVATE COMPANIES Y N COMFORT ROOMS NON-GOVERNMENT ORG. INDIVIDUAL DONOR 1. Do you conduct reviews before your pupils take the NAT? 4. In what way does your school utilize the NAT results? Yes No Yes, to some extent Intervention Remedial Instruction Y N SEDIP 2. Do you keep track of the yearly NAT results of your school? 5. To what extent are computers used by the students in school? Y N ALIVE Yes No Yes, to some extent Yes No Yes, to some extent Y N STRIVE 3. If yes, how did you attain the NAT results of your school? 6. Are the teachers teaching the core subjects (Science, Math, English, Y N CHILD-FRIENDLY (PUBLIC SCHOOL) website Division Office other means Filipino, Araling Panlipunan) involved in other school activities? Y N WITH GASTPE GRANTEES (PRIVATE SCHOOLS) Yes No Yes, to some extent Y N WITH ENGINEERING & SCIENCE EDUCATION PROGRAM (ESEP) FOR PUBLIC SCHOOLS March 2013 NATIONAL ACHIEVEMENT TEST FOR YEAR FOUR (Y4) School Header NAME OF SCHOOL REG DIV SCHOOL ID ADDRESS OF SCHOOL O. OF GASTPE GRANTEES (Y2)NO. OF GASTPE GRANTEES (Y1) 8 MALE FEMALE 1 2 3 NUMBER OF ACTUAL EXAMINEES (Y4 4A 4B 5 6 7 9 10 ECSEVS 11 12 NCR IS YOUR SCHOOL CLASSIFIED AS (Y FOR YES; N FOR NO) CAR ARMM CARAGA WHEN WAS YOUR SCHOOL ESTABLISHED? IS THE SCHOOL SUPPORTED/SPONSORED BY 1ST YEAR HIGH SCHOOL TYPE LEGISLATIVE/CONGRESSIONAL DISTRICT HEADED BY TEACHING BY YEAR LEVEL 2ND YEAR 3RD YEAR 4TH YEAR NUMBER OF TEACHERS DOES THE SCHOOL HAVE THE FOLLOWING (Y FOR YES; N FOR NO) SCHOOL LOCATION DOES THE SCHOOL CONDUCT SPED CLASS(ES)? O. OF GASTPE GRANTEES (Y4) EVS ECS (FOR PRIVATE SCHOOLS ONLY) NO. OF GASTPE GRANTEES (Y3) ECSEVS EVS ECS
  • 30. 30 Test Administration Guidelines
  • 31. Grounding/Preparation Stage – Information Dissemination A. Examinees: 1. Inform the examinees to bring pencils (lead#2) on exam day. 2. Inform the fourth year students taking NAT to bring snacks/lunch on exam day.They are not allowed to leave the campus. 3. Inform the fourth year students that they should know the Program they are classified/enrolled: a) Basic Education Curriculum (BEC), b) Engineering Science and Education Program (ESEP), c)Technical-Vocational Education (Tech-Voc), d) Special Program for theArts (SPA) 31
  • 32. Grounding/Preparation Stage – Information Dissemination A. Examinees: 4. Inform the examinees to have a copy of their Ratings in the 3 rd grading or the gen. ave. in the past year: Math, English, Science, Filipino and HeKaSi/Araling Panlipunan. 5. Inform the examinees to have a copy of their LRN. 6. Inform the examinees of the specific coverage per level of the NAT (see BoardWork slides) 7. Remind them to eat breakfast but to come early to the Testing Center. 8. Remind them to wear their school uniform and student ID. 9. Remind them to observe courtesy, show respect to the Testing Officials esp. the REs.32
  • 33. Grounding/Preparation Stage – Information Dissemination B. Schools:  1. Inform all schools that the list of examinees must be alphabetically arranged in the whole school. All males first then the females, except on Special Science Curriculum where the examinees have to be grouped together in one or two rooms.  2. For the two-session tests (Grade 3 and Grade 6), divide the number of pupils in the said list of examinees EXACTLY into two. Exactly the first half will take the test during the first session and the other half during the second session. This is because theTB for these tests is 50% of the number of examines. AS shall be 100% provided. 33
  • 34. Grounding/Preparation Stage – Information Dissemination B. Schools:  3. For FourthYear, there will only be one session: theTM to be provided to students shall be in the ratio of 1:1.  4. In a session, in case there are five or less examinees in excess in a large testing center, they can be integrated in the last five rooms, each accommodating an examinee.The examinee will be the last in the list/seat plan.  5. Private schools without permit to operate are excluded fromTestAdministration. 34
  • 35. Grounding/Preparation Stage – Information Dissemination B. Schools: 6. Examinees from small-size private schools can be merged and tested in one testing center in a city or in a municipality. A MasterTeacher shall be assigned as the CE. 7.There should be a separate ETRE for each school in case there is merging of small size schools into one testing center. 8. Inclusion Policies - Examinees with Hearing Impairment (HI) may take the test and may be included in the regular testing room - Only thoseY4 students graduating in March 2013 will be allowed to take the NAT -Y4 (without back subjects) 35
  • 36. Grounding/Preparation Stage – Information Dissemination B. Schools: 9. In a SmallTesting Center (e.g. 35 registrants only and cannot be merged with other small testing centers) -The examinees may be accommodated in the same testing room with the 30 examinees (if no other room is available) 10. No integration of excess examinees will be done if there are enough testing rooms and room examiners (coming from other schools) to serve in the testing center. 11. Non-testing officials are not allowed to stay in the vicinity of the testing rooms. 36
  • 37. Grounding/Preparation Stage – Information Dissemination C. Preparation of Classrooms: 1. Classroom advisers with the help of the UtilityWorkers Janitors will see to the cleanliness and orderliness of the classrooms assigned asTesting Rooms. 2. For Grade 3, only 20 chairs should be contained in the Examination Room, well-spaced & spread out. 3. For Grade 6 andYear 4, 30 arm chairs should be provided. 4. First and last rows close to the walls. Extra chairs in the room must be arranged neatly along the corridor so as not to pose as obstruction. 5. The Principal must see to it that these rooms are well lighted, ventilated and testing-conducive.37
  • 38. Grounding/Preparation Stage – Information Dissemination D. Teacher-Readiness: 1. Allow the REs to get hold of the EH during the Orientation 2. Inform REs to study and prepare the BoardWork before theTesting Day (see slides) 3. Post the BoardWork and the Replica of theAS ahead of time in the ER. Include posting on the black board the School ID of the school children being tested in the ER. 4. Inform them to be at the assigned Examination Center at 6:30 a.m. to receive the materials from the CE at the Distribution Room and to inspect the readiness of the Room assigned to him/her. 5. Be in good disposition, emotionally ready to administer theTest 6. Observe the prescribed time allotment 7. Wear ID and school teachers’ uniform 38
  • 39. Board Work : NAT Grade 3 Note: One TB for Reading and Grammar in Filipino and English, Science, and Mathematics Time Started Time to End General Directions & Sample Items 5 mins __________ Part I (EDQ) 1 – 10 5 mins ___________ Part II (Test Proper) Time Started Time to End Reading Test in English 1 – 20 __________ Reading Test in Filipino 1 – 20 English Grammar 1 – 10 Filipino Grammar 1 – 10 Science 1 – 15 Mathematics 1 – 15 ___________ Total time limit: 1 hr & 30 mins * Use same board work for the second session. 39
  • 40. Board Work : NAT Grade 6 Note: One TB for Filipino, Mathematics, English, Science, and HeKaSi Time Started Time to End General Directions & Sample Items 5 mins __________ Part I (EDQ) 1 – 15 5 mins __________ Part II (Test Proper) Filipino 1 – 40 ___________ Mathematics 1 – 40 English 1 – 40 __________ Break 15 mins __________ Science 1 – 40 ____________ HEKASI 1 – 40 __________ Composition Writing in sample schools 20 mins Total time limit: 3 hrs & 50 mins * Use same board work for the second session.40
  • 41. Board Work : NAT Fourth Year Note: One TB for Filipino, Mathematics, English, Science, Araling Panlipunan and Critical Thinking Skills Parts of the Test Item Time Time Time Numbers Limit Started Ended General Directions and Sample Items 1 – 5 5 mins. ______ Part I (EDQ) 1 – 15 5 mins. ______ Part II (Test Proper ) (A.M.) Filipino 1 – 60 60 mins. ______ Araling Panlipunan 1 – 60 60 mins. ______ BREAK 10 mins. Mathematics 1 – 50 70 mins. ______ ______ LUNCH BREAK (P.M.) Science 1 – 60 80 mins. ______ English 1 – 60 60 mins. Critical Thinking Skills Test 1 – 20 30 mins. ______ Total Time Limit: 6 hrs. 41
  • 42. TESTING DAY: Pre-Test Guidelines 42 Concern Guidelines Distribution Time for theTest Materials (TMs) Early in the morning of Examination date in nearby schools A day before the Examination date to far schools or even earlier to far flung schools Check the Identity of the Examinee During Entrance to the Room Check the identities of the examinees inside each Examination Room by all means (e.g. I.D., notebooks bearing the examinee's name, etc.) using the following procedure: 1. Countercheck the identity of each examinee through his/her I.D. (disseminated earlier by the school) 2. If I.D. is not available, ask the examinee to present a notebook or any belonging bearing his/her name. 3. In the absence of # 1 and # 2 identification materials, ask the classmates inside the Examination Room to attest the identity.
  • 43. Pretest : Entrance Seating Arrangement 43 1. Examinees will be seated alphabetically arranged, from the first line of chairs to the last line, starting from the right of the RE facing the class. Do not reserve the seat of a late-comer or the absentee. Late comer/s will be seated at the back and given theTB andAS with the last Serial No. 2. Do not allow electronic devices (calculators & cell phones), references (dictionaries) and rulers in the exam room. 3. All belongings shall be placed in front beneath the blackboard. Only pencils, sharpeners and a computation paper shall be with the examinees while test is going on. 4. CountTBs before opening package in front of examinees. Note: No other persons should be allowed in the premises of the Examination Rooms except the testing staff and authorized monitors. NAT Grade 3: 20 examinees in a room Seats are 4 rows of 5 NAT Grade 6 andYear 4: 30 examinees in a room Seats are 6 rows of 5
  • 44. Pretest : Distributing and Checking the TBs and ASs 44  Distribute from right to left and from lowest serial number of theTB andAS.  Check page by page simultaneously.  Place defective/unusedTB andAS, if any, in the original plastic bag, secured and safe from harm while performing other duties as RE.  No examinees should start accomplishing the NAME GRID unless they have shown their pencils  GOAROUNDTHE ROOM. Check and double check if all examinees have shaded the correct circles pertaining to the NAME GRID and all the necessary information about the examinee.  Remind examinees to use eraser for pencils.Tape or liquid erasers are NOT allowed.  Do not start theTest Proper unless each examinee has properly shaded the NAME GRID.
  • 45. Test Proper 45  Read verbatim the information in boxed portions of the handbook. Do NOT translate in local language/dialect.  Always record the time started and the time when clustered subject tests will end.  Do NOT add nor subtract minutes in the time allocated.  Accomplish the Seat Plan while the examinees are answering the EDQ.  Accomplish Form 7 while test is in progress.  Provide close supervision of examinees in accomplishing the Scannable Answer Sheet before reliable data can be generated.
  • 46. Instructions for the Recording of Time 46 1. Time allocation serves as guide in the recording of time but the corresponding actual time in answering each subject should be written in the time started and time to end. 2. The recording of time is done by cluster of subjects answered before and after breaks (snacks and lunch); for which the time records should be written in the blanks provided.
  • 47. Post Test 47  Give examinees five minutes to inspect and clean their Answer Sheet.  Instruct the examinees to detach and submit to you the examinee stub together with theTB and AS. (The examinee stubs should be turned over by the RE to the Guidance Counselor or CE/SH during the Retrieval Phase).  Count allTBs and ASs, make sure none is missing, before allowing the examinees to leave the room.
  • 48. Post Test : Accounting of Test Materials and Preparation of Reports 48  Count and arrangeTBs and ASs consecutively arranged by its serial numbers.  Accomplish the ETRE’s Data. Indicate the number of registrants and the actual number of examinees.  After the contents have been accounted for, SEAL the ETRE with the DepED-NETRC paper tape while still in the testing room and sign across it.  Account for and submit to the CE all that you have received.
  • 49. Post Test : Contents of ETRE 49 Post Test : Contents of CETRE Notes: a) Original Forms 5 & 6 shall be submitted separately to the DTCs; b) Xerox copy of accomplished Forms 3 & 4 shall also be provided the DTC 1. Report on time test started and ended by cluster of subjects (BoardWork on ActualTime Record) 2. UsedASs placed in original plastic bag 3. Form 1 and Form 2 4. Form 7 1. UnusedASs 2. Form 3 3. Form 4 4. Scannable School Header
  • 50. Post Test : Materials for Immediate Submission to the Division Office 50 1. Bundles of ETREs and CETREs placed in the original AS boxes 2. Bundles of used and unusedTBs placed in the originalTB boxes 3. Examiner’s Handbooks 4. NETRC Form 5 to be submitted to the DTC (who will place it inside box no. 1 for theTBs of the Division (on top of theTBs) 5. NETRC Form 6 to be submitted to the DTC (who will place it inside box no. 1 of ETRE’s/CETRE’s of the Division (on top of the CETREs) 6. Xerox copies of accomplished Form 3 and Form 4. Reminders:  The SHs have to return theTMs within the Day of the Examination.  Take note of the guidelines regarding the time and date of the Forwarder’s retrieval of theTMs.  Accomplish the Questionnaire on Forwarder’s Performance.  Notify the NETRC ifTMs are ready for retrieval or if they were not retrieved promptly. Reminder: Don’t mix-upTBs with ASs.There are two separate warehouses for these TMs. Otherwise, misplacedTMs will not be accounted for properly.
  • 51. Oath of Confidentiality (New) Form 1 – List ofActual Examinees Form 2 – Seat Plan Form 3 –Test Materials Accounting Form Form 4 – Chief Examiner’s Report Form Form 5 – Test Booklet Quantity and CompletenessVerification Sheet Form 6 – Answer Sheet Quantity and CompletenessVerification Sheet Form 7 – Room Examiner’sTestAdministration Evaluation Report51 The Forms
  • 52. Oath of Confidentiality 52 As part of the testing staff nationwide, tasked to receive, administer and retrieve the Test Materials for the National Career Assessment Examination (NCAE), I hereby solemnly swear that I will strictly observe security measures to maintain the confidentiality of saidTMs. Received from: Received by: (The DivisionTesting Coordinator) (School Head/SchoolTesting Coordinator) ____________________ ____________________ Print Name and Sign Print Name and Sign ____________________ ____________________ Date Date
  • 53. The Generic Forms Form 1 53 NETRC FORM 1 REGION: __________________________________________ DIVISION: ____________________________________________ SCHOOL: _____________________________________________________ SCHOOL ID: _______________________ ADDRESS: ____________________________________________________ Number of Male: ______ Number of Female: ______ Total: ______ GRADE LEVEL : _________ YEAR LEVEL: __________ EVS ECS EVS ECS 1 16 2 17 3 18 4 19 5 20 6 21 7 22 8 23 9 24 10 25 11 26 12 27 13 28 14 29 15 30 IMPORTANT 1. Names listed as they appeared in the Seat Plan. 2. Check if the LRN of each examinee listed in Form 1 matches with the shaded LRN in the front side of his/her Scannable Answer Sheet. 3. Leave the space blank if not a GASTPE grantee. EVS - Education Voucher System ECS - Education Contracting Service Learner Reference Number (LRN) NAME (To be accomplished by the Room Examiner) LIST OF ACTUAL EXAMINEES Room Examiner School NAME GASTPE Grantee GASTPE GranteeLearner Reference Number (LRN)
  • 54. Form 2 54 REGION: ____________________ SCHOOL NAME/TESTING CENTER: __________________________________ DATE OF EXAM. _____________ DIVISION: ___________________ SCHOOL ADDRESS: _______________________________________________ ROOM NO. __________________ Name Name Name Name Name Name Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. TB No. TB No. TB No. TB No. TB No. TB No. Name Name Name Name Name Name Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. TB No. TB No. TB No. TB No. TB No. TB No. Name Name Name Name Name Name Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. TB No. TB No. TB No. TB No. TB No. TB No. Name Name Name Name Name Name Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. TB No. TB No. TB No. TB No. TB No. TB No. Name Name Name Name Name Name Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. TB No. TB No. TB No. TB No. TB No. TB No. Exam. No. - Examinee Number in the Answer Sheet TB No. - Test Booklet Number ROOM EXAMINER'S SIGNATURE OVER PRINTED NAME 25 26 27 28 23 24 9 10 SCHOOL where Room Examiner teaches Testing Program: ________________________________ 29 30 19 20 NETRC Form 2 SEAT PLAN 1 2 3 4 21 22 11 12 5 6 7 8 13 14 15 16 17 18 Note: Only twenty seaters for Grade 3.
  • 55. Form 3 55 NETRC FORM 3 Name of School: ___________________ Address of School: ______________________ Name of Chief Examiner: _____________ Testing Program: _______________ 1. 2. 3. Signature: ___________________________ 4. Date: 5. Test Booklets. No. Name in Print of Examiner Exam Room No. No. of TB Inclusive Serial Numbers Signature of Examiner No. of Used TB No. of Unused TB Serial Number(s) of Unused TB Signature of Examiner Remarks 1 2 3 4 5 6 7 8 9 10 11 1 2 3 4 5 6 7 8 9 10 11 12 NOTE: Each carton/package is sealed. Only the Chief Examiner is authorized to break the seal in the presence of the examiners Republic of the Philippines Department of Education NATIONAL EDUCATION TESTING AND RESEARCH CENTER TEST MATERIALS ACCOUNTING FORM Distribution Phase Retrieval Phase This is to certify that I received _______________ carton(s)/ package(s) which contain Test booklets (TBs) and Answer Sheets (ASs). The seals of these are all Intact. Page _____ of ______ pages All Examiners are required to affix their signature in Column 6 as they receive the materials for their respective examination rooms. INSTRUCTIONS: Each carton/package is sealed. Only the Chief Examiner is authorized to break the seal in the presence of the examiner. The Chief Examiner fills up the information required in each column. The duly accomplished form is to be placed inside the Chief Examiner's Transmittal Report Envelope (CETRE) for transmittal to the NETRC, Pasig Notedown under "Remarks" the total number of defective and replaced
  • 56. Form 4 56
  • 57. Forms 5 and 6 57 Form 5 TEST BOOKLET QUANTITY and COMPLETENESS VERIFICATION SHEET Name of School: _____________________ Region: ____________ School ID: ______________ __ Division: ___________ PRE-TEST 1. How many test booklets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________ 2. Upon opening of boxes, are the test materials: ______ complete _______ incomplete _______ with excess 3. If incomplete, how many are lacking/missing? _______ 4. What is/are the Serial Number/s? _______________________________________ 5. If excess, how many? _______ 6. What is/are the Serial Number/s? _________________________________________ POST-TEST 1. After retrieval, are the test booklets complete? _______ 2. If not, how many are missing/lacking? ______ 3. What is/are the Serial Number/s? _________________ ___________________________________________________ Prepared by: _____________________________________________________ Signature over Printed Name of School Testing Coordinator (STC) Attested by: _______________________________________________ Signature over Printed Name of Chief Examiner _______________________________________________ School NOTE: This form is to be submitted separately to the DTC. NETRC Form 6 ANSWER SHEET QUANTITY and COMPLETENESS VERIFICATION SHEET Name of School: _____________________ Region: _____________ School ID: _________________ Division: _____________ PRE-TEST 1. How many answer sheets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________ 2. Upon opening of boxes, are the test materials: ________ complete _________ incomplete _________ with excess 3. If incomplete, how many are lacking/missing? _______ 4. What is/are the Serial Number/s? _______________________________________ 5 If excess, how many? _______ 6. What is/are the Serial Number/s? _________________________________________ POST-TEST 1. After retrieval, are the answer sheets complete? _______ 2. If not, how many are missing/lacking? ______ 3. What is/are the Serial Number/s? ___________________________________________ Prepared by: _______________________________________________________________ Signature over Printed Name of School Testing Coordinator (STC) Attested by: ______________________________________ Signature over Printed Name of Chief Examiner ______________________________________ School NOTE: This form is to be submitted separately to the DTC.
  • 58. Form 7 58 NETRC Form 7 Room Examiner’s Test Administration- Evaluation Report Testing Program: __________________________ Date: ________________ Region: ____ Division:_________ Testing Center/School: ________________________ Room No. _____ Name of the Room Examiner: _______________________ _______________ Printed Name Signature Direction: Please complete/answer truthfully and objectively all the subsequent indicators. A. Fill in the blanks: 1. Number of Registrants in the Exam. Room ____ Actual Examinees ____ 2. Were the following Testing Staff in this testing Center coming from another School? Room Examiners: ____Yes ____No Room Supervisors: ____Yes ____ No 3. From what School are you teaching? _______________ 4. Specifics of the Test Materials Received: 4.1 Test Materials Quantity No. of copies needed if Insufficient Condition/Remarks Test Booklets Answer Sheets Examiner’s Handbook Name Grid Replica Form 1 and 2 Form 7 ETRE 4.2 Condition of the Test Booklets Quantity Serial Numbers In good condition Not in good condition - With misprints - With same Serial Numbers - With blurred Serial Numbers - Without Serial Number 5. Time when Test Materials were received from the Chief Examiner _______ 6. Number of Times Test Booklets were used: ____ Once ____ Twice ____ Thrice B. Pre-test Activities. Describe the pre-test activities in terms of the following: Evident Not Evident • Distribution Activities: The Chief Examiner required each Examiner to count the Test Booklet in sealed plastic bags in the distribution room. ______ ______ • Testing room was ready. ______ ______ • List of examinees posted at the door ______ ______ • First and last rows close to the walls ______ ______ A. Test Proper Rate yourself based on the following aspects: Evident Not Evident 1. Instruction on the accomplishment of name grid, personal information and shading the chosen answer was followed. 2. Accomplishment of seat plan was well done. 3. Time limit for testing was well adhered to. 4. Testing discipline is imposed strictly. 1.1 No unnecessary noise while the exam was in progress 1.2 Cheating in any form was strictly prohibited (e.g. talking to classmates, use of dictionary, cell phone, calculator, and the like). 5. Refraining from the following were strictly followed: 2.1 reading/copying test items in the test booklet by the room examiner. Note that any violation has corresponding sanctions stipulated in DECS Order # 85 s. 1999 (found in page ----- in the Examiner’s Handbook); and 2.2 explaining/translating to the examinees certain word/s used in the item. 6. Kept custody on the TBs and ASs while test was in progress B. Post Test Describe the procedure adopted in the retrieval of test booklets and Answer Sheets Evident Not Evident 1. Required each examinee to insert first Answer Sheet in the test booklet before submitting to you, the examiner. 2. Checked the number of test booklets and Answer Sheets before the examinees were dismissed. 3. Arranged the TBs and ASs according to serial numbers 4. Placed the used Answer Sheets in original plastic bag 5. Sealed the ETRE while still inside the examination room 6. The ETRE contained the following: used Answer Sheets in plastic bag Forms 1 & 2 and Form 7 and the Time Record copied from the board 7. The Test Booklets were counted and recounted by the: Chief Examiner Room Supervisor 8. Unused Answer Sheets were submitted to the Chief Examiner 9. Retained the Name Grid Replica in the Testing Center 10. Submitted the Examinee Stubs for Grade VI to the Chief Examiner Specify the problem(s) encountered, solution(s) you gave and the recommendations to improve the conduct of future national tests. Problem 1: ____________________________________________________________ Solution/s made : _____________________________________________________ ________________________________________________________________________ Recommendation/s: __________________________________________________ ________________________________________________________________________ Problem 2: ____________________________________________________________ Solution/s made : _____________________________________________________ ________________________________________________________________________ Recommendation/s: __________________________________________________ ________________________________________________________________________
  • 59. Room Examiner’s Transmittal Report Envelope 59 Republic of the Philippines DEPARTMENT OF EDUCATION NATIONAL EDUCATION TESTING AND RESEARCH CENTER 2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE) (Brown Envelope) Region: ________ Division: __________________________________________________________ School ID: _____________________ Name of School: ___________________________________________________________________ Type of School: ____________________________________ Address of School: _________________________________________________________________ Street Barangay Municipality Province/City ROOM NUMBER: ______ No. of Registrants: Male _____ Female ______ Total ______ No. of Examinees: Male _____ Female ______ Total ______ 1. Arrange the used Answer Sheets consecutively. 2. Double check the number of used SCANNABLE ANSWER SHEETS and fill up the following: Quantity of used AS: ______ Serial No. ____________ to __________ 3. Place inside this ETRE the following contents: 3.1 Used Answer Sheets with serial numbers arranged consecutively placed in the original plastic bag 3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2 3.3 Examiner’s Narrative Report 3.4 Time started and ended, copied from the board and signed by the Examiner 4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room. * DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE. SUBMITTED BY: ___________________________________________ _______________________________________ Signature over Printed Name of Room Examiner School
  • 60. Chief Examiner’s Transmittal Report Envelope 60 Republic of the Philippines DEPARTMENT OF EDUCATION NATIONAL EDUCATION TESTING AND RESEARCH CENTER 2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City CHIEF EXAMINER’S TRANSMITTAL REPORT ENVELOPE (CETRE) (White Envelope) Region: ________ Division: __________________________________________________________ School ID: _____________________ Name of School: ___________________________________________________________________ Type of School: ____________________________________ Address of School: _________________________________________________________________ Street Barangay Municipality Province/City NUMBER OF ROOMS: ______ Total No. of Registrants: Male _____ Female ______ Total ______ Total No. of Examinees: Male _____ Female ______ Total ______ Place in this Envelope the following: 1. NETRC Form 3 – Test Materials Accounting Form 2. NETRC Form 4 – Chief Examiner’s Report Form 3. School Header 4. Unused Scannable Answer Sheets Quantity of unused AS: __________ Note: Forms 5 and 6 should not be placed inside this CETRE but to be submitted separately to the DTC. SUBMITTED BY: ________________________________________ ___________________________________________________ Signature over Printed Name of Chief Examiner School
  • 61. 61  In case there will be a shortage of Answer Sheets (ASs) in one testing center, Scannable Answer Sheets (SASs) may be photocopied.  The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE corresponding with the list of actual examinees in Forms 1 and 2.  No Examinee Number should be written in Form 2 (Seat Plan) for the examinees with photocopied ASs. Instead, indicate in the blank “(Photocopied).” Sample:  Using a red marker, indicate at the upper right corner of the ETRE this note:  The instructions above are important in order for NETRC to locate, transcribe and electronically process the photocopied ASs. Name Kristina M. Dela Cruz Exam. No. (Photocopied) TB No. 016657 With _______Photocopied Answer Sheets (quantity) ROOM EXAMINER’STRANSMITTAL REPORT ENVELOPE (ETRE) (Brown Envelope) On Photocopied Answer Sheets
  • 62. On the Storage of Examiner’s Handbook and Replicas of Name Grid 62  Examiner’s HB will be stored in the Division Office.  Name Grid replicas will be stored in the schools or testing centers. Both documents are for future use.  Replicas of the name grid intended for each testing program should be properly stored and utilized in each school.These are generic to all testing programs; hence, may be used in future testing activities in case no reprints will be provided.
  • 63. TMs for Retrieval by the NETRC 63 1. AllTBs packed in original boxes; 2. All usedASs in ETREs (Forms 1, 2 and 7 inside); 3. All unusedASs in CETREs (Forms 3 and 4, and School Headers inside) packed in original boxes for ASs ; and 4. Forms 5 and 6 submitted to DTCs for proper placement in respective boxes Reminder: Don’t mix-upTBs with ASs.There are two separate warehouses for theseTMs. Otherwise, misplacedTMs will not be accounted for properly.
  • 64. 64 Test Results Dissemination
  • 65. Test Results Dissemination 65  No hardcopy will be provided to all division offices.This in line with the Secretary’s mandate to utilize ICT in education.  Explore the NETRC website to avail of the NETRC test results.  Schools can only log in by using their own School ID as Username and Password.  Example: Username: 702406 Password: 702406  The results will be posted for six (6) months only.  Secure soft copy of the results, which is convertible to Excel file, from theWebsite. NETRCWebsite Homepage: http://netrc.sysportal.net/HomePage.aspx Division/School Account Log In Page: http://netrc.sysportal.net/signin.aspx
  • 66. On Archiving of Division Test Results of National Examinations 66  Please access and download the test results through the NETRC website  Available for 6 months only
  • 67. 67 Other Concerns
  • 68. Non-utilization of the COR in “some division” 68 - The utilization of the COR are stipulated in the following memoranda: - DepED Memo NO. 228, s. 2007 - DepED Memo No. 278, s. 2010
  • 69. Practices in some divisions relative to the utilization of COR 69  Attach the COR in Form 137 in Grade 6 as part of the student’s credentials before enrolment.  The COR is photocopied. One copy is for the High School where the students intend to enroll.  Original COR is given to each examinee.
  • 70. Refusal of Private Schools to Take National Exams 70  Send a communication to NETRC regarding private schools who refuse to be administered the national exams (NCAE, NAT, etc.).The communication will be indorsed to the Secretary of Education.
  • 71. On Request for Data on the Least Mastered Skills 71  This report may be derived from the PCR which is available in the NETRC website  34% and below – belonging to the Least Mastered/Learned Competencies END OF PRESENTATION
  • 72. 72