2013 nat test admin guidelines qc

National EducationTesting and Research Center
Department of Education
2013
The 2013 NAT
Test Administration Guidelines
DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION

Acronyms
2
 SDS - Schools Division Superintendent
 DTC -DivisionTesting Coordinator
 PSS -Private School Supervisor
 SH -School Head
 STC -SchoolTesting Coordinator
 CE -Chief Examiner
 RS -Room Supervisor
 RE -Room Examiner
 LRN -Learner Reference Number (new)
 TMs -Test Materials
 TB -Test Booklet
 AS -Answer Sheet
 EH -Examiner’s Handbook
 SSH -Scannable School Header
 ETRE -Examiner’sTransmittal Report Envelope
 CETRE -Chief Examiner’sTransmittal Report Envelope
 COR - Certificate of Rating

3
Responsibilities of the Testing Staff

The Testing Staff at the Division Level
4
Division Level SDS*
DTC PSS
School Level
School Head/ Chief Examiner
School Testing Coordinator
Room Supervisors
RE 1 RE 2 RE 3 RE 4
*Assignment of the testing staff by school shall be done by the SDS.
RE n

The Schools Division Superintendent
(SDS)
5
The Schools Division Superintendent (SDS) as LEM Chairman shall:
1. be responsible for the smooth conduct of the test in the division;
2. designate examination centers; the designated testing centers should be
conducive to testing (e.g. free from noise, no distracting activities nearby,
proper light & ventilation, etc.);
3. assign one of the division supervisors as DivisionTesting Coordinator;
4. designate Room Examiners from among the teachers and/or teaching staff
who are reliable, competent, experienced in the conduct of NAT, and
have no history of lostTest Booklets (TBs); and
5. remind Private Schools Supervisor to manage tardiness of some private school
teachers on examination day.
THE TESTING STAFF AND THEIR ROLES

The Division Testing Coordinator
1. Prepares accurately, with the assistance of PSS, the enrolment data
using the prescribed format and corresponding guidelines
2. On behalf of the SDS, the DTC with the help of the School Head
chooses REs who are credible, trustworthy and with testing
experience.
3. Orients the SHs or STCs prior to test administration.
4. Maintains the security and confidentiality of test materials received
from the NETRC through a courier and issues an Oath of
Confidentiality for the SHs on this regard
5. Examines the packing guide of TMs upon receipt
6. Notifies NETRC on the condition ofTMs received
7. Accounts all theTMs before final packing
6

The Private School Supervisor
7
1. Disseminates information regarding the NAT and
DepED’s latest issuances on it to private schools in the
division
2. Coordinates with private school principals regarding the
conduct of the exam to its target clientele; formulates
an agreement with the SH regarding proper test
administration
3. Checks closely if private schools operating without
permit were included vis-à-vis the official list from the
region. The said schools should be excluded. Likewise,
make sure schools with permit are still operating.

The Private School Supervisor (cont)
8
4. Prepares and provides the DTC with the enrolment data
on private schools to be tested, which will be used in the
budget preparation and submitted to NETRC for the
allocation ofTMs
5. Assists the DTC in the echo-orientation in the Division
Level for private schools*
6. Closely supervises the delivery and retrieval ofTMs on
testing day and assists the DTC in the accounting ofTMs
7. Oversees the conduct of the test in private schools
*No extra funding from NETRC is provided for this activity.

The School Testing Coordinator (STC)*
9
1. Double checks the enrolment data of the school prior to
submission to the DTC;
2. Attends the orientation at the division leveltogether with
the Chief Examiner;
3. Accomplishes the replica of the School Header received
during the Orientation;
4. Assists the CE in all the testing activities; and
5. Double checks theTMs before final packing, being
accountable also on these materials.
*The STC stays in his/her respective school to assist the Chief Examiner in all the
testing activities .

The Chief Examiner*
10
1. Maintains the security and confidentiality of test materials received
from the DTC after getting theTMs from the DTC; Countersigns the
Oath of Confidentiality (test boxes are opened on Examination Day);
2. Is accountable and responsible for allTMs received and this ends only
after theTMs are returned to the DTC;
3. Assigns a Distribution/Retrieval Room where all REs can be met
before and after the test administration and where all TM may be
deposited for safekeeping at the pre- and post-test periods;
4. Counts all packs ofTBs and/orASs before releasing them to each RE;
5. Records pertinent data about the test materials released to and
received from the REs in theAccounting Form (Form 3) and Forms 4,
5, 6 and in the SSH.
* The School Head of his/her respective school is the Chief Examiner.

The Chief Examiner* (cont)
11
5. Distributes theTBs to each RE and instructs him/her to count these
without opening the pack and before leaving the Distribution room;
6. Monitors proper accomplishment of the different forms by the RE
while the test proper is in progress;
7. Follows the instructions forAccounting and Packing ofTMs found at
the latter part of the EH.
8. Is aware of the details of the testing program to be administered; and
9. Orients every teacher in his/her respective school on the guidelines
and EH relative to the test administration.
* The School Head of his/her respective school is the Chief Examiner.

12
1. Counts the TBs and ASs without opening the plastic bags
containing them before proceeding to his/her assigned
testing room. Any discrepancy should be acted upon
immediately and this should be reported in the CE’s Report;
2. Signs Form 3 as he/she receives the TMs from the CE/STC while
still in the Distribution Room.
3. Checks if the examinees have lead pencils to use and a sheet of
blank paper for computation purposes;
4. Facilitates the recording of the Examinee Number and Test
Booklet Number of the Examinees in the NETRC Form 2 (Seat
Plan);
The Room Examiner

13
5. Supervises closely the shading of bubbles in the Name Grid, LRN
and other data/ non-test items in the AS;
6. Follows strictly the EH during test administration;
7. Keeps custody of all the used and unusedTBs but are not allowed
to read the contents; otherwise, he/she will be given
corresponding sanctions based on DECS Order No. 85, s. 1999;
8. Checks the contents of the ETRE before he/she seals it while
still in the examination room; and
9. Accomplishes Form 7.
10. Returns all materials he/she received to the CE/RS at the
Retrieval Room in the prescribed order/form/of submission.
The Room Examiner (cont)

The Room Supervisor
15
1. Monitors the conduct of the test administration in a testing
center with 5 or more testing rooms for Grade 6 andYear 4
and 10 or more rooms for Grade 3;
2. Checks if the REs adhere to the instructions in the EH and
observe the time allotments; and
3. Counts and double counts theTBs per pack and the number
of ETREs returned by the REs.
Notes:
The number of RSs assigned in a testing center will depend on the following ratios:
1 RS is assigned in every 10 rooms if there are 20 examinees/room (- Grade 3)
1 RS is assigned in every 5 rooms if there are 30 examinees/room (- Grade 6 &Yr 4)

The Monitors
16
1. NETRC staff-monitors will be assigned to any testing
center(s) nationwide, unannounced in the field.
2. External-volunteer monitors from civil society (e.g.
SK, church members, NGO’s, et.al.) are expected to
report incidents of cheating. The process should be
duly documented with photos and narrative reports.
3. The expenses incurred by external-volunteers are not
chargeable to NETRC funds.

Orientation at the Division and School Levels
17
 This is primarily aimed to orient all the testing staff in the NAT
administration. But due to budgetary constraints only one
representative per school is authorized to attend - either the SH or
the STC. However, a 100% attendance is imposed for the school
representative. Sanctions should be meted out for non-
attendance.
 Hence, a mechanism should be devised so that all testing staff are
properly oriented; one of which is orienting all the teaching
force in the school by the SH/STC to be ready on exam day
in case there will be shortage of REs in other testing centers.

18
The Enrolment Data, School ID and
Learner Reference Number

Guidelines in the Preparation/Submission of Enrolment Data
19
1. Enrolment data needed: Gr 3, Gr 6, 4th Yr (for NAT) and Yr 3 (for
NCAE)- no segregation; Cut-off date is July 31, 2012; Date of
Submission by DTC to NETRC – NCAE Orientation (August)
2. Use the Prescribed Standard Format in Excel. Enrolment data in other
formats (Word, PDF, JPEG file) will be returned to the DTC;
3. Private schools are NOT included in NAT-G3 except for the Private
MADARIS elementary schools;
4. Do not include in the list private schools operating without permit
5. Only those Y4 students graduating in March 2013 (with no back
subjects) will be included in the enrolment data for NAT- Y4. Fourth
Year students in Night High Schools may take the NAT as long as they
are candidates for graduation in March.
6. Group schools by municipality (CD), integrating the list of private
schools into the public schools to facilitate the delivery and retrieval of
TM’s for the NAT G6 and Y4 in every division.

Guidelines on the Use of School IDs
20
1. BEIS and NETRC are using similar School IDs both recognized by
the Department;
2. New schools without School IDs are given temporary ones by the
NETRC and no other sources to avoid duplication and to facilitate
allocation of test materials;
3. The School IDs issued by NETRC will be used temporarily for
future test administrations until such time BEIS issues the
permanent ID;
4. In case there are several School IDs for one school, follow the
School ID indicated in the Scannable School Header(SSH) and
check the correctness of School ID in theTMs received.

Guidelines on the Use of School IDs
21
5. For Schools with similar School ID.
- Use the bar coded school ID found in the school header.
6. School ID to be used
- For students who already transferred, the school ID of
the present/new school will be used.
-Schools affected by the calamities and those who are
temporarily relocated will use the same school ID.

Regular and Special Science Classes in the
Elementary Level and Engineering and Science
Education Program (ESEP) in the Secondary Level
22
- In elementary schools with Special Science Curriculum, assign
a separate Examination Room for those examinees in the said
classes.
- School IDs of examinees from regular and special science classes
must be the same because they belong to one school.
- Separate test results may be provided by NETRC for the special
science classes as long as examinees will “properly shade” the
identifying portion in theAS (Do you belong to a section with special
science curriculum? – Elementary Level; Do you belong to a section for
Engineering and Science Education Program (ESEP) in your school? –
Secondary Level)

Guidelines on the Use of
Learner Reference Number (LRN) for
Pupils/Students IN or FROM Public Schools
23
1. Use the LRN that was provided by the
Office of the Planning Service, DepED
Central Office.
2. The LRN must be reflected in each of the
examinees’AS and in Form 1.
Note: The LRN is a number of permanent nature.

24
The Scannable School Header

Filling Out the Scannable School Header (SSH)
25
Data must be prepared by the STC days ahead of the exam day.
Transcribe the data in the School Header using a PENCIL
(lead# 2) during examination day.
Every variable is labeled with S if a school concern and G/Y if
a grade/year concern.
There are variables specific only for private schools (GASTPE)
and for the public schools only (CFSS, etc.)
GASTPE Grantees (for private schools only) must be specified
by year levels
-Take note of the bubbles for EVS and ECS.

Filling Out the School Header
26
- Nominal Counts of Data. Start filling out the last box for
ones, next box for tens, next third box from the last is for
hundreds, and so forth (zeroes have to be filled out for the
empty boxes to the left of the number). – decimal place value
system
Ex.Actual number of examinees: 203
An actual number of 94 examinees is filled out as:
Use the same School ID as prescribed by BEIS.
Take note of new features or additional information in every
set of School Header.
2 0 30
9 40 0

NAT Grade 3
School Heade
27
PRINCIPAL I
PRINCIPAL II A
PRINCIPAL III B 0 0
PRINCIPAL IV C 1 1
TIC/OIC D1 2 2
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 HEAD TEACHER I D2 3
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 HEAD TEACHER II E 4
2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 HEAD TEACHER III F 5
3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 HEAD TEACHER IV G 6
4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 H 7
5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 I 8
6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 J 9
7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 K
8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 YES L
9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 NO M
N
P
R
0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 1 1 1 1 1 1 CENTRAL/PILOT ELEMENTARY SCHOOL
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 NON-CENTRAL ELEMENTARY SCHOOL
2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 PRIMARY SCHOOL
3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 4 MULTI-GRADE SCHOOL
4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 5 5 5 5 5 5 5 5 5 5 STATE COLLEGE/UNIVERSITY ES
5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 6 6 6 6 6 6 6 6 6 6 PRIVATE SECTARIAN
6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 7 7 7 7 7 7 7 7 7 7 PRIVATE NON-SECTARIAN
7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 8 8 8 8 8 8 8 8 8 8 MADARIS SCHOOL
8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 9 9 9 9 9 9 9 9 9 9
9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9
LOCAL GOVERNMENT PRIVATE COMPANIES LONE DISTRICT HINTERLAND
NON-GOVERNMENT ORG. INDIVIDUAL DONOR 1st DISTRICT COASTAL AREA
2nd DISTRICT ON AN ISLET
Y N ALIVE Y N STRIVE 3rd DISTRICT WITHIN THE CITY PROPER
Y N TEEP Y N ANNEX SCHOOL 4th DISTRICT OUTSIDE THE CITY PROPER
Y N CHILD-FRIENDLY (PUBLIC) Y N WITH SPECIAL SCIENCE 5th DISTRICT WITHIN THE TOWN PROPER
Y N WITH MOTHER TONGUE INSTRUCTION CURRICULUM 6th DISTRICT OUTSIDE THE TOWN PROPER
YES NO 1 2 3 4 1. Do you conduct reviews before your pupils take the NAT?
Yes No Yes, to some extent
2. Do you keep track of the yearly NAT results of your school?
Y N SCIENCE LABORATORY Y N INDUSTRIAL ARTS ROOM 3. If yes, how did you attain the NAT results of your school?
Y N COMPUTER LABORATORY Y N SCHOOL PLAYGROUND website Division Office other means
Y N SPEECH LABORATORY Y N POTABLE DRINKING WATER 4. In what way does your school utilize the NAT results?
Y N CANTEEN Y N ELECTRICITY SUPPLY Intervention Remedial Instruction
Y N MULTI-PURPOSE HALL Y N INTERNET ACCESS/ 5. Are the NAT results of Grade 3 effective as assessment
Y N AUDIO-VISUAL ROOM CONNECTION to Every-Child-A-Reader?
Y N FACULTY ROOM Y N WELL-VENTILATED Yes No Yes, to some extent
Y N GUIDANCE COUNSELOR ROOM CLASSROOMS 6. Do you maximize the use of instructional technology in
Y N SPORTS FACILITIES Y N PROPERLY LIGHTED the classroom?
Y N COMFORT ROOMS CLASSROOMS Yes No Yes, to some extent
Y N HOME ECONOMICS ROOM Y N SOLAR ENERGY 7. Are the teachers in core subjects assigned non-teaching loads?
March 2013
FEMALE
1
2
NATIONAL ACHIEVEMENT TEST FOR GRADE THREE (G3)
School Header
NAME OF SCHOOL
ADDRESS OF SCHOOL
NUMBER OF ACTUAL EXAMINEES (G3
HEADED BY
REG DIV
SCHOOL LOCATION
12
3
4A
4B
5
6
7
8
DOES THE SCHOOL
CONDUCT SPED
CLASSES? (S)
9
10
11
ELEMENTARY SCHOOL TYPE
NCR
CAR
ARMM
CARAGA
SCHOOL ID
IS THE SCHOOL SUPPORTED / SPONSORED BY
IS YOUR SCHOOL CLASSIFIED AS (Y FOR YES; N FOR NO)
LEGISLATIVE/
CONGRESSIONAL DISTRICT
GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 GRADE 6
NUMBER OF TEACHERS
TEACHING BY GRADE LEVEL
DOCTORAL
DEGREE
NUMBER OF TEACHERS
DOES THE SCHOOL HAVE THE FOLLOWING
(Y FOR YES; N FOR NO)
DOES THE SCHOOL CONDUCT REMEDIAL CLASSES
FOR GRADE 3?
SHIFTS PER DAY (G3)
NUMBER OF
TEACHERS WITH
TEACHING LOAD
(School) WHEN WAS
YOUR SCHOOL
ESTABLISHED
COMPLETED
BACHELOR'S
DEGREE
COMPLETED
MASTER'S
DEGREE
COMPLETED
MALE

NAT Grade 6
School Header
28
A
B 0 0
C 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
D1 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 0 0 0
D2 3 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1
E 4 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 2 2 2 2
F 5 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 3 3 3 3
G 6 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 4 4 4 4
H 7 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 5 5 5 5
I 8 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 6 6 6 6
J 9 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 7 7 7 7
K 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 8 8 8 8
L 9 9 9 9
M
N
P CENTRAL/PILOT ELEMENTARY SCHOOL
R NON-CENTRAL ELEMENTARY SCHOOL
PRIMARY SCHOOL
MULTI-GRADE SCHOOL 0 0 0 0 0 0 0 0 0 0
STATE COLLEGE/UNIVERSITY ES 1 1 1 1 1 1 1 1 1 1
LOCAL GOVERNMENT PRIVATE SECTARIAN 2 2 2 2 2 2 2 2 2 2
NON-GOVERNMENT ORG. PRIVATE NON-SECTARIAN 3 3 3 3 3 3 3 3 3 3
PRIVATE COMPANIES MADARIS SCHOOL 4 4 4 4 4 4 4 4 4 4
INDIVIDUAL DONOR 5 5 5 5 5 5 5 5 5 5
6 6 6 6 6 6 6 6 6 6
WITHIN THE CITY PROPER HINTERLAND 7 7 7 7 7 7 7 7 7 7
LONE DISTRICT 4th DISTRICT OUTSIDE THE CITY PROPER COASTAL AREA 8 8 8 8 8 8 8 8 8 8
1st DISTRICT 5th DISTRICT WITHIN THE TOWN PROPER ON AN ISLET 9 9 9 9 9 9 9 9 9 9
2nd DISTRICT 6th DISTRICT OUTSIDE THE TOWN PROPER
3rd DISTRICT
Y N SCIENCE LABORATORY Y N HOME ECONOMICS ROOM YES
PRINCIPAL I Y N COMPUTER LABORATORY Y N INDUSTRIAL ARTS ROOM NO
PRINCIPAL II Y N SPEECH LABORATORY Y N SCHOOL PLAYGROUND
PRINCIPAL III Y N CANTEEN Y N POTABLE DRINKING WATER
PRINCIPAL IV Y N MULTI-PURPOSE HALL Y N ELECTRICITY SUPPLY
TIC/OIC Y N AUDIO-VISUAL ROOM Y N INTERNET ACCESS/CONNECTION
HEAD TEACHER I Y N FACULTY ROOM Y N WELL-VENTILATED CLASSROOMS
HEAD TEACHER II Y N GUIDANCE COUNSELOR ROOM Y N PROPERLY LIGHTED CLASSROOMS 1 2 3 4
HEAD TEACHER III Y N SPORTS FACILITIES Y N SOLAR ENERGY
HEAD TEACHER IV Y N COMFORT ROOMS
1. Do you conduct reviews before your pupils take the NAT? 5. Do you maximize the use of instructional technology in the
Yes No Yes, to some extent classroom?
2. Do you keep track of the yearly NAT results of your school? Yes No Yes, to some extent Y N ALIVE
Yes No Yes, to some extent 6. Are the teachers in core subjects assigned non-teaching loads? Y N TEEP
3. If yes, how did you attain the NAT results of your school? Yes No Yes, to some extent Y N CHILD-FRIENDLY (PUBLIC)
website Division Office other means 7.To what extent are the teachers with subject area specialization Y N STRIVE
4. In what way does your school utilize the NAT results? assigned to teach the core subjects? Y N ANNEX SCHOOL
Intervention Remedial Instruction Yes No Yes, to some extent Y N WITH SPECIAL SCIENCE CURRICULUM
Y N WITH MOTHER TONGUE INSTRUCTION
March 2013
IS YOUR SCHOOL CLASSIFIED AS
GRADE 6
ELEMENTARY SCHOOL TYPE
NUMBER OF ACTUAL EXAMINEES (G6
HEADED BY
NUMBER OF TEACHERS
TEACHING BY GRADE LEVEL
GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5
DOES THE SCHOOL HAVE THE FOLLOWING
WHEN WAS
YOUR SCHOOL
ESTABLISHED
SCHOOL LOCATION
LEGISLATIVE/CONGRESSIONAL DISTRICT
CARAGA
IS THE SCHOOL SUPPORTED/SPONSORED BY
NCR
CAR
ARMM
7
8
9
10
11
12
3
4A
4B
5
SHIFTS/DAY
6
(G6)
MALE FEMALE
1
2
NATIONAL ACHIEVEMENT TEST FOR GRADE SIX (G6)
School Header
NAME OF SCHOOL
SCHOOL ID ADDRESS OF SCHOOL
REG DIV
DOES THE SCHOOL
CONDUCT SPED
CLASSES? (S)

NAT Year 4
School Header
29
A
B 0 0
C 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
D1 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
D2 3 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2
E 4 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3
F 5 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4
G 6 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5
H 7 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6
I 8 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7
J 9 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8
K 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9
L
M
N
P PRINCIPAL I PRINCIPAL IV HEAD TEACHER II
R PRINCIPAL II TIC/OIC HEAD TEACHER III 0 0 0 0 0 0 0 0 0 0
PRINCIPAL III HEAD TEACHER I HEAD TEACHER IV 1 1 1 1 1 1 1 1 1 1
2 2 2 2 2 2 2 2 2 2
3 3 3 3 3 3 3 3 3 3
4 4 4 4 4 4 4 4 4 4
NATIONAL BARANGAY/COMMUNITY HIGH SCHOOL STATE COLLEGE/UNIVERSITY HIGH SCHOOL 5 5 5 5 5 5 5 5 5 5
NATIONAL COMPREHENSIVE HIGH SCHOOL PRIVATE SECTARIAN HIGH SCHOOL 6 6 6 6 6 6 6 6 6 6
INTEGRATED SCHOOL PRIVATE NON-SECTARIAN HIGH SCHOOL 7 7 7 7 7 7 7 7 7 7
PUBLIC SCIENCE HIGH SCHOL PRIVATE SCIENCE HIGH SCHOOL 8 8 8 8 8 8 8 8 8 8
PUBLIC VOCATIONAL HIGH SCHOOL PRIVATE VOCATIONAL HIGH SCHOOL 9 9 9 9 9 9 9 9 9 9
LONE DISTRICT 4th DISTRICT
1st DISTRICT 5th DISTRICT WITHIN THE CITY PROPER
2nd DISTRICT 6th DISTRICT OUTSIDE THE CITY PROPER
3rd DISTRICT WITHIN THE TOWN PROPER
OUTSIDE THE TOWN PROPER
HINTERLAND 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
COASTAL AREA 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
YES NO ON AN ISLET 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2
3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3
4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4
Y N SCIENCE LABORATORY Y N HOME ECONOMICS ROOM 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5
Y N COMPUTER LABORATORY Y N INDUSTRIAL ARTS ROOM 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6
Y N SPEECH LABORATORY Y N SCHOOL PLAYGROUND 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7
Y N CANTEEN Y N POTABLE DRINKING WATER 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8
Y N MULTI-PURPOSE HALL Y N ELECTRICITY SUPPLY 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9
Y N AUDIO-VISUAL ROOM Y N INTERNET ACCESS/CONNECTION
Y N FACULTY ROOM Y N WELL-VENTILATED CLASSROOMS
Y N GUIDANCE COUNSELOR ROOM Y N PROPERLY LIGHTED CLASSROOMS
Y N SPORTS FACILITIES Y N SOLAR ENERGY LOCAL GOVERNMENT PRIVATE COMPANIES
Y N COMFORT ROOMS NON-GOVERNMENT ORG. INDIVIDUAL DONOR
1. Do you conduct reviews before your pupils take the NAT? 4. In what way does your school utilize the NAT results?
Yes No Yes, to some extent Intervention Remedial Instruction Y N SEDIP
2. Do you keep track of the yearly NAT results of your school? 5. To what extent are computers used by the students in school? Y N ALIVE
Yes No Yes, to some extent Yes No Yes, to some extent Y N STRIVE
3. If yes, how did you attain the NAT results of your school? 6. Are the teachers teaching the core subjects (Science, Math, English, Y N CHILD-FRIENDLY (PUBLIC SCHOOL)
website Division Office other means Filipino, Araling Panlipunan) involved in other school activities? Y N WITH GASTPE GRANTEES (PRIVATE SCHOOLS)
Yes No Yes, to some extent Y N WITH ENGINEERING & SCIENCE EDUCATION
PROGRAM (ESEP) FOR PUBLIC SCHOOLS
March 2013
NATIONAL ACHIEVEMENT TEST FOR YEAR FOUR (Y4)
School Header
NAME OF SCHOOL
REG DIV
SCHOOL ID ADDRESS OF SCHOOL
O. OF GASTPE GRANTEES (Y2)NO. OF GASTPE GRANTEES (Y1)
8
MALE FEMALE
1
2
3
NUMBER OF ACTUAL EXAMINEES (Y4
4A
4B
5
6
7
9
10
ECSEVS
11
12
NCR
IS YOUR SCHOOL CLASSIFIED AS
CAR
ARMM
CARAGA
WHEN WAS
YOUR SCHOOL
ESTABLISHED?
IS THE SCHOOL SUPPORTED/SPONSORED BY
1ST YEAR
HIGH SCHOOL TYPE
LEGISLATIVE/CONGRESSIONAL DISTRICT
HEADED BY
TEACHING BY YEAR LEVEL
2ND YEAR 3RD YEAR 4TH YEAR
NUMBER OF TEACHERS
DOES THE SCHOOL HAVE THE FOLLOWING (Y FOR YES; N FOR NO)
SCHOOL LOCATION
DOES THE SCHOOL CONDUCT SPED
CLASS(ES)?
O. OF GASTPE GRANTEES (Y4)
EVS ECS
(FOR PRIVATE SCHOOLS ONLY)
NO. OF GASTPE GRANTEES (Y3)
ECSEVS EVS ECS

30
Test Administration Guidelines

Grounding/Preparation Stage –
Information Dissemination
A. Examinees:
1. Inform the examinees to bring pencils (lead#2) on exam
day.
2. Inform the fourth year students taking NAT to bring
snacks/lunch on exam day.They are not allowed to leave the
campus.
3. Inform the fourth year students that they should know the
Program they are classified/enrolled:
a) Basic Education Curriculum (BEC), b) Engineering Science
and Education Program (ESEP), c)Technical-Vocational
Education (Tech-Voc), d) Special Program for theArts (SPA)
31

A. Examinees:
4. Inform the examinees to have a copy of their Ratings in the
3
rd
grading or the gen. ave. in the past year: Math, English,
Science, Filipino and HeKaSi/Araling Panlipunan.
5. Inform the examinees to have a copy of their LRN.
6. Inform the examinees of the specific coverage per level of
the NAT (see BoardWork slides)
7. Remind them to eat breakfast but to come early to the
Testing Center.
8. Remind them to wear their school uniform and student ID.
9. Remind them to observe courtesy, show respect to the
Testing Officials esp. the REs.32

B. Schools:
 1. Inform all schools that the list of examinees must be
alphabetically arranged in the whole school. All males first then the
females, except on Special Science Curriculum where the
examinees have to be grouped together in one or two rooms.
 2. For the two-session tests (Grade 3 and Grade 6), divide the
number of pupils in the said list of examinees EXACTLY into two.
Exactly the first half will take the test during the first session and
the other half during the second session. This is because theTB for
these tests is 50% of the number of examines. AS shall be 100%
provided.
33

B. Schools:
 3. For FourthYear, there will only be one session: theTM to
be provided to students shall be in the ratio of 1:1.
 4. In a session, in case there are five or less examinees in
excess in a large testing center, they can be integrated in the
last five rooms, each accommodating an examinee.The
examinee will be the last in the list/seat plan.
 5. Private schools without permit to operate are excluded
fromTestAdministration.
34

B. Schools:
6. Examinees from small-size private schools can be merged
and tested in one testing center in a city or in a municipality.
A MasterTeacher shall be assigned as the CE.
7.There should be a separate ETRE for each school in case
there is merging of small size schools into one testing center.
8. Inclusion Policies
- Examinees with Hearing Impairment (HI) may take the test
and may be included in the regular testing room
- Only thoseY4 students graduating in March 2013 will be
allowed to take the NAT -Y4 (without back subjects)
35

B. Schools:
9. In a SmallTesting Center (e.g. 35 registrants only and
cannot be merged with other small testing centers)
-The examinees may be accommodated in the same testing
room with the 30 examinees (if no other room is available)
10. No integration of excess examinees will be done if there
are enough testing rooms and room examiners (coming
from other schools) to serve in the testing center.
11. Non-testing officials are not allowed to stay in the vicinity
of the testing rooms.
36

C. Preparation of Classrooms:
1. Classroom advisers with the help of the UtilityWorkers
Janitors will see to the cleanliness and orderliness of the
classrooms assigned asTesting Rooms.
2. For Grade 3, only 20 chairs should be contained in the
Examination Room, well-spaced & spread out.
3. For Grade 6 andYear 4, 30 arm chairs should be provided.
4. First and last rows close to the walls. Extra chairs in the room
must be arranged neatly along the corridor so as not to pose as
obstruction.
5. The Principal must see to it that these rooms are well lighted,
ventilated and testing-conducive.37

D. Teacher-Readiness:
1. Allow the REs to get hold of the EH during the Orientation
2. Inform REs to study and prepare the BoardWork before theTesting
Day (see slides)
3. Post the BoardWork and the Replica of theAS ahead of time in the
ER. Include posting on the black board the School ID of the school
children being tested in the ER.
4. Inform them to be at the assigned Examination Center at 6:30 a.m. to
receive the materials from the CE at the Distribution Room and to
inspect the readiness of the Room assigned to him/her.
5. Be in good disposition, emotionally ready to administer theTest
6. Observe the prescribed time allotment
7. Wear ID and school teachers’ uniform
38

Board Work : NAT Grade 3
Note:
One TB for Reading and Grammar in Filipino and English, Science, and Mathematics
Time Started Time to End
General Directions
& Sample Items 5 mins __________
Part I (EDQ) 1 – 10 5 mins ___________
Part II (Test Proper) Time Started Time to End
Reading Test in English 1 – 20 __________
Reading Test in Filipino 1 – 20
English Grammar 1 – 10
Filipino Grammar 1 – 10
Science 1 – 15
Mathematics 1 – 15 ___________
Total time limit: 1 hr & 30 mins
* Use same board work for the second session.
39

Board Work : NAT Grade 6
Note:
One TB for Filipino, Mathematics, English, Science, and HeKaSi
Time Started Time to End
General Directions
& Sample Items 5 mins __________
Part I (EDQ) 1 – 15 5 mins __________
Part II (Test Proper)
Filipino 1 – 40 ___________
Mathematics 1 – 40
English 1 – 40 __________
Break 15 mins __________
Science 1 – 40 ____________
HEKASI 1 – 40 __________
Composition Writing in sample schools 20 mins
Total time limit: 3 hrs & 50 mins
* Use same board work for the second session.40

Board Work : NAT Fourth Year
Note: One TB for Filipino, Mathematics, English, Science, Araling Panlipunan and Critical Thinking Skills
Parts of the Test Item Time Time Time
Numbers Limit Started Ended
General Directions and
Sample Items 1 – 5 5 mins. ______
Part I (EDQ) 1 – 15 5 mins. ______
Part II (Test Proper )
(A.M.)
Filipino 1 – 60 60 mins. ______
Araling Panlipunan 1 – 60 60 mins. ______
BREAK 10 mins.
Mathematics 1 – 50 70 mins. ______ ______
LUNCH BREAK
(P.M.)
Science 1 – 60 80 mins. ______
English 1 – 60 60 mins.
Critical Thinking Skills Test 1 – 20 30 mins. ______
Total Time Limit: 6 hrs.
41

TESTING DAY: Pre-Test Guidelines
42
Concern Guidelines
Distribution
Time for theTest
Materials (TMs)
Early in the morning of Examination date in nearby schools
A day before the Examination date to far schools or even
earlier to far flung schools
Check the Identity
of the Examinee
During Entrance to
the Room
Check the identities of the examinees inside each Examination
Room by all means (e.g. I.D., notebooks bearing the
examinee's name, etc.) using the following procedure:
1. Countercheck the identity of each examinee through
his/her I.D. (disseminated earlier by the school)
2. If I.D. is not available, ask the examinee to present a
notebook or any belonging bearing his/her name.
3. In the absence of # 1 and # 2 identification materials, ask
the classmates inside the Examination Room to attest the
identity.

Pretest : Entrance Seating Arrangement
43
1. Examinees will be seated alphabetically arranged, from the first line of chairs to
the last line, starting from the right of the RE facing the class. Do not reserve the
seat of a late-comer or the absentee. Late comer/s will be seated at the back and
given theTB andAS with the last Serial No.
2. Do not allow electronic devices (calculators & cell phones), references
(dictionaries) and rulers in the exam room.
3. All belongings shall be placed in front beneath the blackboard. Only pencils,
sharpeners and a computation paper shall be with the examinees while test is
going on.
4. CountTBs before opening package in front of examinees.
Note:
No other persons should be allowed in the premises of the Examination Rooms
except the testing staff and authorized monitors.
NAT Grade 3:
20 examinees in a room
Seats are 4 rows of 5
NAT Grade 6 andYear 4:
30 examinees in a room
Seats are 6 rows of 5

Pretest : Distributing and Checking
the TBs and ASs
44
 Distribute from right to left and from lowest serial number of theTB andAS.
 Check page by page simultaneously.
 Place defective/unusedTB andAS, if any, in the original plastic bag, secured and safe from
harm while performing other duties as RE.
 No examinees should start accomplishing the NAME GRID unless they have shown their
pencils
 GOAROUNDTHE ROOM. Check and double check if all examinees have shaded the
correct circles pertaining to the NAME GRID and all the necessary information about the
examinee.
 Remind examinees to use eraser for pencils.Tape or liquid erasers are NOT allowed.
 Do not start theTest Proper unless each examinee has properly shaded the NAME GRID.

Test Proper
45
 Read verbatim the information in boxed portions of the handbook. Do
NOT translate in local language/dialect.
 Always record the time started and the time when clustered subject
tests will end.
 Do NOT add nor subtract minutes in the time allocated.
 Accomplish the Seat Plan while the examinees are answering the EDQ.
 Accomplish Form 7 while test is in progress.
 Provide close supervision of examinees in accomplishing the Scannable
Answer Sheet before reliable data can be generated.

Instructions for the Recording of Time
46
1. Time allocation serves as guide in the recording of time
but the corresponding actual time in answering each
subject should be written in the time started and time to
end.
2. The recording of time is done by cluster of subjects
answered before and after breaks (snacks and lunch);
for which the time records should be written in the
blanks provided.

Post Test
47
 Give examinees five minutes to inspect and clean their
Answer Sheet.
 Instruct the examinees to detach and submit to you the
examinee stub together with theTB and AS. (The examinee
stubs should be turned over by the RE to the Guidance
Counselor or CE/SH during the Retrieval Phase).
 Count allTBs and ASs, make sure none is missing, before
allowing the examinees to leave the room.

Post Test : Accounting of Test Materials
and Preparation of Reports
48
 Count and arrangeTBs and ASs consecutively arranged by
its serial numbers.
 Accomplish the ETRE’s Data. Indicate the number of
registrants and the actual number of examinees.
 After the contents have been accounted for, SEAL the
ETRE with the DepED-NETRC paper tape while still in
the testing room and sign across it.
 Account for and submit to the CE all that you have
received.

Post Test : Contents of ETRE
49
Post Test : Contents of CETRE
Notes: a) Original Forms 5 & 6 shall be submitted separately to the DTCs;
b) Xerox copy of accomplished Forms 3 & 4 shall also be provided the
DTC
1. Report on time test started and ended by cluster of subjects
(BoardWork on ActualTime Record)
2. UsedASs placed in original plastic bag
3. Form 1 and Form 2
4. Form 7
1. UnusedASs
2. Form 3
3. Form 4
4. Scannable School Header

Post Test : Materials for Immediate
Submission to the Division Office
50
1. Bundles of ETREs and CETREs placed in the original AS boxes
2. Bundles of used and unusedTBs placed in the originalTB boxes
3. Examiner’s Handbooks
4. NETRC Form 5 to be submitted to the DTC (who will place it inside box no. 1
for theTBs of the Division (on top of theTBs)
5. NETRC Form 6 to be submitted to the DTC (who will place it inside box no. 1
of ETRE’s/CETRE’s of the Division (on top of the CETREs)
6. Xerox copies of accomplished Form 3 and Form 4.
Reminders:
 The SHs have to return theTMs within the Day of the Examination.
 Take note of the guidelines regarding the time and date of the Forwarder’s
retrieval of theTMs.
 Accomplish the Questionnaire on Forwarder’s Performance.
 Notify the NETRC ifTMs are ready for retrieval or if they were not retrieved
promptly.
Reminder: Don’t mix-upTBs with ASs.There are two separate warehouses for these
TMs. Otherwise, misplacedTMs will not be accounted for properly.

Oath of Confidentiality (New)
Form 1 – List ofActual Examinees
Form 2 – Seat Plan
Form 3 –Test Materials Accounting Form
Form 4 – Chief Examiner’s Report Form
Form 5 – Test Booklet Quantity and CompletenessVerification Sheet
Form 6 – Answer Sheet Quantity and CompletenessVerification Sheet
Form 7 – Room Examiner’sTestAdministration Evaluation Report51
The Forms

Oath of Confidentiality
52
As part of the testing staff nationwide, tasked to receive, administer
and retrieve the Test Materials for the National Career Assessment
Examination (NCAE), I hereby solemnly swear that I will strictly observe
security measures to maintain the confidentiality of saidTMs.
Received from: Received by:
(The DivisionTesting Coordinator) (School Head/SchoolTesting Coordinator)
____________________ ____________________
Print Name and Sign Print Name and Sign
____________________ ____________________
Date Date

The Generic Forms
Form 1
53
NETRC FORM 1
REGION: __________________________________________ DIVISION: ____________________________________________
SCHOOL: _____________________________________________________ SCHOOL ID: _______________________
ADDRESS: ____________________________________________________ Number of Male: ______ Number of Female: ______ Total: ______
GRADE LEVEL : _________ YEAR LEVEL: __________
EVS ECS EVS ECS
1 16
2 17
3 18
4 19
5 20
6 21
7 22
8 23
9 24
10 25
11 26
12 27
13 28
14 29
15 30
IMPORTANT
1. Names listed as they appeared in the Seat Plan.
2. Check if the LRN of each examinee listed in Form 1
matches with the shaded LRN in the front side of
his/her Scannable Answer Sheet.
3. Leave the space blank if not a GASTPE grantee.
EVS - Education Voucher System
ECS - Education Contracting Service
Learner Reference
Number (LRN)
NAME
(To be accomplished by the Room Examiner)
LIST OF ACTUAL EXAMINEES
Room Examiner
School
NAME
GASTPE Grantee GASTPE GranteeLearner Reference
Number (LRN)

Form 2
54
REGION: ____________________ SCHOOL NAME/TESTING CENTER: __________________________________ DATE OF EXAM. _____________
DIVISION: ___________________ SCHOOL ADDRESS: _______________________________________________ ROOM NO. __________________
Name Name Name Name Name Name
Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No.
TB No. TB No. TB No. TB No. TB No. TB No.
Exam. No. - Examinee Number in the Answer Sheet
TB No. - Test Booklet Number ROOM EXAMINER'S SIGNATURE OVER PRINTED NAME
25 26 27 28
23 24
9 10
SCHOOL where Room Examiner teaches
Testing Program: ________________________________
29 30
19 20
NETRC Form 2 SEAT PLAN
1 2 3 4
21 22
11 12
5 6
7 8
13 14 15 16 17 18
Note: Only twenty seaters for Grade 3.

Form 3
55
NETRC FORM 3
Name of School: ___________________ Address of School: ______________________ Name of Chief Examiner: _____________ Testing Program: _______________
1.
2.
3.
Signature: ___________________________
4.
Date: 5.
Test Booklets.
No. Name in Print of Examiner
Exam
Room
No.
No. of TB Inclusive Serial Numbers Signature of Examiner
No. of
Used TB
No. of
Unused
TB
Serial Number(s)
of Unused TB
Signature of Examiner Remarks
1 2 3 4 5 6 7 8 9 10 11
1
2
3
4
5
6
7
8
9
10
11
12
NOTE:
Each carton/package is sealed. Only the Chief Examiner is authorized
to break the seal in the presence of the examiners
Republic of the Philippines
Department of Education
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
TEST MATERIALS ACCOUNTING FORM
Distribution Phase Retrieval Phase
This is to certify that I received _______________ carton(s)/ package(s) which
contain Test booklets (TBs) and Answer Sheets (ASs). The seals of these are all
Intact.
Page _____ of ______ pages
All Examiners are required to affix their signature in Column 6 as they receive
the materials for their respective examination rooms.
INSTRUCTIONS:
Each carton/package is sealed. Only the Chief Examiner is authorized to
break the seal in the presence of the examiner.
The Chief Examiner fills up the information required in each column.
The duly accomplished form is to be placed inside the Chief Examiner's
Transmittal Report Envelope (CETRE) for transmittal to the NETRC, Pasig
Notedown under "Remarks" the total number of defective and replaced

Forms 5 and 6
57
Form 5
TEST BOOKLET QUANTITY and COMPLETENESS
VERIFICATION SHEET
Name of School: _____________________ Region: ____________
School ID: ______________ __ Division: ___________
PRE-TEST
1. How many test booklets were allotted to your testing center as
indicated in the Packing Guide, including buffer? _________
2. Upon opening of boxes, are the test materials:
______ complete _______ incomplete _______ with excess
3. If incomplete, how many are lacking/missing? _______
4. What is/are the Serial Number/s?
_______________________________________
5. If excess, how many? _______
_________________________________________
POST-TEST
1. After retrieval, are the test booklets complete? _______
2. If not, how many are missing/lacking? ______
3. What is/are the Serial Number/s? _________________
___________________________________________________
Prepared by:
_____________________________________________________
Signature over Printed Name of School Testing Coordinator (STC)
Attested by:
_______________________________________________
Signature over Printed Name of Chief Examiner
_______________________________________________
School
NOTE: This form is to be submitted separately to the DTC.
NETRC Form 6
ANSWER SHEET QUANTITY and COMPLETENESS
VERIFICATION SHEET
Name of School: _____________________ Region: _____________
School ID: _________________ Division: _____________
PRE-TEST
1. How many answer sheets were allotted to your testing center
as indicated in the Packing Guide, including buffer? _________
2. Upon opening of boxes, are the test materials:
________ complete _________ incomplete _________ with excess
3. If incomplete, how many are lacking/missing? _______
_______________________________________
5 If excess, how many? _______
_________________________________________
POST-TEST
1. After retrieval, are the answer sheets complete? _______
2. If not, how many are missing/lacking? ______
___________________________________________
Prepared by:
_______________________________________________________________
Signature over Printed Name of School Testing Coordinator (STC)
Attested by:
______________________________________
Signature over Printed Name of Chief Examiner
______________________________________
School
NOTE: This form is to be submitted separately to the DTC.

Form 7
58
NETRC Form 7
Room Examiner’s Test Administration- Evaluation Report
Testing Program: __________________________ Date: ________________
Region: ____ Division:_________ Testing Center/School: ________________________ Room No. _____
Name of the Room Examiner: _______________________ _______________
Printed Name Signature
Direction: Please complete/answer truthfully and objectively all the subsequent indicators.
A. Fill in the blanks:
1. Number of Registrants in the Exam. Room ____ Actual Examinees ____
2. Were the following Testing Staff in this testing Center coming from another School?
Room Examiners: ____Yes ____No Room Supervisors: ____Yes ____ No
3. From what School are you teaching? _______________
4. Specifics of the Test Materials Received:
4.1 Test Materials Quantity No. of copies needed if
Insufficient Condition/Remarks
Test Booklets
Answer Sheets
Examiner’s Handbook
Name Grid Replica
Form 1 and 2
Form 7
ETRE
4.2 Condition of the Test Booklets Quantity Serial Numbers
In good condition
Not in good condition
- With misprints
- With same Serial Numbers
- With blurred Serial Numbers
- Without Serial Number
5. Time when Test Materials were received from the Chief Examiner _______
6. Number of Times Test Booklets were used: ____ Once ____ Twice ____ Thrice
B. Pre-test Activities. Describe the pre-test activities in terms of the following:
Evident Not Evident
• Distribution Activities: The Chief Examiner required each
Examiner to count the Test Booklet in sealed plastic bags
in the distribution room. ______ ______
• Testing room was ready. ______ ______
• List of examinees posted at the door ______ ______
• First and last rows close to the walls ______ ______
A. Test Proper
Rate yourself based on the following aspects: Evident
Not
Evident
1. Instruction on the accomplishment of name grid, personal
information and shading the chosen answer was followed.
2. Accomplishment of seat plan was well done.
3. Time limit for testing was well adhered to.
4. Testing discipline is imposed strictly.
1.1 No unnecessary noise while the exam was in progress
1.2 Cheating in any form was strictly prohibited (e.g. talking to
classmates, use of dictionary, cell phone, calculator, and the
like).
5. Refraining from the following were strictly followed:
2.1 reading/copying test items in the test
booklet by the room examiner. Note that any violation
has corresponding sanctions stipulated in DECS Order # 85
s. 1999 (found in page ----- in the Examiner’s
Handbook); and
2.2 explaining/translating to the examinees
certain word/s used in the item.
6. Kept custody on the TBs and ASs while test was in progress
B. Post Test
Describe the procedure adopted in the retrieval of test booklets and Answer
Sheets
Evident Not
Evident
1. Required each examinee to insert first Answer Sheet in the test
booklet before submitting to you, the examiner.
2. Checked the number of test booklets and Answer Sheets before the
examinees were dismissed.
3. Arranged the TBs and ASs according to serial numbers
4. Placed the used Answer Sheets in original plastic bag
5. Sealed the ETRE while still inside the examination room
6. The ETRE contained the following:
used Answer Sheets in plastic bag
Forms 1 & 2 and Form 7 and the Time Record copied from the board
7. The Test Booklets were counted and recounted by the:
Chief Examiner
Room Supervisor
8. Unused Answer Sheets were submitted to the Chief Examiner
9. Retained the Name Grid Replica in the Testing Center
10. Submitted the Examinee Stubs for Grade VI to the Chief Examiner
Specify the problem(s) encountered, solution(s) you gave and the recommendations to
improve the conduct of future national tests.
Problem 1: ____________________________________________________________
Solution/s made : _____________________________________________________
________________________________________________________________________
Recommendation/s: __________________________________________________
________________________________________________________________________
Problem 2: ____________________________________________________________
Solution/s made : _____________________________________________________
________________________________________________________________________
Recommendation/s: __________________________________________________
________________________________________________________________________

Room Examiner’s Transmittal Report
Envelope
59
DEPARTMENT OF EDUCATION
2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City
ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)
(Brown Envelope)
Region: ________ Division: __________________________________________________________ School ID: _____________________
Name of School: ___________________________________________________________________ Type of School: ____________________________________
Address of School: _________________________________________________________________
Street Barangay Municipality Province/City
ROOM NUMBER: ______
No. of Registrants: Male _____ Female ______ Total ______
No. of Examinees: Male _____ Female ______ Total ______
1. Arrange the used Answer Sheets consecutively.
2. Double check the number of used SCANNABLE ANSWER SHEETS and fill up the following:
Quantity of used AS: ______ Serial No. ____________ to __________
3. Place inside this ETRE the following contents:
3.1 Used Answer Sheets with serial numbers arranged consecutively placed in the original plastic bag
3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2
3.3 Examiner’s Narrative Report
3.4 Time started and ended, copied from the board and signed by the Examiner
4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room.
* DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE.
SUBMITTED BY:
___________________________________________ _______________________________________
Signature over Printed Name of Room Examiner School

Chief Examiner’s Transmittal Report
Envelope
60
DEPARTMENT OF EDUCATION
2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City
CHIEF EXAMINER’S TRANSMITTAL REPORT ENVELOPE (CETRE)
(White Envelope)
Region: ________ Division: __________________________________________________________ School ID: _____________________
Name of School: ___________________________________________________________________ Type of School: ____________________________________
Address of School: _________________________________________________________________
Street Barangay Municipality Province/City
NUMBER OF ROOMS: ______
Total No. of Registrants: Male _____ Female ______ Total ______
Total No. of Examinees: Male _____ Female ______ Total ______
Place in this Envelope the following:
1. NETRC Form 3 – Test Materials Accounting Form
2. NETRC Form 4 – Chief Examiner’s Report Form
3. School Header
4. Unused Scannable Answer Sheets
Quantity of unused AS: __________
Note: Forms 5 and 6 should not be placed inside this CETRE but to be submitted separately to the DTC.
SUBMITTED BY:
________________________________________ ___________________________________________________
Signature over Printed Name of Chief Examiner School

61
 In case there will be a shortage of Answer Sheets (ASs) in one testing center, Scannable
Answer Sheets (SASs) may be photocopied.
 The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE corresponding with
the list of actual examinees in Forms 1 and 2.
 No Examinee Number should be written in Form 2 (Seat Plan) for the examinees with
photocopied ASs. Instead, indicate in the blank “(Photocopied).”
Sample:
 Using a red marker, indicate at the upper right corner of the ETRE this note:
 The instructions above are important in order for NETRC to locate, transcribe and
electronically process the photocopied ASs.
Name Kristina M. Dela Cruz
Exam. No. (Photocopied)
TB No. 016657
With _______Photocopied Answer Sheets
(quantity)
ROOM EXAMINER’STRANSMITTAL REPORT ENVELOPE (ETRE)
(Brown Envelope)
On Photocopied Answer Sheets

On the Storage of Examiner’s
Handbook and Replicas of Name Grid
62
 Examiner’s HB will be stored in the Division Office.
 Name Grid replicas will be stored in the schools or
testing centers. Both documents are for future use.
 Replicas of the name grid intended for each testing
program should be properly stored and utilized in each
school.These are generic to all testing programs; hence,
may be used in future testing activities in case no
reprints will be provided.

TMs for Retrieval by the NETRC
63
1. AllTBs packed in original boxes;
2. All usedASs in ETREs (Forms 1, 2 and 7 inside);
3. All unusedASs in CETREs (Forms 3 and 4, and School Headers
inside) packed in original boxes for ASs ; and
4. Forms 5 and 6 submitted to DTCs for proper placement in
respective boxes
Reminder: Don’t mix-upTBs with ASs.There are two
separate warehouses for theseTMs. Otherwise,
misplacedTMs will not be accounted for properly.

Test Results Dissemination
65
 No hardcopy will be provided to all division offices.This in line with the
Secretary’s mandate to utilize ICT in education.
 Explore the NETRC website to avail of the NETRC test results.
 Schools can only log in by using their own School ID as Username and
Password.
 Example:
Username: 702406
Password: 702406
 The results will be posted for six (6) months only.
 Secure soft copy of the results, which is convertible to Excel file, from
theWebsite.
NETRCWebsite
Homepage: http://netrc.sysportal.net/HomePage.aspx
Division/School Account Log In Page:
http://netrc.sysportal.net/signin.aspx

On Archiving of Division Test Results of
National Examinations
66
 Please access and download the test results
through the NETRC website
 Available for 6 months only

Non-utilization of the COR in “some
division”
68
- The utilization of the COR are stipulated in the
following memoranda:
- DepED Memo NO. 228, s. 2007
- DepED Memo No. 278, s. 2010

Practices in some divisions relative to
the utilization of COR
69
 Attach the COR in Form 137 in Grade 6 as part of the
student’s credentials before enrolment.
 The COR is photocopied. One copy is for the High
School where the students intend to enroll.
 Original COR is given to each examinee.

Refusal of Private Schools to Take
National Exams
70
 Send a communication to NETRC regarding private
schools who refuse to be administered the national
exams (NCAE, NAT, etc.).The communication will be
indorsed to the Secretary of Education.

On Request for Data on the Least
Mastered Skills
71
 This report may be derived from the PCR which
is available in the NETRC website
 34% and below – belonging to the Least
Mastered/Learned Competencies
END OF PRESENTATION

2013 nat test admin guidelines qc

Recommended

Recommended

More Related Content

What's hot

What's hot (9)

Viewers also liked

Viewers also liked (20)

Similar to 2013 nat test admin guidelines qc

Similar to 2013 nat test admin guidelines qc (20)

Recently uploaded

Recently uploaded (20)

2013 nat test admin guidelines qc