Office Track: SharePoint Online Migration - Asses, Prepare, Migrate & Support - Donald Hessing

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ITPRoceed 2014 Session by Donald Hessing
SharePoint Online Migration: Asses, Prepare, Migrate & support

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Office Track: SharePoint Online Migration - Asses, Prepare, Migrate & Support - Donald Hessing

  1. 1. SharePoint Online Migration Assess, Prepare, Migrate, Support Donald Hessing (MCM)
  2. 2. Who am I? Donald Hessing  Principal Consultant | Thought Leader SharePoint @Capgemini Netherlands  Microsoft Certified Master (MCM) - SharePoint  (Virtual) Technology Solution Professional for Microsoft  Work full time on SharePoint since 2007 | #DEV | #ITPRO | #STRATEGY  donald.hessing@capgemini.com | @dhessing | #ITPROCEED
  3. 3. Agenda • Introduction • Assess • Prepare • Migrate • Support
  4. 4. INTRODUCTION - UPGRADE OR MIGRATION
  5. 5. Upgrade
  6. 6. Migration SharePoint ?
  7. 7. Migration is easy! “Eighty percent of organizations expect that the upgrade or migration will be quick, easy and trouble- free” “Gartner accounts that, in the worst cases, 20% of these organizations trying to upgrade will have a stalled project and will even be unable to bring their new SharePoint environment live”
  8. 8. Content migration challenges 1. Workflow 2. Custom Templates 3. Custom branding - Master pages and Page Layouts 4. Custom “Server” Code 5. Alerts 6. InfoPath Forms 7. Incoming email on Document libraries 8. Authentication and profile mapping 9. Links in documents
  9. 9. Why do you need a plan? • It doesn’t happen over a weekend • It involves more than just moving data • It usually doesn’t go exactly the way you planned
  10. 10. What can we do? Assess Prepare Migrate Support
  11. 11. ASSESS KNOW WHAT YOU HAVE
  12. 12. Discovery What the business tells you After content discovery…
  13. 13. 39% of the information in your organisation is duplicate info (Symantec Corp, 2012) Find document versions
  14. 14. Aging of content
  15. 15. Confidentiality
  16. 16. Fort Knox: Encrypted Store A B C D E Key Store A B C D Content DB A B C D E
  17. 17. What customisations do we have?
  18. 18. Is your network optimized?
  19. 19. How to assess? Built-in Write PowerShell scripts • Inventory SharePoint Farm • http://tiny.cc/bmsahx • Inventory of all SharePoint Documents • http://tiny.cc/lqsahx 3rd Party tools Metalogix, AvePoint, DELL, etc. Custom tools Requires custom coding Surveys Hard to cover everything
  20. 20. Find Dormant Site Collections and Site Sizes … "Web Apps, Site Collection, Owner, Owner Email, Size (MB), Last Modified" > $file foreach ($websvc in $websvcs) { foreach ($webapp in $websvc.WebApplications) { foreach ($site in $webapp.Sites) { $u = $site.usage $s = $u.Storage / 1048576 $webapp.Name + "," + $site.URL + "," + $site.Owner.Name + "," + $site.Owner.Email + "," + $s + "," + $site.LastContentModifiedDate >> scLast.csv } } } Source: SPC329 – Kimmo Forss
  21. 21. Example output
  22. 22. Identify duplicates • File Shares – Create a MD5 hash of every file and compare the hash https://gist.github.com/jstangroome/2288218 • SharePoint – Doesn’t work for office documents – Office property promotion makes every document unique – Search can do it - separates out the metadata – Use Search with keyword “duplicates:[“Full document url”] – The hash is in the SearchDB’s, direct SQL against the database is NOT supported • First backup / restore for analyses
  23. 23. DEMO: INVENTORY
  24. 24. Assess your environment • Source environment – Health – Capacity – Network – SLA – Support (1st and 2nd line)
  25. 25. LOGPARSER "SELECT QUANTIZE(TO_TIMESTAMP(date, TO_LOCALTIME(time)), 3600) AS Hour, DIV(SUM(sc-bytes),1048576) AS TotalMBSent, DIV(SUM(cs-bytes),1048576) AS TotalMBReceived FROM *.log GROUP BY Hour ORDER BY Hour" -i:w3c Determine network, users and .. Number of users 5.000 10.000 20.000 50.000 Bandwidth (Mbit/s) 25 50 100 250 *Technet guidelines
  26. 26. .. determine where they are… - Belgium France Germany GREECE INDONESIA Italy Japan Malaysia Netherlands Philippines Romania Russia Russian Federation SAUDI ARABIA Singapore Spain Switzerland Thailand
  27. 27. DEMO: LOGPARSER
  28. 28. PREPARE DEFINE APPROACH AND PREPARE ENVIRONMENT
  29. 29. What drives the migration approach • Complexity and level of customization • Do you need to restructure? • How much downtime can be tolerated during cutover? • Health of the current environment • Is loss of metadata and securities acceptable? • Can non-SharePoint related assets be properly mapped to SharePoint? • Can you do a big bang migration, or do you need co- existence? • Number of business stake holders
  30. 30. Migration • Extract (what): Define selection criteria – Last 3 versions, active projects, not older than 5 year • Transform (where): Do we need to restructure, add metadata, change security? – User identity will be different (modified by, created by) – Sites versus Site Collections – Content Types, MetaData, Folders • Load (How): Do we need a migration tool? – Small: File Explorer or manual upload – Medium to Large: Third-Party tools – Complex: Third-Party + Custom Tools
  31. 31. Understand the limitations • Example OneDrive for Business – Limits • Max 20.000 items sync limit, 2GB file size • Max 25GB total size as for now – Special characters • SharePoint Online / : * ? “ < > | # % – Extensions • Like folders _files, _bestanden, _Dateien, etc – Characters • File names - up to 128 characters. • Folder names - up to 250 characters. • Folder name and file name combinations up to 250 characters. • SharePoint Conference Announcements – 1TB OneDrive for Business for all Office 365 ProPlus customers
  32. 32. Understand your target platform
  33. 33. PREPARE PREPARE ENVIRONMENT
  34. 34. Authentication
  35. 35. Comparison identity options Source: SPC161 – Kimmo Forss
  36. 36. Singe Sign On Readiness • Federation enables users to access both the on-premises and cloud-based organizations with a single user name and password – Health Active Directory Landscape • Single or multi forest – Domain ownership must be verified • Must use publicly registered namespace • Can’t use contoso.local – UPN must be set and known by the user • Can be the publicly registered domain suffix as alternate UPN • domaindhessing and dhessing@contoso.com as alternate UPN
  37. 37. Migration Throughput
  38. 38. Custom Templates in O365 • Custom code on the server is not allowed in Office 365 – Use the App model (SharePoint Hosted, Provider Hosted) – Use Sandboxed solutions with WebTemplates (no custom code) – Remote Site Provisioning (App, PowerShell) - Requires hosting platform for the App (Provider Hosted) - Make friends with the Development Team - Office AMS provides great examples - https://officeams.codeplex.com/
  39. 39. OneDrive site provisioning • The users One Drive for Business Site is created when the user hits the newsfeed or profile page – Not feasible in migration scenarios • SharePoint Online Client Component SDK provide capabilities for batch provisioning – Remote pre-provisioning leveraging custom code (CSOM) – Office AMS
  40. 40. MIGRATE MOVING CONTENT…
  41. 41. DEMO: CUSTOM MIGRATION TOOL
  42. 42. Cutover strategies • Freeze period • Gradual or Big Bang • Coexistence
  43. 43. Coexistence 1. Full sync https://intranet.contoso.com/ https://tempintranet.contoso.com/ Full Migration
  44. 44. Coexistence 2. Incremental Sync https://intranet.contoso.com/ https://TEMPintranet.contoso.com/ Delta changes
  45. 45. Coexistence 2. Swap the URL – Update DNS https://TEMPintranet.contoso.com/ https://intranet.contoso.com/
  46. 46. Migration tools
  47. 47. Validation • Make sure you can validate the migration on consistency, security, versions, file type, links, etc • Most migration tools only report on failures • Automated validation is preferred when content size increases • Include out-of-the-box functionality as well • Don’t forget to involve the business – Can users still find their content?
  48. 48. SUPPORT
  49. 49. Aftercare • Keep the source environment available – Training – Fall-back – Support – Validation
  50. 50. Office 365 – Points of attention • Align your IT – Strategy / Digital Workplace with the Office 365 Roadmap – Continues upgrade of the service creates dependencies on existing workplace – Browser Version – Office client version – Windows client version • Inform your end users that the system is continuous changing (UI / Behaviour) • Performance of SharePoint Online can be a challenge! – “This SLA and any applicable Service Levels do not apply to any performance or availability issues”
  51. 51. Links • http://gallery.technet.microsoft.com/office/Inventory-SharePoint-Farm- dc11fc28#content • http://blog.falchionconsulting.com/index.php/2010/08/getting-an-inventory-of- all-sharepoint-documents-using-windows-powershell/ • http://mikeoryszak.com/2013/04/finding-duplicate-items-and-the-duplicates- keyword/ • http://redmondmag.com/articles/2014/04/29/onedrive-for-business- storage.aspx • http://support.apple.com/kb/HT5923 • http://support.microsoft.com/kb/2933738 • https://gist.github.com/jstangroome/2288218 • http://technet.microsoft.com/en-us/magazine/jj631606.aspx • http://difs.codeplex.com/releases/view/102382
  52. 52. THANK YOU!
  53. 53. And take home the Lumia 1320 Present your feedback form when you exit the last session & go for the drink Give Me Feedback
  54. 54. Follow Technet Belgium @technetbelux Subscribe to the TechNet newsletter aka.ms/benews Be the first to know
  55. 55. Belgiums’ biggest IT PRO Conference

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