Infant Toddler Family Day Care Overview
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Infant Toddler Family Day Care Overview



Parent Information Session Presentation

Parent Information Session Presentation



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  • Children in our program build a lasting bond with their provider.We respect the individual needs of your child.Small groups ensures that your child receives nurturing care and attention.Some providers may choose to be a large group home.
  • SYSTEM PROVIDERS choose to be a part of the system because of these services and pay a 16.5% fee.Play workshopConferenceParent provider eventsCollaborate with local jurisdictions for subsidy, qrisHelp providers set feesNew enrollments – get birth id, liability insurance form, mat form, physicalParent info sessionsProvider Emergency FundFee Assistance for income eligible families when we get approval from IRS
  • NO CHARGE FOR SERVICES EXCEPT MAT Home Evaluation: safety and fire inspectionMAT training – must give parents waiver if not MAT trainedESOL – your child may have a bilingual experienceMENTORING – 40 hours Ongoing annual training 16 hoursUpdate CPROpportunities to attend NVCC and get CDA – help with scholarships or we pay fees
  • Training includes: Licensing Regulations Orientation Home Evaluation
  • Discuss infant formulaWe are audited by usda
  • Approve budgetOversee Annual audit
  • Experienced and trained ECCE’S approved thru ITFDCITFDC handles billing and payment of feesAnyone can use child care plusMust enroll.
  • Parent contactNotifies parents if there is an issue or a provisional welcome letterHandles complaints and corrective action – ENCOURAGE COMMUNICATIONMeet your child care specialist in the child care home
  • We pay for college as neededROLE OF CHILD CARE SPECIALIST IS VERY DETAILED MUST HAVE A Bachelor’s DEGREE ece, psych, social work, etc.Professional Development help:*Help with college scholarship applications*Help with college applications
  • A caregiver’s own children and resident children under eight years of age count in point maximum.Our providers can be approved for more than 5 ifthe provider has a CDA and/or infant toddler certificate.Ask if anyone is from Arlington and note that ratios are different.
  • Confidence: Your child feels likely to succeed at their undertakingsCuriosity:Finding out about things is positive and leads to pleasure. OPPORTUNITY TO EXPLOREIntentionality: – persistence/keeps trying/AN OPPORTUNITY TO KEEP WORKING AT A TASK HELPS CHILDREN Example AN INFANT KEEPS TRYING TO REACH A TOYSelf Control: The ability to control one’s own action ; a sense of inner control. CONTROL IMPULSESRelatedness:The ability to engage with others/a part of a group/A SENSE OF BELONGINGCapacity to Communicate: The desire and ability to exchange ideas, feelings, and concepts with others– verbally or otherwise. Cooperativeness: GETTING ALONG WITH OTHERS-CHLDREN LEARN TO COOPERATEALL OF THE ABOVE ARE THE SKILLS CHILDREN NEED TO MASTER IN ORDER TO LEARN HOW TO LEARN AND BE SUCCESSFUL IN SCHOOL.
  • Providers vote on any fee increases which typically go in to effect on October 1.
  • Late FeeLate fees will be billed at $15 every 15 minutes.  This fee is only charged if a family is consistently arriving before or after contracted hours.One-Time Enrollment Fee for all jurisdictions:  $350.00 due when parents reserve a child care space (this fee is never charged again for a second child or if you leave and re-enter ITFDC) $10.00 PER HOUR MAY BE CHARGED FOR LESS THAN FIFTEEN HOURS OF CARE
  • Additional questions please speak to Rama
  • Exec Dir is rep to Fairfax Child care Advisory Council Board
  • WE ARE ON FACEBOOK.Profiles – Review a sample profile – children in home- a child may be terminating or part time family members and ages child care specialist MAT trainingPolicies – Providers review rates annually Sick children must stay home- will call if sick in day care home Must have physical and birth id Supplies Emergency closings Substitute system 17 Paid holidays vacations Wooden/metal cribs Communication is key – review complaints Open Door Policy Late fee for late payment assessed the 2nd of the month – care may be terminated No independent childrenCall providers – but go beyond telephone callVisit first when children are not there is a recommendationVisit a second time with childrenCall referencesSpeak with the child care specialistPLACEMENT FEE waived for first family that starts with a new provider AND IS A ONE TIME FEE to cover the enrollment process And is never charged again with a second child, re-entry, etc. MOST PROGRAMS CHARGE YEARLY ENROLLMENT FEES.DO NOT MENTION UNLESS ASKED: ECCE’s are self-employed so we do not check work status We do report injuries to CPS Payment plan for placement fee can be arranged Payments can be divided to twice a month – the first and fifteenth of the month – in advance of care received Requests to waive Placement fee must be in writing with a reason you are asking to have it waived.
  • Give out your business cards and pass out any relevant handouts. Ask for information sheets to be turned in to you with updated informationOpenings change dailyA staff member will be following up with you but feel free to contact us for updates

Infant Toddler Family Day Care Overview Infant Toddler Family Day Care Overview Presentation Transcript

  • Overview  ITFDC Services and Supports  *Business Services  *Workforce Development  *USDA Food Program  *Child Care Plus  *Non/Profit/Board of Directors  *Role of the Child Care Specialist  *Ratios  Quality Child Care – What is it?
  • INFANT TODDLER SERVICES AND SUPPORTS  Our model of care is based upon a philosophy that focuses on the total family.  Children benefit from having a trusted relationship with adults  Care is individualized.  Child care in a home setting.  Children learn through play.
  • ITFDC BUSINESS SERVICES  Early Childcare Educators (ECCE’s) choose ITFDC because we provide: *Contracts & Enrollments *Liability Insurance *Home visits *Parent Invoices *Events *Payment of fees to ECCE’s *1099’s *Marketing, Website, Facebook *Subsidy *Training *Advocacy
  • INFANT TODDLER (ITFDC) SERVICES AND SUPPORTS  ITFDC was founded as a state licensed system of providers in 1983 (only system in VA) to recruit, screen, train, approve, and monitor child care providers
  •  Orientation  Home Evaluation  All background checks  Approval under system license WORKFORCE DEVELOPMENT
  • WORKFORCE DEVELOPMENT Initial Training (63.5 hrs + 8 hours MAT training)  Professionalism (4.5 hours)  Safety (4 hours)  Child Development (6 hours)  Interviewing & Communication Skills (3 hours)  CPR/First Aid (6 hours)  Mentoring (40 hours)  MAT (8 hours) – this class is optional
  • USDA FOOD PROGRAM *Annual enrollment *Monitor 3 times a year *Provide all required documents *Records kept on minute menus *ECCE provides food and are reimbursed for up to two meals and one snack *ECCE’s will offer a type of formula they serve to infants
  • BOARD OF DIRECTORS  *We are a non-profit  *We have a governing board of directors  *Conduct strategic planning  *Fiscal oversight  *Programmatic oversight
  • CHILD CARE PLUS High quality child care services on an as needed basis during non-traditional hours including weekends and evenings in our nurturing family child care homes. For more information contact Winnie Lau at, 703-352-3449
  • ROLE OF CHILD CARE SPECIALIST  Parents primary contact  Visits ECCE’S  Trainers  Monitor USDA food program  Activities with the children and ECCE  Annual home evaluation
  • ROLE OF CHILD CARE SPECIALIST  Documents visits with ECCE and children  Encourages professional development  Ensures compliance with system approval including ratios
  • RATIOS  TOTAL POINTS FOR EACH CAREGIVER MUST NOT EXCEED 16 WITHOUT AN ASSISTANT  *Birth through 15 months 4 points each  *16 months through 23 months 3 points each  *Two through four years 2 points each  *Five through nine years 1 point each  *Ten years and older 0 points
  • SUBSTITUTES AND ASSISTANTS  Must be 18 years of age or older  A substitute must complete all requirements an ECCE is required to complete and may care for the children alone if there is only 16 points.  An assistant must complete CPR, First Aid, Safety, and all background checks.  An assistant can care for the children alone for up to 2 hours if there is only 16 points.
  • What we believe is quality.  First few years are key due to brain development.  Promotes development (physical, cognitive, social-emotional).  Improves school performance (better math, language, cognition, social skills, relationships, and self-regulation).
  • What Your Child Needs to Know to Succeed in School o CONFIDENCE o CURIOSITY o INTENTIONALITY o SELF-CONTROL o RELATEDNESS o CAPACITY TO COMMUNICATE o COOPERATIVENESS o (Heart Start from Zero to Three)
  • High Quality Child Care Training/Education Provides higher quality programs for Children Child care providers should:  Have ongoing training opportunities  Trained in CPR and first aid  Provide an environment that provides social, emotional, and educational opportunities
  • Supervision with Interaction Interaction/Supervision Pay attention to the child care providers interaction with and supervision of the children  Appropriate supervision results in less injuries  Interaction promotes learning
  • Low Ratios  Our providers offer one on one attention to your child.  Children thrive and feel safe and secure in a smaller home environment.  Children become members of the Provider’s family and form lasting bonds together.  Learning peaks in small groups.
  • Safety and Health Health & Safety  Outdoor play areas surrounded by a safety barrier and soft materials.  Diapering areas cleaned and disinfected after each changing  Regular hand-washing  Poisonous and dangerous objects are kept out of reach  Emergency Plan  Proper equipment  Sanitation of toys and surfaces
  • FEES AND BILLING POLICIES  Fees can be found in the Infant Toddler Family Day Care policies.  Please note that Child Care Plus fees are different than fees for traditional hours.  Fees are subject to change.  Invoices are emailed on the fifteenth of the month prior to the month of service. Payment is due by the first of each month. Please supply our office with the email address(es) where you want to receive the invoice by completing the Billing Form.
  • BILLING POLICIES  Payments may be made automatically by using our automatic payment plan. To use this system, please read & complete the Billing Form. If you decide to mail your payments they must be received by our office by the first day of the month or care will be terminated. There is a $25.00 late fee charge for payments received after the first of the month. Dishonored payments will incur penalty charges. Payments will then be required by cash or money order.
  • FLEX SPENDING ACCOUNTS If you are using a Flex Spending Account you may be asked for a Tax ID number, signatures and address. Please get this information from your provider using their ID number, address, and get the provider’s signature.
  • COMMUNITY PARTNERSHIPS Fairfax County Office of Children City of Alexandria Arlington County Loudoun County Prince William County Fairfax Futures The Child Care Network Voice’s for Virginia’s Children NVAEYC VAECE Child Care Aware of Virginia
  • NEXT STEPS  Review provider profiles  Review policies  Call our office if you need more names  Schedule interviews  Meet with providers  Decide on a provider and discuss details with the provider  Call our office with schedule and start date  Complete paperwork and send placement fee
  • INFANT TODDLER FAMILY DAY CARE 703-352-3449 11166 Fairfax Boulevard Suite 206 Fairfax, Virginia 22030