Using the Wordpress Media Library and Slideshare with the Iowa State University College of Engineering's new websites.

1. WORDPRESSmedia library organization How to keep it clean, manageable, and easy to use travisballstadt, digital media coordinator iowa state university college of engineering

2. the wordpress media library can – and will – become a very large database of images, audio files, pdfs, and more as our sites fill out and more departments add to the media library, it will become more crucial to keep it well organized

3. wordpress has a wonderful built in search functionality to make finding content in the media library very simple. the key is to properly name content and tag it NOW to make it easier to find LATER fear not

4. the key is to properly name content and tag it NOW to make it easier to find LATER

5. if we do the work now, we can easily find our content years from now titles, descriptions, and filenames are all searchable keywords pro tip : search before upload For non-timely news type images (ie headshots), search first to see if there’s already one there to avoid duplicates

6. Name the file appropriately before uploading Do not upload as “IMG_018” etc. Add titles and descriptions that are keywords about what the photo is, or who is in it If you were looking for this photo, what would you search for?

7. file name is searchable Title – different from filename Description – be DESCRIPTIVE! Add names of people in the photo

8. naming conventions • headshots: AllemanJames.jpg • action shots: filename flyingmonkeys.jpg title The Flying Monkeys description The Flying Monkeys Girl Scout Troop FLL team prosthetic hand Global Innovation Award Claire Bassett team mentor alumni • news shots: think in terms of a caption on a photo. if your photo has a caption, copy & paste it to description captions are not searchable

9. more pro tips • upload a decent sized photo, resize it in wordpress • not GINORMOUS, but around 1280x720 @ 72dpi is good • scale it down when you add it to a page or post • ALWAYS search the database before adding a generic photo, or headshot • try to keep duplicates out • an uploaded photo can be added to unlimited posts/pages • resizing in wordpress is only attached to that post/page • original uploaded photo is available for other uses on site • you might even find a photo you like better in the media library

10. how to log in, upload, and embed a powerpoint presentation SLIDESHAREpresentationsharing network

11. slideshare is basically a social network for sharing presentations and, therefore, information it will allow users to easily view a presentation without leaving our website or downloading the file and opening new software

12. we have an official college of engineering account to keep all presentations in one central location username is collegerelations@iastate.edu

13. once logged in, the dashboard will show you a big UPLOAD button powerpoint presentations & pdfs only, please

14. upload publicly (privately is not an option on our account) navigate to the file(s) on your hard drive and upload you can upload multiple files at one time

15. change the name of the file if you wish – use something descriptive add tags – keywords for people searching category should be “education” remember, this is like a social network, people searching for information will come across these files after a large conference, you can search slideshare for the name of the conference and find most of the presentations for review

16. click a presentation name to go to its individual page here you can view the presentation or make changes to the descriptive information you entered

17. copy the url of the slideshow paste it into your wordpress page or post done.

18. travisballstadtballstad@iastate.edu 515.294.6750