Finding and managing livestock research information
Finding and Managing Information Tsehay Gashaw and Ewen Le Borgne ILRI Komms Klinics Session ILRI, Addis Ababa, 28 August 2012
The Komms Klinics approach• Away from (just) tools, into communication processes• Six broad communication areas• Tools are still part of the picture• Awareness raising and hands-on training sessions• More trainers, more trainees
Overview1. What is Finding and Managing Information ?2. Finding information 1. - As individuals 2. - As organizations3. Managing information - Why? and How? - Managing information organizationally4. One step further: Working out loud & PKM5. Summary
Finding information What are information sources? • From the work we (ILRI & partners) do • Face-to-face meetings • Events / workshops Internet Publications or books •
Finding information Finding information: problems ? • Too much! - Too much information / knowledge out there - Too many platforms / tools? • Dealing with information overload... • Quality Information • Filter failure?
Finding information Overcoming information overload • What are the information sources? • What is your priority? • Know what your are looking for ? • Deal with your email • Know what your are subscribing (RSS feeds) • Get your own time (disconnect yourself for a moment)
Finding information personally • Finding information as individuals
• On the webFinding information personally Basic command: “...” : the exact phrase * : Words starting with e.g People* OR : Logical expression Advanced search: [site: country code] : country code e.g et [filetype:] : specific format e.g doc Etc...
Finding information personally • Using social media
Finding information personally • Using social media: Yammer
Finding information personally • Using social media: Twitter
Finding organizational information • Finding organizational information
The ILRI caseFinding information – the ILRI case Repository (final outputs) Website Ilrinet Online academic journals Blogs (subscribe to newsfeed) Social media (Yammer, flickr, twitter, etc...)
Outputs harvestedOutputsre-published Scientists’ research results Search, browse, subscribe Journals Publications Search result Search result User Video/audio Presentation
http://mahider.ilri.orgFinding organizational information Open digital repository of ILRI (and other) final outputs • Search and browse: – Use keywords, title, author, etc. – Search in the different sub-communities – Search in different collections: ILRI journal articles, conference papers, publications etc. • Subscribe to RSS feed / e-mail alerts
Finding organizational information • ILRI website
Managing information: Why? and How? Why manage information? To make informed decisions …Based on up-to-date information Quality /relevant information To re-use information… …And learn from the past
Managing information: Why? and How? What does it involve? And content!!!
Managing information: Why? and How? How do we manage information? Organize our content Categorize and tag it properly Use different technology like: • - Social media tools • - Content management systems • - Your note pad...
Managing information organizationally • Managing information organizationally the ILRI case
How do we manage information? Managing information organizationally Mahider Wikis Blogs Delicious Slideshare Flickr Blip RSS feeds ILRI comms does it with you!
Resources• “Working out loud”, your personal content strategy• The personal KM primer• Some personal effectiveness bookmarks on Del.icio.us• Managing information at ILRI – our guidelines ILRI Comms wiki (FAQ)
More about Komms Klinics• Visit our Komms Klinics training wiki: http://ilri-training.wikispaces.com• Find out more and contact Tsehay, Ewen or Peter• Find answers to communication questions: http://ilri-comms.wikispaces.com• Find out about the activities of ILRI’s communication team: http://infoilri.wordpress.com
Reflection & group work• What are your personal tips and tricks to find and manage information individually? • E.g. What are the best sources? • What are useful practices and tools?
International Livestock Research Institute Better lives through livestock Animal agriculture to reduce poverty, hunger and environmental degradation in developing countries ILRI www.ilri.org