Finding and managing livestock research information

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Presented by Tsehay Gashaw and Ewen Le Borgne at the ILRI Komms Klinic, ILRI, Addis Ababa, 28 August 2012

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Finding and managing livestock research information

  1. 1. Finding and Managing Information Tsehay Gashaw and Ewen Le Borgne ILRI Komms Klinics Session ILRI, Addis Ababa, 28 August 2012
  2. 2. The Komms Klinics approach• Away from (just) tools, into communication processes• Six broad communication areas• Tools are still part of the picture• Awareness raising and hands-on training sessions• More trainers, more trainees
  3. 3. The Komms Klinics approach
  4. 4. Overview1. What is Finding and Managing Information ?2. Finding information 1. - As individuals 2. - As organizations3. Managing information - Why? and How? - Managing information organizationally4. One step further: Working out loud & PKM5. Summary
  5. 5. What is finding & managing information?
  6. 6. Why finding and managing information ? WIIFM? What’s in it for me?
  7. 7. What is finding & managing information? •• CollectingSharing • Managing
  8. 8. As individuals?What is finding & managing information? As organizations? As individuals? As orgs?
  9. 9. Finding information?
  10. 10. Finding information What are information sources? • From the work we (ILRI & partners) do • Face-to-face meetings • Events / workshops Internet Publications or books •
  11. 11. Finding information Finding information: problems ? • Too much! - Too much information / knowledge out there - Too many platforms / tools? • Dealing with information overload... • Quality Information • Filter failure?
  12. 12. Finding information Overcoming information overload • What are the information sources? • What is your priority? • Know what your are looking for ? • Deal with your email • Know what your are subscribing (RSS feeds) • Get your own time (disconnect yourself for a moment)
  13. 13. Finding information personally • Finding information as individuals
  14. 14. Finding information personally • Face-to-face
  15. 15. • On the webFinding information personally Basic command: “...” : the exact phrase * : Words starting with e.g People* OR : Logical expression Advanced search: [site: country code] : country code e.g et [filetype:] : specific format e.g doc Etc...
  16. 16. Finding information personally • Using social media
  17. 17. Finding information personally • Using social media: Yammer
  18. 18. Finding information personally • Using social media: Twitter
  19. 19. Finding organizational information • Finding organizational information
  20. 20. The ILRI caseFinding information – the ILRI case Repository (final outputs) Website Ilrinet Online academic journals Blogs (subscribe to newsfeed) Social media (Yammer, flickr, twitter, etc...)
  21. 21. Outputs harvestedOutputsre-published Scientists’ research results Search, browse, subscribe Journals Publications Search result Search result User Video/audio Presentation
  22. 22. http://mahider.ilri.orgFinding organizational information Open digital repository of ILRI (and other) final outputs • Search and browse: – Use keywords, title, author, etc. – Search in the different sub-communities – Search in different collections: ILRI journal articles, conference papers, publications etc. • Subscribe to RSS feed / e-mail alerts
  23. 23. Finding organizational information • ILRI website
  24. 24. Finding organizational information
  25. 25. Finding organizational information • Online academic journals
  26. 26. Finding organizational information • ILRI Clippings
  27. 27. Finding organizational information • ILRI News blog
  28. 28. Finding organizational information ILRI’s presentations
  29. 29. Finding organizational information ILRI’s photo collection
  30. 30. Finding organizational information • ILRI Calendar
  31. 31. Managing information?
  32. 32. Managing information: Why? and How? Why manage information? To make informed decisions …Based on up-to-date information Quality /relevant information To re-use information… …And learn from the past
  33. 33. Managing information: Why? and How? How?
  34. 34. Managing information: Why? and How? What does it involve? And content!!!
  35. 35. Managing information: Why? and How? How do we manage information? Organize our content Categorize and tag it properly Use different technology like: • - Social media tools • - Content management systems • - Your note pad...
  36. 36. Managing information organizationally • Managing information organizationally the ILRI case
  37. 37. How do we manage information? Managing information organizationally Mahider Wikis Blogs Delicious Slideshare Flickr Blip RSS feeds ILRI comms does it with you!
  38. 38. One step further…Working out loud PKM
  39. 39. One step further… Working out loud Journal and share your work!
  40. 40. Personal knowledge management (PKM)One step further… Credits: Harold Jarche
  41. 41. Summary
  42. 42. Summary Identify the right source( to look for relevantCredits: Chacka Chacka information
  43. 43. SummaryGood information management leads tobetter informed decisions
  44. 44. Summary Filter quality content & sharpenyour filters(networks)
  45. 45. Summary Re-use content saved, tagged, stored
  46. 46. Summary Manage your information needs and practices (reflect!)Credits: Adam Cohn
  47. 47. SummaryWork out loud!
  48. 48. SummaryLearn from the past, prepare the future
  49. 49. What’s more?
  50. 50. Resources• “Working out loud”, your personal content strategy• The personal KM primer• Some personal effectiveness bookmarks on Del.icio.us• Managing information at ILRI – our guidelines ILRI Comms wiki (FAQ)
  51. 51. More about Komms Klinics• Visit our Komms Klinics training wiki: http://ilri-training.wikispaces.com• Find out more and contact Tsehay, Ewen or Peter• Find answers to communication questions: http://ilri-comms.wikispaces.com• Find out about the activities of ILRI’s communication team: http://infoilri.wordpress.com
  52. 52. Reflection & group work• What are your personal tips and tricks to find and manage information individually? • E.g. What are the best sources? • What are useful practices and tools?
  53. 53. International Livestock Research Institute Better lives through livestock Animal agriculture to reduce poverty, hunger and environmental degradation in developing countries ILRI www.ilri.org

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