Development and implementation of a community based monitoring and evaluation system: Challenges and lessons

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Presented by Harrison Rware, Pamela Pali, Titus Karanja, Carlos Quiros, Jane Poole, John Parkins and Shayo Deogratias at the Workshop on Integrated Dairy Goat and Root Crop Production, ILRI Nairobi, …

Presented by Harrison Rware, Pamela Pali, Titus Karanja, Carlos Quiros, Jane Poole, John Parkins and Shayo Deogratias at the Workshop on Integrated Dairy Goat and Root Crop Production, ILRI Nairobi, 19 June 2013

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  • 1. Development and implementation of a Community Based Monitoring and Evaluation System : Challenges and Lessons Harrison Rware, Pamela Pali, Titus Karanja, Carlos Quiros, Jane Poole, John ParkinsHarrison Rware, Pamela Pali, Titus Karanja, Carlos Quiros, Jane Poole, John Parkins and Shayo Deogratiasand Shayo Deogratias Integrated Dairy Goat and Root Crop Production Workshop, ILRI Nairobi, 19 June 2013
  • 2. IntroductionIntroduction • Implementation of rural development activities in the recent past faced major challenges due to lack or poor flow of vital information to stakeholders and managers, • Community engagement during project implementation to undertake M&E activities, plays a big role in capacity building and enhancing ownership of initiatives at the community level
  • 3. ObjectivesObjectives • To establish an integrated community based M & E system that links community objectives with the project objectives and enhances capacity building and training farmers level • Implement and evaluate a community based M & E system to establish lessons and challenges
  • 4. Research QuestionsResearch Questions • Does the CBME system represent an integrated system that’s feeds into the project M & E system? • Does CBME approach enhance learning at the farmer level? • What lessons do we learn in the development and implementation of a CBME system • What challenges are there in development and implementation a CBME system
  • 5. Developing community M&E systemDeveloping community M&E system
  • 6. How Community Indicators link to Project level Indicators(Kongwa) Male (1 year) Female (1 year) Objectives Indicators Baseline Targets Objectives Indicators Baseline Targets Increasing income for the Household through increased SP, cassava and more dairy goats and therefore increase of friends Amount of money a HH has per month Very low ability to meet the immediate family needs Ability of a family to meet family needs (health, food, clothing and education) Get food from cassava and SP Number of meals per day 2 meals per day 3 meals per day Getting more seeds for cassava and SP Amount of SP and cassava seeds accessed No cassava and SP No Dairy Goat Every hh to get one or more dairy goat and SP to plant in 4 plots and cassava to plant in ¼ an acre Constructing a better dairy goat house Number of improved goat house constructed by the dairy goat group members in a year No good goat houses 30 good dairy goat houses
  • 7. How Community Indicators link to Project level Indicators (Mvomero) Male (1 year) Female (1 year) Objectives Indicators Baseline Targets Objectives Indicators Baseline Targets Build dairy Goat Houses The number of good dairy goat houses constructed No better goat houses All group members have good dairy goat houses Expand Land under Sweet potatoes and Cassava Quantity of Stems of cassava planted, and the number of plots planted with SP ¼ under cassava and Four plots under SP 10 plots for SP and 1 acre under Cassava Get seeds for Sweet potatoes and Cassava and a dairy goat Number of dairy goats given to the group members The number of cassava stems and sweet potato vines distributed No cassava and SP No Dairy Goat Every hh to get one or more dairy goat and SP to plant in 4 plots and cassava to plant in ¼ an acre Increased dairy goat milk Number of litres per day No milk 2-3 litres
  • 8. Implementing the dual M&E systemImplementing the dual M&E system
  • 9. Developing data base & data management
  • 10. Component 3. Web based monitoring and evaluation system How CBME links with Project Level M & EHow CBME links with Project Level M & E Component 1: Development of the project M&E framework Component 2: Establishment of the community based Monitoring and evaluation system
  • 11. Challenges in development andChallenges in development and implementation of a CBME Systemsimplementation of a CBME Systems • Emergence of unforeseen financial commitment as an incentive to continue capacity building for the farmers and farmers commitment to data collection • Partial collection of data by the farmers’ • Emergence of parallel systems for data collection • The challenge of distinguishing information important to farmers and researchers • A challenge of synchronizing data collection tools
  • 12. Lessons in development andLessons in development and implementation of a CBME Systemimplementation of a CBME System • To stimulate data collection and continued capacity building incentives such as t-shirts, caps, recognition at farmer level and facilitation for the extension staff is critical • Data collection at all levels is critical in ensuring that M & E system is reliable and informative • Process ownership leads to sustainability any level and therefore participatory approach in development of the CBME is critical to enhance ownership at the community level • Capacity building all levels foster common understanding of roles and responsibilities • Community involvement in data collection builds framers skills in record keeping and interpreting in relation to their enterprises
  • 13. Demonstration of how the webDemonstration of how the web based M & E System functionsbased M & E System functions By Carlos Quiros and Titus Karanja (Research MethodsBy Carlos Quiros and Titus Karanja (Research Methods Group-ILRI)Group-ILRI)
  • 14. AcknowledgmentAcknowledgment