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MEND RFP Webinar Slides MEND RFP Webinar Slides Presentation Transcript

  • Illinois African American Coalition for Prevention FY 2014 Request for Proposals MEND in Chicago Delivery Partner Grant 1.17.14 Webinar for Applicants
  • Agenda • Overview of ILAACP • MEND Grant Requirements • How to Apply • MEND RFP Process
  • ILAACP • Who we are • What we do
  • MEND in Chicago Delivery Partner RFP The MEND in Chicago Delivery Partner Grantee will: • Recruit a minimum of thirteen (13) 7 to 13 year-old participants (plus an adult care giver) for two 10-week MEND program sessions • Secure venue space for two 10-week MEND program sessions • Achieve an 80% completion rate for all MEND participants • Comply with evaluation and reporting requirements
  • Eligibility In order to be eligible, applicants must: • Be a for-profit or not-for-profit corporation or tax-exempt youth serving organization providing services in low-income Chicago communities • Demonstrate experience providing obesity prevention/health and wellness programming to youth between the ages of 7 and 13 and their families.
  • How to Apply • • • • Deadline: Friday, January 31, 2014 at 5:00pm Late submissions will not be accepted Hard copy or faxed submissions will not be accepted Email all required documents in the format required to: jmccombs@ilaacp.org
  • How to Apply Email the following documents in the formats indicated below: • Attachment 1 – Applicant checklist with authorized signature (PDF) • Attachment 2 – Cover page (Word) • Attachment 3 – Proposal narrative (Word)
  • Cover Page • Provides basic information about grant and grantee • The Implementing Agency Authorized Official is the executive director of the agency seeking the grant • The Program Financial Officer is the chief financial officer of the agency seeking the grant • The Program Agency’s Mailing Address should be the address to which all grant materials will be mailed
  • Cover Page • Fiscal Contact Person is the person completing the fiscal reports • Program Contact Person is the person responsible for submitting all grant materials to ILAACP. This is the person with whom ILAACP will be working and who will be the point of contact for questions. • Legislative District for both U.S. Congress and the Illinois General Assembly are needed and may be obtained here with 9-digit ZIP code: http://www.elections.il.gov/DistrictLocator/DistrictOfficialSearchByAddress.aspx
  • Questions and Answers
  • Points to Keep in Mind • Spell out acronyms upon first use. • Answer all questions. • In the narrative, describe your work in a way that would help people who are unfamiliar understand. • Do not assume that the reviewer has an understanding of your agency’s work.
  • Proposal Narrative Note: See Background section in RFP for a summary of the problem to be addressed through this grant. Proposal Narrative Components: • Agency capacity/experience • Goals and objectives • Staffing and management plan • Implementation schedule
  • Agency Capacity/Experience Describe your organization’s: • Mission, purpose and major program activities serving lowincome Chicago communities • Experience working with overweight or obese children between the ages of 7 and 13 in low-income Chicago communities • Experience recruiting and retaining program participants • Capacity to provide space for two 10-week MEND sessions • Experience delivering Parent Cafés
  • Goals and Objectives Program goals: • Outcome(s) anticipated to be achieved through the funded project
  • Goals and Objectives Program objectives: • Identify specific, measurable, and realistic changes intended to be caused by the program • Consist of actions taken to accomplish program goals • Include benchmark measures used to determine program outcomes
  • Goals and Objectives Program objectives: • Are measureable • Identify the target of program activity • Include timeframe for completion • Indicate an expected direction of change (e.g., increase or decrease)
  • Goals and Objectives Two kinds of objectives: • Process (i.e., steps needed to implement the grant) • Outcome (i.e., how will program impact be measured)
  • Performance Indicators • Measure progress toward program objectives • Must be: – – – – Objective Relevant Reliable Valid
  • Sample Goal/Objectives Goal: Recruit 13 MEND participants between the ages of 7 and 13 • Process Objective – Conduct 1 hour of outreach/day to identify potential participants – Performance Measure: Completed program recruitment strategy • Outcome Objective – Qualified participants registered – Performance Measure: Number of registered participants
  • Staffing and Management Plan Should include: • Plan for managing this grant • Staffing plan and major functions of the staff positions responsible • List titles and FTE • Do not list individual names • Primary qualifications of each position. Include job descriptions.
  • Implementation Schedule • Complete chart with activity, month begun/completed, and job title responsible. • Add additional rows as necessary. • Example: Activity Identify venue for MEND program Begin recruiting participants Month Begun March 1, 2014 March 1, 2014 Month Completed March 31, 2014 March 31, 2014 Position Responsible Program Manager Program Manager If ongoing, how often Weekly for month preceding program
  • Questions and Answers
  • Budget • A draft budget is attached to this RFP. • Calculations are based on MEND Program model expenses. • Amounts per line item reflect the maximum allowable amount for that program expense. • The ILAACP will work with grantees to finalize a budget after award announcement.
  • Proposal Selection Process • ILAACP reviews and scores proposals • Site visits will be conducted week of February 10, 2014 • ILAACP reserves the right to reject proposals deemed unsatisfactory • ILAACP reserves the right to request applicants resubmit amended proposals • Awards will be announced by February 28, 2014
  • Proposal Scoring • • • • Agency Capacity/Experience = 30 Points Goals/Objectives = 30 Points Staffing and Management Plan = 15 Points Implementation Schedule = 25 Points
  • Final Questions and Answers Additional questions can be sent to: krauch@ilaacp.org