Illinois African American
Coalition for Prevention
FY 2014
Request for Proposals
Community Violence Prevention Program
You...
Agenda
• Overview of ILAACP and ICJIA
• Job Readiness Training Grant Requirements

• How to Apply
• Job Readiness Training...
ILAACP
• Who we are
• What we do
ICJIA
• Who we are
• What we do
Job Readiness Training RFP
The Job Readiness Training (JRT) Grantee will:
• Use a “Training of Trainers” format to deliver...
Eligibility
In order to be eligible, applicants must:
• Be a not-for-profit or for-profit organization with
demonstrated c...
How to Apply
•
•
•
•

Deadline: Friday, January 31, 2014 at 5:00pm
Late submissions will not be accepted
Hard copy or faxe...
How to Apply
Email the following documents in the formats indicated
below:
Attachment 1 – Applicant checklist with authori...
Cover Page
• Provides basic information about grant and grantee
• The Implementing Agency address must be the physical
add...
Cover Page
Each Grantee needs a DUNS number, CAGE Code and SAM
expiration date.
• DUNS numbers are acquired from Dun and B...
Cover Page
• Fiscal Contact Person is the person completing the fiscal
reports
• Program Contact Person is the person resp...
Questions and Answers
Points to Keep in Mind
• Spell out acronyms upon first use.
• Answer all questions.
• In the narrative and the budget, des...
Proposal Narrative
Note: See Background section in RFP for a summary of the
problem to be addressed through this grant.
Pr...
Agency Capacity/Experience
Describe your organization’s:
• Mission, purpose and major program activities
• Experience deli...
Goals and Objectives
Program goals:
• Outcome(s) anticipated to be achieved through the funded
project
Goals and Objectives
Program objectives:
• Identify specific, measurable, and realistic changes
intended to be caused by t...
Goals and Objectives
Program objectives:
• Are measureable
• Identify the target of program activity
• Include timeframe f...
Goals and Objectives
Two kinds of objectives:
• Process (i.e., steps needed to implement the grant)
• Outcome (i.e., how w...
Performance Indicators
• Measure progress toward program objectives
• Must be:
–
–
–
–

Objective
Relevant
Reliable
Valid
Sample Goal/Objectives
Goal: Provide job readiness training to Instructor/Mentors
• Process Objective – Provide 80 hours o...
Staffing and Management Plan
Should include:
• Plan for managing this grant.
• Staffing plan and major functions of the st...
Implementation Schedule
• Complete chart with activity, month begun/completed, and
job title responsible.
• Add additional...
Questions and Answers
Budget/Budget Narrative
Excel file to be completed by the grantee
Budget lists, by category, the costs for goods and servi...
Cost Allowability
Program costs must be:
• Necessary and reasonable for the performance of the
project
• Incurred during t...
Unallowable Costs
This is a representative, not exhaustive list:
• Lease of implementing agency-owned equipment
• Rent of ...
Personnel Services
• Maximum allowable salary:
– Formula = Annual salary 12 x # of months on the program x
percentage of t...
Equipment vs. Commodities
• Equipment usually has a useful life of one year or more.
Examples include:
– Computers
– Offic...
Equipment
• Budget:
– List the item, quantity, and amounts paid.

• Budget Narrative:
– Describe how the equipment item is...
Commodities
• Budget:
– Separate commodities by use type.
– List unit cost on a monthly basis.

• Budget Narrative:
– Desc...
Travel Budget
• Budget:
– List travel according to purpose.
– Costs must be projected at state rate ($.56/mile) or lower.
...
Contractual
• Budget:
– List type of contractual position or product.
– Itemize costs. If a portion is allocated to grant,...
Questions and Answers
Proposal Selection Process
• ILAACP reviews and scores proposals
• ILAACP may reduce or eliminate budget line items if not...
Proposal Scoring
•
•
•
•
•

Agency Capacity/Experience = 20 Points
Goals/Objectives = 30 Points
Staffing and Management Pl...
Final
Questions and Answers
Additional questions can be sent to:
krauch@ilaacp.org
CVPP RFP JRT Webinar for Applicants (1.16.14)
CVPP RFP JRT Webinar for Applicants (1.16.14)
CVPP RFP JRT Webinar for Applicants (1.16.14)
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CVPP RFP JRT Webinar for Applicants (1.16.14)

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CVPP RFP JRT Webinar for Applicants (1.16.14)

  1. 1. Illinois African American Coalition for Prevention FY 2014 Request for Proposals Community Violence Prevention Program Youth Employment Program JOB READINESS TRAINING 1.16.14 Webinar for Applicants
  2. 2. Agenda • Overview of ILAACP and ICJIA • Job Readiness Training Grant Requirements • How to Apply • Job Readiness Training RFP Process
  3. 3. ILAACP • Who we are • What we do
  4. 4. ICJIA • Who we are • What we do
  5. 5. Job Readiness Training RFP The Job Readiness Training (JRT) Grantee will: • Use a “Training of Trainers” format to deliver the JRT curriculum • Provide technical support to those they have trained • Comply with evaluation and reporting requirements
  6. 6. Eligibility In order to be eligible, applicants must: • Be a not-for-profit or for-profit organization with demonstrated capacity to provide job readiness training, and • Submit Email of Intent no later than 5pm on Monday, January 20, 2014.
  7. 7. How to Apply • • • • Deadline: Friday, January 31, 2014 at 5:00pm Late submissions will not be accepted Hard copy or faxed submissions will not be accepted Email all required documents in the format required to: krauch@ilaacp.org
  8. 8. How to Apply Email the following documents in the formats indicated below: Attachment 1 – Applicant checklist with authorized signature (PDF) Attachment 2 – Cover page (Word) Attachment 3 – Proposal narrative (Word) Attachment 4 – Proposal budget (Excel) Attachment 5 – Letter of determination/affirmation from IRS documenting tax status dated on or after 11/25/2008 (if applicable) • Attachment 6 – Certificate of good standing from Illinois Secretary of State • • • • • •
  9. 9. Cover Page • Provides basic information about grant and grantee • The Implementing Agency address must be the physical address registered with sam.gov • The Implementing Agency Authorized Official is the executive director of the agency seeking the grant • The Program Financial Officer is the chief financial officer of the agency seeking the grant. • The Program Agency’s Mailing Address should be the address to which all grant materials will be mailed.
  10. 10. Cover Page Each Grantee needs a DUNS number, CAGE Code and SAM expiration date. • DUNS numbers are acquired from Dun and Bradstreet, Inc. (www.dunandbradstreet.com) or call 866-705-5711 • CAGE Code and expiration date may be obtained at www.sam.gov • If your agency’s SAMS registration is not available for public view, you will be asked to provide a copy of your SAMS registration (if agency is awarded grant through this proposal). – The default setting on the SAMS registration is to hide it from public view.
  11. 11. Cover Page • Fiscal Contact Person is the person completing the fiscal reports • Program Contact Person is the person responsible for submitting all grant materials to ILAACP. This is the person with whom ILAACP will be working and who will be the point of contact for questions. • Legislative District for both U.S. Congress and the Illinois General Assembly are needed and may be obtained here with 9-digit ZIP code: http://www.elections.il.gov/DistrictLocator/DistrictOfficialSearchByAddress.aspx
  12. 12. Questions and Answers
  13. 13. Points to Keep in Mind • Spell out acronyms upon first use. • Answer all questions. • In the narrative and the budget, describe your work in a way that would help people who are unfamiliar understand. • Do not assume that the reviewer has an understanding of your agency’s work.
  14. 14. Proposal Narrative Note: See Background section in RFP for a summary of the problem to be addressed through this grant. Proposal Narrative Components: • Agency capacity/experience • Goals and objectives • Staffing and management plan • Implementation schedule
  15. 15. Agency Capacity/Experience Describe your organization’s: • Mission, purpose and major program activities • Experience delivering job readiness training and promoting positive youth development • Experience providing “train the trainer” models • Capacity to provide technical support to trainers (i.e., through online training)
  16. 16. Goals and Objectives Program goals: • Outcome(s) anticipated to be achieved through the funded project
  17. 17. Goals and Objectives Program objectives: • Identify specific, measurable, and realistic changes intended to be caused by the program • Consist of actions taken to accomplish program goals • Include benchmark measures used to determine program outcomes
  18. 18. Goals and Objectives Program objectives: • Are measureable • Identify the target of program activity • Include timeframe for completion • Indicate an expected direction of change (e.g., increase or decrease)
  19. 19. Goals and Objectives Two kinds of objectives: • Process (i.e., steps needed to implement the grant) • Outcome (i.e., how will program impact be measured)
  20. 20. Performance Indicators • Measure progress toward program objectives • Must be: – – – – Objective Relevant Reliable Valid
  21. 21. Sample Goal/Objectives Goal: Provide job readiness training to Instructor/Mentors • Process Objective – Provide 80 hours of instruction – Performance Measure: daily attendance records • Outcome Objective – Applicants demonstrate requisite knowledge to become instructors – Performance Measure: Training questionnaire/evaluation
  22. 22. Staffing and Management Plan Should include: • Plan for managing this grant. • Staffing plan and major functions of the staff positions responsible. • List titles and FTE • Do not list individual names. • Primary qualifications of each position. Include job descriptions.
  23. 23. Implementation Schedule • Complete chart with activity, month begun/completed, and job title responsible. • Add additional rows as necessary. • Example: Activity Month Begun Month Completed Position Responsible Hire 2 trainers March 1, 2014 April 1, 2014 Executive Director Deliver training May 1, 2014 Trainers If ongoing, how often June 15, 2014 Weekly
  24. 24. Questions and Answers
  25. 25. Budget/Budget Narrative Excel file to be completed by the grantee Budget lists, by category, the costs for goods and services. Round cost estimates to the nearest dollar. Complete all three tabs: B1, Budget Detail, and Fringe Benefit. Budget narrative details, by category, how goods and services are necessary for the program and will be used to support the program, along with any necessary calculations. • Items and figures in the budget and budget narrative MUST match. • • • • •
  26. 26. Cost Allowability Program costs must be: • Necessary and reasonable for the performance of the project • Incurred during the grant period of performance (pre-pay not allowable) • Allocable to this project only • Permissible under state and federal laws and regulations • Not result in profit • Adequately documented
  27. 27. Unallowable Costs This is a representative, not exhaustive list: • Lease of implementing agency-owned equipment • Rent of agency-owned space • Interest • Costs incurred before or after the period of performance (grant period is March 3 – July 15, 2014) • Fundraising • Lobbying • Supplanting
  28. 28. Personnel Services • Maximum allowable salary: – Formula = Annual salary 12 x # of months on the program x percentage of time on the program. – Formula = Hourly rate x # of hours per month x # of months on the program. • Budget Narrative: – Describe the position’s responsibilities and how the position will benefit the grant program. – Reference fringe benefit worksheet. – Attach job descriptions to the narrative – Please do not submit resumes.
  29. 29. Equipment vs. Commodities • Equipment usually has a useful life of one year or more. Examples include: – Computers – Office furniture • Commodities are usually consumed in less than one year. Examples include: – – – – Paper Pens Postage Printing and copying supplies
  30. 30. Equipment • Budget: – List the item, quantity, and amounts paid. • Budget Narrative: – Describe how the equipment item is necessary for the success of the grant program. – List how costs were calculated. – Pro-rate if necessary. – List the process used in determining equipment cost.
  31. 31. Commodities • Budget: – Separate commodities by use type. – List unit cost on a monthly basis. • Budget Narrative: – Describe how the commodities are necessary for the success of the grant program. – List how costs were calculated. – Pro-rate if necessary.
  32. 32. Travel Budget • Budget: – List travel according to purpose. – Costs must be projected at state rate ($.56/mile) or lower. – Mileage is reimbursable only when a personal vehicle is used. • Budget Narrative: – Itemize each travel expense by purpose and type; explain travel need. – List on-going local travel costs on a monthly basis. – Travel reimbursement rates can be found at: http://www2.illinois.gov/cms/employees/travel/pages/travelreimbursement.aspx – Travel rules/regulations set by Illinois Travel Regulation Council: http://www2.illinois.gov/cms/employees/travel/pages/travelcouncilrules.aspx
  33. 33. Contractual • Budget: – List type of contractual position or product. – Itemize costs. If a portion is allocated to grant, list percentage and rate used. – Salaries for independent contractors can include fringe in total cost • Budget Narrative: – Describe the type of service or product to be contracted and how it is necessary to the success of the program. – Describe how costs were calculated. – If only a portion of costs are allocated to the grant (i.e., percent of square footage), describe how pro-rated share was determined.
  34. 34. Questions and Answers
  35. 35. Proposal Selection Process • ILAACP reviews and scores proposals • ILAACP may reduce or eliminate budget line items if not allowed • ILAACP reserves the right to reject proposals deemed unsatisfactory • ILAACP reserves the right to request applicants resubmit amended proposals • Awards will be announced by February 21, 2014
  36. 36. Proposal Scoring • • • • • Agency Capacity/Experience = 20 Points Goals/Objectives = 30 Points Staffing and Management Plan = 15 Points Implementation Schedule = 25 Points Budget/Budget Narrative = 10 Points
  37. 37. Final Questions and Answers Additional questions can be sent to: krauch@ilaacp.org

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