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Project starting report iktimed 2 nov

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    Project starting report iktimed 2  nov Project starting report iktimed 2 nov Document Transcript

    • [PROJECT STARTING REPORT IKTIMED ] October 19, 2010 Project starting report Iktimed 1|Page
    • Project Starting report Background The European Commission, to foster the implementation of the Lisbon strategy 2010 (now EU 2020 strategy), has set up a system of programmes and technology transfer networks to support innovation, the SMEs competitiveness and technology transfer, which have produced yearly studies and reports The project idea is linked to the Innovation Plans of the National strategic reference frameworks of the involved countries, the Community guidelines on cohesion (“Improving knowledge and Innovation for Growth”) the work done by the Italian regions within the Italian Observatory on Regional Policies and Innovation, under the coordination of the Marche Region, to improve the strategy for promoting and funding research, knowledge transfer and innovation of SMEs and to find out common tools to support and evaluate research and innovation projects. Main problems • Policy instruments activated on the basis of European, national and regional strategies on research and innovation and SMEs promotion do not form a system • there is a lack of coordination and of synergies between tools at work; • few policy instruments are designed and implemented in a user-oriented mode, taking both expressed and latent need of users (SMEs); • the majority of instruments aims at improving or facilitating existing innovation projects rather than inducing new innovation practices: e.g. providing grants for R&D seems to induce a rather small incremental behavioural effects in term of strategy, management, cooperation and interactive learning; very often tools are designed at regional level under a closed vision of the relevant sources of knowledge useful for the firms (as the boundaries of the firms are defined in administrative terms); there is a lack of “market orientation” of the policy tools. A detailed knowledge of specificities’ of regional innovation system is often absent, not properly diffused in a language understandable by policy makers, or not updated with sufficient regularity; effects of policies are measured in “funds consumption” approach only; not real independent evaluation of the results and impacts are undertaken; 1. Project goals To: to improve the open innovation approach on research and academic institution; to increase the relations between the economic sector and science specialization centres of Med programme area; to improve the connection between R&D, innovation and regional public policy priorities In order: to set up an open and efficient collaboration system, for regional authorities, to sustain innovation through a trans-national certified system of innovation supply In order that: To develop joint schemes of collaboration among public sector, research centres and private sector, promoting a business model based on a public private regional economic development partnership and focused on setting up trans-national 2
    • knowledge communities Project action area Geographic coverage of the project - Italy: Marche and Veneto Regions - France: Provence-Alpes-Côte d'Azur Region - Portugal: Algarve Region - Greece :Dytiki Ellada Region - Malta: Malta Region - Cyprus: Kipros Region - Slovenia: Podravaska Region - Spain Andalucía and Cataluña Regions Excluded area Outside Eu countries Initial Requirements (Prerequisites) Lists of essential requirements for the project start, its constraints and everything without which the implementation cannot be started .  All partners have approved of the project organization by the partners within their organization  All partners obtained the approvals for an flexible financial/ administrative management, ability to anticipate costs for a period of 4-6 months.  Involvement and approval of the initiating plan by the Lead partner management  Completion of all procedures with their respective national authorities of each country involved  Identification of the coordinators for each technical and financial partners Constraints: Last date of the project end: 29/03/2013 No possibility of overruning the total budget Hypothesis Criteria for measuring of the project success Identifying, within the project management structures a measurable evaluation criteria for the project success and realization of its objectives At the moment all partners decided not to add any additional criteria to measure project success, even if some partners (Cyprus Univ. and Marche Reg.) supported to add some qualitative criteria 3
    • Project structure Institutional Cooperation [Type a quote from the document or the summary of an interesting point. You can position the text box anywhere in the document. Use the Text Box Tools tab to change the Component 3 formatting of the pull quote text Open innovation box.] methods for the public sector Component 4 Defining tools and new roles of the public Management and Communication research Component 5 Open innovation Intermediary network, pilot action and testing Efficient collaboration system, for regional authorities, to sustain innovation through a trans-national Joint Schemes of collaboration certified system of innovation among public sector, research supply centres and private sector A certified system for open innovation Open events and Communities A web database of innovation organizations Timing in the application Form Component Duration Starting date (mm/ End date yy) (mm/yy) Component 1 23/04/2010 26/10/2012 Component 2 01/06/2010 29/03/2013 Component 3 01/07/2010 23/09/2011 Component 4 08/11/2010 26/10/2012 Component 5 18/07/2011 26/10/2012 4
    • Management structure LP will be in charge of coordinating the project activities implementation, guaranteeing the well-timed and effective realization of the proposed activities. Project Manager will assess, report and control, defining tools and method for all partners. LP will coordinate the Project management Unit-PMU Unit - that will have to realize:  A more detailed operative work-plan, a kick off report to present and share with all PP, where objectives, methods, scope and filed of the project will be set with all partners;  Work Breakdown structure-WBS-, break down by phase with a responsibility assignment matrix with exactly one person’s name per task, to identify who of the PP organization structures is responsible for each element of the WBS;  Definition of the project management key documents to check project status  Logical framework of the project to better organize both monitoring and evaluation; PMU, which will be composed by other N. 4 team leaders (indicated by the Partners), will act as the project team leader of each project component and will control and manage the staff involved in each phase, according to the WBS break-downed and responsibility matrix. PMU will be composed by LP plus 3 partners, one for each technical component PMU Composition: LP project manager, TVT coordinator, ……………………………………………… The SC-Steering Committee will be composed of the key staff of the project beneficiaries, with the aim of guiding the project implementation, taking decisions and guaranteeing an efficient and effective s result. SC will approve a PMU document summarizing the initial stage where specific criteria will be identified and defined unambiguously, to measure outputs, deliverables and project results, and to avoid misunderstandings always present in the implementation phase closure of the project. SC will approve also a list of quality indicators and will have to provide Project Manager and PMU the parameters of tolerance, that is to which extent they could act without the SC approval. Specific factors that must be kept under control will be: costs and expenses, spending level, deviation cost, management indicators and timing, indicators of performance, quality and quantity of intermediate products and final results. SC should approve also a risk management document: description, with a list of risk categories and values and countermeasures. An internal project evaluation will be carried out to check impact on stakeholders and external audience focusing on relevancy, outcomes, impact and sustainability. Internal evaluation will be done trough questionnaires to collect periodical information among stakeholders and beneficiaries that participate to the actions. An external evaluator will be recruited to define questionnaire and to do the evaluation together with people of partner responsible for the evaluation procedures. 5
    • Organization chart Steering Committe Member should approve the actions Stakeholders and and ask for stakeholders beneficiaries involvement and othe activities Financial unit Trough Presage each Lead Partner PMU partner must fill in the They must coordinate the section and advise PMU (Marche overall management and about problems and +IAT + TVT) maintain contact with the validation process JTS Phase Coordinator 1 Phase Coordinator 1 Coordinate all the other Coordinate all the other partner and send to the partner and send to the PMU the operative plan PMU the operative plan 6
    • Operative plan of Iktimed project Component 1 Phase Description 1.1 Awareness raising and results capitalisation Tasks Some meetings will be held with the aim 1.1.1 Starting seminar of promoting the project together with its progress and final outcomes. A final 1.1.2 Intermediate seminar seminar able to capitalize the elaborations and outputs of theimplementations, thus 1.1.3 Final seminar and exbith. supporting the transfer of the initiative and its sustainability in the future. An exhibition, meanwhile, will be arranged in order to show the relevance of the innovation in the Med area. Coordinator: Participants UAB Research Park Cyprus University, UAB Research centre, Patras Science Park, Temi Zammit Found, Maribor Science Park Deadline and milestones 17/01/2011 to 08/12/2012 Outputs and deliverables Press releases Promotional material Phase Description 1.2 Communication campaign Tasks In order to ensure a widespread 1.2.1 Communication plan dissemination of the achieved results, this phase is about a proper communication 1.2.2 Web database per target audience campaign. Of course that’s not about self-focused activities, but they will derive 1.2.3 Communication materials graphic and from the other phases of the project: layout contents, outputs and outcomes will be integrated according to a specific 1.2.3 Printing and dissemination actions communication strategy. To the activities and deliverables of the initiative, there will be the addition of specific outputs including: information materials, papers, a glossary, articles and a final CD-ROM in four languages Coordinator: Participants Chamber of Aetoloakarnania UAB Research centre, Ancona Chamber of Comm., Marche Region, TVT Toulone, Regione West Greece, Aetoloak Chamber of comm Deadline and milestones 26/10/2010 to 25/02/2011 Outputs and deliverables Communication plan Open event promotional material 7
    • Phase Description 1.3 Web promotion and networking Tasks This phase has as an objective to fully 1.3.1 Web design and layout take advantage of the ICTs in order to widen and qualify the project’s dissemination. 1.3.2 Web animation and groups Towards an easy access to the system and in order to reach a wide range of 1.3.3 Web integration with other tools beneficiaries, a digital web-based framework will be set up. In addition to an analytic introduction to the project and the partnership, the website will include: A documental database on the themes of the project, enriched by a bibliography survey Awareness discussion forum All the tools, methodologies and files elaborated within the project Web references Four-monthly newsletter that will be sent to the subjects identified by the partners as well as to those who will subscribe online. Coordinator: Participants Ancona Chamber of Commerce Ancona Chamber of Comm., Marche Region, Patras Science Park, Algarve University, Maribor Science Park Deadline and milestones 26/10/2010 to 06/10/2011 Outputs and deliverables Web presentation section Web project planning section Website project section Component 2 Phase Description 2.1 Administrative and financial management Tasks A Financial Unit, LP and 1 financial assistant from each PP, will be set up. Lead Partner is the only responsible for the administrative and financial control regarding the project’s management. In order to ensure a correct, transparent and timely management of the required procedures, the partnership jointly decided to arrange a systematic distance activity, based on some agreed checking tools and procedures. Coherently with the guidelines, the LP 8
    • 2.1.1 Financial Unit will ensure an efficient and timely financial management of the payment 2.1.2 Progress and Financial report received from the programme funding. 2.1.3 Progress and Financial report 2.1.4 Progress and Financial report 2.1.5 Progress and Financial report 2.1.6 Progress and Financial report 2.1.7 Progress and Financial report 2.1.8 Progress and Financial report 2.1.9 Project closure Coordinator: Participants Marche Region - Department for Innovation and Marche Region, TVT Toulone, Patras Science research Park, Regione West Greece, IAT Deadline and milestones 25/10/2010 to 23/02/2013 Outputs and deliverables Internal financial guidelines Phase Description 2.2 Project technical management Tasks This phase is about the setting up of the 2.2.1 Setting up PMU PMU team, whose responsible will be indicated by the LP. PMU will answer to 2.2.2 Web platform for Proj. management the SC, whom they will also submit all document for a correct project management 2.2.3 Intermidiate report action. In order to ensure fluidity and effectiveness of all the project processes, the 2.2.4 Project closure partnership will adopt a specific information system, by setting up a simply web-based planning system. It will also provide free access to the teams, so as to share in- progress files and cooperate to their revision. 9
    • Coordinator: Participants Marche Region - Department for Marche Region, TVT Toulone, Regione Innovation and research West Greece, IAT Deadline and milestones 21/10/2010 to 23/02/2013 Outputs and deliverables Key documents to check project status4 WBS document Phase Description 2.3 Steering Committee Tasks Functions, role and responsibility that 2.3.1 SC member composition and decision the Partnership together decides to give to the SC are widely explained in 2.3.2 First SC the specific section of the AF, the same as all the procedures and internal 2.3.3 Second SC functioning. Decisions will be taken by the SC as an absolute majority of its members. Should the decision bring about some very serious consequences for the project, the LP will have the power of veto and/or choice, being the LP the only one responsible to the Managing Authority. Anyway, those occurrences will be clearly regulated in the set of rules to be approved during the first SC. Coordinator: Participants Region of Western Greece Marche Region, TVT Toulone, Regione West Greece, IAT Deadline and milestones 26/10/2010 to 27/07/2012 Outputs and deliverables Minutes and list of participant Phase Description 2.4 Monitoring and evaluation Tasks According to the project logic, the 2.4.1 Sharing and presentation evaluat. method monitoring and evaluation functions can be fully included within the area of 2.4.2 Intermidiate evaluation Coordination. As analytically described in the 5.3 section of the project, the external auditor will in fact have a function of stimulus and a constructive attitude towards the SC activities, so that the latter will use the received indications to re-plan activities on progress, thus improving their effectiveness and impact. By following the elaborated system, all PP teams will cooperate to collect and elaborate data, on the ground of which reports and recommendations will be derived. There will also be a 10
    • process of hetero-evaluation able to involve the stakeholders in order to acquire some external feedbacks. Coordinator: Participants Toulon Var Technologies (BIC TVT) Cyprus University, TVT Toulone, IAT Deadline and milestones 26/11/2010 to 27/03/2012 Outputs and deliverables Periodic Report on internal evaluation Component 3 Phase Description 3.1 Comparative Analysis of the regional policies Tasks The purpose of this report is a comparative 3.1.1 Definition of a common Framework analysis among regional policies for innovation in the project area. Data from 3.1.2 Meeting and interviews Eurostat will be used with information collected in each region. 3.1.3 Transational working group Activities foreseen will be: - Definition and sharing of the frame of 3.1.4 Data analysis and report reference, variables and field for comparison; - Direct interviews and N.2 transnational meetings with regional officers in charge of funding schemes; - Descriptive statistics, cluster analyses of data and qualitative evaluation of the policy; This report should be realized by a working group supported by all partners for data collection. The result will be a common methodology to monitor public funding innovation programmes and some identification of successfully actions. Coordinator: Participants Region of Western Greece Cyprus University, UAB Research centre, Marche Region, TVT Toulone, Patras Science Park, Regione West Greece, Maribor Science Park Deadline and milestones 25/10/2010 to 04/06/2011 Outputs and deliverables Expert Report on comparative analysis of regional policies in the Med area Methodological guidelines for the Innovation 11
    • Department of Regional Authorities Phase Description 3.2 Design of smart specialisation policy mixes Tasks This phase will lead to define a map of 3.2.1 Collection information excellence in the General Purpose Technologies and in smart specialization 3.2.1 Focus groups (possible application of General technologies) for both regions that are 3.2.3 Transational workshop at the technological frontier and those that are less advanced. Main Activities 3.2.4 Mapping and report - Collection of information on main global innovative landscape with a predictive analysis - N.8 Focus groups in each Country to identify territorial excellence - N. 2 laboratories with PP experts and relevant stakeholders to choose leaders and followers territories and relations among them - Workshop in collaboration with Managing Authority and/or European DG Research Coordinator: Participants Marche Region - Department for Innovation UAB Research centre, Veneto Cluster, Marche and research Region, TVT Toulone, Regione West Greece, Temi Zammit Found, IAT Deadline and milestones 24/11/2010 to 11/06/2011 Outputs and deliverables Focus group reports on territorial Excellence Final report on smart specialization: “How should a regions position itself in the knowledge economy?" Paper for workshop: Smart specialization and future possibilities for Med regions Phase Description 3.3 Pre-commercial procurement as a driver of innovation Tasks Pre-commercial procurement is defined as procurement of R&D services in which companies develop new solutions for public sector needs as no commercially stable solution exists yet. Activities foreseen: Setting up of an experts group made up by 8 people (one expert from a procurement agency of each Country). 12
    • 3.3.1 Experts group Collection of all European directives on best practices N. 1 meeting in Brussels with EU DG 3.3.2 Collection of directive experts Training session for experts groups on pre-procurement 3.3.3 Training and case studies innovative solutions. Elaboration of N. 4 case studies in each Country of possible 3.3.4 Translation and promotion applications in each regional authority of the procurement process, translation in 4 languages Public promotion towards main procurement agencies in the Med area programme with dissemination actions. Coordinator: Participants Andalusian Institute of Technology Veneto Cluster, Ancona Chamber of Comm., Marche Region, TVT Toulone, Aetoloak Chamber of comm., IAT Deadline and milestones 15/11/2010 to 20/10/2011 Outputs and deliverables Report on EU communication and best practices Training materials on innovative procurement Database with procurement agencies of the Med area Report on Pre procurement as a driver for innovation 13
    • Component 4 Phase Description 4.1 Setting up of the Med innovation communities frameworks Tasks The Med Innovative communities (MIC) 4.1.1 Eu best practices in commun. manag will establish an innovation chain from education to economic impact that will deliver 4.1.2 Legal topics on transnat. groups measurable societal, economic and entrepreneurial business impact. 4.1.3 Workshop and meeting An expert group will collect information and get in touch with EU Institutions and 4.1.4 Paper elaboration research centres to identify possible best practices in communities management. An analysis of legal framework for setting up and manage transnational groups and to study in deep possible relations in each countries. Workshop among experts to identify the most suitable legal framework to create new scheme for the transnational collaboration: EGCT, Consortium, etc. A position paper will be drawn up and published to help each PP for future international collaboration. Coordinator: Participants Venetian Cluster of Cultural Heritage Veneto Cluster, Ancona Chamber of Comm., TVT Toulone, Temi Zammit Found Deadline and milestones 10/12/2010 to 24/09/2011 Outputs and deliverables Position paper on legal and administrative alternatives Collection of laws and best practices Phase Description 4.2 Identification and setting up of Med Innovative communities Tasks Main aim of (MIC) communities is to set up 4.2.1. N.3 Communities plans collaborative groups finalized to include business people, researchers, 4.2.2 Call for private participation technologists, as well as academics who are flexible, mobile and eager to innovate in some specific sector. Activities are - Three partners must define N. 3 communities based on WP3 work, with a definition of what it wants to accomplish. Other proposals from project partners could be evaluated in their consistency; - To enhance and invite the private sector participation, a public call will be held in each project area, trough website 14
    • and ads in local and technical newspaper; - A clear organisation and an effective governance structure must be designed At least N. 6 working groups will be held among PP and experts. Coordinator: Participants Andalusian Institute of Technology Cyprus University, Veneto Cluster, TVT Toulone, Patras Science Park, IAT , Maribor Science Park Deadline and milestones 13/06/2011 to 15/11/2011 Outputs and deliverables Updated progress reports on communities selection Phase Description 4.3 Set up new schemes innovation- focused for MIC communities Tasks The main idea of the component, and 4.3.1 N.3 communities formalization particularly of this phase, is to create an environment: the innovative communities, 4.3.2. Co-location plans where to enhance mobility and IPR management in specific sectors. Activities foreseen are: - An Initial Go/No-Go assessment for all Communities proposed by the project committee. At least 3 communities will be formalized; - Each community group will realize a co-location action plan. This co-location of people will allow researchers, technicians and entrepreneurs to work together face-to-face and move forward effectively to define their own communities work programme and business plan with IPR plan. Several technical meetings will be realized with 6 seminars. Coordinator: Participants Toulon Var Technologies (BIC TVT) Cyprus University, UAB Research centre, Veneto Cluster, TVT Toulone, Patras Science Park, Aetoloak Chamber of comm., Algarve University, Maribor Science Park Deadline and milestones 15/11/2011 to 13/11/2012 Outputs and deliverables Community plans Joint Community Proposal and business plan Communities proposal contents 15
    • Component 5 Phase Description 5.1 Definition of the Indicator system Tasks A certifying systems will be identified to 5.1.1 Data structure and indicators implement a method to catalogue and certify innovation of structured research 5.1.2 Online self assesment centers ,but also that innovation which is less structured and present out of public spaces. Main activities will be: - Definition of the indicators and data characteristic of the entities surveyed; - Definition of data structure. A transnational expert group will collect information and define the set of indicators that can take into consideration the Country specifications. This activity will start in 5 sectors already identified in the Component 3 phases; - On line self assessment including at least 50 organizations directly tested by the Project Partners Coordinator: Participants Toulon Var Technologies (BIC TVT) Cyprus University, UAB Research centre, Marche Region, TVT Toulone, IAT Deadline and milestones 19/04/2011 to 19/11/2011 Outputs and deliverables Online self assessment Set of indicators Phase Description 5.2 Project and design of web database Tasks A technical group with external consultants 5.2.1 Logical DB design will design the web database. Activities foreseen will be: 5.2.2 DB implementation - Implementation of the models system of accreditation, definition of the informative 5.2.3 Testing structure; - Requirements Analysis: daily volume of the data; - Database Design; - Evaluation and Selection of the database management system; - Logical Database Design: This includes the mapping of all objects i.e. tables design, indexes, views, transactions, access privileges etc.; - Physical Database Design selecting and characterizing the data storage and data access of the database; -Implementation constructs typically 16
    • comprise storage group, table spaces, data files tables etc.; - Testing and Performance Tuning. Coordinator: Participants Marche Region - Department for Innovation Marche Region, TVT Toulone, Patras Science and research Park, Algarve University Deadline and milestones 06/10/2011 to 27/06/2012 Outputs and deliverables Database design Database for open innovation Phase Description 5.3 Public openess of web database and of the accreditation system Tasks Definition of opportunities and services 5.3.1 Services and opportunities reserved to organizations accredited. Services are determined by local policy makers and 5.3.2 Committee and meetings enables local institutions to carry out analysis on skills and scientific and innovation 5.3.3 Call for participation capabilities in the area. - Implementation of a committee meeting, approval of the database by all regional authorities in the project areas - N. 4 meeting with regional authorities of the Med area to introduce the initiative and to define the database as a recognized tool by the regional authorities in financing innovation. - Call for participation to populate database from organization in the partner areas. The database is accessed by the end users and application programs. This stage includes adding of new data, modifying existing data and deletion of obsolete data Coordinator: Participants University of the Algarve UAB Research centre, Ancona Chamber of Comm., Marche Region, Regione West Greece, Aetoloak Chamber of comm., Temi Zammit Found, Algarve University Deadline and milestones 25/01/2012 to 25/08/2012 Outputs and deliverables Web database of participants and people to public events 17
    • Phase Description 5.4 Open science initiatives Tasks Open science initiatives will involve 5.4.1 Working group for Open events researchers and entrepreneurs together to allow the development of knowledge. 2 events 5.4.2 Programme and topics approval will be realized, 1 per year and a web section will permit a constant 5.4.3 Event in Ancona information. A Committee will choose the specific topics and the structure of the 5.4.4 Follow up and networking event. It will provide also a public call for abstracts, posters and speakers 5.4.5 Programme and topics approval presentation. The idea is to facilitate the matching among researchers and 5.4.6 Event in Barcellona businessman and entrepreneurs, a presentation of MICs will be done. In a two-days event, live speakers, talks videos, and networking sessions will combine to spark deep discussion and connection. The Open science Conference will provide general guidance for the program, but individual events, could be self-organized Coordinator: Participants Marche Region - Department for Innovation Cyprus University, Marche Region, TVT and research Toulone, Patras Science Park, Regione West Greece, Algarve University, IAT Deadline and milestones 04/04/2011 to 18/10/2012 Outputs and deliverables Speakers video registrations Papers and posters 18
    • Term of references for each partners In the following table you can find the list of the proposed tasks in which each organization will be involved direcltly UAB Phase Role 1.1 Awareness raising and results Coordinator capitalisation 1.2 Communication campaign Working group member 3.1 Comparative Analysis of the regional Working group member policies 3.2 Design of smart specialisation policy Working group member mixes 4.3 Set up new schemes innovation-focused Working group member for MIC communities 5.1 Definition of the Indicator system Working group member 5.3 Public openess of web database and of Working group member the accreditation system REGION OF WESTERN GREECE Phase Role 1.2 Communication campaign Working group member 2.1 Administrative and financial management Working group member 2.2 Project technical management Working group member 2.3 Steering Committee Coordinator 3.1 Comparative Analysis of the regional Coordinator policies 3.2 Design of smart specialisation policy Working group member mixes 5.3 Public openess of web database and of Working group member the accreditation system 5.4 Open science initiatives Working group member 19
    • MARCHE REGION Phase Role 1.2 Communication campaign Working group member 1.3 Web promotion and networking Working group member 2.1 Administrative and financial management Coordinator 2.2 Project technical management Coordinator 2.3 Steering Committee Working group member 3.1 Comparative Analysis of the regional Working group member policies 3.2 Design of smart specialisation policy Coordinator mixes 3.3 Pre-commercial procurement as a driver Working group member of innovation 5.1 Definition of the Indicator system 5.2 Project and design of web database Coordinator 5.3 Public openess of web database and of Working group member the accreditation system 5.4 Open science initiatives Coordinator IAT Phase Role 2.1 Administrative and financial management Working group member 2.2 Project technical management Working group member 2.3 Steering Committee Working group member 2.4 Monitoring and evaluation Working group member 3.2 Design of smart specialisation policy Working group member mixes 3.3 Pre-commercial procurement as a driver Coordinator of innovation 4.2 Identification and setting up of Med Coordinator Innovative communities 5.1 Definition of the Indicator system Working group member 5.4 Open science initiatives Working group member 20
    • VENETO CLUSTER Phase Role 3.2 Design of smart specialisation policy Working group member mixes 3.3 Pre-commercial procurement as a driver Working group member of innovation 4.1 Setting up of the Med innovation Coordinator communities frameworks 4.2 Identification and setting up of Med Working group member Innovative communities 4.3 Set up new schemes innovation-focused Working group member for MIC communities TVT Phase Role 1.2 Communication campaign Working group member 2.1 Administrative and financial management Working group member 2.2 Project technical management Working group member 2.3 Steering Committee Working group member 2.4 Monitoring and evaluation Coordinator 3.1 Comparative Analysis of the regional Working group member policies 3.2 Design of smart specialisation policy Working group member mixes 3.3 Pre-commercial procurement as a driver Working group member of innovation 4.1 Setting up of the Med innovation Working group member communities frameworks 4.2 Identification and setting up of Med Working group member Innovative communities 4.3 Set up new schemes innovation-focused Coordinator for MIC communities 5.1 Definition of the Indicator system Coordinator 5.2 Project and design of web database Working group member 21
    • ALGARVE UNIVERSITY Phase Role 1.3 Web promotion and networking Working group member 4.3 Set up new schemes innovation-focused Working group member for MIC communities 5.2 Project and design of web database Working group member 5.3 Public openess of web database and of Coordinator the accreditation system 5.4 Open science initiatives Working group member ANCONA CHAMBER OF COMM. Phase Role 1.2 Communication campaign Working group member 1.3 Web promotion and networking Coordinator 3.3 Pre-commercial procurement as a driver Working group member of innovation 4.1 Setting up of the Med innovation Working group member communities frameworks 5.3 Public openess of web database and of Working group member the accreditation system AETOLOK. CHAMBER OF COMMERCE Phase Role 1.2 Communication campaign Coordinator 3.3 Pre-commercial procurement as a driver Working group member of innovation 4.3 Set up new schemes innovation-focused Working group member for MIC communities 5.3 Public openess of web database and of Working group member the accreditation system 22
    • MARIBOR Phase Role 1.1 Awareness raising and results Working group member capitalisation 1.3 Web promotion and networking Working group member 3.1 Comparative Analysis of the regional Working group member policies 4.2 Identification and setting up of Med Working group member Innovative communities 4.3 Set up new schemes innovation-focused Working group member for MIC communities TEMI FOUND. Phase Role 1.1 Awareness raising and results Working group member capitalisation 3.2 Design of smart specialisation policy Working group member mixes 4.1 Setting up of the Med innovation Working group member communities frameworks 5.3 Public openess of web database and of Working group member the accreditation system PATRAS Phase Role 1.1 Awareness raising and results Working group member capitalisation 1.3 Web promotion and networking Working group member 2.1 Administrative and financial management Working group member 3.1 Comparative Analysis of the regional Working group member policies 4.2 Identification and setting up of Med Working group member Innovative communities 4.3 Set up new schemes innovation-focused Working group member for MIC communities 5.2 Project and design of web database Working group member 5.4 Open science initiatives Working group member 23
    • CYPRO UNIVERSITY OF TECH. Phase Role 1.1 Awareness raising and results Working group member capitalisation 2.4 Monitoring and evaluation Working group member 3.1 Comparative Analysis of the regional Working group member policies 4.2 Identification and setting up of Med Working group member Innovative communities 4.3 Set up new schemes innovation-focused Working group member for MIC communities 5.1 Definition of the Indicator system Working group member 5.4 Open science initiatives Working group member 24
    • Deliverables and main results Deliverables Description Number Phase 1 Expert Report on comparative analysis of This paper will describe the 200 3.1 regional policies in the Med area situation concerning regional Comparativ policies for innovation and e Analysis of the funding scheme in the Med area. regional A comparative analysis will be policies realized also with some International Best practices (Europe and references to the USA). 2 Methodological guidelines for the A common methodology 300 3.1 Innovation Department of Regional standard for a monitoring Comparativ Authorities system for innovation funding e Analysis of the tools will permit local authorities regional to monitor their policies in policies funding innovation and implement an own monitoring system 3 Focus group reports on territorial At least one focus group in each 8 3.2 Design excellence Country will be held in each of smart target area. Participants will be specialisati on policy entrepreneurs and person in mixes charge of knowledge centres. 4 Final report on smart specialization: “How All regions in Europe can’t fight 400 3.2 Design should a regions position itself in the to reach the frontier of of smart knowledge economy?" innovation, as the majority will specialisati on policy miss the goal, so this report will mixes define a mutual exchange among regions of the project and other Med areas to look for a successfully technological link. 5 Paper for workshop: Smart specialization This workshop will be en event 100 3.2 Design and future possibilities for Med regions to realize a peer review among of smart regions working in pairs on specialisati on policy reviewing their position and mixes future possibilities in European global economy 6 Promotional material A graphic and printed version of 5000 1.1 the main results will be Awareness distributed at the workshop. It raising and results will include also information capitalisati materials, papers, a glossary, on articles and a final cd-rom in four languages. 7 Report on EU communication and best A collection of EU latest 1 3.3 Pre- practices directives and communication commercial tools about the pre-procurement procureme nt as a initiative and possibilities driver of innovation 8 Training materials on innovative Training session will be held to 1 3.3 Pre- procurement identify in some specific public commercial services, for example healthcare procureme nt as a and transport or as well as to driver of address social challenges of innovation climate change, sustainable energy, possible concrete 25
    • applications of pre procurement. 9 Database with procurement agencies of A web database on procurement 1 3.3 Pre- the Med area agencies and offices within commercial regional authorities of the Med procureme nt as a area will be set up. Each PP will driver of contribute to provide innovation information on web support. It will permit to inform and disseminate a periodic information 10 Report on Pre procurement as a driver for Many Public Authorities are not 1 3.3 Pre- innovation aware of the potential and do commercial not yet act as “intelligent procureme nt as a customers” for public services, driver of this report wants to aware innovation public authorities about the possibilities to use procurement as a driver for the innovation 11 Position paper on legal and administrative Legal framework is quite 500 4.1 Setting alternatives important to have concrete up of the successful possibilities for Med innovation transnational groups. This paper communiti will give concrete advice for es international officers that want framework to set up international working s groups showing different alternative and points of view 12 Updated progress reports on communities A web database will be set up to 20 4.2 selection collect all people involved in Identificati communities creation with a full on and setting up description of organizations and of Med minutes, and technical groups Innovative reports communiti es 13 Communities proposal contents A community must be 10 4.3 Set up established in at least 3 different new countries with at least one schemes innovation- higher education partner and focused for one private company. A list of MIC all proposal for all communities communiti will be published and contain all es technical information 14 Joint Community Proposal and business A joint formalized community 3 4.3 Set up plan with the targeted priority areas new chosen in WP3 and broad schemes innovation- innovation goals which the focused for communities addresses in a MIC competitive and sustainable communiti way. Its strategy, activities, es work programme, IPR plan and education 15 Online self assessment An online questionnaire will be 1 5.1 submitted to define the indicator Definition system of the Indicator system 16 Set of indicators A proposal of set of indicators 1 5.1 shall be shared among all Definition partners of the Indicator system 17 Database for open innovation The database structure will 1 5.2 Project provide research centers to act and design 26
    • directly in the management of of web their data; a second layer, database where data is subject to verification by the managing body of the certification system 18 Web database of participants and people A web database will be created 2 5.3 Public to public events to contain all the information on openess of stakeholders and participants in web database all public activities of the and of the project. A single database can accreditati permit to inform quicly about on system the project trend 19 Press releases Press releases will be done 1 1.1 during all Awareness project activities trough local raising and results and regional capitalisati media (broadcast, press on conferences and printed media) as well as specialist magazines. 20 Web presentation section A specific web section will be 1 1.3 Web realized to present initiative and promotion update participants and networking 21 Open event promotional material Final programme and catalogue 1 1.2 about participants will be Communic distributed in each event. ation campaign 22 Papers and posters A public call will be realized to 50 5.4 Open collect proposals, papers and science posters for open events. At least initiatives 50 contribution will be collected 23 Speakers video registrations A web and podcast session of 1 5.4 Open each presentation will be done. science initiatives 24 Collection of laws and best practices National laws, European 100 4.1 Setting regulations and case studies will up of the be collected in a systematic way Med innovation also highlighting problems and communiti opportunities for each country. es This report will be printed for framework each partner in english with an s online version 25 Community plans Community plans are proposals 5 4.3 Set up with an own business plan and new technical proposal to allow schemes innovation- people to exchange and deep focused for producst and process among MIC enterprises, University and communiti public sector es 26 WBS document Work Breakdown structure, 1 2.2 Project break down by phase, by technical product, activity, with a manageme nt responsibility assignment matrix where exactly one person’s name per task, to identify which element of the PP organization structures is responsible for each element of the WBS. 27 Key documents to check project status Key documents to check project 15 2.2 Project 27
    • status as: critical path (PERT technical Diagram), scope change form, manageme issues management log, risk nt management log, monthly report and budget management: project cost with a QPI = Quick Performance Index and the Logical framework. 28 Periodic Report on internal evaluation The external evaluator will write 5 2.4 periodic reports every six Monitoring months and a final report with and evaluation analysis of data collected using online questionnaires and interviews with participants. 29 Internal financial guidelines Internal financial guidelines is a 1 2.1 document that contains all the Administrat information and forms to be ive and financial used. A web section will be manageme made also for keeping the nt information updated 30 Web project planning section An online scheduling, 1 1.3 Web collaboration, and planning promotion software will be customized for and networking the project using existing project management platform and easy web. 2.0 tools to facilitate work at distance. Some tools will be choose by the PMU 31 Website project section In addition to an analytic 1 1.3 Web introduction to the project and promotion the partnership, the website will and networking include: - A documental database, bibliography survey, awareness discussion forum and linkage to all project web sections 32 Database design A technical document that 1 5.2 Project describes the flow of information and design and reports through the use of of web database the software development chosen Results Indicators New networks linked to technology 1 Permanent networks established transfer Common studies aimed at joint strategies, Joint implementation or working 3 tools, methodologies or plans plans or strategies Joint implementation or working 7 Joint strategies and agreements plans or strategies New transnational activities set 30 Number of SMEs directly involved in up by SMEs (indicate the transnational activities number Number of SMEs indirectly involved in New transnational activities set 90 transnational activities up by SMEs New structures for transnational support of innovation Seminars and forums at transnational 6 level 28
    • IKTIMED PROJECT Operational Plan for partner See file attached 29