R4D SUPPORT AND CGIAR REFORM
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R4D SUPPORT AND CGIAR REFORM

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A PRESENTATION ON R4D SUPPORT TEAM

A PRESENTATION ON R4D SUPPORT TEAM

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R4D SUPPORT AND CGIAR REFORM R4D SUPPORT AND CGIAR REFORM Presentation Transcript

  • R4D week Nov 2010International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  • What does it mean for R4D support• Less operational funds• More units on zero budget• Window 3 funding for 2-3 years only BUT• CRPs are fully costed International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  • What are we doing to prepare ourselves for the impact of CG reformFocus on• Increasing efficiency and cutting costs• More tools and close monitoring of expenditure• Charging for services(Zero Budget. Cost recovery)Some examples ..... International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  • Decrease staff and costs in Facilities management services TOTAL MONTHLY AVERAGE FMS EXPENSES (2008 - 2010) 160,000 140,000 120,000 Amount ($) 100,000 80,000 60,000 40,000 20,000 - 2008 2009 2010 Expense 141,302 99,672 63,059 International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  • CUMULATIVE POWER COST COMPARISON 1,200,000 1,000,000 800,000COST 600,000 400,000 200,000 - Jan Feb M ar Apr M ay Jun Jul Aug Sept Oct Nov Dec 2008 60,735 121,642 232,161 317,024 420,302 564,604 664,036 729,650 787,509 845,256 928,728 989,449 2009 51,056 107,579 207,354 270,599 343,158 393,449 448,630 501,705 538,750 583,783 634,466 676,522 2010 60,035 121,258 170,392 217,878 281,717 329,230 388,820 446,783 MONTHS International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  • Information technology• IT Hardware unit on zero budget for 2010• Fiber connectivity now in East/West Africa, prices have dropped from average $6000 per megabit to $1000 per megabit. (Nigeria just starting )• Deployment of applications: new PROMIS, Training unit database• Development of Project Budgeting Template (with CGO) to allow more accurate budgeting for proposals• Upgrade of OracleSupply chain• Stock holding reduced by $150k in 2010• 121 staff trained on Supply chain certificated training courses• Cost savings through procurement initiatives e.g. price re-negotiations, trade discount and strategic sourcing ( fuel , cement, paints, office supplies )• Plan to use IITA limited, UK for wider (non IITA) procurement and possibly project management International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  • Communications• Increased media coverage for IITA :. For the first three quarters of this year, 58% of our media pick-up was from international sources (compared to 36% for 2009) Hot topics include aflatoxins/aflasafe, yam, cowpea, biocontrol (IPM), cassava, maize, biodiversity, biotech, and banana• New iita.org (Extranet) site launched in August. Intranet expected in December• 33 completed videos on the IITA YouTube channel, with 6 ongoing video projects.-• IITA blog site (http://iitanews.blogspot.com/) was started for the 5th Global Cowpea Research Conference. Now the main platform for streaming news and the press room (live blogging, photo, video, and audio streaming).• Developed new products (e.g. a children’s book on cowpea, videos)• Digitized 280 out of 500 IITA publication titles for uploading into the IITA Open access repository.• Full cost recovery for Conference centre and Publishing unit. International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  • Human Resources• Launched Graduate Trainee Program for NRS in Ibadan- investing in areas where turnover is high.• New Training webpage- enquiries have increased substantially (35-40%).• Improved the management of the training process which includes on-line application, and development of a training data base that captures information on students from all the stations.• Initiated the process of procuring new online HR package with online management of Personnel records, leave ,allowances , monetisation etcFarm Unit• Increased seed multiplication efforts• Introduced fruits and vegetables production in Feb• Good progress on cost cutting and cost recovery. Zero budget in 2011 International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  • HOTCAT• I House, Travel services, Ikeja Guest House , Social Sports Center has achieved the status of a Self Sustaining Unit, recovering Total Cost• Improvement of infrastructure with focus on reducing operating cost, increasing occupancy• New initiative on using renewable energy ( solar)for international House & Ikeja Guest House in progress.OTHERS• New asset management and tracking software with bar coding- piloted in Tz• Upgraded office building in Dar. New science building in 2011• New IITA Office in DRC• Consolidation of Uganda field stations International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  • Service charges- The only alternative• Incremental approach- started in 2009• Made savings within R4D support Budget• Transferred savings to R4D• Overhead rate goes down• Helped other locations with these savings• Benefits in stations International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  • Plans for 2011• Continuing a transition approach• Sharing the rates for 2011, in Nov-Dec• Not making any changes during the year 2011• Making the rates available on the intranet• Making the calculations available• Provide Quotes for processes that are not standard International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  • Change in the status of locations• IITA R4D stations • IITA-West (Nigeria) • IITA East (Tanzania) • IITA South (Zambia) • DR Congo • Cameroon• Project Countries: All the others International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  • • IITA stations• Base for Scientists prior to reallocation to other Projects• Investment in Building and Facilities• More Support staff, especially at RRS level International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  • Project Countries• Will have skilled support staff ( SAs, Accountants etc)• Will provide a full range of services (HR Finance, Procurement, logistics)• Continued oversight from HQ and Regional Hub• BUT• Investment paid for by the projects International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  • WE , the R4D Support Team• Communication• Facilities Management• Hotel and Catering• Human Resources• IT Hardware Services• IT Software services• Research Farm• Security• Supply Chain AND• All the Station Administrators in the various locations International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  • Want to say• A big THANKYOU !WE NEED• Your Support• Your questions• Your feedback International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  • International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org