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Managing Projects - Never Been Easier

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This presentation comes to you from International Project Management Day 2013 - the annual global virtual summit from IIL that brings together business and technology leaders from around the world to ...

This presentation comes to you from International Project Management Day 2013 - the annual global virtual summit from IIL that brings together business and technology leaders from around the world to discuss the latest trends and methods in business, leadership and communications. To view the accompanying video keynotes and presentations connect to the event here bit.ly/1blJSkE or purchase the DVD collection http://bit.ly/1fZ9Yc0

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    Managing Projects - Never Been Easier Managing Projects - Never Been Easier Presentation Transcript

    • Managing Projects – Never Been Easier – Project 2013 and SharePoint 2013 Éamonn McGuinness, BrightWork CEO
    • Session Description Managing Projects – Never Been Easier – Project and SharePoint 2013 Microsoft SharePoint 2013, with the new capabilities, is an awesome platform for project collaboration. Microsoft Project 2013 has a seriously improved two-way sync with SharePoint 2013. This session will look at and demo both – a Project Management match made in heaven!
    • Presenter – Éamonn McGuinness, BrightWork emcguinness@brightwork.com Éamonn McGuinness is the CEO of BrightWork. Éamonn has been on various Microsoft® SharePoint advisory teams since 2000. He has over 25 years of executive experience at various technology organizations including The Armed Services, The United Nations, and Digital Equipment Corporation. He received his MSc from Dublin City University, Ireland. Since 1991 Éamonn has been involved in various international process and project management standards and was a TickIT/ISO 9001 Lead Auditor and a Software CMM (Capability Maturity Model) Lead Assessor. At BrightWork, he has worked with organizations like Microsoft®, Boeing, Eastman Kodak, Fedex, and the US Army assisting with the introduction of very pragmatic project management practices and project offices.
    • Time Out and Reflection – Before Do you use SharePoint and Project to manage projects today? 1. No 2. Yes – we use SharePoint for some projects 3. Yes – we use SharePoint for most or all projects 4. Yes – we use SharePoint and Microsoft® Project synchronized on many projects
    • Session Contents 1. SharePoint 2013 for Project Management 2. Project 2013 – the sync with SharePoint 2013 3. Getting to the Next Level with SharePoint and Project 4. Extra Resources – incl. Free SharePoint PM Template
    • Session Contents 1. SharePoint 2013 for Project Management 2. Project 2013 – the sync with SharePoint 2013 3. Getting to the Next Level with SharePoint and Project 4. Extra Resources – incl. Free SharePoint PM Template
    • How to manage projects – simple version! 1. Processes (e.g. Goals, Tasks, Issues, Risks, etc.) 2. Reports (e.g. Open Work, Overdue Issues, Resources, etc.) 3. Constantly connect the people on the project to the processes 4. Evolve and mature the way you manage projects
    • 1. Processes (e.g. Deliverables)
    • 1. Processes (e.g. Issues)
    • 1. Processes (e.g. Tasks – in WBS Mode)
    • 2. Reports (e.g. Timelines)
    • 2. Reports (e.g. Notebooks)
    • 3. Connect People to the Project (e.g. Newsfeeds) Source … Microsoft SharePoint Team Blog: http://sharepoint.mi crosoft.com/blog/P ages/BlogPost.aspx? pID=1014
    • 3. Connect People to the Project (e.g. email, Alert, Project sync, Outlook sync, Excel export and Workflow)
    • 3. Connect People to the Project (e.g. Mobile access, including update and edit)
    • 3. Connect People to the Project (e.g. SkyDrive Pro) Source … Microsoft SharePoint Team Blog: http://sharepoint.microsoft.com/blog/P ages/BlogPost.aspx?pID=1014
    • 4. Evolve Project Management
    • 4. Evolve Project Management
    • Session Contents 1. SharePoint 2013 for Project Management 2. Project 2013 – the sync with SharePoint 2013 3. Getting to the Next Level with SharePoint and Project 4. Extra Resources – incl. Free SharePoint PM Template
    • Step 1 – Open with Microsoft Project 2013
    • Step 2: Manipulate in Microsoft Project
    • Step 3: Save in Microsoft Project
    • Step 3: Automatically Saves in SharePoint
    • Step 3: Task List in SharePoint is Updated
    • Step 3: Saves the MS Project File in SharePoint
    • Not Designed to Work with Project 2010
    • Project 2013 Sync Update – 1 As before requires Project Professional 2013 Now deals with stuff it used to reject, e.g. a space at the start of a Task Name unsupported characters in the Task Name characters like !=-(*&^%$£” etc. all supported without issue Very happy to say it now manages Lead and Lag Relationships other than FS SS, SF, FF
    • Project 2013 Sync Update – 2
    • Session Contents 1. SharePoint 2013 for Project Management 2. Project 2013 – the sync with SharePoint 2013 3. Getting to the Next Level with SharePoint and Project 4. Extra Resources – incl. Free SharePoint PM Template
    • http://bit.ly/14wvvlt What is Going Away with 2013 Description of change The Chart Web Part is no longer available. SharePoint Status Indicators and Status Lists are no longer available. Reason for change Workaround (if applicable) Applies to Similar features can be used with other applications, such as Excel Services. If you used the Chart Web Part in SharePoint Server 2010, you can continue to use it in SharePoint Server 2013. If you did not use the Chart Web Part in SharePoint Server 2013, SharePoint Online SharePoint Server 2010, you can use other 2013 SharePoint functionality such as Excel Services to display a chart in a SharePoint site. Similar features can be used with other applications, such as Excel Services. If you used SharePoint Status Indicators in SharePoint Server 2010, you can continue to use them in SharePoint Server 2013. If you did not use SharePoint Status SharePoint Server 2013, SharePoint Online Indicators and Status Lists in SharePoint 2013 Server 2010 you can use other SharePoint functionality such as Excel Services to create key performance indicators (KPIs).
    • Boundaries or Opportunities to Extend Some of the project management capabilities not designed to be included in out of the box SharePoint 2013 KPI’s and Charts (unless you build your own with Excel Services) Built in Project Management Training to the SharePoint sites Project Reporting in one site across many lists, e.g., My Work, Project Status Portfolio Reporting, e.g., Projects Status, Late Issues, Risks Occurred Metrics and trend history and charting – single projects and portfolios Templates, e.g., Project Office, Scrum, Agile, IT, Lite, Standard, Structured Best practice / template replication SharePoint is an awesome platform – and it is designed to be extended!
    • Project Office / Portfolio Office in SharePoint
    • Session Contents 1. SharePoint 2013 for Project Management 2. Project 2013 – the sync with SharePoint 2013 3. Getting to the Next Level with SharePoint and Project 4. Extra Resources – incl. Free SharePoint PM Template
    • Time Out and Reflection – After Would you now consider using SharePoint to manage projects? 1. No 2. Yes – we will use SharePoint for some projects 3. Yes – we will use SharePoint for most or all projects 4. Yes – we will use SharePoint and Microsoft® Project synchronized on many projects
    • Start Quick and Get Experience “For the things we have to learn, before we can do them, we learn by doing them.” - Aristotle
    • Free Project Management SharePoint Template
    • Try Project 2013 and SharePoint 2013 for yourself
    • Questions?
    • Intelligence – Integrity – Innovation We invite you to take a closer look at what we can accomplish together. Please visit iil.com or contact learning@iil.com to learn more about our training, consulting, coaching, customized courses and other pathways for professional development. Connect with Us: facebook.com/IIL.Inc @IILGlobal bit.ly/IILlinkedin ©2013 International Institute for Learning, Inc., All rights reserved. bit.ly/IILgoogle youtube.com/IILGlobal allpm.com