Chapter Elections Process Webinar Presentation
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    Chapter Elections Process Webinar Presentation Chapter Elections Process Webinar Presentation Presentation Transcript

    • Chapter Elections 30-Minute Webinar February 23, 10 am CST February 24, 2 pm CST
    • Register by April 1 to save!
    • 2010 Awards of Excellence
        • This could be you!
      Submission Deadline: June 4, 2010 For more information and to download submission packages visit: www.ifma.orgeventsaoe Planning to submit this year or sometime soon? Attend an AOE Webinar for tips, advice and best practices Tuesday, March 9, 2010 – 10 am CDT Wednesday, March 10, 2010 – 2 pm CDT
    • Chapter Election Process
      • Your Chapter Bylaws
        • Ultimate authority on this and any issue related to board operations
        • Following the required process protects you and your board
      • Robert’s Rules of Order
        • Staff can help
    • Who Can Run for Office?
      • Member in good standing – a member whose membership is up to date with both IFMA HQ and the chapter at the time of elections and during the entire term of office while elected.
      • An officer who has not just completed serving a term in that office.
    • Chapter Elections
      • In March:
        • Nominating Committee chaired by the most recent past chapter president willing to serve
        • Committee chair appoints a minimum of two additional members
        • Not all should be chapter board members
        • Committee should meet and put together the officer slate
    • Chapter Elections
      • In April
        • The Nominating Committee Chair presents the slate at a chapter meeting
        • This is an important opportunity for the general membership to make nominations from the floor!
    • Chapter Elections
      • In May
        • Ballot is distributed
          • Includes Nominating Committee’s officer slate
          • Nominees brought from the floor for each officer position
          • A blank space for write-in candidates for each officer position
        • Nominating Committee chooses distribution method
          • Electronic is acceptable (unless state laws prohibit)
    • Ballot
      • The Fiji Chapter of IFMA
      • Officer Elections
      • Candidates
      • Mary Smith, Chapter President
        • Joe Jones (nominated from the floor)
        • ______________________________ (write-in candidate)
      • John James, Chapter Vice President
        • __________________________ (write-in candidate)
      • Jane Jones, Chapter Treasurer
        • __________________ (write-in candidate)
      • Jim Johnson, Chapter Secretary
        • ______________________ (write-in candidate)
    • Chapter Elections
      • Tabulation
        • Bylaws require four weeks between distribution and tabulation (counting the votes)
        • Nominating Committee determines how to validate and count the ballots
        • Tie? Winner decided by “lot” – draw straws, high card, rock-paper-scissors…
        • Nominating Committee Chair reports results to the chapter membership
    • Chapter Elections
      • Miscellaneous
        • Only officers are elected
        • Directors are appointed by the president
        • The president-elect should be planning his board appointments during the election process
        • It is up to the president whether committee officers fill the director positions.
    • Chapter Elections – Final steps
      • Notify the new officers
      • Notify those that win election
      • Notify the chapter members
      • Notify IFMA HQ – your Chapter Liaison!!!
      • Swear-in your officers at the July Chapter meeting – Oath of Office available
    • Chapter Elections
      • Does your chapter have an effective balloting process?
    • Chapter Elections
      • How does your chapter handle succession management and finding new blood?