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Chapter Elections 30-Minute Webinar February 23, 10 am CST February 24, 2 pm CST
Register by April 1 to save!
2010 Awards of Excellence <ul><ul><li>This could be you! </li></ul></ul>Submission Deadline: June 4, 2010 For more informa...
Chapter Election Process <ul><li>Your Chapter Bylaws </li></ul><ul><ul><li>Ultimate authority on this and any issue relate...
Who Can Run for Office? <ul><li>Member in good standing – a member whose membership is up to date with both IFMA HQ and th...
Chapter Elections <ul><li>In March: </li></ul><ul><ul><li>Nominating Committee chaired by the most recent past chapter pre...
Chapter Elections <ul><li>In April </li></ul><ul><ul><li>The Nominating Committee Chair presents the slate at a chapter me...
Chapter Elections <ul><li>In May </li></ul><ul><ul><li>Ballot is distributed </li></ul></ul><ul><ul><ul><li>Includes Nomin...
Ballot <ul><li>The Fiji Chapter of IFMA </li></ul><ul><li>Officer Elections </li></ul><ul><li>Candidates </li></ul><ul><li...
Chapter Elections <ul><li>Tabulation </li></ul><ul><ul><li>Bylaws require four weeks between distribution and tabulation (...
Chapter Elections <ul><li>Miscellaneous </li></ul><ul><ul><li>Only officers are elected </li></ul></ul><ul><ul><li>Directo...
Chapter Elections – Final steps <ul><li>Notify the new officers </li></ul><ul><li>Notify those that win election </li></ul...
Chapter Elections <ul><li>Does your chapter have an effective balloting process? </li></ul>
Chapter Elections <ul><li>How does your chapter handle succession management and finding new blood? </li></ul>
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Chapter Elections Process Webinar Presentation

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Transcript of "Chapter Elections Process Webinar Presentation"

  1. 1. Chapter Elections 30-Minute Webinar February 23, 10 am CST February 24, 2 pm CST
  2. 2. Register by April 1 to save!
  3. 3. 2010 Awards of Excellence <ul><ul><li>This could be you! </li></ul></ul>Submission Deadline: June 4, 2010 For more information and to download submission packages visit: www.ifma.orgeventsaoe Planning to submit this year or sometime soon? Attend an AOE Webinar for tips, advice and best practices Tuesday, March 9, 2010 – 10 am CDT Wednesday, March 10, 2010 – 2 pm CDT
  4. 4. Chapter Election Process <ul><li>Your Chapter Bylaws </li></ul><ul><ul><li>Ultimate authority on this and any issue related to board operations </li></ul></ul><ul><ul><li>Following the required process protects you and your board </li></ul></ul><ul><li>Robert’s Rules of Order </li></ul><ul><ul><li>Staff can help </li></ul></ul>
  5. 5. Who Can Run for Office? <ul><li>Member in good standing – a member whose membership is up to date with both IFMA HQ and the chapter at the time of elections and during the entire term of office while elected. </li></ul><ul><li>An officer who has not just completed serving a term in that office. </li></ul>
  6. 6. Chapter Elections <ul><li>In March: </li></ul><ul><ul><li>Nominating Committee chaired by the most recent past chapter president willing to serve </li></ul></ul><ul><ul><li>Committee chair appoints a minimum of two additional members </li></ul></ul><ul><ul><li>Not all should be chapter board members </li></ul></ul><ul><ul><li>Committee should meet and put together the officer slate </li></ul></ul>
  7. 7. Chapter Elections <ul><li>In April </li></ul><ul><ul><li>The Nominating Committee Chair presents the slate at a chapter meeting </li></ul></ul><ul><ul><li>This is an important opportunity for the general membership to make nominations from the floor! </li></ul></ul>
  8. 8. Chapter Elections <ul><li>In May </li></ul><ul><ul><li>Ballot is distributed </li></ul></ul><ul><ul><ul><li>Includes Nominating Committee’s officer slate </li></ul></ul></ul><ul><ul><ul><li>Nominees brought from the floor for each officer position </li></ul></ul></ul><ul><ul><ul><li>A blank space for write-in candidates for each officer position </li></ul></ul></ul><ul><ul><li>Nominating Committee chooses distribution method </li></ul></ul><ul><ul><ul><li>Electronic is acceptable (unless state laws prohibit) </li></ul></ul></ul>
  9. 9. Ballot <ul><li>The Fiji Chapter of IFMA </li></ul><ul><li>Officer Elections </li></ul><ul><li>Candidates </li></ul><ul><li>Mary Smith, Chapter President </li></ul><ul><ul><li>Joe Jones (nominated from the floor) </li></ul></ul><ul><ul><li>______________________________ (write-in candidate) </li></ul></ul><ul><li>John James, Chapter Vice President </li></ul><ul><ul><li>__________________________ (write-in candidate) </li></ul></ul><ul><li>Jane Jones, Chapter Treasurer </li></ul><ul><ul><li>__________________ (write-in candidate) </li></ul></ul><ul><li>Jim Johnson, Chapter Secretary </li></ul><ul><ul><li>______________________ (write-in candidate) </li></ul></ul>
  10. 10. Chapter Elections <ul><li>Tabulation </li></ul><ul><ul><li>Bylaws require four weeks between distribution and tabulation (counting the votes) </li></ul></ul><ul><ul><li>Nominating Committee determines how to validate and count the ballots </li></ul></ul><ul><ul><li>Tie? Winner decided by “lot” – draw straws, high card, rock-paper-scissors… </li></ul></ul><ul><ul><li>Nominating Committee Chair reports results to the chapter membership </li></ul></ul>
  11. 11. Chapter Elections <ul><li>Miscellaneous </li></ul><ul><ul><li>Only officers are elected </li></ul></ul><ul><ul><li>Directors are appointed by the president </li></ul></ul><ul><ul><li>The president-elect should be planning his board appointments during the election process </li></ul></ul><ul><ul><li>It is up to the president whether committee officers fill the director positions. </li></ul></ul>
  12. 12. Chapter Elections – Final steps <ul><li>Notify the new officers </li></ul><ul><li>Notify those that win election </li></ul><ul><li>Notify the chapter members </li></ul><ul><li>Notify IFMA HQ – your Chapter Liaison!!! </li></ul><ul><li>Swear-in your officers at the July Chapter meeting – Oath of Office available </li></ul>
  13. 13. Chapter Elections <ul><li>Does your chapter have an effective balloting process? </li></ul>
  14. 14. Chapter Elections <ul><li>How does your chapter handle succession management and finding new blood? </li></ul>
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