FITT Toolbox: Innovation Meetings


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FITT Toolbox: Innovation Meetings

  1. 1. Innovation Meetings FITT– Fostering Interregional Exchange in ICT Technology Transfer – www.FITT-for-Innovation.euExcept where otherwise noted, this work is licensed under a Creative Commons Attribution 3.0 License.
  2. 2. Transfer awareness actions  Measures to increase transfer awareness among researchers  Designed and implemented recently by common efforts of technology transfer and communication officers  Two elements:  Technology transfer guide for research teams – published in the format of answers to the fundamental questions that a researcher can ask about transfer  Innovation Meetings – series of regional events targeting R&D staff, based on presentation of “success stories” and interactive sessions moderated by the TT officers2 | March 2011 Innovation Meetings
  3. 3. Innovation Meetings  Cycle of events about technology transfer, targeting researchers and engineers  Organised in each of 8 INRIA regional centres, related to projects, inventions, start-ups etc. done by the local teams  Composed of two parts:  technology transfer “success stories”  workshops & meetings with TT officers  Opportunity for networking among all kinds of participants:  researchers (speakers and public), industry representatives and entrepreneurs (invited), TT officers and TT associates (moderators)3 | March 2011 Innovation Meetings
  4. 4. Innovation Meetings  Technology transfer “success stories” (morning):  Presented by the researchers who were involved  4-5 presentations, each of them covers specific type of transfer operation  Examples:  Collaboration between a research team and a SME  Lifecycle of complex software – development, open source protection, exploitation through start-up created by researchers  Collaboration with a large industrial group  Creation of a company by a team of researchers4 | March 2011 Innovation Meetings
  5. 5. Innovation Meetings Workshops (morning) and meetings (afternoon):  After the presentations researchers are divided into small groups (10 people max)  The groups go around 4 to 5 stands prepared by TT officers and TT associates (labs- industry interface with sectoral expertise) on different aspects of technology transfer:  Software, patents, research collaboration with companies, TT support services, ...  At each stand there is a short presentation (15 min) and discussion with the group:  The objective is to present the job of TT office and opportunities for researchers with transfer projects  The last part of the day: after networking lunch - face-to-face meetings between researchers and TT officers from INRIA headquarters to talk about specific problems (appointments are available before the event)5 | March 2011 Innovation Meetings
  6. 6. When?  Innovation Meetings:  The first edition: Saclay – Ile-de-France at the end of September 2010, the second one: Grenoble at the end of January 2011  The audience was around 50 people each time  The current idea is that each regional centre organises one event per year (8 events per year in total)6 | March 2011 Innovation Meetings
  7. 7. Who?  Stakeholders  INRIA headquarters: - Transfer and Innovation Department - Communication Department  TT and Communication officers in INRIA regional centres  Researchers, in particular young or newcomers7 | March 2011 Innovation Meetings
  8. 8. Where?  Innovation Meetings  Organised at each regional centre once a year, with collaboration and coordination of the headquarters8 | March 2011 Innovation Meetings
  9. 9. Pros & Cons PROs CONs  TT success stories communicated to  Some efforts must be done to researchers by researchers sound make the event attractive: more credible  Good promotion  The interactive and light form of workshops facilitates discussions  Providing high quality content and interesting speakers  Time dedicated to discuss with researchers about their ideas, projects is also a possibility of preliminary detection9 | March 2011 Innovation Meetings
  10. 10. Why ?  Rationale:  Re-thinking the general measures for internal communication and awareness creation  The idea was to have a comprehensive measure/programme including a tool (paper guide) and a cycle of events (Innovation Meetings)  It was essential to reach young researchers and newcomers, usually more open to transfer issues and curious about how the institute works  No “preaching”, but encouraging and supporting the interested ones10 | March 2011 Innovation Meetings
  11. 11. Why ?  Impact:  INRIA’s experience in approaching researchers shows that: - Young researchers are more flexible and easily accept some new ways of thinking and doing, while experienced researchers rarely change their old habits - It is important to choose well the target group; different profiles of researchers exist and addressing all of them by the same measure is less efficient - There is a need of more focused actions instead of generalised ones, even if they are going to reach fewer people  It is important to avoid the feeling that the actions are top-down (that is why researchers are the main speakers during Innovation Meetings)11 | March 2011 Innovation Meetings
  12. 12. Outcome  The regional events are quite recent and a more complete feedback will only be possibly at least after one year  They have been well received by all stakeholders so far  The two editions of Innovation Mornings can be judged successful, with satisfying number of attendees and high quality of presentations  The teams of TT officers and communication officers are motivated and engaged to work on the organisation of the next ones  There is a visible interest among researchers who participate12 | March 2011 Innovation Meetings
  13. 13. Outcome  Plans for the future:  The Innovation Meetings: each regional centre is going to organise one event during the first year  After that there will be a question whether: - to keep this frequency – if able to provide fresh and interesting topics at each time - to make longer breaks between the events – if risk of repetition and lack of audience13 | March 2011 Innovation Meetings
  14. 14. Lessons Learned  It is important to make the format relatively short in order to get enough audience  The agenda should keep the balance between presentations and interactive part (workshops)  It is important to schedule enough time for questions and answers after each presentation, as INRIA’s experience has showed that people asked many questions; for the next events we will shorten the presentations to privilege interaction with the audience  We suggest that the director of the PRO opens the session, which reinforce the image of technology transfer as an important activity for the whole organisation14 | March 2011 Innovation Meetings
  15. 15. Suggested Readings  Link to bibliography  Link to code book Awareness, communication, people, researcher, idea, technology transfer  Link to relevant websites INRIA’s Transfer and Innovation Department website: | March 2011 Innovation Meetings