Each ICC Broadband LLC project is fully staffed with experienced and qualified management staff. There is a clear chain of command for employees and customers.
ICC Broadband LLC staffs projects based on the customers needs and the size and scope of the project.
ICC Broadband LLC assigns managers based on skill sets required for each project or portion that a manager is responsible for.
ICC Broadband LLC management is based in two categories, Corporate support and project management
The following organizational charts will indicate this structure.
Corporate Support Structure Corp Office Director of business Management Director of field Ops Accounting Dept Office Managers Admin Staff Accounts Receivable Accounts Payable Project Manager’s Warehouse Managers Project Coordinators Assistant Coordinators QC Staff
Field Management Structure Project Manager Office Manager Project Coordinator Construction Office Admin Staff Project Coordinator Splicing and Sweep Assistant Coordinator’s Assistant Coordinator’s Warehouse Manager Warehouse Staff QC Staff QC Staff In-House Crews Sub Crews In-House Crews Sub Crews
The following indicates ICC Broadband LLC recommended practices for project tracking, invoicing and quality control. These can be customized to meet each project and customer’s need.
Additional reports, tracking and benchmark management can be customized to meet the customers needs.
Production Daily Process Field tech production report Office Admin verify proper completion of forms Project Coordinator verify proper quantities and backup documentation Quality Control verify quality of completed work, verify completion, reports deficiency to project coordinator Office Administrator assigns stamp number, completes data entry Accounting completes invoicing to customer and payment to employees and subs
Each daily production report is completed by the field staff using a unique code for each line item or task completed.
Additional information like map number, address and other location information like span footage are recorded to identify the exact location for work verification.
As built field maps are completed by the field crew completing the work that will be attached with the daily in addition to locate tickets, work issuance forms, completion reports, TDR’s, Sweep traces, channel scans or any other documentation required.
The production daily is returned to the office where the admin staff verifies that each line item is accompanied by the proper bill code. All line items are added correctly. Admin staff verify that all other portions of the daily report are completed properly.
Then the daily is submitted by the admin staff to the project coordinator. The coordinator verifies that the work that was completed was in fact work issued to the field crew. And that the proper documentation is attached with the daily production report.
A copy of completed work is sent to the field with ICC Broadband LLC QC staff where quality control inspections are completed. A QC report is completed and filed and any deficiencies are corrected immediately.
Once the project coordinator has verified the daily production report and backup documentation it is signed by the project coordinator as received from the field with proper documentation. (All work is subject to QC by the customer and is not considered accepted until such time as the customer signs off on the completed work and final QC)
The daily is returned to the office admin staff and assigned a unique stamp number that identifies that production daily for billing so that no duplication can take place. no production daily is processed (invoiced or paid) that is not accompanied with a stamp number.
In addition each daily production report has the following billing and location information. PO number, node location, task code, system and Location, Project Number and any other information requested by the customer.
Backup copies of all documentation are filed by ICC Broadband LLC in the event that the customer copy is lost or damaged.
ICC Broadband LLC weekly completes and sends to the customer an invoice based on that week ending keyed production reports.
The invoice is sent to the customer accompanied by a copy of the daily production report, as built maps and other required documentation.
A copy of the invoice and all backup documentation is filed by ICC Broadband LLC incase the original is lost or damaged.
ICC Broadband LLC completes aging reports and tracks all invoices submitted to the customer. The aging report indicate when an invoice has been misplaced giving ICC Broadband LLC and the customer the opportunity to correct the issue before the end of the project budget life.
ICC Broadband LLC also tracks Work In Progress against open PO’s to prevent PO cost over run.
ICC Broadband LLC proposes to provide fiber optic plant verification and identification as well as fiber splicing verification and design services to facilitate the accurate identification of all optical plant. Below is a detailed scope of work for each portion of this project that can be provided in part or in whole as system needs may require.
ICC Broadband LLC proposes to walkout the existing fiber optic plant aerial and underground, creating as-built mapping of the existing fiber rout including cable count, storage location and tic marks, splice locations with tick marks, cable tag identification, strand/conduit footage and vault location and size. All information will be recorded on system land base maps.
ICC Broadband LLC proposes to provide a fiber cable identification system that gives each cable, storage location, vault location and fiber closure a unique identifier within the system based on the existing system grid layout for easy identify.
Labeling of each cable on the inside of the closure will be completed with each unique cable ID. A splice matrix will be built of the closure that indicates the physical location, headend or hub site, cable, fiber count, connection or splice type, closure type, Closure size, available ports, fiber color, buffer, tray and position. Drop down menus are used for easy population of all forms.
Photos before and after work are preformed and location photo. Weather proof cable tags will be placed on the exterior of the closure on each cable with its unique cable ID. Closure ID tags will be placed on each closure with its unique ID. Storage locations will be tagged with there unique ID. And each vault lid will be tagged on the exterior with a weather proof tag identifying its unique ID.
In addition, the splice matrix will be imported into the Load Data fiber module in the design process giving the system operator the ability to design optical pathway of each strand of fiber giving more flexibility in the utilization of dark fiber’s for future system design and the ability to quickly trace pathway of an individual strand of glass in the event of damage or loss in connectivity.
Design Services Load Data Fiber Module Continued
Fiber Module Features
Model any type of fiber or equipment commonly used in today’s fiber optic circuits.
Splice individual fibers in easy to use dialog boxes.
Splice fiber-to-fiber, bundle-to-bundle, or cable-to-cable.
Trace dark fiber between any two splice locations and Calculate fiber design loss budget.
Include losses for splices, connectors, adapters, and loops if desired.
Designate splice as fusion or mechanical, and set actual splice loss.
Assign usage details to individual fibers.
Assign customers and owners to equipment.
Assign priorities to customers to speed repairs for the most important fibers.
Record “fiber tic marks” at strategic locations.
Perform and graphically record OTDR trace locations for quick and accurate repairs.
Keep a service record for all fiber cables and equipment.
Assign splice trays and positions of fibers in each tray at splice locations.
Automatically populate cable lengths based on either geographic placement or route connectivity.
If drawings are not GPS accurate and do not have route connectivity, cable lengths may be entered manually.
Design Services Load Data Fiber Module Continued
Fiber Trace (drawing) – AutoCAD drawing automatically generated showing individual fibers by color, name, and all splice connections.
Fiber Trace (text) – Trace an individual fiber from end to end.
Equipment Trace (text) - Trace a fiber path from the equipment at one end to the equipment at the other end.
Trace Report (drawing) - AutoCAD drawing automatically generated showing equipment connected at each end of the fiber and losses resulting from splitter locations along the way.
Splice Report (Excel) - Complete splice matrix report at any splice location.
OTDR Trace (drawing) – A graphical marker is automatically placed on the drawing, set at the proper optical distance from the trace origination.
Repair report (text) – At any point along a cable, show the customers on the fibers, sorted by priority.
Loss Budget Report (text) –Show the total loss budget for all Nodes connected to the Head End.
Dark Fiber Report (text) – Show all fibers not used between any pair of splice enclosures.
Tray Report – (text) List fibers in a specific tray.
Customer List (text) – Show all customers located on a fiber, bundle or cable.
NAP Address (text) – Network Access Point (NAP) address report.
BOM (Excel) – A complete bill of materials for either the entire database or within a user specified boundary.
If the system requires ICC Broadband LLC can also perform fiber optic certification to insure the integrity of the optical plant and splice loss and optical distance. These fields will be available in the documentation if the customer already has this existing and wishes to populate it, or wishes to do the testing at a later date.
ICC Broadband LLC proposes to provide the customer with an electronic copy of all system design maps on disk or uploaded to the customer’s server. ICC Broadband LLC will also provide a set of all splice matrices with documentation and reports in Excel as well as a copy of the original system walkout as-built maps.
For additional information, pricing or an on site presentation please contact us.
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