Virtual Meetings – A Case          Study   Dr. Ajay Kakar
Who am I ? •   A Periodontist/Implantologist •   Secretary of the IAP •   Secretary of the IAACD •   Creator of BITEIN • a...
Flow of my presentation• Genesis of this virtual meeting•   What happened at the meeting?•   Am I happy and satisfied with...
GENESIS OF THE VIRTUALMEETING
Reasons that drove me to create aVirtual Meeting• Belief in the technology• The novelty value of being different• Knowledg...
What happened at the meeting?
A Trade Show• One Principal Sponsor• Four Supporting Sponsors• Thirty participating Suppliers
Virtual Online Lectures•   Eight Lectures•   Across cities in India•   Egypt, USA•   Tool Used –    www.instantpresenter.com
E poster presentations• Sixteen submissions• Judged by deans of various  institutions• Certificates awarded to winners• Pr...
Who Attended• Approximately 1600 delegates in  total• A full house of 60 delegates for each  of the lectures. This include...
Am I happy and satisfied with            it ?
NO !!!!!!• Number of delegates • only hit the 50% mark• Exhibitors • Did not participate with complete   seriousness • Wer...
Problems faced• No hardware glitches• No programming glitches• Only soft people glitches constantly
Lectures• Simplest possible interface• Completely non technical speakers  lectured from their individual  locations across...
Will I do it again ?
Most certainly• How Often – Once again in  December this year or January next  year• It will be a bi annual affair• It wil...
Will the format modify• Yes • A live video chat • Text Chat • Further improve the existing   messaging system
Do I want others to do it?
Once again - Most Certainly• Others in the dental industry• Others in non dental industries• Almost anybody could do it• I...
The Future - The Real and VirtualIntegrating and Differentiating• Maybe I would be making this  presentation without trave...
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Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11

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Presentation on Virtual Meetings – A Case Study by Dr. Ajay Kakar. Held during the 50th ICCA Congress. #icca11 WEDNESDAY 26/10/11

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Virtual Meetings – A Case Study #icca11 WEDNESDAY 26/10/11

  1. 1. Virtual Meetings – A Case Study Dr. Ajay Kakar
  2. 2. Who am I ? • A Periodontist/Implantologist • Secretary of the IAP • Secretary of the IAACD • Creator of BITEIN • and • A self taught computer geek
  3. 3. Flow of my presentation• Genesis of this virtual meeting• What happened at the meeting?• Am I happy and satisfied with it ?• Will I do it again ?• Do I want others to do it too ?
  4. 4. GENESIS OF THE VIRTUALMEETING
  5. 5. Reasons that drove me to create aVirtual Meeting• Belief in the technology• The novelty value of being different• Knowledge that the technology could be tweaked to mimic the real world• The financial implications for – The organizer – The seller – The buyer
  6. 6. What happened at the meeting?
  7. 7. A Trade Show• One Principal Sponsor• Four Supporting Sponsors• Thirty participating Suppliers
  8. 8. Virtual Online Lectures• Eight Lectures• Across cities in India• Egypt, USA• Tool Used – www.instantpresenter.com
  9. 9. E poster presentations• Sixteen submissions• Judged by deans of various institutions• Certificates awarded to winners• Prizes given away to multiple participants
  10. 10. Who Attended• Approximately 1600 delegates in total• A full house of 60 delegates for each of the lectures. This included about 70% repeat attendees for the 8 lectures• Promoted solely by soft media – Emails, SMS, Facebook
  11. 11. Am I happy and satisfied with it ?
  12. 12. NO !!!!!!• Number of delegates • only hit the 50% mark• Exhibitors • Did not participate with complete seriousness • Were technologicially extremely unprepared
  13. 13. Problems faced• No hardware glitches• No programming glitches• Only soft people glitches constantly
  14. 14. Lectures• Simplest possible interface• Completely non technical speakers lectured from their individual locations across India as well as Egypt and USA• Interactive with PPT slides, Voice and Video
  15. 15. Will I do it again ?
  16. 16. Most certainly• How Often – Once again in December this year or January next year• It will be a bi annual affair• It will not restrict travels schedule, location, etc.
  17. 17. Will the format modify• Yes • A live video chat • Text Chat • Further improve the existing messaging system
  18. 18. Do I want others to do it?
  19. 19. Once again - Most Certainly• Others in the dental industry• Others in non dental industries• Almost anybody could do it• Is it Expensive – NO• Is it profitable – YES
  20. 20. The Future - The Real and VirtualIntegrating and Differentiating• Maybe I would be making this presentation without travelling here• Maybe you would be sitting in your home/office and listening• Does it mean I don’t want to meet in person ----- NO !!! I WANT TO MEET IN PERSON !!!

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