New Ways To Think About Virtual Events #ICCA12 WEDNESDAY 24/10/2012

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Presentation held at the 51st ICCA Congress which took place in San Juan, Puerto Rico from 20 - 24 October 2012. For more information on ICCA please visit www.iccaworld.com.

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  • Personal Itinerary Builder E-Learning Virtual Meetings (Grit)
  • New Ways To Think About Virtual Events #ICCA12 WEDNESDAY 24/10/2012

    1. 1. 51st ICCA Congress New ways to think about virtual events 24/October/2012International Congress and Convention Association. Session sponsored by:Twitter: #ICCA12
    2. 2. Introduction and Background International Conference Global Online Learning Services (ICS) Discussion (GOLD) International PCO Online Conferences Congresses around Online Libraries the globe Hybrid MeetingsInternational Congress and Convention Association.Twitter: #ICCA12
    3. 3. Case I: Online Conference• GOLD Lactation• 20 sessions over 3 live days• 3 different time zone schedules• Up to 3 parallel sessions• 45 days online• 2,000 paying delegates• Fully accreditedInternational Congress and Convention Association.Twitter: #ICCA12
    4. 4. Why is GOLD online?• Cost• Time• Convenience Certain groups are more open to Online offerings than othersInternational Congress and Convention Association.Twitter: #ICCA12
    5. 5. TimelineOct Alumni Presentations as Kick OffDec Finalized ProgramFeb Registration openMar Speaker TrainingApr GOLD Keynote TeaserMay GOLD is liveJun Closing of GOLDAug Online Library openInternational Congress and Convention Association.Twitter: #ICCA12
    6. 6. We are live! “Red Room” “Blue Room” “Green Room” “Foyer” Techn. Assistant 1, Techn. Assistant 2, Techn. Assistant 3, IT Manager 1 Location 1 Location 1 Location 1 Location 1 Moderator 1 Moderator 2 Moderator 3 IT Manager 2 Location 2 Location 3 Location 4 Location 5International Congress and Convention Association.Twitter: #ICCA12
    7. 7. International Congress and Convention Association.Twitter: #ICCA12
    8. 8. International Congress and Convention Association.Twitter: #ICCA12
    9. 9. International Congress and Convention Association.Twitter: #ICCA12
    10. 10. “GOLD” Stats• 2000 delegates• 50+ countries• 97% say they will return next year• Live Sessions have attendance of 55 – 150• 20 speakers from all regions of the world• 680 Facebook Fans, 800 twitter followers• Average cost to attend: 225 USDInternational Congress and Convention Association.Twitter: #ICCA12
    11. 11. Case II: Online Library• World Conference on Lung Cancer 2011• Amsterdam, The Netherlands• 2000 Sessions live and online• E-Posters Online• Online Itinerary & Abstracts• 7000 delegates• 2000 library registrationsInternational Congress and Convention Association.Twitter: #ICCA12
    12. 12. The mission• Create an Online Library for the Association including: – Presentations from IASLC Conferences – Posters from IASLC Conferences – Abstracts and Papers – Any other material of educational value (Hand Outs, Staging Material,…)International Congress and Convention Association.Twitter: #ICCA12
    13. 13. Presentation LibraryThere are several options• Presentation only• Presentation and video of speaker (professionally)• Presentation and video of speaker (webcam)• Presentation and Audio of Speaker• Accredited or Non-accreditedInternational Congress and Convention Association.Twitter: #ICCA12
    14. 14. Presentation LibraryDon’t forgets:• Get permission by author to use the presentation• Get permission to record audio or video• Make sure to include any disclosures• Be careful with Sponsor Placements• Follow Accreditation Rules and GuidelinesInternational Congress and Convention Association.Twitter: #ICCA12
    15. 15. International Congress and Convention Association.Twitter: #ICCA12
    16. 16. International Congress and Convention Association.Twitter: #ICCA12
    17. 17. International Congress and Convention Association.Twitter: #ICCA12
    18. 18. Statistics and Numbers• 2000 registrations for Online WCLC sold• 80% are delegates of the WCLC• Sponsorship for Online WCLC first items sold in following year• Visits to Online WCLC increase before other IASLC meetings• Main use within 4 weeks of the conference• In 2011 the Online WCLC brought in 6 x its costInternational Congress and Convention Association.Twitter: #ICCA12
    19. 19. Case III: Hybrid Conference• World Conference on Lung Cancer 2013• Sydney, Australia• Online Library• Pre-Conference Teasers & Post Sessions• Conference App• Live Webcasts incoming• Live Webcasts outgoingInternational Congress and Convention Association.Twitter: #ICCA12
    20. 20. The hybrid meeting Pre event Post event The Event 2012 Extend the life span of the eventInternational Congress and Convention Association.Twitter: #ICCA12
    21. 21. The hybrid meeting: Live broadcast to Virtual Audience POD Events Virtual Panel Sessions Pre event Post event Thank you video email webinar First Time attendees Post event Webinars Social Networks White papers Case studies Webinars Event video Blogs The Event 2012 Extend the life span of the eventInternational Congress and Convention Association.Twitter: #ICCA12
    22. 22. Live SessionsExample: Live Surgeries at WCE 2010:• 36 Live Surgeries performed in hospitals• Audience @conference following procedure• Voting Devices for maximum interaction• Camera crews hospitals, special devices• Equipment and bandwith are key• Get all necessary waivers (patients, doctors, …)International Congress and Convention Association.Twitter: #ICCA12
    23. 23. WCLC 2013 – Live Plenary• Live Webcast from Chicago to Sydney• Moderators in both locations• Questions back and forth• Voting in both areasInternational Congress and Convention Association.Twitter: #ICCA12
    24. 24. E- PostersInternational Congress and Convention Association.Twitter: #ICCA12
    25. 25. 2. Rating process Registration 1. Poster submission Abstracts All modules are web based!e-Posters 3. Administration backend International Congress and Convention Association6. Twitter: module . Statistics #ICCA12 5. Knowledge database 4. Onsite viewing
    26. 26. International Congress and Convention Association.Twitter: #ICCA12
    27. 27. Personal Itinerary Builder • •Conference or Conference or association association• •Search Search banner banner • •Space for Space for additional additional information information (e.g. sponsors) (e.g. sponsors)• •Results Results • •Bookmarks Bookmarks International Congress and Convention Association . Twitter: #ICCA12
    28. 28. Summary• Online Conferences are an attractive option for low income professionals• Live Meetings offer networking and face to face learning that can’t be matched online• Hybrid Meetings – if done well – can provide the best of both worldsInternational Congress and Convention Association.Twitter: #ICCA12
    29. 29. 51st ICCA Congress Thank you!International Congress and Convention Association. Session sponsored by:Twitter: #ICCA12
    30. 30. More learning For more info and to register: www.iapco.orgInternational Congress and Convention Association.Twitter: #ICCA12

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