ICCA Scandinavian Chapter meeting Leipzig, October 2011
Agenda <ul><li>Welcome, new members </li></ul><ul><li>Re-cap from meeting in May </li></ul><ul><li>Information from ICCA B...
New Member <ul><li>Our new member is: </li></ul><ul><li>Helsingborg Stad, Sweden </li></ul><ul><li>Contact person:  </li><...
Other Chapters <ul><li>UK & Ireland 73 </li></ul><ul><li>Central Europe 155 </li></ul><ul><li>France & BeNeLux 69 </li></u...
Re-cap from May meeting <ul><li>1.  Sigrun Sigurdardottir welcomed everyone to the chapter meeting and thanked people for ...
Minutes continue <ul><li>Phase 1:  It was agreed that CVBs collect the information within the destination for the measurem...
Nordic Sustainable Meetings Zone action Plan – Phase 2 <ul><li>Guy Bigwood </li></ul><ul><li>MCI Group Sustainability Dire...
Goal: Develop a Nordic sustainable meetings zone
Phase 1: Reykjavik , 2011
Phase 2: 3 step approach <ul><li>Launch charter </li></ul><ul><li>CVBs to create and implement a common measurement framew...
18 Indicators of destination sustainability
Phase 2 Tasks – part 1
Phase 2 Tasks: Part 2 <ul><li>Phase 3:  </li></ul><ul><ul><li>Create a list of 10 practical steps to organizing a sustaina...
Upgrading the messaging <ul><li>More than ‘ Scandinavia is green ’.  Excellence in transparency, safety, security, human a...
[email_address] www.lessconversationmoreaction.com
Workshop Results: Define Sustainable actions which could be undertaken by destinations Suggested Action Votes Serve tap wa...
What do planners rank the most important green features in a destination? <ul><li>86% - the ability to walk between the me...
Nordic Sustainable Meeting Accord <ul><li>OCTOBER, 2011 </li></ul><ul><li>In the spirit of collaboration of leadership and...
Continue.... <ul><li>Encouraging and supporting private-public collaboration within and with other destinations to share N...
Feed back from USA shows <ul><li>AIBTM </li></ul><ul><li>IMEX America </li></ul><ul><li>Options for 2012 </li></ul><ul><li...
Icca Database <ul><li>Are you using it ? </li></ul><ul><li>Share with us </li></ul>
Next meeting in Finland
Meeting in Leipzig at ICCA 50th conference Euro Party at the stand, a big hit !  Joint stand at IMEX America in Vegas, all...
Upcoming chair <ul><li>Rasm Jerver Denmark </li></ul>
Other issues
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ICCA Scandinavian Chapter Meeting Presentation #icca11 #iccaworld #icca SUNDAY 23/10/11

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Presentation of ICCA's Scandinavian Chapter Meeting during the 50th ICCA Congress #icca11 #iccaworld #icca SUNDAY 23/10/11

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  • -look for walkability -good transit system, link between conference area and airport -availability of recycling
  • ICCA Scandinavian Chapter Meeting Presentation #icca11 #iccaworld #icca SUNDAY 23/10/11

    1. 1. ICCA Scandinavian Chapter meeting Leipzig, October 2011
    2. 2. Agenda <ul><li>Welcome, new members </li></ul><ul><li>Re-cap from meeting in May </li></ul><ul><li>Information from ICCA Board </li></ul><ul><li>Next step on project “Sustainability” </li></ul><ul><li>Feed back from AIBTM & IMEX America </li></ul><ul><li>Other activities in USA ? </li></ul><ul><li>ICCA Association database </li></ul><ul><li>Next meeting in Finland, March 2012 </li></ul><ul><li>Year 2011 at a glance </li></ul><ul><li>Incoming chair from Denmark </li></ul><ul><li>Miscellaneous </li></ul>
    3. 3. New Member <ul><li>Our new member is: </li></ul><ul><li>Helsingborg Stad, Sweden </li></ul><ul><li>Contact person: </li></ul><ul><li>Mr.Johan Lundell, Event manager, </li></ul><ul><li>Total chapter members now 64 </li></ul>
    4. 4. Other Chapters <ul><li>UK & Ireland 73 </li></ul><ul><li>Central Europe 155 </li></ul><ul><li>France & BeNeLux 69 </li></ul><ul><li>IB, Andorra,Portugal & Spain 63 </li></ul><ul><li>Mediterranean, 89 </li></ul><ul><li>Asia Pacific 178 </li></ul><ul><li>Latin America 61 </li></ul><ul><li>North America 90 </li></ul><ul><li>Middle East 23 </li></ul><ul><li>Africa 29 </li></ul><ul><li>According to ICCA there are 910 members now, updated needed in the figures above </li></ul>
    5. 5. Re-cap from May meeting <ul><li>1. Sigrun Sigurdardottir welcomed everyone to the chapter meeting and thanked people for taking the time to attend this meeting, and those who came to the previous meeting in Reykjavik. Sigrun introduced four new Chapter members: </li></ul><ul><li>Welcome & introduction of new members </li></ul><ul><li>1) Iceland Travel </li></ul><ul><li>2) Copenhagen Business School </li></ul><ul><li>3) Academic Conferences Sweden </li></ul><ul><li>4) Event in Skåne </li></ul><ul><li>2. “Sustainable Scandinavia” is the main theme for this year’s joint activities. Guy Bigwood from MCI Sustainability Services has been consulting and working with us on the project since our spring meeting in Gothenburg 2010. In 2011 the Chapter has 4000 € to cover the consulting fees and other related activities. To complete the work with MCI by ICCA Congress in October, we might need to ask members for some extra money, about 100-200 €. Sigrun will send an email to members on the matter. </li></ul><ul><li>3. Guy presented his proposal on how to proceed with the project. Some details were discussed and agreed upon. </li></ul>
    6. 6. Minutes continue <ul><li>Phase 1: It was agreed that CVBs collect the information within the destination for the measurement tool, and send it to Sigrun by Sept. 1st 2011. Guy will send further instructions for this. </li></ul><ul><li>Results of the project so far will be launched at IMEX America trade show mid October. A press release will be created in co-operation with the contact persons from each country. Sebastian Sew from ICCA HQ takes this to the ICCA programming committee. </li></ul><ul><li>Phase 2: Create a list of 10 practical steps to organising a sustainable event “the Nordic way”, and develop a Guide to Certification. </li></ul><ul><li>Phase 3: Develop an annual report during 2012. </li></ul><ul><li>Guy also presented a proposal to a joint Scandinavian declaration “Accord on Sustainability for Destinations” (attached). It was discussed if all members would be able to sign it, since it contains subjects that are not necessarily under members’ control. Comments on the document should be sent to Sigrun by 1st of July. </li></ul>
    7. 7. Nordic Sustainable Meetings Zone action Plan – Phase 2 <ul><li>Guy Bigwood </li></ul><ul><li>MCI Group Sustainability Director </li></ul><ul><li>Oct 2011 </li></ul>
    8. 8. Goal: Develop a Nordic sustainable meetings zone
    9. 9. Phase 1: Reykjavik , 2011
    10. 10. Phase 2: 3 step approach <ul><li>Launch charter </li></ul><ul><li>CVBs to create and implement a common measurement framework and disclosure data on a shared website </li></ul><ul><li>Create a list of 10 practical steps to organizing a sustainable event 'the Nordic Way' </li></ul><ul><li>Develop a short & simple “Guide to Certification” </li></ul>
    11. 11. 18 Indicators of destination sustainability
    12. 12. Phase 2 Tasks – part 1
    13. 13. Phase 2 Tasks: Part 2 <ul><li>Phase 3: </li></ul><ul><ul><li>Create a list of 10 practical steps to organizing a sustainable event 'the Nordic Way' </li></ul></ul><ul><ul><li>Develop a Guide to Certification </li></ul></ul><ul><ul><li>Dates tbc </li></ul></ul>
    14. 14. Upgrading the messaging <ul><li>More than ‘ Scandinavia is green ’. Excellence in transparency, safety, security, human and labour rights . </li></ul><ul><li>In the Nordic Countries, ‘meetings are better’. Sustainability makes us better partners </li></ul>
    15. 15. [email_address] www.lessconversationmoreaction.com
    16. 16. Workshop Results: Define Sustainable actions which could be undertaken by destinations Suggested Action Votes Serve tap water only (eliminate bottled water) from events held in member destinations 26 All member destinations inventory hotels and venues in their area who have earned a qualified 3rd party certification 25 Create a list outlining 10 practical steps to organizing a green event. All members provide to clients 16 Require all food and beverage suppliers in member destinations to offer a percentage of their product as organic and local 12 Members to identify and agree to use a uniform list of approved 3rd party certifications 11
    17. 17. What do planners rank the most important green features in a destination? <ul><li>86% - the ability to walk between the meeting venue and accommodations/off sites </li></ul><ul><li>64% - transit accessibility, particularly between airport and the conference venue </li></ul><ul><li>51% - availability of recycling </li></ul><ul><li>McKinley Report </li></ul>
    18. 18. Nordic Sustainable Meeting Accord <ul><li>OCTOBER, 2011 </li></ul><ul><li>In the spirit of collaboration of leadership and in recognition of the clear and present benefits and returns of sustainable business practices we, member organizations of ICCA Scandinavia agree to work together to create a Nordic Sustainable Meetings Zone. </li></ul><ul><li>Therefore we, the undersigned members, commit to taking action together to advance sustainable practices industry by </li></ul><ul><li>Publicly declaring participation in the Nordic Sustainable Meetings Accord and using our personal and business network to get member organisations to sign this accord. </li></ul><ul><li>Initiating a dialogue about economic, environmental and social sustainability with each and every client and member in our community. </li></ul><ul><li>Implementing programs to educate stakeholders, share knowledge sharing and recognize members for their best practice and effort. </li></ul>
    19. 19. Continue.... <ul><li>Encouraging and supporting private-public collaboration within and with other destinations to share Nordic best practices and solutions, and learn from others. </li></ul><ul><li>Providing resources to identify responsible, sustainable and certified suppliers in our community to help visitors run more sustainable events. </li></ul><ul><li>Promoting efficient use of resources and success in waste management. </li></ul><ul><li>Increasing organizational use of environmentally friendly transport. </li></ul><ul><li>Calculating business CO2 footprint and aiming to reduce this by 20% by 2020. </li></ul><ul><li>Upholding the highest standards of honesty and fairness and thus promoting a society with integrity. </li></ul><ul><li>Giving back to the community by proactively creating links between the meetings industry and local charities, and dedicating an average of one hour per month of CVB time to a social or environmental project. </li></ul><ul><li>To these above commitments, I dedicate leadership focus and attention so that the meetings industry I represent will be more sustainable </li></ul>
    20. 20. Feed back from USA shows <ul><li>AIBTM </li></ul><ul><li>IMEX America </li></ul><ul><li>Options for 2012 </li></ul><ul><li>Other activites, workshops ? </li></ul><ul><li>Toronto, Minneapolish </li></ul>
    21. 21. Icca Database <ul><li>Are you using it ? </li></ul><ul><li>Share with us </li></ul>
    22. 22. Next meeting in Finland
    23. 23. Meeting in Leipzig at ICCA 50th conference Euro Party at the stand, a big hit ! Joint stand at IMEX America in Vegas, all Scandinavian countries The stand got xxx award, waiting for more info from Marie Joint stand at AIBTM in Baltimore, all Scandinavian countries Further development on Project Sustainability, lead by Guy Bigwood Meeting at IMEX Frankfurt in May ICCA Business lead Exchange Gudmundur Oskarsson, Icelandair Other speakers: Kristin Vala Ragnarsdottir, University of Iceland and Michel Couturier USA Main content development in sustainability in Scandinavia, lead by Guy Bigwood Meeting in Reykjavik 9-10, March 2011 Overview &quot;At a glance&quot;
    24. 24. Upcoming chair <ul><li>Rasm Jerver Denmark </li></ul>
    25. 25. Other issues
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