IBM Information Archive: The next-generationinformation retention solution
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IBM Information Archive: The next-generationinformation retention solution



how IBM Information Archive can help you meet the challenges of managing and protecting business information with operational efficiency,

how IBM Information Archive can help you meet the challenges of managing and protecting business information with operational efficiency,



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    IBM Information Archive: The next-generationinformation retention solution IBM Information Archive: The next-generationinformation retention solution Document Transcript

    • IBM System StorageIBM Information Archive: The next-generationinformation retention solution
    • Evolving data retention requirements Highlights With the ever-increasing regulations surrounding data retention and accessibility requirements, IT administrators are looking forReduce cost advanced archiving technologies to manage data throughout its■ Reduce disk capacity requirements with built-in data lifecycle, providing capabilities for compliant or non-compliant deduplication and compression features data retention, data authenticity, security and end-of-life destruction. And as organizations address their information■ Eliminate the cost of services to migrate archive data retention needs to comply with corporate governance, federal to new hardware and local regulations, and business mandates, they must make specific documents and records available on demand.■ Reduce the total cost of ownership by moving infor- mation to lower-cost storage tiers Many companies use non-erasable, non-rewriteable (NENR)Improve operational efficiency technologies to help protect against accidental or intentional■ Configure up to three separate information reposito- modification or deletion of information prior to its corporate or ries (collections) within one IBM Information Archive regulatory policy-driven expiration. Usually this information is stored on inexpensive archives and repositories, with organiza-■ Simplify the management of archived information tional trends moving toward storing data on low-cost disk for fast retrieval and search, tape for long-term vaulting, or a com-Manage risk bination of both to maximize operational efficiency.■ Help your business meet the most stringent informa- tion retention requirements Overall, the management and control of business information can be a significant challenge when you consider factors such■ Provide a compliant storage repository with NENR, as costs, integration, performance, security, privacy, and long- WORM, and encryption options term retention. In addition, audit requirements generally state that organizations must be able to find and access archived■ Increase protection through new patent-pending information quickly. tamper protection technology To help businesses meet the growing challenge of managing and protecting business information with operational efficiency, IBM offers IBM Information Archive, a universal archiving repository for all types of content that addresses the complete information retention needs of midsize and enterprise clients faced with managing an increasing volume of information. IBM Information Archive helps clients store, retrieve, manage, share and secure regulated and non-regulated data, and is designed to be highly secure and offer extraordi- nary cost efficiency. 2
    • Manage riskFlexible data archiving that meets your needsIBM Information Archive brings a number of industry-leadingcapabilities to the information-retention marketplace. Inorder to meet the widest range of retention demands,IBM Information Archive allows IT administrators to customizeretention policies based on unique and dynamically changingbusiness requirements.It provides three information protection levels for up to threearchive collections within a single system. This 3x3 combinationprovides the greatest flexibility of protection to help your organi-zation meet unique information retention requirements. With dif-ferent collections you have the flexibility of assigning customizedlevels of protection as well as retention policies for different The intermediate protection level allows IT administrators tokinds of data based on unique information protection needs. increase and decrease retention periods as needed, but infor-The information protection levels include: mation deletion is only allowed after the retention period has expired.● Basic● Intermediate ● Documents cannot be deleted until the retention● Maximum period expires. ● Retention periods can be increased and decreased.The basic protection level enables the greatest flexibility for ● Documents with an extended retention period due to amanaging an organization’s information retention needs. retention hold cannot be deleted. ● You can modify the document protection option to maxi-● Documents can be deleted before they expire. mum at any time but cannot lower it to basic.● Retention periods can be increased and decreased. ● The collection can never be deleted.● Documents with an extended retention period due to a retention hold can be deleted.● You can modify the document protection option to one of the other levels at any time. 3
    • The maximum protection level helps IT administrators the account open. For such information, IBM Informationmanage information with strict business, legal or regulatory Archive enables administrators to set an event-based retentionretention needs. policy that can protect these records from deletion until a spe- cific event occurs.● Documents cannot be deleted until the end of their reten- tion period.● Documents with an extended retention period due to a retention hold cannot be deleted.● Document retention periods can be increased but not decreased.● After enabling maximum protection, you cannot modify the document protection option to one of the other levels.● The collection can never be deleted.Customizable data retention features for dynamicallychanging environmentsIn order to meet the widest range of retention demands,IBM Information Archive accepts and executes policies createdby applications, and it offers customizable retention policieswhich can easily be set by your IT administrator based on the You can also set polices to maintain data as NENR untilunique and dynamically changing retention requirements of deletion is permitted by a pre-determined expiration dateyour organization. (also referred to as time-based retention). Furthermore, IBM Information Archive is designed to enforce policies thatThese customizable policies include: have been set by applications using POSIX commands to iden- tify specific retention dates in addition to extension dates.● Time-based and event-based information retention policies to protect information from intentional or accidental dele- Data encryption for enhanced security tions or modifications. IBM Information Archive has encryption capabilities that enable● Retention hold and deletion hold policies to set an companies to increase security for data storage and remote indefinite period of retention for a file, such as during data transmission. IBM Information Archive encryption can legal discovery. provide enhanced security for businesses via 128-bit AES or 56-bit DES encryption technology, and can manage encryptionFor instance, some employee information must be retained as keys offered with IBM System Storage™ TS1120 andlong as the person is employed with the company, and some LTO-4 tape drives.customer data must be retained as long as the customer keeps 4
    • IBM Information Archive is designed to archive and retrieve doc- uments from a wide range of software applications or by using industry standard interfaces such as Network File System (NFS). IBM Information Archive also supports a variant of the IBM Tivoli® Storage Manager System Storage Archive Manager interface. With IBM Information Archive, users can archive information directly to the protected storage from their workstations or file servers, and they can also retrieve information directly from the storage. Information can be archived via the IBM System Storage Archive Manager client or via NFS, and can be retrieved via IBM System Storage Archive Manager, NFS, or Hypertext Transfer Protocol (HTTP).Patent-pending tamper protectionIBM Information Archive’s patent-pending enhanced tamper To help customers manage information with different retentionprotection technology enforces compliance and policy require- requirements, IBM Information Archive offers up to three collec-ments by eliminating access to unrestricted administrative tion options within a single system. A collection is a logical con-accounts within the archive system. Necessary administrative tainer used to store documents and define retention and accessfunctions can be performed with a restricted administrative policies. Enabling customers to store documents within collec-account that prevents the accidental or intentional deletion of tions will provide them the flexibility to assign different levels ofarchive data contrary to policies that were set when the data protection, access points, and retention policies for differentwas archived. The enhanced tamper protection feature is kinds of information, and allow for information movementoptional and is enabled at the customer’s discretion, but once between IBM Information Archive’s two storage tiers, accordingenabled, it remains in force for the duration of the system’s life. to the collection’s classification.Improve operational efficiency In addition, IBM Information Archive can save your organizationAdvanced storage management capabilities time because it arrives pre-integrated and pre-configured. AndIBM Information Archive provides advanced storage manage- it scales easily, enabling you to add and remove storage asment features to enable the management and enforcement of needed, making your organization’s storage management abusiness, legal or regulatory data retention requirements. It is nearly invisible business process that doesn’t take valuable timewell-suited for archiving a broad range of electronic records, away from primary work objectives.including both structured information and unstructured informa-tion such as e-mail, digital images, database applications,instant messages, account records, contracts, insurance claimdocuments, and other types of records. 5
    • Integration with other solutions Disaster recovery protectionThe architecture of IBM Information Archive is designed to IBM Information Archive can also help protect data during dis-deliver enterprise-class reliability, scalability and performance. It asters. It provides support for Enhanced Remote Mirroring,helps enable centralized management through a single interface which enables two real-time synchronous or asynchronousto support storage allocation and address application demands. copies of the information to be maintained on two separate IBM Information Archive devices. IBM Information Archive also provides the capability to use advanced LTO-3 or LTO-4 write-once, read-many (WORM) tape libraries to provide efficient and cost-effective copies of the information, and enables the IBM Information Archive database to support off-site data storage and recovery in the event of a failure or the need to relocate to an alternate facility. Reduce cost Achieving lower total cost of ownership It is costly to keep all archived data in near-line storage for the duration of its retention period or for long-term archiving. For that reason, IBM Information Archive is designed to support transparent migration of information from disk to tape over theIt features hardware redundancy and automatic data retention information lifecycle via policy-driven, hierarchical storage man-capabilities as well as system monitoring via IBM Systems agement (HSM) capabilities. Taking advantage of these auto-Director and the IBM Integrated Solutions Console for proactive mated capabilities can help you eliminate the cost of services toproblem prevention and correction. In addition, it is designed to migrate to new hardware. It can also greatly reduce the admin-integrate seamlessly with other industry solutions, including istrative burden of managing your archived information, keepingIBM Content Management and IBM CloudBurst™ solutions, as operational costs down over the long term.well as many independent software vendor (ISV) solutions. 6
    • IBM Information Archive enables a true storage mix of disk and The business benefits of next-generation archivingtape technologies within its archive, providing the low-cost IBM Information Archive provides an information retention solu-option of long-term tape storage. However, for very long-term tion for medium and large enterprises across the globe. It offersretention, data must be migrated to newer media and associ- a secure storage archiving repository for all types of archivedated technologies so that in addition to being stored, it can information that helps you reduce storage costs and businessalways be read. Keeping your data in a readable format over risks while improving operational efficiencies. Businesses invery long retention periods can impose a significant cost bur- industries such as financial services, insurance, banking, med-den. Fortunately, IBM Information Archive provides a built-in ical and life sciences, digital media, government, and othermedia and technology migration capability that can help your industries are prime candidates to achieve substantial benefitsorganization mitigate those cost issues. from this solution.IBM Information Archive also helps organizations achieve a IBM Information Archive can help your business mitigate risk bylower total cost of ownership by providing imbedded deduplica- preventing unauthorized deletion or modification of companytion and compression capabilities. These features can help you information assets, whether those assets consist of structuredoptimize storage capacity and improve productivity. or unstructured information. It provides the opportunity for organizations to safeguard information using an information life-Optional IBM services for faster deployments cycle management approach to meet unique business needsIBM offers optional services to help you fortify your storage and corporate governance, industry or government regulations.strategies. At the intersection of technology and business, It also offers non-disruptive recovery of archived information.Business Consulting Services from IBM Global BusinessServices can assist your organization in developing and imple- Technology for a more dynamic infrastructurementing strategies for storing, retrieving, managing, sharing and Today’s organizations are increasingly applying service manage-securing information on demand. These strategies can help you ment, virtualization, energy efficiency, asset management, infor-address critical issues such as financial and regulatory reporting mation infrastructure, business resiliency, and security initiativesand compliance. across the enterprise. IBM Information Archive can help you leverage your dynamic infrastructure to help your organizationIBM Global Technology Services can also provide an array of become an on-demand business that can respond with flexibil-services to help your company take a broad-based approach to ity and speed to customer demands, competitive threats, andmanaging information through enterprise-wide performance market and business intelligence services. Their servicescan help you implement processes that support the basic build-ing blocks of planning, managing and optimizing your business. 7
    • Using IBM Information Archive can help your company meet the on-demand © Copyright IBM Corporation 2009 IBM Systems and Technology Grouprequirements of storing, retrieving, managing, sharing and securing business infor- Route 100mation. And the solution’s integration capabilities, support of open standards, and Somers, NY 10589 U.S.A.automatic data retention features can help your company reap the benefits of a Produced in the United States of Americamore dynamic infrastructure through improved productivity, reduced costs, and October 2009managed risk. All Rights Reserved IBM, the IBM logo, and System Storage are trademarks or registeredFor more information trademarks of International Business MachinesTo learn more about how IBM Information Archive can help you meet the chal- Corporation in the United States, other countries, or both. If these and otherlenges of managing and protecting business information with operational IBM trademarked terms are marked on theirefficiency, contact your IBM representative or IBM Business Partner, or visit first occurrence in this information with a trademark symbol (® or ™), these indicate U.S. registered or common law trademarks owned by IBM at the time this information was published. Such trademarks may also be registered or common law trademarks in other countries. A current list of IBM trademarks is available on the Web at “Copyright and trademark information” at Other company, product and service names may be trademarks or service marks of others. This document could include technical inaccuracies or typographical errors. IBM may not offer the products, services or features discussed in this document in other countries, and the product information may be subject to change without notice. Consult your local IBM business contact for information on the product or services available in your area. Any statements regarding IBM’s future direction and intent are subject to change or withdrawal without notice, and represent goals and objectives only. The information contained in this document is current as of the initial date of publication only and is subject to change without notice. All performance information was determined in a controlled environment. Actual results may vary. Performance information is provided “AS IS” and no warranties or guarantees are expressed or implied by IBM. Information concerning non-IBM products was obtained from the suppliers of their products their published announcements or other publicly available sources. Questions on the capabilities of the non-IBM products should be addressed with the suppliers. IBM does not warrant that the information offered herein will meet your requirements or those of your distributors or customers. IBM provides this information “AS IS” without warranty. IBM disclaims all warranties, express or implied, including the implied warranties of noninfringement, merchantability and fitness for a particular purpose or noninfringement. IBM products are warranted according to the terms and conditions of the agreements under which they are provided. TSB03015-USEN-00