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Financing the party

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Presented by Aaron Benedict de Leon at the Trainers' Training for the Development of Bangsamoro Political Party | Best Western Hotel La Corona, Ermita, Manila | March 26-31, 2014

Presented by Aaron Benedict de Leon at the Trainers' Training for the Development of Bangsamoro Political Party | Best Western Hotel La Corona, Ermita, Manila | March 26-31, 2014


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  • 1. FINANCING THE PARTY MEMBERSHIP DUES, DONATIONS AND ENTREPRENEURIA L ACTIVITIES AARON BENEDICT DE LEON
  • 2. FINANCE IS THE OF THE PARTY
  • 3. COST IDENTIFICATION FUNDS RATIONALIZATION FUND SOURCING IDENTIFICATION EXPENDITURE MANAGEMENT PHILOSOPHY
  • 4. • Spend only where you need to spend – Consider cost saving options (where item of cost is cheap but investment is effective) – Consider exchange deals (give me this for free for this kind of service for your group) • Prioritize where you need to spend most – You need to maintain a main headquarters – You need to have one-two full time staff in the HQ – You need to finance operational costs FUNDS RATIONALIZATION
  • 5. • Prepare a summary of your expected costs and expected revenues – Per Quarter – Per Semi Annual – Per Annual • Prepare your Cost-Benefit Analysis – Staffing Analysis – Logistics Analysis – Investment Analysis BUDGET/FINANCIA L PLAN
  • 6. • Identify general and specific items of cost – GENERAL: Party HQ Operations – SPECIFIC: Electricity, Water Expenses/Staff Salaries etc. • It’s okay to overestimate but it should not be overboard 10% of total expense – You need to put in a section for “Miscellaneous Expenses” and or “Contingency Expenses” COST IDENTIFICATION
  • 7. • Prepare a specific breakdown of costs incurred and expected revenue – Staffing Salaries – Operational Maintainance Cost of Headquarter – Logistical Costs – Communication Needs Cost BUDGET/FINANCIA L PROPOSAL
  • 8. • Identify sources of fund for each specific item of cost (if on a tight budget ) or on a general item (if there is sufficient budget) – GENERAL: Party HQ Operations- SOURCE: Membership Dues – SPECIFIC: Staff Salaries- SOURCE: Remuneration from District Fund Raising Projects • Don’t allocate for an item of cost if there is no corresponding source FUND SOURCING IDENTIFICATION
  • 9. • Prepare anticipated revenue generating items on your Monthly/Quarterly/Semi- Annual/Annual Report, including: – Regular Membership Dues Revenue – Party Donations – Contributions of Regular Party Donors – Merchandise and Fund Raising Initiative Revenues FINANCIAL INFLOWS OVERVIEW
  • 10. • Review your costs on a monthly basis. If you can save, always save for future emergency allocations – If there is a need to decrease allocation, decrease. – If there is a need to increase allocation, justify first the need • Have a financial inflow and outflow chart to show how much goes in and goes out. • Bargain for better deals EXPENDITURE MANAGEMENT
  • 11. • Prepare a System of Reimbursements/Acceptance of Money Inflows – Receipt System – Recording System • Prepare a Treasury Management System – Bank Account – Cashbox System BUDGET/FINANCIA L MANAGEMENT SYSTEM
  • 12. SOURCE OF FUNDS
  • 13. Personalities bankrolls political parties Personalities control political parties Personalities/Political parties do not become answerable to members/people, only to patrons
  • 14. MEMBERSHIP FEE YOUR CONTRIBUTION TO THE PARTY’S DEVELOPMENT
  • 15. WHEN IT IS NOT IN YOUR CULTURE...CONSIDER THE ALTERNATIVES...
  • 16. DONATIONSTHROUGH PROJECTS AND ADVOCACIES
  • 17. DONATIONS THROUGH ADVOCACIES
  • 18. THE ORGANIZATION SHOULD BE RAN LIKE A...
  • 19. FUND RAISING THROUGH ADVOCACIES
  • 20. • Budget Proposal detailing potential costs and sources of funding • A Final Line-Item Budget detailing General and Specific Costs and Sourcing References • Expenditure Breakdown- breakdown of actual costs with appropriate receipts • Cost Analysis - an analysis of target vs. actual cost to determine a loss or gain EXPECTED OUTPUT
  • 21. You are given Php 100,000 per month as seed money for your organization for the next 3 months. After that, there will be no more seed money. 1.) How will you spend the P300,000 total if you need to maintain an office, support membership development and training and conduct party activities 2.) How will you raise funds to operate the party for the remaining 9 months of the year? ACTIVITY