Administrative and financial management of a political party
of a Political Party
Cristita Marie Giangan
Outline of the Presentation
Nature of the Political Party Organization
Aspects of managing the local political party
– Administrative management
– Financial management
The responsibility and control for an organization
Effectiveness and efficiency as guiding principles
(Public) Management, defined
Management goes beyond the political functions of a
Leaders as public managers, developing and growing
Organizational development; focus on building local
Focus on Building
• Data collecting and
• Implementation of
• Collection and remittances
• Recording, bookkeeping,
• Lobbying and
Establish clear roles and responsibilities
Chain of command
Political Party and Sectors
Establish relationships with the sectors that
the party deems important
Sector associations as cooperation
Maintaining the membership database and
all relevant documents
Communicating with members
Implementing the local strategic plan
Data Collection, Updating and
Forms, Templates and other Relevant Documents
– Participants List
– Minutes of the meeting
– Membership Logbook
Calling for Meetings
Types of meetings
Formal and Informal
Venues for meetings
Invites and follow ups
Communicating with Members
Modes of communication
Information to be communicated
Responsibility to communicate
Collection and Management of
Annual Membership Dues: Php ?
Frequency of Payment
How: Cash, Cheque, Bank Transfer
Where to pay?
Participants will be divided into three (3)
A set of questions will be presented. Each
group is given twenty (20) minutes to discuss
and come up with group answers to the
Each selected group presenter is given five
(5) minutes to share to the plenary the
results of their group discussion.
1. What types of meetings should you
2. Who should call for meetings? Who
should follow up the invites? Who
should facilitate the meetings?
3. Do you need a quorum for every
meeting conducted? When is a
4. When do you conduct meetings? How
often do you conduct meetings?
5. Where should you conduct meetings?
6. Should you serve food and drinks
during meetings? When should you
serve food and drinks?
7. What is the cheapest and most
convenient way of conducting
Communicating With Members
1. Do you communicate with all of
2. What types of information
should you communicate to your
members? To your officers? To
3. How do you communicate with
4. Who is in charge of
communicating to the members?
5. How often should you
communicate with members?
6. Among the methods of
communicating with members,
what is the cheapest? What is
the most convenient? What is
the most effective? What is the
Maintaining the Membership
Database and all Relevant
1. What types of membership
database do you currently
maintain? Who maintains the
respective databases? Who is
accountable for maintaining an
2. How often should you update the
3. Who keeps the membership forms,
the acknowledgment receipts and
all other relevant documents and
communication of the party?
Where are they kept?
4. Who updates the files of the party?
Where are they kept? Are there
physical file storages or are they
Collecting the Membership Dues,
1. When should you collect membership
dues? How often should you collect
2. Who collects the membership dues? Who
helps collect the membership dues?
3. Who maintains the Wave database? Who is
accountable for maintaining an updated
4. How often should you update the
5. When should the share to the region be
remitted? When should the national share
be remitted? How often do you transfer
money to the region? To the national?
6. Who keeps the money? Where is the
money collected kept? Is in a savings bank
account? Is it in storage?
Disbursements, Recordkeeping and
1. Who is in charge of the daily
disbursements of the party?
2. Who keeps all the financial records
of the party? Where are they kept?
Are there physical file storages or
are they stored online?
3. Who audits the finances of the
party? How often should these be
4. Who should oversee and supervise
the financial management of the