Barbara fagan smith iabc houston presentation on measurement, oct. 2013 - for distribution
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Barbara fagan smith iabc houston presentation on measurement, oct. 2013 - for distribution

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2013 IABC Southern Region Houston Mini-Conference presentation

2013 IABC Southern Region Houston Mini-Conference presentation

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  • To start, I’d like to tell you a true story about the history of navigation at sea, which will help show the relevance and importance of measurement.Back in the early 1700s and before that, sailors could not be certain of their location at sea, not until they hit land, at least – and sometimes not even then.Even sailors with great intuition and great skills.There are any number of explorers who thought they were somewhere they weren’t. Columbus is an example of that! When he arrived in the Caribbean, he thought he was in India. That’s why those islands are called the West Indies.
  • Why? Well back then sailors only knew their latitude. That’s the distance one is from the equator.They had the tools to figure out how far they were in relation to the equator, but, they didn’t know their longitude – that is, how far east or west they were.So, they didn’t know how far north or south they may be. Basically, they had to guesstimate, and were often wrong.
  • The consequences of not knowing longitude were significant. Ships would sail to the latitude of their destination. This prevented a ship from taking the most direct route or a route with the most favorable winds and currents. This extended the voyage by days or even weeks, increasing the likelihood of short rations,which could lead to poor health or even death for members of the crew due to scurvy or starvation.As a result, such skeleton crews could put a ship at risk.Errors in navigation also resulted in many shipwrecks.Suffice it to say that the British Navy was highly motivated to find a solution, and offered a prize to whomever figured it out.
  • The solution was finally invented in 1773 by John Harrison who developed  a mechanical timepiece know as a Marine chronometer Appropriately, the key to discovering longitude was the development of a precise measurement tool.
  • This development enabled safe ocean navigation. Sailors knew where they were, so they could get to where they were going in the most efficient way. It transformed sea travel.And that brings me back to effectively measuring the work we do in communication in a way that is relevant and helpful for our success and for executives.
  • If you can help executives know where they are today, and how they can get to where they want to go, you become indispensable.So, how do we do that. Let’s first talk a bit more about measurement, what is it and how do we do it.
  • The true value of measurement is understanding how we are performing against key objectives, how we compare to our peers and the competition and what we need to change to improve.
  • There are five levels of measurement:Level 1, which is access and usage, measures whether or not the message was received. Though this is the most basic level of measurement, it still has a place and is important.Level 2, knowledge transfer, measures learningLevel 3 is critical because it gets to the heart of the matter, did the information or event change behavior?Levels 4 and 5 are more advanced but absolutely attainable.Level 4 is Impact, did the actions taken in level 3 have the desired impact?And Level 5 can’t always be measured directly, but there is a lot of data out there that supports the fact that effective communication does have a financial impact. In micro communication efforts, direct financial impact can also measured.
  • There are a few basic tools we use to measure, and those include surveys, interviews, focus groups, benchmarking against other organizations and audits of our existing practices, tools and vehicles.
  • And what we measure falls along the continuum of levels of measurement from views and attendance, vehicles, channels, knowledge to actions, behaviors and ultimately impact.
  • Define communication successWhat does success look like? How will you know if changes have occurred?What will change? What stays the same?Identify what should be measuredDefine what data you need to collect?Do you improve employee engagement, increase collaboration, improve messaging alignment, create ambassadors of the brand?Identify current metricsWhat baseline data do we have? How can we define our current state?Can we collect existing data from other functions or programs?Does any qualitative data exist to complement the quantitative data?Are there industry benchmarks?Create measurement strategyIdentify measurement approaches – quantitative and qualitativeDesign measurement output (e.g., dashboard)Draft key topics and questions Identify audiencesSelect measurement timing and intervalsProcess for ongoing data collection
  • Modern ships have sophisticated and clear ways of understanding where they are and how to get to where they want to go. Generally, key information is shown on some form of dashboard.Of course, ships are not the only things to use dashboards, but I’m sticking with my nautical analogy.
  • Similarly, communication groups who want to track their progress in a sophisticated and clear way use dashboards. Here is a sample dashboard, which is also on one of our handouts.
  • And if it’s a race, which it is, you better know where you are in relation to others. Hence the importance of benchmarking
  • As communication professionals we have grappled with putting structure and measurement around the work we do. And even more importantly, we have struggled with answering the question – what business value are we bringing to the table? With the ROI Communication Benchmark we set out to find what solid, predictive, data we could find between excellence in our work and the bottom line. The data also gives us a strong benchmark of how large companies around the world are doing employee communication today. And ultimately, it helps us determine how to improve the work we are doing and the impact we have on the business.
  • We invited more than 600 public and private companies that are at the Fortune 500 level of revenue, to participate in this benchmark study. 25% of those companies signed up to participate, which as you know in the survey world is a significant level of interest. Ultimately, we used data from near 100 companies to form our results. Most of those companies are shown here. Each participating company got a copy of the detailed benchmark report free of change as well as other benefits such as attending the webinars and a discount on a custom report.
  • The framework for the ROI Communication Benchmark Survey has been in development for several years. ROI regularly convenes a Global forum of communication professionals from the Fortune 200, and as a group we spent time identifying what the critical areas of our profession are. This work started seven years ago, At ROI Communication, we have translated and further developed that research into this model for our profession to use to give us structure as we develop our plans and manage the function.
  • Here is some great data. Some information that is requested of us often. What is the staff and budget for employee communication at other companies. Here is the data we got from the ROI Communication Benchmark Study:For every 10,000 employees, the average number of employee communication team members is 6.2. So, if you have 100,000 employees, that would be 62 team members – on average. The low end is very low and the high end is super high, but it gives you a solid benchmark to work from.And, another big one, the average budget per 10K employees is $421,352. So, if you have 25K employees, the average budget would be over a million dollars. If you have 100K employees, it would be 4.2 million dollars.
  • As the modern navigators for communication effectiveness, these are the key next steps to take as communication professionals to build a successful measurement approach.Understand what your leaders care about – influencing is more than just numbers, it’s political and emotional too. For instance, what companies do you leaders want to be benchmarked against?

Barbara fagan smith iabc houston presentation on measurement, oct. 2013 - for distribution Barbara fagan smith iabc houston presentation on measurement, oct. 2013 - for distribution Presentation Transcript

  • Welcome "We Have Metrics on This?" Building Executive Support with Measurement Barbara Fagan-Smith IABC Southern Region Mini-Conference October 25, 2013
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  • Value of measurement Understand: • How you are performing in support of the business objectives • How you are performing in support of your communication objectives • How you are performing in comparison to peers • What you need to do more of, less of and differently 8
  • Levels of measurement for communication Level 5 Financial Impact Level 4 Business Impact How did it impact the bottom line? Actual financial savings or gains Did the actions have the desired impact? Changes in program success metrics Did they Level 3 Application/Behavior Change take action? Level 2 Knowledge Transfer Level 1 Access/Usage Increase in participation, usage and activity What did they learn? Knowledge, perception change Did the audience receive the message? Hits, views, attendanc e
  • How we measure
  • What we measure
  • 4-step process to measure communication 4 3 2 1 Define communication success Identify what should be measured Identify current metrics Create measurement strategy
  • Dashboards Insert image of navigation dashboard 13
  • Communication dashboard questions • What do you hope to accomplish? • Who is the audience? • How will it be shared? • What actions will emerge from the information? • What categories of information are interesting? • Business objectives • Communication objectives • Employee engagement • Channel and vehicle performance • Employee satisfaction
  • Steps to build a dashboard Based on your measurement strategy: 1. Identify what data and information you want to track 2. Determine what data you currently have access to and what data you need to collect 3. Decide how you will collect new or additional data 4. Determine how you will assemble, design, update and maintain the dashboard
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  • The ROI Communication Benchmark   An annual survey that measures the scope and effectiveness of employee communication at the world’s leading companies and the impact of such communication on their financial performance. The study’s goal is to help companies quantify, understand and increase the impact of their employee communication to deepen engagement and improve business results. 19
  • 2013 participants 20
  • The ROI Employee Communication Model™ A strategic planning and management framework that helps organizations improve the performance of their employee communication function. Three core areas critical to employee communication 21
  • Structure Skills Support Leader and Manager Communication 22
  • Governance and Oversight Measurement Internal Social Business Role of the Employee Communication in the Organization Communication Infrastructure 23
  • Message Type and Quality Information Sharing and Feedback Trust and Engagement Open Communication Culture 24
  • Our approach to the analysis Outcome variables Predictor variables Survey data 3 Areas of Focus   Identify which elements of employee communication have the greatest impact on company performance Leader and Manager Communication  Communication Infrastructure  Open Communication Culture 10 Categories We only reported data with a statistically meaningful relationship  Trust and Engagement    Message Type and Quality    Governance and Oversight   Information Sharing and Feedback   Collected data Revenue Change in Revenue Profits Change in Profits Earnings per Share Total Return to Investors Social Business, etc.  60 Survey Questions  My company has a robust employee communication measurement program.  Senior leaders regularly talk with and listen to employees.  Managers provide recognition and appreciation for a job well done., etc. 25
  • ROI Communication Benchmark – staffing and budget data Ratio of Employee Communication Professionals Per 10K Employees 25 6.2 .1 Lowest  0.1 : 10K Employees  1 : 100K Employees Average  6.2 : 10K Employees  62 : 100K Employees Highest  25 : 10K Employees  250 : 100K Employees Average budget per 10K employees is $421,352 26
  • ROI Communication Benchmark – key findings 27
  • ROI Communication Benchmark – key findings 28
  • ROI Communication Benchmark – key findings 29
  • ROI Communication Benchmark – key findings 30
  • ROI Communication Benchmark – key findings 31
  • Trouble for managers Managers understand their communication roles and responsibilities. The employee communication team is actively involved in communication training for managers. Managers regularly ask employees for their opinions. Communication effectiveness among people managers is a meaningful part of the performance management process. 32
  • We improve what we measure Communication Infrastructure 33
  • Internal social business tools are not supported or measured for effectiveness 34
  • ROI Communication Benchmark results by rank 35
  • Overarching recommendations  Invest in your employee communication staff  Strengthen leader and manager communication systems, training and accountability  Measure your overall communication effectiveness  Do a custom report to see how you compare with the benchmark 36
  • Register for the 2014 survey – IT’S FREE!! 37
  • 1. Understand what your leaders care about 2. Identify communication goals that support the business go 3. Develop a measurement strategy 4. Create a dashboard 38
  • Thank You Barbara Fagan-Smith (831) 430-0170 office (415) 298-3411 mobile bfs@roico.com www.roico.com