Introduction to

GETTING THINGS DONE
The art of Stress-free Productivity

Personal Productivity Ninja
A brand new way to d...
GETTING THINGS DONE
 The definitive business self-help
book of the decade – Time
Magazine
 Translated in over 36 languag...
“There is usually an
inverse proportion
between how much

something is on your
mind and how much it’s
getting done”
- Davi...
Agenda
Understand the fundamental principles of
Getting Things Done - a revolutionary way
to stress-free productivity by D...
The new age of Distraction
Too much
technology in
short span of time

10

Smartphones
Social Media
Mobile phones
E-mail
In...
The Problem of Plenty
“Something”!

Knowledge
Information
Skills
Communication

You

Ideas
Projects
Expectations
Desires

...
Result?
1.Stress & Anxiety
2.Attention Deficit
Disorder
3.Lack of Fulfillment
4.Chronic Illnesses

For the latest tips and...
In Older days…
Work was self-evident

For the latest tips and best practices on stress-free productivity and remarkable li...
Today
Finite Time & Energy

Infinite Options

We are dealing with infinity
For the latest tips and best practices on stres...
Old Models and Old Habits Don’t Work
•
•
•
•

Time Management
ABC Priority Coding
Daily Schedules
Outlook

For the latest ...
“A problem cannot
be solved at the level
at which it was
created”
-Albert Einstein

For the latest tips and best practices...
The demands & opportunities of 21st
Century requires a new way of
thinking, doing and being

For the latest tips and best ...
The Promise of
a Ready State
of a Martial
Artist

For the latest tips and best practices on stress-free productivity and r...
A state accessible to everyone
A condition of working, doing, being In
which Mind is clear and constructive
things are hap...
Mind Like Water

What happens when you throw a
pebble in a pond of still water?
For the latest tips and best practices on ...
Mind Like Water

The still water responds exactly in
proportion to the mass and velocity
of pebble thrown to it

For the l...
Mind Like Water

Most people give more or less attention
to things than they deserve because
they do not operate in a “min...
Water does not get stressed
before hitting the rock

Anything you overreact or underreact can
control you, it often does
F...
The Access to Mind Like Water

For the latest tips and best practices on stress-free productivity and remarkable living, v...
Mismanaged Commitments:
A Productivity Killer
Every mismanaged
commitment becomes an
“Incomplete” or “Open
Loop”

For the ...
An “Open Loops”
Anything pulling
your attention
that does not
belong where it
is, the way it is
E-mail

Family

Projects

...
The Basic Requirements
Open Loop
Collect it outside of your mind

Clarify what your commitment is
Keep reminders organized...
Let’s try it out
• Write down a project or situation that is most
on your mind this moment.
• Describe in a single written...
Welcome to Knowledge Work
In Knowledge Work, task is not given, it has
to be determined
- Peter Drucker

For the latest ti...
Why are things on your mind?
• You haven't clarified
• You haven't decided
• You haven't put reminders

For the latest tip...
How your Mind Work?
Three distinct qualities of your mind

Your Monitor

Conscious Mind
Focusing tool for conscious thinki...
For a majority of us…our RAM is Full!

• Our RAM is overflowing with “open loops”
• It’s working over time
• We experience...
Why Does it Happen?
Your mind is Smart but Really Stupid

Your mind keeps
pressing you about
anything and
everything which...
Your mind is handicapped in it’s ability to
store, remember and remind commitments

For the latest tips and best practices...
What do we do about it?
•
•
•
•

Organizing
Time Management
Managing Information Overload
Managing Priorities

For the lat...
Most of it Fails!
Organizing
Time Management
Managing Information Overload
Managing Priorities

Why?
For the latest tips a...
Organizing Fail because….
Organizing

We try to
organize an
incomplete list
of unclear things

For the latest tips and bes...
Time management is not the issue
Organizing
Time Management

You don’t end up
with 6 minutes
by managing 5
minutes

For th...
You can’t manage priorities
Organizing
Time Management
Information Overload
Managing Priorities

You don’t
manage
prioriti...
Let’s face the Reality
You have more to DO than
you can possibly DO

You just need to feel good
action

about your choices...
Unless a capacity for
thinking be
accompanied by a
capacity for
action, a superior
man exists in torture.
—Benedetto Croce...
The key to Managing Commitments is
Managing Actions

For the latest tips and best practices on stress-free productivity an...
You can train yourself like a martial artist to
be faster, more responsive, more proactive
and more focused in knowledge w...
INTRODUCING
PERSONAL
PRODUCTIVITY NINJA
A brand new course to help you achieve
goals by applying principles of
Getting Thi...
How Personal Productivity Ninja Works
Cluttered and Clouded

Reactive and Stressed
Behavior

Clear and Decisive

Respond a...
HowPersonal Productivity Ninja Works
Personal Productivity Ninja
Personal Productivity Ninja puts you
straight on the driv...
Personal Productivity Ninja

“Your ability to refocus rapidly, on the
right things, at the right horizon at the
right time...
Personal Productivity Ninja
Coming This March 2014
At the Computer near you

For productivity tips and best-practices, vis...
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Introduction to Getting Things Done (GTD) & Personal Productivity Ninja - The Art of Stress-free Goal Achieving

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We are living in an age of distraction. While we are allowing huge amounts of information and communication from the outer world, we are generating equally large volume of ideas and agreements from our inner world.
Amidst hundreds of things to do, we tend to loose perspective and often feel lack of control in our lives. Result, we constantly remain in the state of anxiety and stress.
Neither our standard education, nor traditional time-management models, nor the plethora of organizing tools has given us a viable means of meeting new demands placed on us.
The Personal Productivity Ninja is a course to develop remarkable level of clarity, focus and purpose to achieve Goals. It is possible for you to have an overwhelmingly number of things to do and still function productively with a clear head and a positive sense of relaxed control.

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  • What most “bugs” you, distracts you or interests you or in some other way consumes a large part of your conscious attention. A project or a problem on your face.If you had nothing else to do in your life but get closure on this, where would you go right now, what visible action would you take? Pick up a phone, write an email? Sit down with pen and paper and brainstorm? Talk face to face with someone?
  • Most people have a resistance to initiating the burst of energy that it will take to clarity the real meaning for them of something they have let into their world and to decide what they need to do about it.
  • "Rule your mind or it will you"  - HoraceIn the last few minutes…Has your mind wandered off into some area that doesn't have anything to do with what you are listening right now?
  • Introduction to Getting Things Done (GTD) & Personal Productivity Ninja - The Art of Stress-free Goal Achieving

    1. 1. Introduction to GETTING THINGS DONE The art of Stress-free Productivity Personal Productivity Ninja A brand new way to develop remarkable clarity, focus and consistency to achieve Goals For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    2. 2. GETTING THINGS DONE  The definitive business self-help book of the decade – Time Magazine  Translated in over 36 languages  Over 400 apps built around GTD  Google search of ‘Getting Things Done’ reveals 705,000,000 results! (As on January 24, 2014) For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    3. 3. “There is usually an inverse proportion between how much something is on your mind and how much it’s getting done” - David Allen For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    4. 4. Agenda Understand the fundamental principles of Getting Things Done - a revolutionary way to stress-free productivity by David Allen. Introducing “Personal Productivity Ninja” a course based on GTD Time investment: 10 minutes For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    5. 5. The new age of Distraction Too much technology in short span of time 10 Smartphones Social Media Mobile phones E-mail Internet Computer Telephone Television Radio Newspaper 1 1900 1910 1920 1930 1940 1950 1960 1970 1980 1990 2000 2010 For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    6. 6. The Problem of Plenty “Something”! Knowledge Information Skills Communication You Ideas Projects Expectations Desires Internal Commitments External Commitments A lot of things! Interests We have taken on more than our capacity to handle For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    7. 7. Result? 1.Stress & Anxiety 2.Attention Deficit Disorder 3.Lack of Fulfillment 4.Chronic Illnesses For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    8. 8. In Older days… Work was self-evident For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    9. 9. Today Finite Time & Energy Infinite Options We are dealing with infinity For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    10. 10. Old Models and Old Habits Don’t Work • • • • Time Management ABC Priority Coding Daily Schedules Outlook For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    11. 11. “A problem cannot be solved at the level at which it was created” -Albert Einstein For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    12. 12. The demands & opportunities of 21st Century requires a new way of thinking, doing and being For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    13. 13. The Promise of a Ready State of a Martial Artist For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    14. 14. A state accessible to everyone A condition of working, doing, being In which Mind is clear and constructive things are happening For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    15. 15. Mind Like Water What happens when you throw a pebble in a pond of still water? For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    16. 16. Mind Like Water The still water responds exactly in proportion to the mass and velocity of pebble thrown to it For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    17. 17. Mind Like Water Most people give more or less attention to things than they deserve because they do not operate in a “mind like water” state For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    18. 18. Water does not get stressed before hitting the rock Anything you overreact or underreact can control you, it often does For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    19. 19. The Access to Mind Like Water For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    20. 20. Mismanaged Commitments: A Productivity Killer Every mismanaged commitment becomes an “Incomplete” or “Open Loop” For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    21. 21. An “Open Loops” Anything pulling your attention that does not belong where it is, the way it is E-mail Family Projects Life Role Client Career For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    22. 22. The Basic Requirements Open Loop Collect it outside of your mind Clarify what your commitment is Keep reminders organized in a system For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    23. 23. Let’s try it out • Write down a project or situation that is most on your mind this moment. • Describe in a single written sentence, your intended successful outcome for it • Write down the very next physical action required to move the situation forward For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    24. 24. Welcome to Knowledge Work In Knowledge Work, task is not given, it has to be determined - Peter Drucker For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    25. 25. Why are things on your mind? • You haven't clarified • You haven't decided • You haven't put reminders For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    26. 26. How your Mind Work? Three distinct qualities of your mind Your Monitor Conscious Mind Focusing tool for conscious thinking Short Term Memory Your RAM Your Super Computer Every small or big commitment you make or accept is tracked by a less than conscious part of you Sub-conscious Mind Your super-computer. Infinite source of creativity and insight For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    27. 27. For a majority of us…our RAM is Full! • Our RAM is overflowing with “open loops” • It’s working over time • We experience “busy-ness” For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    28. 28. Why Does it Happen? Your mind is Smart but Really Stupid Your mind keeps pressing you about anything and everything which is unhandled or undone For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    29. 29. Your mind is handicapped in it’s ability to store, remember and remind commitments For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    30. 30. What do we do about it? • • • • Organizing Time Management Managing Information Overload Managing Priorities For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    31. 31. Most of it Fails! Organizing Time Management Managing Information Overload Managing Priorities Why? For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    32. 32. Organizing Fail because…. Organizing We try to organize an incomplete list of unclear things For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    33. 33. Time management is not the issue Organizing Time Management You don’t end up with 6 minutes by managing 5 minutes For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    34. 34. You can’t manage priorities Organizing Time Management Information Overload Managing Priorities You don’t manage priorities, you have them For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    35. 35. Let’s face the Reality You have more to DO than you can possibly DO You just need to feel good action about your choices For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    36. 36. Unless a capacity for thinking be accompanied by a capacity for action, a superior man exists in torture. —Benedetto Croce For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    37. 37. The key to Managing Commitments is Managing Actions For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    38. 38. You can train yourself like a martial artist to be faster, more responsive, more proactive and more focused in knowledge work For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    39. 39. INTRODUCING PERSONAL PRODUCTIVITY NINJA A brand new course to help you achieve goals by applying principles of Getting Things Done For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    40. 40. How Personal Productivity Ninja Works Cluttered and Clouded Reactive and Stressed Behavior Clear and Decisive Respond appropriately to the situation For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    41. 41. HowPersonal Productivity Ninja Works Personal Productivity Ninja Personal Productivity Ninja puts you straight on the driver’s seat of your Work and Life. It helps you develop a remarkable degree of clarity, focus and consistency to achieve your Goals. For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    42. 42. Personal Productivity Ninja “Your ability to refocus rapidly, on the right things, at the right horizon at the right time is the master technique of knowledge work.” - David Allen For the latest tips and best practices on stress-free productivity and remarkable living, visit:
    43. 43. Personal Productivity Ninja Coming This March 2014 At the Computer near you For productivity tips and best-practices, visit: PRODUCTIVEMOTION.COM For the latest tips and best practices on stress-free productivity and remarkable living, visit:

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