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Financial Statements
For the Period
September 1, 2012 ‐ July 31, 2013
For the Meeting of the Board of Trustees ‐ August 8,...
Table of Contents
For the Period September 1, 2012 ‐ July 31, 2013
For the Meeting of the Board of Trustees

Houston Commu...
Table of Contents 
For the Period September 1, 2012 ‐ July 31, 2013
For the Meeting of the Board of Trustees

Houston Comm...
MEMORANDUM 
 
 
 

To: 

 
       

Houston Community College System  
Board of Trustees 

 

 

 

From:   

Renee Byas, ...
Managements Discussion and Analysis
Thru July 31, 2013
Total revenues and expenditures by expense type for the Operating F...
Managements Discussion and Analysis
Thru July 31, 2013


Instructional and Other Materials expenses totaled $5,448,881 ye...
Managements Discussion and Analysis
Thru July 31, 2013
Public Facility Corporation
The Public Facility Corporation tracks ...
HOUSTON COMMUNITY COLLEGE
2012‐2013 Revenues & Expenditures  HCCS CURRENT UNRESTRICTED

YTD Adjusted Budget

REVENUES
Stat...
HOUSTON COMMUNITY COLLEGE
Projected Revenues & Expenditures as of July 31, 2013

Revenue
1% 2%

State Appropriations
Ad Va...
HOUSTON COMMUNITY COLLEGE
2012‐2013 Revenues and Expenditures & Encumbrances  HCCS CURRENT UNRESTRICTED

Approved Budget

...
Exemptions & Waivers
Thur July 31, 2013
FY 2011‐12

Account

 End of Year 
Activity 

Year‐to‐Date 
Activity thru 
7/31/20...
Houston Community College
Balance Sheet By Fund
For Month Ended July 31, 2013
CURRENT & LOAN FUNDS

PLANT & BOND FUNDS
 Re...
HOUSTON COMMUNITY COLLEGE
2012‐2013 Expenditures
YTD Adjusted Budget by Division
 % of 
Adjusted 
Budget 

 INSTRUC‐
TION ...
Houston Community College
Cash Flow Analysis ‐ Monthly Percentage of Budget Used
FY2013 vs. FY2012

Oct.

Nov.

Dec.

Jan....
Central College
Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used
Adjusted Budget 
FY2012

EXPENSES
Faculty‐FT...
Northeast College
Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used
Adjusted Budget 
FY2012

EXPENSES
Faculty‐...
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  1. 1. Financial Statements For the Period September 1, 2012 ‐ July 31, 2013 For the Meeting of the Board of Trustees ‐ August 8, 2013 for Houston Community College System & Houston Community College Public Facility Corporation
  2. 2. Table of Contents For the Period September 1, 2012 ‐ July 31, 2013 For the Meeting of the Board of Trustees Houston Community College System Memorandum Management Discussion & Analysis Summary HCCS Unrestricted Revenue & Expenditures Exemptions & Waivers Detail 1 4 Fund Balances Balance Sheet By Fund   Adjusted Budgets by Division Actual YTD by College  Cash Flow Analysis Contact Hours Reimbursement Enrollment Data 5 6 6 7 12 13 Charts Revenue & Expenditure YTD thru July 31, 2013 Revenue and Expenditures with Trendlines Revenue Source Comparison By Year Expenditure Source Comparison By Year 14 15 16 17 Designated Funds Budget Summary / Cash Position 18 Capital Projects &     Unexpended Unexpended Plant Fund Projects 2004 CIP Projects 2013 CIP Projects CIP Footnotes CIP Residual Funds 19 20 26 31 32     Plant Fund Maintenance Tax Notes 2006 (Central Utility Plant Project) Maintenance Tax Notes/Sr. Lien Bonds 2008 Maintenance Tax Notes 2010  Maintenance Tax Notes 2011 33 34 36 37 Bonds/Notes Schedule of Bonds & Maintenance Tax Notes 39 Auxiliary Sources and Uses of Auxiliary Funds 41 Restricted Funds Grants, Contracts and Student Aid 43 Position Control 2013 Positions 50 Pos. Control Charts FTE (Full‐Time Equivalent) Monthly Comparison Duplicated Headcount Monthly Comparison Unduplicated Headcount Monthly Comparison 57 66 67
  3. 3. Table of Contents  For the Period September 1, 2012 ‐ July 31, 2013 For the Meeting of the Board of Trustees Houston Community College ‐ Public Facility Corporation Statement of Net Assets Statement of Cash Flows  (Cash Basis‐ Interim Period) Public Safety Institute Westgate Hayes Road ‐ Alief Project Northline Mall Project PFC 1 PFC 2 PFC 3 PFC 4 PFC 5 PFC 6
  4. 4. MEMORANDUM        To:            Houston Community College System   Board of Trustees        From:    Renee Byas, Acting Chancellor    Date:    August 7, 2013    Re:    Financial Report for Month Ended July 31, 2013        Enclosed please find the preliminary financial reports for the month ending  July 31, 2013 for your review.  The financial report is an internal  management report submitted to the Board of Trustees to compare actual  financial activities to the approved budgets, strategic priorities, and financial  policies for the reported fiscal year.      Operating Fund net revenue through July 31, 2013 is $281,855,493 which is  1.1% below last year.  Expenditures year‐to‐date total $243,561,714 which is  0.2% less than the same time last year, for a net of $38,293,779.    The reserves for the month of July 2013 are $60,228,918 or 20.7% of  revenues (see page III).  Thus, we continue to project a healthy fiscal strength  for the college. 
  5. 5. Managements Discussion and Analysis Thru July 31, 2013 Total revenues and expenditures by expense type for the Operating Fund for 2012‐2013 are reported on page one,  behind the tab Detailed Financial Statements. Highlights of financial activities year‐to‐date are as follows: Revenues  State Appropriations received year to date totaled $63,495,699, 0.4% below last year. Total appropriations  received are expected to be $70,014,007.  This amount was reduced by $218,031 due to a formula reallocation  to align with the Legislative Budget Board data and methodology.  Ad Valorem Tax collections totaled $104,405,862 year‐to‐date.  The year‐to‐date total is 0.1% above last year.   The proportion of tax revenue applied to operations decreased this year due to the increase in tax revenue  applied to debt service.  However, this decrease in tax revenue to operations is offset by the increase in tax  revenue due to increases in property valuations. We project total tax revenue for the fiscal year will be  $105,811,761.  Tuition and Fees net revenue year to date totaled $105,229,822 which is 3.3% lower than the same time last  year.  Enrollment numbers for Fall 2012 declined 6.5% compared to last year, namely due to a 10% decline in  international students compared to last year, Spring enrollment remained flat at 0.3% above the previous year  and Summer enrollment shows a 6.6% decrease compared to the previous year.  We are projecting tuition and  fees revenue to be $105,370,959.    Tuition & Fee‐Extended Learning receipts totaled $6,241,171 year to date, 0.74% above last year.  Total tuition  and fees‐Extended Learning at fiscal year end are expected to be $6,287,729. Total revenue collections, net of exemptions and waivers, totaled $281,855,493 year‐to‐date.  This is a 1.1%  decrease below last year.  Expenditures   Total Salaries are $148,766,993 year‐to‐date, 2.6% above the previous year, namely due to the 2% salary  increases.  Total salaries at year end are expected to be $163,283,858.  Benefits costs totaled $14,751,325 year‐to‐date, 20% above last year.  This increase is due namely to  the  reduction in the state's contribution to TRS and ORP and an increase in health insurance premiums. Total  benefits at fiscal year end are expected to be $18,152,880.  Rental and Leases expenses totaled $2,159,748 year‐to‐date, which is 48.8% below the previous year.  The  decrease is due to the completion of IT projects. Total expenses at  year end are projected to be $2,831,514.  Insurance/Risk Management payments totaled $6,519,897 year‐to‐date, 7.1% above last year.  The increase is  due to an increase in insurance premiums.  Total expenses for the year are expected to be within budget at  $6,871,709.  Contract Services expense totaled $18,327,458 year‐to‐date, 10% above last year.  The increase is mainly due to  IT hiring temporary personnel for projects, additional security staff at the District and using contract interpreters  to fill the personnel shortages.  Fiscal year end expenses are projected to be $24,368,462.  Utilities costs totaled $7,063,294 year‐to‐date.   We will continue to monitor these costs.  Total utilities cost at  fiscal year end is projected to $8,490,022. i
  6. 6. Managements Discussion and Analysis Thru July 31, 2013  Instructional and Other Materials expenses totaled $5,448,881 year‐to‐date, which is 29% above last year.   COMPASS Internet Units, TCCTA Adobe Master Collection and additional support for Moodlerooms, Inc  contributed to the increase.  Expenses in this area are projected to be $9,485,879.  Capital Outlay expenses totaled $3,080,913 year‐to‐date.  Expenditures are projected to $6,479,509.  Transfers/Debt activities totaled $28,330,519 year‐to‐date, a 28.2% decrease compared to last year. The  decrease is due to a transfer in FY2012 to purchase the Westheimer/Eldridge land.  Items in this expense  category include all student revenue bond payments, transfers for scholarship matching funds, and transfers to  the Unexpended Plant Fund.  Total expenses are expected to be $35,304,211. Total operating fund expenditures year‐to‐date total $243,561,714, a 0.2% decrease below last year.    Budget Priorities funding allocated for the year are detailed below through July 31, 2013.  Contingency/Budget Priority Funding $    11,372,376 Expense: Position Management         6,095,773 Capital Outlay & Equipment            305,625 Other Total Contingency/Budget Priorities         3,823,632       10,225,030 $       1,147,346 Grants  The college has received $1,243,264 in new grant awards since the beginning of the current fiscal year.   Budget expenditures for grant‐funded projects so far this year total $14,721,637. Total grant awards (federal, state & private) year‐to‐date total, $46,486,081. Unexpended Plant Fund    Cash Position ‐ The use of the Unexpended Plant Fund Excluding 2004 CIP for deferred maintenance projects was  discontinued in FY 2009.  All deferred maintenance expense is captured in the operating account.  See page 18  for prior year encumbrances.   Unexpended Plant Fund Projects include current construction, deferred maintenance, and property acquisition  projects for a budget of $47,180,067.  Funds for these projects are 100% committed.  See page 19 for more  details.  The 2004 CIP budgets are $263,779,995 and are 100% committed. The spending categories in the schedule have  now been revised for more ease of reference to the Board approved budget.  Please see page 20 for the  summary and pages 21 through 25 for details.  The 2013 CIP budgets are $425,137,284 and are 2.6% committed to‐date. Please see page 26 for the summary  and pages 27 through 30 for details.  The Maintenance Tax Note 2006 tracks the financial progress of the Central Utility Plant.  Commitments year‐to‐ date total $12.5 million, 99.87% of budget.  See page 33 for the details.  ii
  7. 7. Managements Discussion and Analysis Thru July 31, 2013 Public Facility Corporation The Public Facility Corporation tracks the progress of the PFC ‐ Public Safety Institute, Katy Campus (Westgate),  Alief and Northline Mall deferred maintenance, new construction and renovation projects.  Expenditures year‐to‐ date total $100.8 million, 98.7% of budget. See pages PFC 1‐6 for details.   Balance Sheet – Operating Fund     Cash and Investments Cash Investments     Total  July 2013 July 2012 $          95,843,934               18,781,770 $         114,625,704 $          78,064,707                 7,984,305 $          86,049,012 Fund Balance Audited Fund Balance, August 31, 2012 Projected Revenue @ 08/31/2013 Total Projected Revenue $               66,664,585                290,517,678 $             357,182,263 Projected Expenses @ 08/31/2013 FY 2012 Purchase Order Roll  Total Projected Expenses @ 08/31/2013 $             286,369,094                     2,395,994 $             288,765,088 Ending Fund Balance (Beg. Fund Balance + Revenue ‐ Expenses) $               68,417,175 Required Reserve for FY 2013 (11% Projected Revenues) $               31,956,945 Added Reserves $               36,460,230 Additional Expenditures Funded From Reserves: Reimbursement to State for Insurance Lump Sum Bonus Total Expenses Paid From Reserves Budget         (8,100,000)         (1,800,000) $       (9,900,000) Added Reserves Required Reserve for FY 2013 (11% Projected Revenues) Current Reserves % of Total Operating Revenue Expense to Date                           ‐            1,711,743 $       1,711,743  Balance                   (8,100,000)                         (88,257)                  (8,188,257) $               28,271,973 $               31,956,945 $               60,228,918 20.7% The projected reserves at July 31, 2013 of $60,228,918 is an estimate at this time and represents 20.7% of expected  general fund revenue for this fiscal year, which is within our financial stability policy requiring us to maintain a fund  balance of 9% ‐11% of general fund revenues as of August 31.   iii
  8. 8. HOUSTON COMMUNITY COLLEGE 2012‐2013 Revenues & Expenditures  HCCS CURRENT UNRESTRICTED YTD Adjusted Budget REVENUES State Appropriations Ad Valorem Taxes Tuition, Net Fees Other Local Income* Tuition & Fee, Net  ‐‐ Extended Learning Grant Revenue YTD Actuals Thru  July 31, 2013 YTD Actuals Thru  July 31, 2012 Actuals %  2012‐2013 Inc/(Dec)  Inc/(Dec)YTD vs.  PriorYTD vs. 2011‐2012 Projected Actuals  2012‐2013 Projected 2012‐2013  Projected 2012‐ 2013 Inc/(Dec) vs.  Inc/(Dec) vs. Adj  Adj Budget % Budget $          70,232,038 $      63,495,699 $      63,779,106 $          (283,407)           102,195,871      104,405,862      104,341,537               64,325             43,067,676        40,158,942        41,978,987        (1,820,045)             71,520,739        65,070,880        66,790,991        (1,720,111)                 2,517,960           2,020,706          1,399,374             621,332                 6,188,581            6,241,171           6,195,087                  46,084 ‐0.44% 0.06% ‐4.34% ‐2.58% 44.40% 0.74% $      70,014,007 $           (218,031)      105,811,761           3,615,890        40,216,106          (2,851,570)        65,154,853          (6,365,886)          2,517,960                       ‐           6,287,729                  99,148 ‐0.31% 3.54% ‐6.62% ‐8.90% 0.00% 1.60%                   434,410               462,232               462,356                     (124)       281,855,493       284,947,439          (3,091,946) ‐0.03%               515,262                  80,852 ‐1.09% $    290,517,678 $        (5,639,597) 18.61% ‐1.90% Total Revenues           296,157,275 1 EXPENSES Faculty‐FT  Faculty‐PT Librarian/Counselor‐FT  Librarian/Counselor‐PT Staff‐FT Staff‐PT      Sub‐total Salaries Employee Benefits Supplies Gen Exp Travel Marketing Costs Rental & Leases Insurance/Risk Mgmt Contract Services Utilities Other Departmental Expenses Instructional & Other Materials Maintenance & Repair Transfers/Debt Contingency Capital Outlay      Total Expenses  REVENUES H/(L) Vs EXPENSES             53,987,382             31,277,914                 4,830,690                   858,739             66,155,644             10,180,997           167,291,366             18,152,880                 6,123,125                 1,064,640                 1,766,634                 2,831,514                 6,872,206             24,368,462             12,899,947                 2,082,970                 9,485,879                 1,537,173             35,304,211              (4,802,111)             11,178,379           296,157,275                               0        50,991,693        49,784,819          1,206,874        27,138,113        26,787,552             350,561           4,393,852          5,417,691        (1,023,839)              555,892              508,023               47,870        59,195,927        56,076,984          3,118,943           6,491,516          6,432,874               58,642       148,766,993       145,007,943           3,759,051        14,751,325        12,295,929          2,455,396           4,660,200          4,398,092             262,109              777,330              696,397               80,932           1,299,364              936,196             363,168           2,159,748          4,214,401        (2,054,653)           6,519,897          6,088,158             431,739        18,327,458        16,631,834          1,695,623           7,063,294          6,556,434             506,860           1,697,014          1,243,446             453,568           5,448,881          4,225,807          1,223,075              678,779              671,517                  7,262        28,330,519        39,467,200      (11,136,682)                           ‐                           ‐                            ‐           3,080,913          1,567,921          1,512,992      243,561,714      244,001,274            (439,560)        38,293,779        40,946,165        (2,652,386) * Includes interest & dividends income, fines & penalties and parking fines 2.42% 1.31% ‐18.90% 9.42% 5.56% 0.91% 2.59% 19.97% 5.96% 11.62% 38.79% ‐48.75% 7.09% 10.20% 7.73% 36.48% 28.94% 1.08% ‐28.22% 0.00% 96.50% ‐0.18%        53,987,382                       ‐        31,212,804                (65,110)          4,731,891                (98,799)              852,907                  (5,832)        64,928,910          (1,226,734)          7,569,964           (2,611,033)       163,283,858           (4,007,508)        18,152,880                       ‐          5,416,838             (706,287)          1,030,126                (34,514)          1,466,130             (300,504)          2,831,514                       ‐          6,871,709                     (497)        24,368,462                       ‐          8,490,022          (4,409,925)          1,863,291             (219,679)          9,485,879                       ‐          1,324,665             (212,508)        35,304,211                       ‐                           ‐           4,802,111          6,479,509           (4,698,870)      286,369,094          (9,788,181)          4,148,584           4,148,584 0.00% ‐0.21% ‐2.05% ‐0.68% ‐1.85% ‐25.65% ‐2.40% 0.00% ‐11.53% ‐3.24% ‐17.01% 0.00% ‐0.01% 0.00% ‐34.19% ‐10.55% 0.00% ‐13.82% 0.00% ‐100.00% ‐42.04% ‐3.31%
  9. 9. HOUSTON COMMUNITY COLLEGE Projected Revenues & Expenditures as of July 31, 2013 Revenue 1% 2% State Appropriations Ad Valorem Taxes 0% Tuition, Net 24% 23% Fees Other Local Income 14% Tuition & Fee, Net  ‐‐ Extended Learning Grant Revenue 36% State  Appropriations Ad Valorem Taxes Tuition, Net Other Local  Income Fees Extended  Learning Grant Revenue Total Projected  Revenue                70,014,007            105,811,761                  40,216,106             65,154,853               2,517,960             6,287,729               515,262          290,517,678 24.1% 36.4% 13.8% 22.4% 0.9% 2.2% 0.2% Expenses Salaries 12% Employee Benefits 24% 57% General & Admin. Expenses 7% Transfers/Debt Salaries Employee Benefits General & Admin.  Expenses Transfers/Debt Total Projected  Expenses            163,283,858                  18,152,880             69,628,145             35,304,211          286,369,094 57% 6% 24% 2 12%
  10. 10. HOUSTON COMMUNITY COLLEGE 2012‐2013 Revenues and Expenditures & Encumbrances  HCCS CURRENT UNRESTRICTED Approved Budget EXPENSES Faculty‐FT  Faculty‐PT Librarian/Counselor‐FT  Librarian/Counselor‐PT Staff‐FT Staff‐PT      Sub‐total Salaries 3               53,987,382               31,277,914                4,830,690                   858,739               66,155,644               10,180,997           167,291,366 Employee Benefits               18,152,880 Supplies Gen Exp                6,123,125 Travel                1,064,640 Marketing Costs                1,766,634 Rental & Leases                2,831,514 Insurance/Risk Mgmt                6,872,206 Contract Services               24,368,462 Utilities               12,899,947 Other Departmental Expenses                2,082,970 Instructional & Other Materials                9,485,879 Maintenance & Repair                1,537,173 Transfers/Debt               35,304,211 Contingency                (4,802,111) Capital Outlay               11,178,379      Total Expenses            296,157,275 Adjusted Budget YTD Actuals Thru  July 31, 2013 Total Actuals &  Encumbrances Thru  Encumbrances Thru  July 31, 2013 July 31, 2013 Balance as of July  31, 2013           53,987,382        50,991,693            1,193,923        52,185,616           1,801,766           31,212,804        27,138,113            1,062,574        28,200,687           3,012,117            4,731,891           4,393,852                218,649           4,612,500                119,391               852,907              555,892                108,285              664,178                188,729           64,928,910        59,195,927            3,885,411        63,081,338           1,847,572            7,569,964           6,491,516            1,527,556           8,019,072             (449,108)       163,283,858         148,766,993              7,996,398         156,763,392            6,520,466           18,152,880        14,751,325                    1,872        14,753,197           3,399,683            5,416,838           4,660,200                756,638           5,416,838                          (0)            1,030,126              777,330                        400              777,730                252,396            1,466,130           1,299,364                143,365           1,442,729                 23,401            2,831,514           2,159,748                107,565           2,267,313                564,201            6,871,709           6,519,897                             ‐           6,519,897                351,812           24,368,462        18,327,458            4,035,250        22,362,707           2,005,755            8,490,022           7,063,294                  41,847           7,105,141           1,384,881            1,863,291           1,697,014                166,277           1,863,291                           0            9,485,879           5,448,881            2,508,788           7,957,670           1,528,209            1,324,665              678,779                645,887           1,324,665                          (0)           35,304,211        28,330,519                             ‐        28,330,519           6,973,692                            ‐                           ‐                           ‐                            ‐            6,479,509           3,080,913            3,398,596           6,479,509                           0       286,369,094      243,561,714          19,802,884      263,364,598         23,004,496 YTD Actuals Thru  July 31, 2012 Actuals &  Total Actuals &  Encumbrances %  Encumbrances Thru  Encumbrances Thru  2012‐2013 Inc/(Dec)  Inc/(Dec)YTD vs.  July 31, 2012 vs. 2011‐2012 July 31, 2012 PriorYTD        49,784,819          2,114,695        51,899,514             286,102        26,787,552          1,282,612        28,070,164             130,523          5,417,691              317,483          5,735,174         (1,122,673)              508,023              111,516              619,539               44,639        56,076,984          4,917,579        60,994,563          2,086,775          6,432,874          1,243,784          7,676,658             342,414       145,007,943            9,987,670       154,995,612           1,767,779        12,295,929                  6,173        12,302,101          2,451,096          4,398,092              571,212          4,969,304             447,534              696,397                  2,342              698,740               78,990              936,196              169,801          1,105,997             336,732          4,214,401              210,309          4,424,710         (2,157,397)          6,088,158                           ‐          6,088,158             431,739        16,631,834          2,422,584        19,054,418          3,308,289          6,556,434                48,000          6,604,434             500,708          1,243,446                61,756          1,305,202             558,089          4,225,807              389,067          4,614,874          3,342,796              671,517              623,457          1,294,974               29,691        39,467,200                           ‐        39,467,200      (11,136,682)                           ‐                           ‐                          ‐          1,567,921          1,300,098          2,868,019          3,611,489      244,001,274        15,792,470      259,793,744          3,570,854 0.55% 0.46% ‐19.58% 7.21% 3.42% 4.46% 1.14% 19.92% 9.01% 11.30% 30.45% ‐48.76% 7.09% 17.36% 7.58% 42.76% 72.44% 2.29% ‐28.22% 0.00% 125.92% 1.37%
  11. 11. Exemptions & Waivers Thur July 31, 2013 FY 2011‐12 Account  End of Year  Activity  Year‐to‐Date  Activity thru  7/31/2012 FY 2012‐13  Year‐to‐Date  Activity thru  7/31/2013  Tuition Budget: Adjusted Budget FY 2012‐13 Exemptions & Waivers Adjusted Budget FY 2012‐13, Net Revenues Received: Tuition Waivers & Exemptions: Dual Credit Other Total Waivers & Exemptions Total Tuition Revenue, Net $           43,067,676               (6,798,328) $           36,269,348              48,824,432              48,860,870              46,957,270               (5,170,736)               (1,693,502)               (6,864,238) $          41,960,194               (5,193,934)               (1,687,950)               (6,881,884) $          41,978,986               (4,819,811)               (1,978,517)               (6,798,328) $           40,158,942 Tuition ‐ Extended Learning Budget: Budget FY 2012‐13 Exemptions & Waivers Budget FY 2012‐13, Net $             6,188,581               (2,150,277) $             4,038,304 Revenues Received: Tuition Waivers & Exemptions: Corrections Total EL Tuition Revenue, Net                8,853,381                8,520,067                 8,391,448             (2,612,080)             (2,324,980)              (2,150,277) $            6,241,301 $            6,195,087 $             6,241,171 Note:   As of December 31, 2008, the financial statements reflect all expenses incurred for Exemptions and Waivers as net of  tuition and fee revenue.  Prior to this date Exemptions & Waivers were shown as an expenditure and revenue was shown as  gross revenue. Exemptions & Waivers Dept of Corrections Dual Credit Waiver $             2,612,080 $             2,324,980 $             2,150,277                5,170,736                5,193,934                 4,819,811 Other: Employee Fee Exemptions Firemen Hazelwood Deaf & Blind High Ranking Hi SCH Grad Child of Disabled Vet ETC Nonres Military Per & Dep Emp of State Coll & Univ Nonres Teach/Research Asst Nonres Competitive Scholar Senior Citizens Scholarship Distribution Apprenticeship Waivers Special Fees Waiver HFD A VISA Waiver (Non‐Alien Waiver) Refugee Waiver Foster Children‐Resident Fire Academy Waiver Undocumented Students TX Tomorrow Waiver Peace Officer Exemption Stipends Total Other Exemptions Grand Total Exemptions & Waivers                      84,810                      42,521                   906,036                   309,603                           868                           431                        2,390                            ‐                      13,905                            ‐                      18,730                        1,450                            (28)                           117                        1,110                        (1,554)                   294,543                           157                        2,171                        2,874                      13,368                            ‐                1,693,502 $            9,476,318 4                      84,690                      42,521                   904,271                   309,615                           868                           431                        2,390                            ‐                      13,905                            ‐                      18,447                        1,450                            (28)                           117                   1,110                        (1,110)                   290,703                           157                        2,171                        2,874                      13,368                            ‐                1,687,950 $            9,206,864                      69,971                      25,475                 1,262,519                    257,751                          2,418                          1,686                             ‐                            319                      10,443                          2,301                      15,702                             ‐                             (38)                             ‐                             ‐                           (162)                    305,407                             ‐                             ‐                             ‐                      14,275                      10,450                 1,978,517 $             8,948,605
  12. 12. Houston Community College Balance Sheet By Fund For Month Ended July 31, 2013 CURRENT & LOAN FUNDS PLANT & BOND FUNDS  Retirement of  Investment in  Debt  Plant   Unrestricted  Auxiliary  Restricted  Total  Unexpended  Plant Renewal  Total  Consolidation &  Elimination  Total All Funds  ASSETS Current Assets: Cash &  cash equivalents Restricted cash & cash equivalents Short term Investments Accounts/Other receivable (net) Deferred charges Prepaids Total Current Assets $       95,843,934                             ‐                             ‐          23,194,293              1,180,131                  24,765        120,243,123 $        8,873,274                            ‐                            ‐           1,190,438               393,022                   5,058         10,461,792 $                         ‐        12,830,909                           ‐          2,478,998                10,896                           ‐        15,320,803 $     104,717,208         12,830,909                            ‐         26,863,729            1,584,049                 29,823       146,025,718 $         3,727,350       470,230,704                            ‐                            ‐                            ‐               881,382       474,839,436         16,001,802         27,240,704                            ‐               585,577                            ‐                            ‐         43,828,083 $                          ‐                            ‐                            ‐                            ‐                            ‐                            ‐                            ‐ $            19,729,152            497,471,408                                 ‐                    585,577                                 ‐                    881,382            518,667,519 $                              ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐ $          124,446,360            510,302,317                                 ‐              27,449,306                1,584,049                    911,205            664,693,237 Non‐current Assets: Deferred charges, net Restricted long‐term investments Long‐term investments Capital Assets, net Total Non‐current Assets                             ‐                             ‐          18,781,770                             ‐          18,781,770                            ‐                            ‐                            ‐                            ‐                            ‐                           ‐                           ‐                           ‐                           ‐                           ‐                            ‐                            ‐         18,781,770                            ‐         18,781,770                            ‐         32,004,457                            ‐       102,951,981       134,956,438                            ‐             2,456,907                            ‐                            ‐             2,456,907                            ‐                            ‐                            ‐       666,951,500       666,951,500                                 ‐              34,461,364                                 ‐            769,903,481            804,364,845                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐              34,461,364              18,781,770            769,903,481            823,146,615 Total Assets $     139,024,893 $      10,461,792 $      15,320,803 $     164,807,488 $     609,795,874 $      46,284,990 $     666,951,500 $      1,323,032,364 $                              ‐ $      1,487,839,852 LIABILITIES Current Liabilities: Accounts payable Accrued liabilities Compensated absences Funds held for others Deferred revenue Notes payable‐current portion Bonds payable‐current portion Capital lease obligations‐current Total Current Liabilities              7,865,774                174,310              2,351,464                             ‐          20,571,984                             ‐                             ‐                             ‐          30,963,532               233,291                            ‐                            ‐               107,889               609,907                            ‐                            ‐                            ‐ $            951,087          1,099,291                 24,809                           ‐              520,271              745,439                           ‐                           ‐                           ‐          2,389,810            9,198,356                199,119            2,351,464               628,160         21,927,330                            ‐                            ‐                            ‐         34,304,429               336,442                    2,719                            ‐               189,209            1,599,275                            ‐                            ‐                            ‐            2,127,645                            ‐                            ‐                            ‐                            ‐                            ‐                            ‐                            ‐                            ‐                            ‐                            ‐                             ‐                            ‐                            ‐          (1,600,060)                            ‐                            ‐                            ‐          (1,600,060)                    336,442                         2,719                                 ‐                    189,209                          (785)                                 ‐                                 ‐                                 ‐                    527,585                                 ‐                                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                9,534,798                     201,838                2,351,464                    817,369              21,926,545                                 ‐                                 ‐                                 ‐              34,832,014 Non‐current Liabilities: Deposits Notes payable Bonds payable Capital lease obligations Total Non‐current Liabilities                             ‐                             ‐                             ‐                             ‐                             ‐                            ‐                            ‐                            ‐                            ‐                            ‐                           ‐                           ‐                           ‐                           ‐                           ‐                            ‐                            ‐                            ‐                            ‐                            ‐                            ‐       139,850,892       465,221,463                            ‐       605,072,355                            ‐                            ‐         27,838,473                            ‐         27,838,473                            ‐         37,761,145       294,379,496       104,429,832       436,570,472                                 ‐            177,612,037            787,439,431            104,429,832         1,069,481,300                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐            177,612,037            787,439,431            104,429,832         1,069,481,300 Total Liabilities $       30,963,532 $            951,087 $        2,389,810 $       34,304,429 $     607,200,000 $      27,838,473 $     434,970,412 $      1,070,008,885 $                              ‐ $      1,104,313,311          66,664,585         11,747,296             9,080,325          87,492,206              3,738,684         10,061,216        235,429,798             249,229,698                                   ‐             336,721,904          41,396,777          (2,236,591)          3,850,668         39,160,186            3,850,668           5   Fund Balance‐  August 31, 2012 Audited  Revenues Over Expenditures      Unrestricted      Restricted      Net Investment in Plant Total Fund Balances  Total Liabilities &  Fund Balances      $     108,061,362 $        9,510,705 $      12,930,993 $     139,024,894 $      10,461,792 $      15,320,803              39,160,186                3,850,668                3,793,784          (1,142,808)             8,385,302          (3,448,710)                3,793,784 $     130,503,060 $         2,595,876 $      18,446,518 $     231,981,088 $          253,023,482 $                              ‐ $          383,526,542 $     164,807,489 $     609,795,874 $      46,284,991 $     666,951,500 $      1,323,032,367 $                              ‐ $      1,487,839,852
  13. 13. HOUSTON COMMUNITY COLLEGE 2012‐2013 Expenditures YTD Adjusted Budget by Division  % of  Adjusted  Budget   INSTRUC‐ TION   INFO TECH   STUDENT  SUCCESS   SYSTEM   HCCS            298,180           734,509           344,733             24,373       4,459,620           346,124       6,207,539                   ‐           233,604           115,467                   ‐               3,738                   ‐           153,483                   ‐           206,286       1,050,421               6,460                   ‐                   ‐             12,945       7,989,943                   ‐                   ‐                   ‐                   ‐       6,751,801           207,010       6,958,811                   ‐           347,149             71,905               2,000             23,760                  676       2,931,844       1,400,000           230,771       5,297,020             13,234                   ‐                   ‐       1,462,738     18,739,908                   ‐                   ‐             86,986             92,536       4,363,568           418,130       4,961,220                   ‐            (28,606)             37,256                   ‐               2,486                   ‐             56,383                   ‐           275,759           260,273               2,614           494,389               6,202             56,016       6,123,992                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐     18,152,876       1,780,545                   ‐                   ‐                   ‐       6,870,393       6,183,813       9,904,207           411,216                   ‐               2,519     27,169,796      (4,897,655)       4,114,236     69,691,946       53,987,382       31,277,914         4,830,690            858,739       66,155,644       10,180,997     167,291,366       18,152,880         6,123,125         1,064,640         1,766,634         2,831,514         6,872,206       24,368,462       12,899,947         2,082,970         9,485,879         1,537,173       35,304,211        (4,802,111)       11,178,379     296,157,275  INSTRUC‐ TION   INFO TECH   STUDENT  SUCCESS   SYSTEM   HCCS            148,745           370,730           333,874               3,279       4,030,539           173,918       5,061,085                   ‐           200,548             92,759                   ‐               2,234                   ‐           110,659                   ‐           169,684           628,129               6,459                   ‐                   ‐               6,160       6,277,718                   ‐                   ‐                   ‐                   ‐       5,954,840           115,978       6,070,819                   ‐           159,877             42,173                   ‐             17,347                   ‐       1,619,200       1,125,248           144,099       2,658,052               8,394                   ‐                   ‐           566,844     12,412,053                   ‐                   ‐             74,312             30,354       3,944,599           184,404       4,233,669                   ‐           122,594             27,344                   ‐               2,415                   ‐             49,548                   ‐           181,745           236,395               2,198           494,389                   ‐                  386       5,350,683                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐     14,751,322       1,477,690                   ‐                   ‐                   ‐       6,519,144       5,006,820       5,339,103           401,481                   ‐                   ‐     20,201,510                   ‐                   ‐     53,697,069       50,991,693       27,138,113         4,393,852            555,892       59,195,927         6,491,516     148,766,993       14,751,325         4,660,200            777,330         1,299,364         2,159,748         6,519,897       18,327,458         7,063,294         1,697,014         5,448,881            678,779       28,330,519                     ‐         3,080,913     243,561,714 20.94% 11.14% 1.80% 0.23% 24.30% 2.67% 61.08% 6.06% 1.91% 0.32% 0.53% 0.89% 2.68% 7.52% 2.90% 0.70% 2.24% 0.28% 11.63% 0.00% 1.26% 100.00% 88.16% 88.74% 89.76% 90.91% 88.54% 83.35% 81.42% 77.33% 77.20% 0.00% 78.57% 66.23% 87.37% 77.05% 82.24% 2,685,943        2,630,554       1,786,220       2,237,276       2,418,999       1,536,560         8,392,914                    ‐       1,712,225       6,327,855           773,309     15,994,877       52,595,561          3,069,451          3,029,377          100.00%  CENTRAL  EXPENSES Faculty‐FT  Faculty‐PT Librarian/Counselor‐FT  Librarian/Counselor‐PT Staff‐FT Staff‐PT      Sub‐total Salaries Employee Benefits Supplies Gen Exp Travel Marketing Costs Rental & Leases Insurance/Risk Mgmt Contract Services Utilities Other Departmental Expenses Instructional & Other Materials Maintenance & Repair Transfers/Debt Contingency Capital Outlay Total Budget INSTITU‐ TIONAL  DEPUTY CHAN‐ EFFECTIVE‐ NESS*  CELLOR   NORTH WEST   NORTH EAST   SOUTH WEST   SOUTH EAST       10,363,292          4,799,369            936,418              95,927          5,724,016          1,942,575      23,861,597                    ‐            361,979              92,592              43,979              31,920                   794            269,304                3,331              40,065            492,070            143,433                    ‐                       50            579,366      25,920,480      10,323,252          6,308,299          1,133,600            194,185          4,684,151          1,669,471      24,312,958                    ‐            407,181            116,844              47,528            127,089                   245            282,236                    ‐              46,820            343,476              48,060            845,619                3,854            325,007      26,906,917 7,506,187                   4,115,361            942,795            119,380          4,879,110            788,382      18,351,215                    ‐            226,699              30,428              56,696          1,310,622                    ‐              40,260                4,600              42,491            168,636              56,993          5,636,142              12,500            297,973      26,235,255      12,224,453        5,771,364            768,653            214,206        5,759,968        1,595,118      26,333,762                        4            328,232              51,327              39,443            540,876                      98              26,707                    ‐              28,721            285,643              24,563        1,155,001                    ‐            118,059      28,932,436       4,948,893       3,851,946           529,552             83,152       3,908,827       1,197,805     14,520,175                   ‐           288,341             29,915             79,482             41,484                   ‐           177,893                   ‐             41,488             95,494             21,372                   ‐             11,632           275,868     15,583,144  COLEMAN   EXTENDED  LEARNING   CHAN‐ CELLOR        5,961,943       2,033,783             85,066             34,980       2,426,599           389,771     10,932,142                   ‐           347,473           123,558             32,472           483,719                   ‐           343,590                   ‐           130,696           357,808             83,949                   ‐               5,860           592,573     13,433,840       2,358,182       3,662,833               2,887                   ‐       3,799,680           795,822     10,619,404                   ‐           253,016             93,526           405,734             28,952                   ‐           363,063                   ‐             52,742           997,675           159,700                   ‐                   ‐             44,634     13,018,446                   ‐                   ‐                   ‐                   ‐       4,587,175           282,854       4,870,029                   ‐           380,601           159,329           171,085             59,022                   ‐           535,819                   ‐           388,668           113,714               1,265                   ‐             35,000             62,350       6,776,882               3,000                  450                   ‐                   ‐     14,811,129           547,935     15,362,514                   ‐         1,196,911           142,493           888,215           177,846                   ‐     13,004,067         1,587,809           187,247             23,649           973,011               3,264             20,446         3,236,614     36,804,086                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐ 18.23% 10.56% 1.63% 0.29% 22.34% 3.44% 56.49% 6.13% 2.07% 0.36% 0.60% 0.96% 2.32% 8.23% 4.36% 0.70% 3.20% 0.52% 11.92% ‐1.62% 3.77% 100.00%   6  YTD Actuals by Division  CENTRAL  EXPENSES Faculty‐FT  Faculty‐PT Librarian/Counselor‐FT  Librarian/Counselor‐PT Staff‐FT Staff‐PT      Sub‐total Salaries Employee Benefits Supplies Gen Exp Travel Marketing Costs Rental & Leases Insurance/Risk Mgmt Contract Services Utilities Other Departmental Expenses Instructional & Other Materials Maintenance & Repair Transfers/Debt Contingency Capital Outlay Total Expense % of Adjusted  Budget by Division Remaining Balance  NORTH WEST   NORTH EAST   SOUTH WEST   SOUTH EAST   COLEMAN   EXTENDED  LEARNING   CHAN‐ CELLOR           9,884,791          4,240,049            867,672              57,569          5,150,398          1,117,465      21,317,944                    ‐            230,917              53,782              26,753              31,898                   509            177,084                3,330              33,207            393,581              49,193                    ‐                    ‐            532,830      22,851,029 9,805,240                   5,598,686            978,073            141,587          4,159,543          1,152,832      21,835,961                    ‐            300,435            100,915              41,966              64,052                   245            154,412                    ‐              37,807            291,556              18,437            845,382                    ‐            186,371      23,877,540          6,962,205          3,536,382            854,409            113,094          4,257,319            628,299      16,351,709                    ‐            196,355              23,239              49,689            904,100                    ‐              37,433                3,200              34,130            125,458              33,508          5,634,237                    ‐            156,252      23,549,312      11,635,232        5,141,864            707,054            153,545        5,190,498        1,062,641      23,890,835                        3            244,506              41,300              35,483            503,073                    ‐              25,565                    ‐              21,090            266,966              17,563        1,155,000                    ‐            100,496      26,301,882       4,712,386       3,598,783           499,402             36,363       3,527,340           818,808     13,193,082                   ‐           197,496             22,898             43,339             32,380                   ‐           106,452                   ‐             28,652             64,351               7,408                   ‐                   ‐           100,867     13,796,924       5,573,648       1,645,692             76,168             20,101       2,202,609           241,605       9,759,822                   ‐           210,877             87,277             28,485           386,624                   ‐           294,402                   ‐           104,265           202,839             37,079                   ‐                   ‐             84,895     11,196,564       2,266,522       3,005,478               2,886                   ‐       3,449,942           586,057       9,310,884                   ‐           198,730             61,768           169,345             12,995                   ‐             93,797                   ‐             40,914           569,729           109,937                   ‐                   ‐             31,348     10,599,447                   ‐                   ‐                   ‐                   ‐       3,970,750           124,686       4,095,436                   ‐           279,535           141,668           135,006             38,145                   ‐           176,439                   ‐           343,316                   ‐                  724                   ‐                   ‐             30,053       5,240,322 *As of June 2013 Institutional Effectiveness is combine with Instruction INSTITU‐ TIONAL  DEPUTY CHAN‐ EFFECTIVE‐ NESS*  CELLOR                2,925                  450                   ‐                   ‐     13,357,550           284,822     13,645,747                   ‐           840,641             82,205           769,298           164,484                   ‐     10,475,646           592,412           156,621             11,827           387,879                   ‐                   ‐         1,284,412     28,411,172                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐  % of  Actuals 
  14. 14. Houston Community College Cash Flow Analysis ‐ Monthly Percentage of Budget Used FY2013 vs. FY2012 Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June July  Central                                 FY2013 Sept. 8.77% 17.29% 26.04% 33.04% 39.26% 47.17% 57.14% 65.82% 73.39% 80.26% 88.16%                                               FY2012 8.89% 17.89% 27.03% 35.01% 41.49% 49.28% 58.01% 66.97% 74.34% 81.43% 88.98% Northwest                          FY2013 8.26% 17.69% 26.42% 33.44% 38.94% 47.07% 55.52% 66.24% 73.83% 80.69% 8.55% 18.72% 27.39% 33.69% 38.31% 46.70% 55.31% 66.77% 74.43% 81.57% 89.43% Northeast                           FY2013 6.80% 19.95% 27.15% 32.73% 37.67% 43.91% 50.45% 72.27% 78.06% 83.73% 89.76%                                               FY2012 6.70% 20.76% 27.75% 33.82% 40.16% 46.70% 53.35% 76.04% 82.19% 88.46% 94.27% 94.59% 88.74%                                               FY2012 Aug. Southwest                          FY2013 8.59% 19.46% 28.35% 35.52% 42.81% 50.66% 58.75% 69.07% 76.64% 83.33% 8.58% 19.19% 28.11% 36.68% 43.63% 50.96% 58.38% 71.97% 79.03% 85.23% 92.21% Southeast                            FY2013                                               FY2012 7.94% 16.74% 25.87% 33.20% 39.17% 47.32% 56.36% 65.24% 73.23% 80.28% 88.54% 8.68% 17.97% 27.56% 35.39% 41.33% 49.39% 57.90% 67.21% 74.92% 81.69% 89.81% Coleman                              FY2013                                               FY2012 8.06% 17.28% 24.93% 31.55% 37.77% 46.07% 53.62% 60.80% 67.75% 75.25% 83.35% 8.26% 17.29% 25.18% 32.46% 39.63% 47.52% 55.02% 63.80% 71.21% 79.83% 87.22% 98.45% 90.91%                                               FY2012 95.09% 7 Extended Learning            FY2013                                               FY2012 7.79% 15.60% 23.76% 31.35% 35.83% 43.18% 50.20% 58.35% 65.86% 73.65% 15.68% 23.55% 30.39% 37.09% 45.43% 53.07% 60.96% 69.35% 76.72% 84.68% Chancellor                           FY2013                                               FY2012 7.14% 13.81% 24.51% 30.61% 37.97% 44.47% 51.04% 57.47% 63.05% 70.54% 16.11% 23.27% 30.27% 39.34% 45.84% 53.37% 61.08% 68.18% 74.82% 81.30% Deputy Chancellor             FY2013                                               FY2012 4.52% 10.80% 17.79% 31.74% 38.89% 45.25% 43.00% 54.57% 62.02% 67.90% 77.20% 4.52% 10.28% 16.85% 22.58% 31.70% 38.52% 45.34% 51.71% 59.06% 69.23% 76.82% Institute Effectiveness*     FY2013                                               FY2012 8.33% 16.67% 25.00% 33.33% 41.67% 50.00% 58.33% 66.67% 75.00% 0.00% 0.00% 5.76% 15.21% 22.37% 29.85% 38.13% 45.15% 52.82% 59.23% 67.73% 76.94% 85.77% Instruction                          FY2013                                               FY2012 6.55% 15.59% 22.53% 28.70% 33.58% 42.38% 49.16% 55.69% 63.65% 71.13% 78.57% 6.73% 16.23% 22.67% 28.96% 35.81% 42.78% 52.10% 59.22% 65.59% 72.63% 82.25% 93.29% 77.33% 8.66% 95.46% 81.42% 7.97% 96.87% Info Tech                              FY2013                                               FY2012 Student Success                 FY2013                                               FY2012 System                                 FY2013                                               FY2012 Total HCCS                           FY2013                                               FY2012 5.56% 12.11% 16.63% 20.99% 29.10% 35.17% 39.77% 47.07% 54.83% 60.15% 33.96% 40.28% 45.47% 52.99% 59.23% 64.92% 71.03% 76.35% 82.70% 88.44% 7.33% 14.68% 23.02% 30.31% 40.96% 44.53% 49.81% 58.28% 65.57% 72.81% 15.89% 23.44% 30.58% 40.76% 48.76% 56.63% 65.19% 72.58% 80.37% 90.28% 80.46% 94.82% 89.27% 87.37% 8.33% 89.24% 66.23% 20.14% 91.63% 12.41% 18.87% 22.34% 27.24% 33.14% 37.21% 42.87% 66.35% 70.66% 72.23% 25.94% 29.46% 32.09% 36.45% 39.69% 43.39% 63.98% 68.16% 71.84% 79.45% 8.55% 16.77% 23.49% 30.55% 36.88% 43.38% 49.23% 63.07% 69.69% 75.04% 82.24% 12.05% 20.09% 26.81% 32.55% 38.82% 45.08% 51.63% 65.11% 71.48% 77.90% 85.35% 98.41% 77.05% 22.23% 99.49% *As of June 2013 Institutional Effectiveness is combine with Instruction 88.27% 91.73%
  15. 15. Central College Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used Adjusted Budget  FY2012 EXPENSES Faculty‐FT  Faculty‐PT Librarian/Counselor‐FT  Librarian/Counselor‐PT Staff‐FT Staff‐PT      Sub‐total Salaries          10,353,763              4,897,846              1,079,656                  88,599              5,334,062              1,848,246          23,602,172 Employee Benefits                          ‐ Supplies Gen Exp                282,165 Travel                103,094 Marketing Costs                  59,243 Rental & Leases                  80,498 Insurance/Risk Mgmt                        794 Contract Services                268,280 Utilities                          ‐ Other Departmental Expenses                  59,311 Instructional & Other Materials                474,133 Maintenance & Repair                155,115 Transfers/Debt                          ‐ Contingency                          ‐ Capital Outlay                114,409      Total Expenses           25,199,214 YTD Actuals Thru  7/31/2012 % of Budget Used         9,866,559         4,321,147            979,062              44,814         4,834,291         1,215,526       21,261,400                     ‐            198,112              68,928              36,246              71,500                    444            214,381                     ‐              21,825            394,907              65,651                     ‐                     ‐              89,641       22,423,035 95.29% 88.23% 90.68% 50.58% 90.63% 65.77% 90.08%                  ‐ 70.21% 66.86% 61.18% 88.82% 55.97% 79.91%                  ‐ 36.80% 83.29% 42.32%                  ‐ 0.00% 78.35% 88.98% Adjusted Budget  FY2013         10,363,292           4,799,369               936,418                 95,927           5,724,016           1,942,575         23,861,597                         ‐               361,979                 92,592                 43,979                 31,920                       794               269,304                   3,331                 40,065               492,070               143,433                         ‐                         50               579,366         25,920,480 YTD Actuals Thru  7/31/2013 % of Budget Used          9,884,791          4,240,049             867,672                 57,569          5,150,398          1,117,465        21,317,944                      ‐             230,917                 53,782                 26,753                 31,898                     509             177,084                  3,330                 33,207             393,581                 49,193                      ‐                      ‐             532,830         22,851,029 95.38% 88.35% 92.66% 60.01% 89.98% 57.52% 89.34%                   ‐ 63.79% 58.09% 60.83% 99.93% 64.05% 65.76% 0.00% 82.88% 79.98% 34.30%                        ‐                        ‐ 91.97% 88.16% Northwest College Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used Adjusted Budget  FY2012 EXPENSES Faculty‐FT  Faculty‐PT Librarian/Counselor‐FT  Librarian/Counselor‐PT Staff‐FT Staff‐PT      Sub‐total Salaries              9,652,013              5,867,925              1,039,104                145,675              3,961,874              1,439,139          22,105,730 Employee Benefits                          ‐ Supplies Gen Exp                277,848 Travel                  91,102 Marketing Costs                  43,145 Rental & Leases                118,687 Insurance/Risk Mgmt                          15 Contract Services                284,020 Utilities                          ‐ Other Departmental Expenses                  47,541 Instructional & Other Materials                226,057 Maintenance & Repair                  25,520 Transfers/Debt                883,899 Contingency                    5,407 Capital Outlay                145,126      Total Expenses           24,254,097 YTD Actuals Thru  7/31/2012 % of Budget Used         9,133,477         5,161,350            958,024            121,693         3,581,502         1,050,390       20,006,437                     ‐            166,606              71,971              30,393              44,078                     ‐            186,657                     ‐              29,265            169,903              18,906            878,970                     ‐              88,386       21,691,573 8 94.63% 87.96% 92.20% 83.54% 90.40% 72.99% 90.50%                  ‐ 59.96% 79.00% 70.44% 37.14% 0.00% 65.72%                  ‐ 61.56% 75.16% 74.08% 99.44% 0.00% 60.90% 89.43% Adjusted Budget  FY2013         10,323,252           6,308,299           1,133,600               194,185           4,684,151           1,669,471         24,312,958                         ‐               407,181               116,844                 47,528               127,089                       245               282,236                         ‐                 46,820               343,476                 48,060               845,619                   3,854               325,007         26,906,917 YTD Actuals Thru  7/31/2013 % of Budget Used          9,805,240          5,598,686             978,073             141,587          4,159,543          1,152,832        21,835,961                      ‐             300,435             100,915                 41,966                 64,052                     245             154,412                      ‐                 37,807             291,556                 18,437             845,382                      ‐             186,371         23,877,540 94.98% 88.75% 86.28% 72.91% 88.80% 69.05% 89.81%                   ‐ 73.78% 86.37% 88.30% 50.40% 0.00% 54.71% 0.00% 80.75% 84.88% 38.36%                        ‐                        ‐ 57.34% 88.74%
  16. 16. Northeast College Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used Adjusted Budget  FY2012 EXPENSES Faculty‐FT  Faculty‐PT Librarian/Counselor‐FT  Librarian/Counselor‐PT Staff‐FT Staff‐PT      Sub‐total Salaries              6,933,487              3,960,168              1,067,762                118,806              4,574,777                713,488          17,368,488 Employee Benefits                          ‐ Supplies Gen Exp                289,705 Travel                  32,839 Marketing Costs                  54,559 Rental & Leases              1,296,974 Insurance/Risk Mgmt                          ‐ Contract Services                  29,798 Utilities                    3,800 Other Departmental Expenses                  39,617 Instructional & Other Materials                139,321 Maintenance & Repair                  54,912 Transfers/Debt              5,640,942 Contingency                  11,607 Capital Outlay                  46,000      Total Expenses           25,008,562 YTD Actuals Thru  7/31/2012 % of Budget Used         6,576,622         3,697,973            992,165            100,290         4,148,483            578,450       16,093,983                     ‐            274,688              23,785              49,150         1,242,595                     ‐              26,376                 2,850              30,909            106,467              44,563         5,639,337                     ‐              40,317       23,575,018 94.85% 93.38% 92.92% 84.41% 90.68% 81.07% 92.66%                  ‐ 94.82% 72.43% 90.09% 95.81%                  ‐ 88.52% 75.00% 78.02% 76.42% 81.15% 99.97% 0.00% 87.65% 94.27% Adjusted Budget  FY2013           7,506,187           4,115,361               942,795               119,380           4,879,110               788,382         18,351,215                         ‐               226,699                 30,428                 56,696           1,310,622                         ‐                 40,260                   4,600                 42,491               168,636                 56,993           5,636,142                 12,500               297,973         26,235,255 YTD Actuals Thru  7/31/2013 % of Budget Used          6,962,205          3,536,382             854,409             113,094          4,257,319             628,299        16,351,709                      ‐             196,355                 23,239                 49,689             904,100                      ‐                 37,433                  3,200                 34,130             125,458                 33,508          5,634,237                      ‐             156,252         23,549,312 92.75% 85.93% 90.63% 94.73% 87.26% 79.69% 89.10%                   ‐ 86.61% 76.37% 87.64% 68.98%                   ‐ 92.98% 0.00% 80.32% 74.40% 58.79%                        ‐                        ‐ 52.44% 89.76% Southwest College Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used Adjusted Budget  FY2012 EXPENSES Faculty‐FT  Faculty‐PT Librarian/Counselor‐FT  Librarian/Counselor‐PT Staff‐FT Staff‐PT      Sub‐total Salaries          12,219,531              6,227,997              1,262,189                192,494              5,176,829              1,555,994          26,635,033 Employee Benefits                          ‐ Supplies Gen Exp                290,852 Travel                  52,626 Marketing Costs                  45,952 Rental & Leases                754,003 Insurance/Risk Mgmt                          56 Contract Services                  46,109 Utilities                          ‐ Other Departmental Expenses                  29,122 Instructional & Other Materials                214,430 Maintenance & Repair                  27,935 Transfers/Debt              2,484,173 Contingency                    7,024 Capital Outlay                  96,837      Total Expenses           30,684,152 YTD Actuals Thru  7/31/2012 % of Budget Used       11,561,888         5,688,057         1,183,728            149,677         4,725,099         1,228,556       24,537,005                     ‐            203,391              34,144              34,796            671,412                      56              35,437                     ‐              21,315            173,255              19,420         2,484,044                     ‐              80,554       28,294,828 9 94.62% 91.33% 93.78% 77.76% 91.27% 78.96% 92.12%                  ‐ 69.93% 64.88% 75.72% 89.05%                  ‐ 76.85%                  ‐ 73.19% 80.80% 69.52% 99.99% 0.00% 83.18% 92.21% Adjusted Budget  FY2013         12,224,453           5,771,364               768,653               214,206           5,759,968           1,595,118         26,333,762                           4               328,232                 51,327                 39,443               540,876                         98                 26,707                         ‐                 28,721               285,643                 24,563           1,155,001                         ‐               118,059         28,932,436 YTD Actuals Thru  7/31/2013 % of Budget Used        11,635,232          5,141,864             707,054             153,545          5,190,498          1,062,641        23,890,835                          3             244,506                 41,300                 35,483             503,073                      ‐                 25,565                      ‐                 21,090             266,966                 17,563          1,155,000                      ‐             100,496         26,301,882 95.18% 89.09% 91.99% 71.68% 90.11% 66.62% 90.72%                   ‐ 74.49% 80.47% 89.96% 93.01% 0.00% 95.72%                   ‐ 73.43% 93.46% 71.50% 100.00% #DIV/0! 85.12% 90.91%

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