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  • 1. Summary Operating Statements For the Period September 1, 2013 ‐ September 30, 2013 For the Meeting of the Board of Trustees ‐ October 17, 2013 for Houston Community College System & Houston Community College Public Facility Corporation
  • 2. Operating Statement ‐ Unaudited Fund Balalnces (Across all Funds) as of September 30, 2013 Funds Unrestricted Restricted Auxiliary 1 Loan &  Endowments  Scholarship  Agency           Unexpended Plant    Retire of Debt  Invest in Plant      PFC  Grand Total Fund Balance as of 9/1/2013  $       90,782,747   $    8,722,535   $       9,422,619   $              509,932   $          705,617   $            (59,611)  $              3,178,982   $           9,482,219   $           224,314,173   $     (6,325,820)  $     340,733,392  2 Revenue           53,237,579          3,746,205            2,100,802                              ‐             (1,110,210)                          ‐                         596,355                2,188,188                                  ‐                     3,568             60,762,487  Expenses Salaries Employee Benefits Supplies & General Exp Travel Marketing Costs Rentals & Leases Insurance/Risk Mgmt Contracted Services Utilities 3 Other Departmental Expenses Instructional and Other Materials  Maintenance and Repair 6 Transfers In/Out Debt Capital Outlay Depreciation Total Expenses Net of Revenue/Expenses           14,838,656             2,521,052                 578,569                   73,196                   40,057                   53,762             6,196,872                 857,902                   84,581           515,138             62,344               5,901               3,932               678,772                           ‐               119,150                  29,538                   2,838                 22,362                        ‐                               ‐                       ‐                       ‐                     287                      175                     494               1,458                  84,337                   2,040                        84,563                       7,154                 253,884               1,883               251,919 4 & 5             1,145,623                     860                   3,348                 147,454             43,377                   1,166         174,256,705             2,706,533                 614,008                       79,966                     40,057                     54,224             6,197,366             1,035,414                     86,622                 507,686                   21,660             1,149,831                 238,147                          24,491             1,146,018                     5,040                 519,581         (1,146,018)           28,462,247           635,674          1,173,284                           ‐         (1,101,997)                        ‐                     1,583,559                   3,341,481                       7,154                     1,583,559                       ‐           24,775,332        3,110,531               927,518                           ‐                  (8,214)                        ‐                  (2,745,126)              2,181,035                  (1,583,559)                   3,568        (131,522,592)                   3,210,340 Fund Balance Entries Debt Funded Fund Balance as of 9/30/2013                        18,101                           ‐                          3,987                     2,201,447                       305,827                            (0)                      5,040             3,729,921             1,583,559         192,285,079             2,507,274                          ‐ 697,403 $            (59,611) $               2,635,303 $         11,663,254 $           223,036,442 $       (6,322,252) $      369,901,751 $     115,558,079 $    11,833,065 $     10,350,136 $              509,932 $            1  Inculdes Foundation expenses of approx. $1.5M (since inception) supplemental funding approved by the Board. 2  Revenue in Unrestricted Fund is shown net of Exemptions/Waivers, namely $2.3M for Dept. of Corrections & Dual Credit waivers. 3  Institution‐wide is inclusive of colleges and/or system administration expenditure (ie. Accredition fees, Graduation Expense, Elections Expense). 4  Expenses of $1,145,623 in the Unrestricted Fund includes, not limited to, classroom materials such as workbooks, textbooks, music supplies, physical education supplies, art materials    and the maintenance of theses instructional materials/equipment.  5  Expenditures of $3,348 in the Auxiliary category is attributed to NEO Café. 6  Items in this category include all student revenue bond payments, transfers for scholarship matching funds,    and transfers to the Unexpended Plant Fund. *HCC has adopted and adheres to GASB 34(1999) , GASB 54(2010) and OMB 134(1993).  The college has received unqualified audit opinions since the adoption of each. 1
  • 3. HOUSTON COMMUNITY COLLEGE 2013‐2014 Budget vs. Actuals as of September 30, 2013   HCCS CURRENT UNRESTRICTED FY 2013‐2014 FY2013 Actuals Adjusted Budget Year‐to‐Date  Actuals $      70,014,003       106,097,476         40,063,500         63,996,717           2,184,999           6,400,587 $         69,148,935         101,478,107              41,453,277              64,922,582                2,543,140                6,565,665 $        8,297,871                  5,631         16,712,435         26,523,849                160,263           1,477,882 12.0% 0.0% 40.3% 40.9% 6.3% 22.5% $       (60,851,064)        (101,472,476)          (24,740,842)          (38,398,733)            (2,382,877)            (5,087,783)                517,655                 434,410               59,648                                          ‐ 14,731,391                             ‐ Assigned Fund Balance Transfers In FY2013 Purchase Order Rolls                                            ‐ 6,772,578                             ‐ Total Revenues $     289,274,937 $       308,050,085 $      53,237,579 13.7% 0.0% 0.0% 17.3%               (374,762)          (14,731,391)            (6,772,578) $    (254,812,506) 8.8% 13.9% 9.5% 7.2% 2.4% 1.4% 87.9% 3.4% 0.7% 12.4% 8.9% 8.6% 3.6% 0.0% 7.0% 9.2%        (154,491,119)          (15,631,828)            (5,482,696)               (948,927)            (1,620,082)            (3,734,701)               (855,626)          (24,452,319)          (11,237,750)            (1,791,975)          (11,704,540)            (1,574,310)          (30,530,334)            (8,617,541)            (6,919,129) $    (279,592,877) REVENUES State Appropriations Ad Valorem Taxes Tuition, Net Fees1 Other Local Income2 Tuition & Fee, Net  ‐‐ Extended Learning Grant Revenue Actuals  as a  Actuals vs. Adjusted  % of Budget Budget 3 EXPENSES Salaries Employee Benefits Supplies Gen Exp Travel Marketing Costs Rental & Leases Insurance/Risk Mgmt       158,833,961         169,329,775         18,703,167           18,152,880           5,366,193             6,061,265                883,137             1,022,123           1,330,410             1,660,139           2,223,055             3,788,463           6,521,682             7,052,498 4 Contract Services         22,297,872           25,310,221 Utilities           8,439,837           11,322,331 Other Departmental Expenses5           1,824,238             2,045,860 Instructional & Other Materials           8,020,265           12,850,163 Maintenance & Repair           1,274,362             1,721,764 Transfers         33,095,470           31,676,352 Contingency                           ‐             8,617,541 Capital Outlay           6,797,374             7,438,710      Total Expenses  $     275,611,023 $       308,050,085 REVENUES H/(L) Vs EXPENSES $       13,663,915        14,838,656          2,521,052             578,569               73,196               40,057               53,762          6,196,872                857,902               84,581                253,884          1,145,623             147,454          1,146,018                          ‐             519,581 $      28,457,207 $      24,780,372 1  Fees charged to student include: Out‐of‐District fees, Technology fees, lab fees, etc. 2  Includes interest & dividends income, fines & penalties and parking fines 3  Planned Fund Balance transfer and additional budget commitments related to Student Services & Instruction     as approved by the Board during the budget process. 4  Contracted Services includes consulting, auditing and maintenance & ground services. 5  Institution‐wide is inclusive of colleges and/or system administration expenditure (ie. Accredition fees,     Graduation Expense, Elections Expense). 2
  • 4. HOUSTON COMMUNITY COLLEGE SYSTEM Auxiliary Budget By Fund as of September 30, 2013 Auxiliary Funds1 3101‐3100         Main Leasing 3111   International  3110 4 Auxiliary2 Assigned Fund Balance at  August 31, 2013 $    18,913,317 $      7,766,831 3 Foundation Student Services 3207   3201              International  Cafe Club NEO  3100 Main Initiatives5 3208             Saudi Consulting  3209             Qatar 6 Services Subtotal Marketing $         (1,458,032) $           (16,164,079) $     (1,158,351) $     (1,435,926) $          (43,204) $        203,712 $     1,040,292 $      7,664,560                                 ‐              711,990            1,241,767 FY2013  Revenue                   453,618                 33,305  Salaries                    24,161                 53,101                          8,653                   31,134                   22,575               522,771                  662,394  Benefits                      6,510                 13,532                          1,725                     7,328                     5,667                 81,223                  115,986  Supplies Gen Exp                         214                   5,898                          1,364                        677                        512                     8,665  Travel                                     ‐                                                42,854 ‐                      173                            ‐                        378                   2,288                     2,838  Marketing Costs                                ‐  Rental & Leases                       175                        175 3  Contract Services                      4,318                 28,400                        49,269  Utilities                      2,040  Departmental Expenses   Instructional & Other  Materials   Maintenance & Repair                    81,987                     2,040                 29,724                             649                        221,146                        399                          2,578                  251,919                        170                     2,748                     1,568                      198                     1,766  Insurance/Risk Mgmt                                ‐  Exemptions and Waivers                                ‐  Transfer                                ‐  Capital Outlay                                ‐  Total Expense                     38,810              131,200                         64,238                    38,861                    29,090 Contribution to Fund Balance             414,808            (97,895)                  (64,238)                  (221,146)               (38,861)               13,764 Net Assigned Fund Balance  $    19,328,124 $      7,668,936                        378                            ‐               606,795             1,130,518                   (378)                        ‐           105,195             111,249 $         (1,522,270) $           (16,385,225) $     (1,197,212) $     (1,422,162) $          (43,581) $        203,712 1 Restricted by limitations; must comply with laws, statues and regulations. 2 Common Area ‐ Revenue in this category include bookstore commission, facility rental income and child day care revenue. 3 Approx. $1.5M (since inception) supplemental funding, approved by the Board. Return on Investment (ROI) is approximately 3:1. 4   Activity in this fund is related to International Student Support. 5  Revenue is associated with Saigon Tech 6  Fund Balance  is comprised of Settlements from NCAAA Contract & Education Experts Co. $     1,145,486 $      7,775,808
  • 5. HOUSTON COMMUNITY COLLEGE SYSTEM Auxiliary Budget By Fund as of September 30, 2013 Student Auxiliary Funds ‐ Committed1 3111                3112                  3110             Student Activity Fee Student  Athletic Fee Student  Vending  Commission Committed Fund Balance at 8/31/13 Subtotal Grand Total $      1,758,059 $      9,422,618                 49,353                       464,283                        345,398                  859,035          2,100,802 $        234,880 $              841,755 $                681,424 FY2013  Revenue   Salaries                           2,340                            14,038                   16,378  Benefits                                  34                             3,131                     3,165  Supplies Gen Exp                    2,938                        17,935             678,772             119,150                   20,873               29,538  Travel                                ‐  Marketing Costs                                ‐                 2,838                          ‐  Rental & Leases                                ‐                      175                     2,350               84,337  Utilities                                ‐  Departmental  Expenses   Instructional &  Other Materials                                ‐                 2,040             251,919                               ‐                 2,748  Maintenance &  Repair   Insurance ‐ Risk  Mgmt   Exemptions and  Waivers   Transfer                                ‐                 1,766                               ‐                          ‐                               ‐                          ‐                               ‐  Capital Outlay                                ‐                          ‐                          ‐ 4  Contract Services   Total Expense                           2,350                   2,938                         22,659                          17,169                    42,766             1,173,284 Contribution to Fund Balance             46,415                 441,625                     328,229             816,269             927,518 Net Committed Fund Balance $        281,295 $           1,283,380 $             1,009,653 $      2,574,328 $    10,350,136 1 Funds are committed for services related to students
  • 6. Houston Community College Balance Sheet By Fund For Month Ended September 30, 2013 CURRENT &  1 LOAN FUNDS PLANT & BOND  2 FUNDS  Total All Funds  ASSETS Current Assets: Cash &  cash equivalents Restricted cash & cash equivalents Short term Investments Accounts/Other receivable (net) Deferred charges Prepaids Total Current Assets $  107,122,201         4,941,162                         ‐       25,748,653         1,004,669               77,633     138,894,318 $         11,835,039         478,280,414                              ‐              1,033,982                              ‐                 881,112         492,030,547 $       118,957,240          483,221,576                               ‐            26,782,635                1,004,669                  958,745          630,924,865 Non‐current Assets: Deferred charges, net Restricted long‐term investments Long‐term investments Capital Assets, net Total Non‐current Assets                         ‐                         ‐       18,666,711                         ‐       18,666,711                              ‐           34,410,939                              ‐         780,925,722         815,336,661                               ‐            34,410,939            18,666,711          780,925,722          834,003,372 Total Assets $  157,561,029 $    1,307,367,208 $     1,464,928,237 LIABILITIES Current Liabilities: Accounts payable Accrued liabilities Compensated absences Funds held for others Deferred revenue Notes payable‐current portion Bonds payable‐current portion Capital lease obligations‐current Total Current Liabilities       10,351,959          3,746,591         2,261,499            626,658         1,685,319                         ‐                         ‐                         ‐       18,672,026                   13,081                1,450,265                              ‐                 189,209                   99,215              7,495,000           18,535,000                              ‐           27,781,770            10,365,040                5,196,856                2,261,499                  815,867                1,784,534                7,495,000            18,535,000                               ‐            46,453,796 Non‐current Liabilities: Deposits Notes payable Bonds payable Capital lease obligations Total Non‐current Liabilities                                                                                                                         ‐ ‐ ‐ ‐ ‐                              ‐         170,117,037         765,902,678         106,230,726      1,042,250,441                               ‐          170,117,037          765,902,678          106,230,726       1,042,250,441 Total Liabilities $     18,672,026 $    1,070,032,211 $     1,088,704,234       110,083,836          236,975,376          347,059,212                 359,621            25,702,850                3,102,318                  359,621      Fund Balance‐  August 31, 2013 Unaudited  Revenues Over Expenditures      Unrestricted      Restricted      Net Investment in Plant       25,702,850         3,102,318 Total Fund Balances, Unaudited $  138,889,004 $       237,334,997 $       376,224,001  Total Liabilities &  Fund Balances  $  157,561,030 $    1,307,367,208 $     1,464,928,237 1 2  I ncludes Unrestricted, Restricted, Loan & Endowment, Scholarship, Agency and Auxiliary Funds.  Includes Unexpended Plant, Retirement of Debt and Investment in Plant Funds. 5
  • 7. HOUSTON COMMUNITY COLLEGE FY 2013‐14 Adjusted Budget by Colleges as of September 30, 2013  TM   CENTRAL   NORTH WEST   NORTH EAST   SOUTH WEST   SOUTH EAST   COLEMAN   EXTENDED  LEARNING   SYSTEM   Grand Total  Salaries $    23,650,993 $    24,112,164 $    18,710,995 $    26,368,709 $    14,916,074 $    10,314,637 $    10,586,540 $        40,669,663 $       169,329,775 Employee Benefits                      ‐ Supplies & Gen             237,486             362,322             197,548             272,582             259,295             335,763             231,710             3,942,029             5,838,735 Travel             103,715               93,362               35,025               68,088               50,292               94,117               84,388                  493,136             1,022,123 Marketing Costs               51,979               46,485               98,762               36,566               73,154               38,323             381,106                  923,904             1,650,279 Rentals & Leases                   6,810             137,276          1,007,421             533,423               41,484             483,719               26,530             1,535,347             3,772,010 Insurance/Risk Mgmt                     794                      ‐ Contracted Services             314,095             290,926               64,965               45,985             137,280             384,845             347,232           22,379,662           23,964,990 Utilities                   5,025                      ‐ Other Departmental Expenses               82,825               43,691               64,744               42,269             130,350             117,080               54,771             1,485,129             2,020,859 Instructional and Other Materials             482,179             291,424             168,188             281,063               51,277             368,821          1,116,937             8,300,503           11,060,392 Maintenance and Repair             138,595               48,839               44,037               91,869               33,172               87,079             168,950                  747,021             1,359,562 Transfers/Debt                      ‐                      ‐           23,992,604           31,676,352 Contingency/Budget Priority Funding               41,271               49,249               50,000               50,000               49,662               42,341                      ‐             8,335,018             8,617,541 Capital Outlay             480,832             716,811               76,377             279,431               57,629               55,205             153,995             2,639,527             4,459,807                      ‐                      ‐                      ‐                      ‐                     154                      ‐                   4,600                     362                      ‐             845,806          5,637,942          1,200,000                      ‐ FY2013 Purchase Order Rolls Grand Total                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐           18,152,880           18,152,880             7,051,550             7,052,498           11,289,717           11,299,704             6,772,578             6,772,578 $ 25,596,599 $ 27,038,355 $ 26,160,604 $ 29,270,501 $ 15,799,669 $ 12,321,930 $ 13,152,159 $  158,710,268 $  308,050,085 6