Get Relief from Payroll Tax Headaches

Get Relief from Payroll Tax Headaches September 2008

Agenda
Welcome
Audience poll #1
The payroll process
Audience poll #2
Comparing outsourced, Assisted & manual payroll
Assisted Payroll – how does it work?
Service walk through
Advantages
Summary
Q & A (about the payroll process or Assisted Payroll)
Closing survey

Welcome: What You Will Learn
What makes the payroll process challenging
Comparing outsourced, Assisted & manual payroll
Assisted Payroll: how does it work?
Workflow
Demo
Is Assisted Payroll right for you?
Goal Help you learn about QB Assisted Payroll and how it is a great alternative to ADP/Paychex

Audience Poll #1 Who are you? __Accountant __Small Business Owner ___Other How do you handle payroll now? __Manual__Outsourced__QB Payroll__Other software

What Makes the Payroll Process Challenging? Know the rules! Set up a new Employee Compute Deductions Sign & distribute paychecks Keep track of Tax liabilities Pay & File on Time Calculate Wages Keep Track of Changes Year-end work Keep track of when to pay taxes, file forms… and pay/file on-time! Each pay period, issue paychecks or use Direct Deposit Deduct all appropriate withholdings Track time worked by hourly employees & calculate wages earned Record sick leave & vacation time Keep track of changes in withholdings, rate & rules Understand & apply relevant payroll regulations Decide if your next hire qualifies as a W-2 employee, and getting them to fill out a W-2 form Integrate payroll details into financial accounting software, generate year-end forms & payments, including W-4’s

Audience Poll #2 What are your challenges when doing payroll? __ Time & effort required __ Being accurate with payroll & taxes __ Filing on time __ Accessing payroll data and reports __ Integrating payroll in general ledger

Manual, Outsource, & Assisted Payroll Outsource Assisted Manual
ADP's Tax Management services handle your federal, state and local taxes (additional fees may apply).
1 Based on information on ADP website in August 2008.
You simply enter hours within QuickBooks and print checks, or use convenient Direct deposit (additional fees apply).
Since you create paychecks, you can pay employees or reissue a lost or incorrect paycheck whenever you need to.
Assisted Payroll handles your payroll tax payments and filings for you, and you're protected by Intuit's "no penalties" guarantee.
W-2’s prepared for you: print from secure website or have them mailed to you
Assisted Payroll works right within QuickBooks so you don't have to re-enter your payroll data—"importing" data is unnecessary.
$59/month up to 15 employees running payroll bi-weekly Cost Typically costs $100+ per month for a 15 person company running payroll bi-weekly. 1 “ Free” …but what is your time worth? Pay Employees
You submit hours by phone, fax or over the Internet and ADP sends you paychecks or pays employees by direct deposit or pay cards (additional fees may apply).
Or print your own checks with ADP's Internet payroll service.
Search for tax rates & withholding limits, monitor for changes over time
Compute hours worked, gross wages & employee withholdings
Write checks by hand & distribute
Tax Filings & Deposits
Manually calculate amount of federal & state taxes owed (employer & employee contributions)
Keep track of when taxes are due
Find tax forms, fill out by hand, take deposits to bank
W-2’s
W-2’s printed & mailed to you
Sum up year of payroll data
Find W-2 forms, fill out by hand, distribute to employees
Integrating payroll into G/L
Electronically import journal entries from ADP payroll into QuickBooks by mapping your payroll data to the general ledger with ADP's general Ledger Interface (additional fees may apply).
Key payroll details into accounting system
Code hours worked for job-costing

Manual, Outsource, & Assisted Payroll Outsource Assisted Manual You pay employees – easily Taxes are done for you - guaranteed Easy, secure No double entry Costs less
Enter employee time directly into QuickBooks (code for job costing as you go)
Print your own paychecks or use Direct Deposit
Cut checks manually when needed (no waiting)
Federal, state filings and deposits handled for you – guaranteed accurate & on-time
W-2’s prepared for you: print from secure website or have them mailed to you
Payroll data is already in QuickBooks
Always know job profitability
$59/month up to 15 employees Cost >$100/month “ Free” …but what is your time worth? Pay Employees
Call or fax in employee hours, or enter hours into a website
Wait for messenger to deliver paychecks, print your own paychecks or use Direct Deposit
Search for tax rates & withholding limits, monitor for changes over time
Compute hours worked, gross wages & employee withholdings
Write checks by hand & distribute
Tax Filings & Deposits
Federal, state filings and deposits handled for you – guaranteed accurate & on-time
Manually calculate amount of federal & state taxes owed (employer & employee contributions)
Keep track of when taxes are due
Find tax forms, fill out by hand, take deposits to bank
W-2’s
W-2’s printed & mailed to you
Sum up year of payroll data
Find W-2 forms, fill out by hand, distribute to employees
Integrating payroll into G/L

How Does Assisted Payroll Work? You We Assisted Payroll runs within QuickBooks so you’ll always have payroll data & reports at your fingertips "No Penalties" Guarantee: if the data you provide is accurate, on time, and your account is sufficiently funded, your payroll tax deposits and filings will be on time and accurate or we'll pay the resulting payroll tax penalty.
Payroll expert guides you through set-up process
Easy & Accurate Setup
Three clicks to run payroll, whether you create paychecks or initiate Direct Deposit
Deductions & witholdings calculated automatically
You Pay Employees
Intuit automatically debits your account so it can pay state and federal taxes on your behalf
Taxes & forms are guaranteed accurate and on time or Intuit pay the resulting penalties *
Intuit Pays Taxes Files Forms
Get unlimited access to dedicated payroll experts or use our online help center, available 24x7
Resolve Questions

Assisted Payroll Walk Through
You pay employees in 3 easy steps :
After entering employee time, select employees to pay
Create & print paychecks or use direct deposit
Send payroll information to Intuit
Intuit pay taxes and file forms for you
Taxes paid, Forms filed: Guaranteed
Year-end forms & W-2’s
Other value-added Assisted Payroll features:
Job costing
View data & generate payroll reports at any time
Payroll data integrated into general ledger
A B C 2 3 1

A. Pay Employees in 3 Easy Steps Screenshot placeholder only…will need to get a cleaner screenshot Step 1 Select Employees to Pay

A. Pay Employees in 3 Easy Steps Screenshot placeholder only…will need to get a cleaner screenshot Step Print Paychecks or Use Direct Deposit 2

A. Pay Employees in 3 Easy Steps Will need to get a screenshot with button to send info to Assisted Payroll Step Send Details to Assisted Payroll 3

B. Intuit Pay Taxes & File Forms for You
Taxes paid, Forms filed: Guaranteed
Year-end forms & W-2’s

C. Other Assisted Payroll Features Job costing allows you to track your profitability by job or project: Enter the hours, job, and service item…

… the job cost profitability reports provide you the details so you know where your profits stand C. Other Assisted Payroll Features

Seamless Integration with QuickBooks: Payroll data integrated with general ledger – payroll liabilities and expenses updated automatically C. Other Assisted Payroll Features

Assisted Payroll: Is it Right for You?
Is Assisted Payroll right for you?
Yes, if you value your time
Yes, if you’d like help with taxes
Yes, if you’d like a cost-effective solution
Yes, if you like to do it yourself, but have help when you need it
Right time to switch? Quarter- or year-end

Assisted Payroll Key Benefits
Easily pay employees yourself
Intuit handles tax payments and filings for you – on time and guaranteed
Get expert support when you need it
Less than the cost of outsourcing
Seamless integration with QuickBooks
Call 866-820-6382 and speak to an Assisted Payroll Specialist if you have further questions

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Get Relief from Payroll Tax Headaches — Presentation Transcript