Put the “U” in UTP!Tutors have a positiveimpact on: Your Tutees Your Wallet Your Overall Development The Whole University The Future – yours and others’
Procedures & Protocol For a large operation like UTP torun smoothly, tutors must followprotocol You will be trained on protocol…now!
Question:How is Tutoring Scheduled?Answer: TUTOR TRACHere’s how it works:1. The student logs onto Tutor Trac and booksan appointment2. YOU and the student receive an email withappointment info3. YOU email the student back *within 24hours* telling them where to meet you (CLC)
“Where Do I Find ThisTutor Trac?”Hofstra Portal My Apps Tutor Tracicon
Appointment Booking Must be booked: More than 24 hours in advance Less than 7 days in advanceFor weeklyappointments, contact UTP
HOW TO GET PAID1. E-time2. Tutor Trac Status updates! You must mark “attended”or “missed” in tutor trac3. Time Cards
2. Status Update on Tutor Trac(Attended/Missed)Switch toConsultantProfileVIDEO on this!!!
3a. Time Cards - IndividualOFFICIAL RECORD OF YOUR WORKYOU NEED a signature from every tutee, forevery appointmentHand it inEVERYFriday BY3pm!
3b. Time Cards - Group= OFFICIAL RECORD OF GROUP SESSIONS YOUWORKED.GROUP TUTORSYOU NEED: One time card per week A sign-in sheet for EACH shift you workedExample: if you worked 2 group shifts, you have 1 time card and 2 sign-in sheets
How to NOT Get PaidYou will NOT be paid if you do notcomplete all three procedures.1. E-time2. Status update on Tutor Trac:“Attended”/“Missed”3. Time cards
Tutoring Limits Maximum tutoring sessions for students:90 minutes per subject,per week,in up to 3 subjects Maximum work hours for tutors20-25* hours per weekTutoring Hour Options:MONDAY - FRIDAY 7am-9pm,SAT-SUN 9-5pm*This depends on your MISPO status and/or how many jobs you have*
What If I Have to Change/Cancelan Appointment? To RESCHEDULE an appointment: Coordinate with the student for a new appointment Notify UTP of the change via email AND a note on yourtime card To CANCEL an appointment: Tell UTP and the student If you cancel less than 24 hours in advance, it isconsidered a Tutor “No Show”
NO SHOW POLICYFor both tutors and tutees:If an appointment is cancelled less than 24 hoursin advance = No Show 03 NO SHOWS FOR A STUDENT = NO MORE TUTORING3 NO SHOWS FOR A TUTOR = NO MORE WORKING
CRLA Tutor CertificationThe College Reading and LearningAssociation (CRLA) offersprofessional development fortutors.All tutors must be certified in CRLA Level Onewithin the first year of tutoring.
Benefits of CRLA Gives you “best practices” as a tutor:Strategies and techniquesProfessional development???? It looks amazing on a resume It’s simple!UTP trains you You are paid for the training!
How You Get Certified There are three levels Each level requires1. 10 modules2. 25 hours of tutoring3. Discussion with UTP Coordinator
What is a Module? One-hour training session online / in-person Module topics include… Learning Styles, Student-Athletes, TutoringEthics, Study Skills…
What Happens Now?After this Orientation:1. Provide us with your availability2. Your schedule goes into Tutor Trac3. You get an email when a student books you4. You respond within 24 hours saying whereto meetNeed to change your availability?Give us minimum 1 week’s notice
Paperwork1. UTP paperwork – complete at Orientation2. HR Paperwork – see OSE office if this is your firsttime working for HofstraNote:*International students must see MISPO*Students with 2 jobs on-campus must complete the 2-JobExemption Forms at UTPYou cannot start working until this iscomplete!Last Step!