Rotaract PreConvention 2002 Barcelona, Spain Année 2001-2002

1. Exhibit 1-a
2002 Rotaract Convention Program
23-26 June 2002
Barcelona, Spain
Monday, 24 June 2002
L e a d e r ’ s Me e t i n g
1830.2000 Rotaract Leader’s Meeting (90 min)
Location: Fira Palace, Sala Vivaldi
Tuesday, 25 June 2002
F o c u s o n L e a d e r s h i p
1400.1420 Welcome and announcements (20 min)
Location: Barcelona Plaza Hotel, Salas Llimona/Utrillo
Brian Stoyel, Chairman, 2001-02 RI Rotaract Committee
1420.1505 Speaker (45 min)
Richard D. King, 2001-02 President, Rotary International
1505.1550 Panel discussion: Rotaract and the Resources Available (45 min)
Through Rotary International and The Rotary Foundation
Moderator: Susanne Wetzel, Rotaract Committee Member (Rotarian, USA)
Panelist: Jill Hazard, RI Programs Staff Member (USA)
Panelist: Elyse Fineman, Programs of TRF (USA)
Panelist: Cyril Noirtin, Rotaract.org Web Editor (Rotarian, France)
Panelist: Roberto Alvarez del Blanco, Ambassadorial Scholar Alumni (Spain)
1550.1600 Wrap-up the panel discussion and transition everyone to the Leadership
Workshops.
1600.1700 Leadership Workshop A: Gaining Effective Leadership Skills, (1 hr)
Motivating your Club, and Leading Successful Service Projects
Location: Barcelona Plaza Hotel, Salas Llimona/Utrillo
Moderator: Dr. Philly Karani (Rotarian, India)
Panelist: Tobias Schulz-Hess (Rotaractor, Germany)
Panelist: Angela Kimani (Rotaractor, Kenya)
Panelist: Dong-Joon Lee (Rotarian, USA)
Panelist: Cecilia Monzón Perez (Rotaractor, Spain)
Leadership Workshop B: DRR Training Session (1 hr)
Location: Barcelona Plaza Hotel, Sala 1
Moderator: Ian Thomson (Rotarian, England)
Panelist: Lukasz Grochowski (Rotaractor, Poland)
Panelist: Marie-Cleméntine Dervaux (Rotaractor, France)
Panelist: John Kirkwood (Rotaractor, Uganda)

2. Exhibit 1-b
Wednesday, 26 June 2002
F o c u s o n C ommu n i t y a n d I n t e r n a t i o n a l S e r v i c e
1400.1420 Greeting and announcements (20 min)
Location: Barcelona Plaza Hotel, Salas Llimona/Utrillo
Brian Stoyel, Chairman, 2001-02 Rotaract Committee
1420.1440 Presentation of Outstanding Project Awards* (20 min)
Moderator: Pinar Genc, 2001-02 RI Rotaract Committee Member
1440.1450 Explanation of Community Service Project Workshop (10 min)
1450.1530 Community Service Project Workshop, Part 1: Small groups (40 min)
Moderators: Each small group topic will be co-lead by winners
of 2002 Outstanding Projects Award with 2001-02 Rotaract Committee
Members.
Location: Barcelona Plaza Hotel, Salas Llimona/Utrillo
Topic 1: Public Relations – Pinar Genc (Rotaractor, Turkey), Hande Tüfekcioglu
(Turkey)
Topic 2: New Project Ideas – Antonio Hallage (Rotarian, Brazil), Hemerson
Fernandes Calgaro (Brazil)
Topic 3: Project Funding – André Lannoy (Rotarian, France), Teresa Schutz
(Rotaractor, USA)
Location: Barcelona Plaza Hotel, Sala 1
Topic 4: Working with your sponsoring Rotary club – Murray Mylechreest
(Rotarian, England), Ajit Kumar Irom (Rotarian, India)
Location: Barcelona Plaza Hotel, Sala 7
Topic 5: Partnering with other organizations – Wilfredo Segovia (Rotarian,
Philippines), Alicia Neo (Rotaractor, Singapore)
1530-1615 Community Service Project Workshop, Part 2: Presentations (45 min)
Location: Barcelona Plaza Hotel, Salas Llimona/Utrillo
Moderators: Lead by spokespersons from small groups formed during
Community Service Project Workshop
1615.1645 Open Forum (30 min)
Informal question and answer session
Moderator: Brian Stoyel, Rotaract Committee Chairman
Panelist: Christine Michonski, RI Programs Staff (USA)
Panelist: P.C. Thomas, Liaison Director, 2001-02 RI Rotaract Committee (India)
1645.1700 Closing remarks and announcements (15 min)
Brian Stoyel, Chairman, 2001-02 Rotaract Committee
Distribution and collection of evaluations
Sergeant-At-Arms

3. Exhibit 1-b
2001 ROTARACT PRE-CONVENTION MEETING
Friday and Saturday, 22-23 June 2001
Henry B. Gonzalez Convention Center
San Antonio, Texas, USA
Thursday, 21 June 2001
1500-1900 Registration
Location: Exhibit Hall B
1530-1700 Rotaract Pre-Convention Leaders’ Meeting
Location: Room 212 A-B
Friday, 22 June 2001
0800-1700 Registration
Location: Exhibit Hall B
0900-1800 Rotaract Networking Room
Location: Room 208
0900-0930 Fellowship
Location: Tower View Registration
0930-1045 Opening Plenary Session
Location: Room 217 A-D
0930-0940 Welcome and Opening Remarks
Brian Stoyel, Chairman, 2001 Rotaract Pre-Convention Meeting
0940-0945 Roll Call of Countries
0945-0955 Introduction of San Antonio Host Committee
Welcome and Announcements by Host Committee
Presenter: Brian Dopp, San Antonio Rotaract Host
Committee Chairman, USA
0955-1000 Introduction of RI President
1000-1040 Address by Frank J. Devlyn, RI President
1040-1045 Recognition of 2000-2001 RI Rotaract Committee
1045-1115 Coffee Break
Location: Tower View Registration
1115-1215 Plenary Session II
Location: Room 217 A-D
1115-1135 RI Task Forces: Activities of 2000-01 New Generations
Task Force
1135.1215 Address by Byron Garrett, President and CEO, LIFE
Works International
LIFE Works International prepares tomorrow’s leaders
for today. Striving to equip people with the skills
needed to achieve success in life, Garrett challenges

4. Exhibit 1-b
thoughts, changes minds, and provides the courage to
commit.
1215-1330 Lunch
1330-1500 Plenary Session III
Location: Room 217 A-D
1330-1345 Rotaract Overseas Projects
Presenters: Dr. Jason Stoyel, Chairman, GB&I
Rotaract MDIO, England
Victoria Wood, District 1070 Rotaract
Representative, England
1345-1405 John Kenny, Trustee, The Rotary Foundation
Rotaract and The Rotary Foundation
1405-1500 RI Recognition of Outstanding Rotaract Projects
 International winner (South Asia Region): Rotaract
Clubs of District 3130, India - “Hepatitis-B
Awareness & Vaccination Program”
 Regional winners:
· USA, Canada, & Caribbean: Rotaract Club at
the United Nations, District 7230, USA -
“Children at Risk”
· Latin America: Rotaract Club of Paraná, District
4960, Argentina - “Paraná Vive”
· Europe: Rotaract Club of Morpeth, District
1030, England - “Lifecycle Appeal”
· Africa: Rotaract Club of Lubumbashi, District
9150, Democratic Republic of Congo -
“Rotaract Against Polio”
· East Asia & South Pacific: Rotaract Club of
Paraiso, QC, District 3780, Philippines
“Teaching and Touching Lives”
Panel discussion (featuring the Outstanding Projects
winners): Planning and Implementing Successful
Service Projects
Moderator: Pankaj Lanjekar, Rotaractor, India
Panelists: Kirsten Edstrom, Rotaractor, USA
Carlos Esquerro, Rotarian, Argentina
(accepting on behalf of the Rotaract
Club of Paraná)
Ron Reid, Rotarian, England (accepting
on behalf of the Rotaract Club of
Morpeth)
Emile Bula Butupu, Rotaractor,
Democratic Republic of Congo
William Gonzales, Rotaractor,
Philippines
(Official Group Photograph)

5. Exhibit 1-b
1500-1530 Coffee Break
Location: Tower View Registration
1530-1700 Workshop Session A
A1. Rotaract and Communication
Location: Room 217 A-D
This workshop will examine several facets of communication including
Rotaract MDIOs, public relations strategies, membership development
and retention, and the Internet.
Moderator: Cyril Noirtin, Chief Information Officer of Rotaract.org,
France
Panelists: Tobias Schulz-Hess, Chairman, DAS MDIO, Germany
Esra Serdar Aydinoglu, National Chairman, TURK
MDIO, Turkey
Susanne Wetzel, President, Rotaract Club at the United
Nations, USA
Nalin Fernando, Rotarian, Sri Lanka
A2. Rotaract and Rotary
Location: Room 212 A-B
This workshop will identify issues such as working with your Rotary
sponsor, getting Rotarians interested in Rotaract, the transition from
Rotaract to Rotary, communication with Rotary International, working
with RI Task Forces, and The Rotary Foundation.
Moderator: Benedicte Rikstad, RI Rotaract Committee Member,
Norway
Panelists: Yomi Ademuwagun, Rotaractor, USA
Paul Beedham, Rotarian, England
Alfonso L. Lozano O., Rotarian, Mexico
Victoria Wood, District 1070 Rotaract Representative, England
A3. District Rotaract Representatives’ Training
Location: Room 213 A-B
The first of two consecutive training sessions, this workshop will
examine the specific duties and responsibilities of the DRR and appraise
the role of the DRR.
Moderator: Ian Thomson, Past RI Rotaract Committee Chairman,
England
Panelists: Chamila Fernando, District 3220 Rotaract
Representative, Sri Lanka
Dr. Jason Stoyel, Chairman, GB&I Rotaract MDIO,
England
Grete Krohn, Rotaractor, Past Rotaract Committee
Member, USA
Tobias Gillen, District 1870 Rotaract Representative,
Germany

6. Exhibit 1-b
Charles Muwonge, Rotaractor, Uganda
Barry McConville, RI Rotaract Committee Member,
Australia
Saturday, 23 June 2001
0800-1200 Registration
Location: Exhibit Hall B
0900-1800 Rotaract Networking Room
Location: Room 208
0900-0930 Fellowship
Location: Tower View Registration
0930-1045 Plenary Session IV
Location: Room 217 A-D
0930-0940 Welcome and Announcements
0940-0955 INTEROTA 2002
Presenter: Celso Leonardo, Chairman, Interota 2002,
Brazil
0955-1000 Introduction of RI President-elect
1000-1045 Address by Richard D. King, RI President-elect
Introduction of 2001-02 RI Rotaract Committee
1045-1115 Coffee Break
Location: Tower View Registration
1115-1245 Workshop Session B
The workshops from Session A will be repeated.
1245-1400 Lunch (Put surveys on chairs)
1400-1530 Plenary Session V
Location: Room 217 A-D
1400.1500 Open Forum - Informal question and answer session
Moderator: Brian Stoyel, Chairman, 2000-01 RI
Rotaract Committee
Panelists: Gary Huang, Liaison Director, 2000-01
RI Rotaract Committee
Christine Michonski, Senior Program
Coordinator, Rotaract, RI
1500-1505 Introduction of RI President-nominee
1505-1530 Address by Bhichai Rattakul, RI President-nominee
1530-1600 Coffee Break
Location: Tower View Registration
1600-1700 Closing Plenary

7. Exhibit 1-b
Location: Room 217 A-D
1600-1610 Report on Workshops
Presenters: Workshop Moderators/Panelists
1610.1640 PowerPoint/Slide Show Presentation: Rotaract in Action
1640-1700 Announcements and Closing Remarks by Meeting Chairman
Notes:
Rotaract Networking Room: Open Friday and Saturday from 0900 to 1800 hours
Location: River Level, 008A-B
Lunch: There will be no organized lunches during the Rotaract Pre-Convention
Meeting.
Other: Rotaractors, RYLArians and Youth Exchange Students will be officially
recognized during the Second Plenary Session of the Rotary Convention
on Monday, 25 June 2001, 0930-1200 hours, in the Alamodome. Please
check with a Rotary Sergeant-at-Arms to find the seating section
reserved for you.

8. Exhibit 1-d
2002 Barcelona Participant Survey Results
Thirty-eight of approximately 175 participants completed a 2002 Rotaract Convention Meeting
Participant Survey. Here is what they had to say:
Questions from 2002 Rotaract Convention
Meeting Participant Survey
Strongly
Disagree Disagree Agree
Strongly
Agree
No Answer
Given
1. The Rotaract and Resources panel discussion was
relevant to my needs. 5% 26% 58% 0% 11%
2. The Community Service Project Workshop was
relevant to my needs. 5% 19% 50% 5% 21%
3. The District Rotaract Representatives' training was
effective. 9% 29% 18% 5% 39%
4. The Leadership workshop was relevant to my
needs. 12% 32% 32% 3% 21%
5. There was a good mix of sessions for Rotaract
newcomers and experienced Rotaractors. 10% 37% 37% 0% 16%
6. I had adequate time to meet and talk with other
meeting participants. 24% 39% 21% 13% 3%
7. It is important that the RI president address our
group. 0% 8% 24% 68% 0%
8. The Open Forum was productive. 3% 25% 45% 24% 3%
9. I received all the necessary forms and information
from RI about this convention. 26% 16% 34% 16% 8%
10. I will encourage other Rotaractors to attend
future convention meetings. 0% 8% 55% 26% 11%
How did you hear about the meeting?
· Sponsoring Rotary club
· RI web site
· MDIO
· Rotaract club president
· Rotaract friends within district
What was the highlight of the meeting?
· Interacting with other Rotaractors and Rotarians
· The open forum
· Small group discussions
· Rotary International’s opening session
· President King’s speech
What did you least enjoy about the meeting?
· The lack of interaction between the Rotaractors and Rotarians
· The location was too far from the rest of the Convention. Didn’t feel as if the Rotaract
program was being “integrated” into this Convention.
· Not enough social time
· No participants list

9. Exhibit 1-d
· President King’s speech
What was your primary reason for attending the meeting?
· I am a member of the RI Rotaract Committee (or a panelist, leader, award winner, etc.)
· To exchange ideas and meet other Rotarians and Rotaractors (networking)
· To see and keep in touch with old friends
· To see Barcelona
What would you like to see included on the program of the 2003 Rotaract Pre-Convention
meeting in Brisbane, Australia?
· More debates
· Discussion of a worldwide service project
· Better DRR training
· Interactive discussions on the aims of the Rotaract program
· RI Liaison Director attending all sessions of Rotaract meeting
· Rotaract being recognized during the RI Convention
· More time (back to 2 days)

10. Exhibit 1-e
Findings report on The Rotaract Convention during the Rotary International
Convention, held on 25th and 26th of June at Plaza Hotel, Barcelona, Spain
This report was compiled from the findings of the Findings Committee, which was made up of
the following people:
1. Rotaractor Valentina Dell’Acqua, Italy
2. Rotaractor Matthias Börner, Germany
3. Rotaractor Robert Zydek, Germany
4. Rotarian Graham McArdle, England
5. Rotarian Kevin Farleigh, England
6. Rotarian Benedicte R. Rikstad, who was the chairman
The Rotaract Convention Leader’s Meeting
Was held at Monday 24th of June at 1830-2000, in the Vivaldi Room at Fira Palace Hotel:
· The meeting was opened by a welcome and introductions from Brian Stoyel, Chairman of
the 2001-2002 RI Rotaract Committee and Chairman of the 2002 Rotaract Convention.
· The Rotaract Host Committee, represented by Cecilia Monzòn Perez, shared information
on the social activities for the Convention
· RI staff member, Christine Michonski, stated that there were no changes in the program
for the Rotaract Convention
· After some questions and answers, all leaders broke into small groups, to work with their
specific group (Workshop leaders, Sergeants-at-Arms, Findings Committee, etc.)
The Rotaract Convention – Tuesday 25th of June – from 1400-1700:
· Countries represented = 30 : Australia, Argentina, Algeria, Bahamas, Bangladesh, Brazil,
Costa Rica, England, France, Gabon, Germany, Italy, Japan, Kenya, Korea, Mali,
Mexico, The Netherlands, Nigeria, Norway, Peru, Poland, Panama, Russia, Singapore,
Spain, Switzerland, Turkey, USA, Venezuela
· Numbers attending :
1st afternoon: 2.30 pm: 159
3.00 pm: 193
3.30 pm: 200
4.00 pm: 218
4.15 pm: 113 ( 80 at workshop, 33 at DRR-training)
4.45 pm: 105 ( 65 at workshop, 40 at DRR-training)
2nd afternoon: 2.15 pm: 108
2.45 pm: 81 (Topic1:18,Topic2:28,Topic3:12,Topic4:12,Topic5:11)
3.45 pm: 102
· Split Rotaract/Rotary attendance:
- 1st afternoon: 65 % Rotaract – 35 % Rotary
- 2nd afternoon: 75 % Rotaract – 25 % Rotary
1. Plenary Session : Welcome and Announcements
· Brian Stoyel, Chairman of the RI Rotaract Committee 2001-2002, opened the Rotaract
Convention, and welcomed all participants. He reviewed the program. He pointed out
that the yearly International Rotaract Convention is the only official RI Convention for
Rotaract, and thereby the only place where proposals can be made together by Rotaract
Worldwide. He also introduced the “Olè-cheering” – as was used during the convention.

11. Exhibit 1-e
· Afterwards, the host committee (Cecilia Monzòn from Barcelona) informed everyone
about the social activities they had planned for after the convention. She reported about
the activity from the evening before at a discotheque and invited everyone to the main
social-event on Wednesday evening (Please note: this event was later cancelled). Many
commented that two social events were not enough. It is important that the Rotaractors
come together and an event like the Rotaract Convention provides a place to meet up in
the evening. The purpose of the convention is to bring Rotaractors from different
countries together and get to know new Rotaractors. The Rotaract host committee does
not need to arrange a specific event, but can set up a special bar or something to serve as
a meeting place for the evening. Some commented that Saturday’s social event should
have started earlier in the evening, and Wednesday’s event should have taken place on
Tuesday. Tuesday was the day between the two Rotaract Convention days and most
Rotaractors were still in town; many traveled home in the evening after the last meeting
day. It would be good if the Rotary host committee would cooperate and be
understanding of the Rotaractors needs, as we understood this was not the case for these
social activities.
· Following was the call of countries from which Rotaractors and Rotarians were registered
for the Rotaract Convention.
2. Speaker Richard D. King, President of Rotary International 2001-2002
· Chairman Brian Stoyel introduced the RI President and gave a short summary of his
personal, professional, and Rotary life.
· Richard D. King introduced himself by singing loudly to his chosen theme “Mankind is
our business”.
· A very emotional speech followed. King pointed out that Rotaractors can be the
“Rotarians of tomorrow”. He described the new Rotary Club of New York Metropolitan,
which was founded mainly by former Rotaractors from the Rotaract Club of the United
Nations in New York, USA.
· He focused on the importance of leadership, and the importance of people that are
uncommon. He stressed that regardless how much we achieve in our professional lives,
we will be lacking if we fail to show that “Manking is Our Business”. He stressed the
importance of the commitment to and knowledge of Rotary.
3. Panel Discussion: Rotaract and the Resources Available through Rotary
International and the Rotary Foundation
· Moderator Susanne Wetzel, Rotaract Committee Member 2001-2002, Rotarian USA
· Panelists: Jill Hazard, RI Programs Staff Member , USA
Elyse Fineman, Humanitarian Project Division of Rotary Foundation, USA
Cyril Noirtin, editor for www.rotaract.org, Rotarian France
Robert Alvarez del Blanco, Ambassadorial Scholar Alumni, Rotarian Spain
· Susanne Wetzel opened and gave a short introduction on the topic: “Resources available
for Rotaractors”. Later in the session, she gave an overview of the different Exchange
Programs and Scholarships that RI and the Rotary Foundation offers: Youth Exchange,
Rotary Ambassadorial Scholarships, The Peace Program, Group Study Exchange – see
the www.rotary.org for information. Participants in all of these programs are potential
Rotaract or Rotary club members or speakers. It is also important to take care of
participants in these programs in your area.
· Jill Hazard then explained the resources that are available through RI:
Handbook : to organize and operate a Rotaract club
Brochure: “Building a better tomorrow” for promoting Rotaract
The Worldwide Rotaract Directory

12. Exhibit 1-e
The Rotaract e-newsletter, Rotaract News, a web-only publication
Rotary and Rotaract information available on the website www.rotary.org
The new public relations CD made available after the session
The Community Programs Section includes an exchange-list of community
service
projects, to which every project can be sent for possible inclusion (look at the
rotary.org)
RYLA and Rotary Voluntaries
· Elyse Fineman described the Rotary Foundation as a “tool for world community service
projects”. She explained the different programs the Rotary Foundation has to offer. She
gave advice on finding project ideas in the world community service project database,
and explained how Rotaractor may need the endorsement of a Rotary club to be eligible
for financing.
· Cyril Noirtin focused on the resources available on the Internet and how Rotaractors can
use the Internet as a promotional tool. On these websites, updated information can be
found, resources can be downloaded, and RI publications can be ordered. Then he
explained what the rotaract.org website provides as an information base for Rotaractors
on a global scale. It also provides links to other Rotaract websites. See www.rotary.org
and www.rotaract.org
· Roberto Alvarez del Blanco explained the Ambassadorial Scholar Alumni Program, and
how 85.000 alumni have been giving since the start of the program 55 years ago. Anyone
who receives a Rotary Foundation grant or Scholarship award is an alumnus of the
Foundation Alumni. The objectives of the Alumni Relations Program are to stay
connected to Rotary, to mentor, and to serve.
· A discussion followed. Panelists pointed out that all Rotaractors can apply for the
programs, but there are some programs not open for relatives of Rotarians including the
GSE program.
· Some Rotaractors comment that too much of the information-material for Rotaract is old-fashioned.
Jill Hazard asked that all suggestions and ideas on this topic be directed to RI.
There may be a video of the convention available for Rotaractors. The PowerPoint
presentation of this panel discussion will also be available.
4. Workshops:
Leadership Workshop A:
Gaining effective leadership skills, motivating your club, and leading successful service
projects
· Moderator: Philly Karani, 2001-2002 RI Rotaract Committee Member, Rotarian, India
· Panelists: Tobias Schulz-Hess, Rotaractor, Germany
Angela Kimani, Rotaractor, Kenya
Dong-Joon Lee, Rotarian, USA
Cecilia Monzon Perez, Rotaractor, Spain
· Attendance 65-80 people
· The workshop started with the question: What are the expectations from Rotaract?
Rotaract should give the members something they don’t find elsewhere. It should bring
them further in their lives, and give them opportunities to serve. There was discussion on
the need of close commitment between Rotary and Rotaract. The skills of a good leader
were discussed. The point was made that all district and club leaders need leadership
training; this can be coordinated by Rotary clubs or Rotaract clubs. The Rotaract
program helps develop leadership skills, providing the opportunity to take office and
learn time management. Every member can learn communication skills, and all skills
developed through Rotaract can be applied in professional lives. Motivation is

13. Exhibit 1-e
fundamental in a club; while a good leader explains, a great leader inspires. To motivate
the clubs for better performance, the members should be personally involved in projects
which they are interested in. Rotary also has a role in motivating the Rotaract clubs and
members: it should organize interclubs, appealing social events, and encourage
participation in international and district events. Rotary’s involvement is necessary and
that it should inspire Rotaract by acting according to Rotary’s ideals. Rotary should
dedicate more attention to Rotaract and actively support Rotaract. Improvement of
information about Rotaract in Rotary is essential. Also, recognition has a positive effect
on the club and provides a goal to strive toward. In addition to recognitions from RI,
there should be more recognition at district and club levels from Rotary to Rotaract.
· Effective service projects should be achievable and sustainable. The can be used to
gather new members. The project should benefit a community; its financial management
must be clear. Projects can also help building leadership skills because members learn
how to manage a project and team. Rotary should provide guidance, consulting,
assistance and experience to Rotaract clubs.
Leadership Workshop B: District Rotaract Representative Training Session:
· Moderator: Ian Thomson, Rotarian, England
· Panelists: John Kirkwood, Rotarian, Uganda
Lukasz Grochowski, Rotaractor, Poland
Marie Clementine, Rotaractor, France (replacing Grace Suh, Rotaractor, Korea
– who could
not attend the Convention)
· Attendance: app. 33-40 participants
· Ian welcomed and gave a short introduction on the topic. First the role and duties of the
DRRwere discussed: information source, coordination, motivation for Rotaractors and
Rotarians, leadership, planning. Ian then listed the duties of a DRR according to the
District Rotaract Representatives’ Training Manual. He noted that the goals set should be
realistic and achievable and noted the importance of DRR’s to “sell” the Rotaract
program to Rotarians, Rotaractors and all others.
· The suggestion to change the term from DRR (District Rotaract Representative) to DRC
(District Rotaract Chairman) was brought to the RI Board through Brian Stoyel.
· With help from the participants, John Kirkwood defined a good leader with these words:
effective communication, knowledge of the field, clear vision, commitment, delegation,
organizational skills, enthusiasm, follows through a project
· Marie Clementine focused on ways to promote Rotaract. It is import to “sell” the
Rotaract program to Rotarians at their gatherings; Rotaractors should attend these
meetings. Rotaractors should also invite Rotarians to Rotaract club meetings. She
focused on the importance of using Rotaract materials for Rotarians to see, and how
media can be used to publicize Rotaract and their projects outside the organization.
· Lukasz Grochowski explained how to let Rotary clubs know why they should cooperate
and support Rotaract and their projects. He also spoke of the importance in showing
Rotarians what Rotaractor do. Rotaractors should not wait to get invited to the meetings
of Rotary, but should go to their meetings and Rotarians to their meetings.
The Rotaract Convention – Wednesday 26th of June – from 1400-1700:
· Brian welcomed everyone to a new day of the conference. He gave a summary of the
history of the Rotary Foundation and addressed a note of thanks to the 2001-02 RI
Rotaract Committee.

14. Exhibit 1-e
· Pinar Genc (Member of RI Rotaract Committee 2001-2002, Rotaractor, Turkey)
presented the four regional winners and one international winner of the Outstanding
Rotaract Project Award with a plaque.
Workshop Topic 1: With focus on Public Relations:
· Leader: Pinar Genc, Rotaractor, Turkey
· 7 nations attended the workshop
· One of the challenges is that Rotaract is not known in the community or to Rotarians. It
was noted as important for Rotaractors to visit Rotary club meetings to give Rotarians
this information.
· It is important that Rotaract prepare good PR-material.
· Rotaract take information to local students. In order to obtain new members, it is
important to spread the knowledge of Rotaract.
Community Service Project workshop, Topic 2 : “New project ideas”
· Lead by : Antonio Hallage, Rotarian, Brazil
· Attendance : 28 people
· 17 countries represented
· Ideas for new project ideas can be found in several ways: Rotaract members can give
ideas to a committee in the club to analyze, read local newspapers, find information about
the needs of the local community, find people involved in other organizations, or ask the
community to determine a project for which the Rotaract-club can fundraise.
· Motivated Rotaractors are involved. Ideas need to be developed and the project detailed.
Responsibilities must be defined and distributed; tasks should be divided according to
each members’ skills and strengths. These members can also be used to teach others
these skills. Rotarians can be asked for help. It is important that the entire club is
informed about the project.
· A project budget is needed. Fundraising activities can be used to obtain money for
projects. Rotary clubs can be asked to sponsor a Rotaract project. When choosing this
option, it is important to keep good contact with the sponsoring Rotary club and give
them a good orientation of the project to get support.
· The projects can be used to promote Rotaract in the community, and increase
membership. The media can be used; Rotaractors have found this particularly easy in
smaller communities.
· The last step is to make a detailed evaluation report of the project and send to Rotary
International. This will allow other Rotaract clubs to use your project when searching for
new ideas.
· A good idea is to keep a web page updated during the project to keep all informed about
the progress.
Workshop Topic 3: Project-funding
· Lead by Benedicte R. Rikstad, Rotarian, Norway
· 12 participants – mostly Rotaractors
· Countries present: Korea, USA & Alaska, Mexico, Ghana, France, Turkey
· Discussion: successful ways of obtaining funds
· Painting-auction: Arts-students gave Rotaractors paintings to support the funding of a
project. Rotaract made a gallery in a free lent restaurant. They charged an entrance-fee,
made income as they sold the art, and got great publicity.
· Christmas-pictures: Rotaractors dress up as Santa Claus and offered ‘picture-taking with
Santa’ for money.

15. Exhibit 1-e
· Different raffles and lotteries
· Arranging conferences, take entrance fee – and get good publicity
· Fashion-show with the Rotaractors as the models. Co-operation with the shops in the
area.
· Wash cars, windows, etc. – cooperate with a gas station for instance.
· Arrange parties, discothèques, galas
· Cooperate with Rotary, often they have money and experience but not too much time,
while Rotaract have no money but can take the time = perfect match
· Sell things on the street, at a sports activity, etc.
· Arrange Te-parties
· Flower sale – also a good co-operation with Rotary if they sell, but Rotaract carry out.
· Make the web-pages for Rotary
· Sponsor-walk
· Pack mailings for firms
· Waiters at Rotary-parties
· Start with “Pay a penny for your thoughts” at the Rotaract meetings, if anyone wants to
tell something – he has to pay.
· Garage-sale
· Auction at the Rotaract-meetings
· E-bay auctions
· Cooperate with restaurants by delivering restaurant flyers, and collect information of
relevance for the restaurant.
· Rotaractors as English-teachers: Those who can afford to pay should and those who can
not receive the service for free.
· The sky is the limit for what Rotaractors can do …
Workshop Topic 4: Working with your sponsoring Rotary Club:
· Lead by : Murray Mylechreest, Rotarian, England
· Present: 4 Rotarians, 7 Rotaractors from France, Russia, Australia, Canada, Senegal
· Focused on the information in the RI Rotaract Handbook
· Discussed Rotary’s Global Quest, with focus on how Rotaract membership is falling in
France and England but growing in Korea and India.
· This session focused on how clubs can recruit members: Presentations at educational
establishments, friends, word of mouth, information packs to scouts and other youth-organizations,
and the Internet. Only the French members listed Rotary as a means of
recruitment. It was pointed out that Rotary’s assistance for growing in the Rotaract
membership would be best spent on publicity. Most often Rotary never mentions
Rotaract when they inform people about what Rotary is. There was also mentioned that
Rotaractors want to work side-by-side with Rotary club on projects. A good idea was to
contact a local Rotary club to create a joint project that both can participate in. A small
community project helps develop links between the clubs, helps the community, gives
some publicity, and could help both clubs in making membership grow.
· There were suggestions on creating an updated database for successful Rotaract projects
for reference to other clubs.
· Rotary should see Rotaract as a useful resource. Because younger people do not have as
many work commitments, they have more time to help with projects.
Workshop Topic 5: Partnering with other organizations

16. Exhibit 1-e
Forum for summary-presentations of all workshops – see above.
Open Forum: Different topics addressed by the Rotaractors to RI
· Moderator: Brian Stoyel
· Panelists: Christine Michonski, RI Programs Staff, USA
P.C. Thomas, 2001-2002 Rotaract Committee Liaison Director, India
1. Six hours was not enough time for a Rotaract Convention. It was hoped that RI would
revert to a two-day Pre-convention next year or allow more time for the Rotaract portion
of Convention.
2. It was questioned why people in their twenties are being encouraged to join Rotary clubs
and not Rotaract clubs. Response: Perhaps there are no Rotaract clubs in the area or their
working experiences fit into a Rotary club. This does not happen too often..
3. Suggested that Rotaract should be represented on stage at Rotary Convention to give our
point of view and at plenary session on youth. Response: Noted for future
4. Rotaract program has not been included in the official brochure of the Convention.
5. Rotaract was not mentioned in the opening Plenary Session. Response: Noted for future
6. What is happening with the www.rotaract.org ? Response: RI is arranging license at
present to allow Rotaractors to run site.
7. rotaract.org is only in English at present time – any plan to change this ? Response: It is
hoped that this will be arranged eventually.
8. More time requested for both discussions and socials at future Conventions. An
attendance list is requested to be published. Response: Noted for future conventions.
Attendance list to be published as soon as possible to all attendees.
9. Many delegates are non-English speaking. What arrangements are in place? Response:
None at moment due to cost. However, if delegates book early and state their
requirements, this may be looked at for future conventions.
10. It is felt that numbers of participants are low this year also due to clashes with other
seminars of Convention. Response: Agreed and noted. Refer to number 1.
11. Why do Matching Grants take so long? Response. Huge number of applicants. However
if errors are avoided at the application forms it will ensure less delays.
12. There are a lack of Rotarians at this and also other international Rotaract meetings. There
should be more announcements that they actually can meet at the Rotaract meetings!
Response: There are many other requests on their time. Rotaractors should encourage
their local Rotarians to attend, and also ask for district sponsorship to help Rotaractors
attend.
13. Worldwide Rotaract Directory is out of date. Response: Agreed but clubs are responsible
themselves for sending the updating to RI
14. As an alternative to a Rotaract Presentation at Plenary Session, is there a video available?
Response: Being looked at, but depends on cost.
15. There was no Question & Answer session with the RI-president this year (as Frank
Devlyn did last year). And no RI-president-elect turned up. This is a lack.
Closing remarks and announcements: Finito … Brian closed off the Convention for this
year
In general:
· It was criticized that the Rotaract Convention this year was only six hours in total, and
that it was not over the weekend. This meant that the Rotaractors met just few days
before departing and some did not attend at all. This meeting also conflicted with other
Rotary Convention programs, for example the RYLA convention. It is hoped that this
can be avoided in the future. It would be nice to have the Rotaract Convention more
open and available for Rotarians to attend. They felt that the Rotaract program should be

17. Exhibit 1-e
included in the official Convention program. The cost of the registration for Rotaractors
is considered high for young people, and more care has been requested for the location of
the hotels reserved for Rotaractors.
· There was a complaint because RI-president King did not mention Rotaract in his speech
at the opening ceremony. He spent just time enough with the Rotaractors to give his
speech. An open dialog would have been preferred.
· Many commented that despite the pilot projects of Rotary clubs ruled by new by-laws,
there is still a gap between Rotaractors and their possibility to join Rotary clubs. There
was a hope that the contact between Rotaract and Rotary, in general, could be better
· There were pointed that there should be more organized on the social side of a Rotaract
Convention. There is important for the Rotaractors that comes to be able to meet up with
other Rotaractors also in the evenings. There should be social events in the start of the
convention, and there should be pointed out one meeting-place for the Rotaractors in
evening time – for instance a bar or something. For having a place to meet up. All
Rotaractors are not traveling to the conventions in groups, and it is hard to find people
you don’t know when you don’t know where they are…
· Room for the convention had a good size and temperature for the meeting. And the
speakers could be well heard . But in view of temperature, availability of soft drinks
would have been appreciated
· Lack of Sergeant-at-Arms. Only I out of 4 of original list present. Other stepped in to
cover.