Information is Critical“The information we have is not what we want,”“The information we want is not the information we need,”“The information we need is not available.” Free Powerpoint Templates Page 2
Information is a Resource It is scarceIt has a costIt has alternative usesThere is an opportunity cost factor involved if one does not process information. Free Powerpoint Templates Page 3
What is MIS?Right InformationTo the right personAt the right placeAt the right timeIn the right form At the right cost Page 4
Management Information SystemsDEFINITIO (MIS)N:-Management Information Systems (MIS) is a system designed tosupply information required for effective management of anorganization.A formal structure, generally computerized, for collecting andanalyzing information relevant to an organizations operations.
Management Information SystemThe three sub-components Management, Information and System -together bring out the focus clearly & effectively. System emphasizing a fair degree of integration and a holistic view; Information stressing on processed data in the context in which it is used by end users; Management focusing on the ultimate use of such information systems for managerial decision making.
Management Information System (M.I.S.) is basically concerned with processing data into information. which is then communicated to the various Departments in an organization for appropriate decision-making. Data Information Communication Decisions Information systems are designed to provide managers with information that can be utilized to make better and more timely decisions.
The objects of MIS To make the desired information available in the right form to the right person and at the right time. To supply the required information at a reasonable cost. To use the most efficient methods of processing data. To provide necessary security & the secrecy for important and/or confidential information. To keep the information up-to-date.
Advantages of MIS the means of effective and efficient coordination between Departments quick and reliable referencing access to relevant data and documents use of less labor improvement in organizational and departmental techniques management of day-to-day activities (as accounts, stock control, payroll etc.); day-to-day assistance in a Department and closer contact with the rest of the organization.
Features of MIS10 On Time As required yet dynamic Crisp yet detailed Accurate Consistent Comprehensive Page 10
The Concept of MIS Free Powerpoint Templates Page 11
Outputs of a Management Information SystemScheduled reports Produced periodically, or on a schedule (daily, weekly, monthly) Key-indicator report Summarizes the previous day’s critical activities Typically available at the beginning of each day Demand report Gives certain information at a manager’s request Exception report Automatically produced when a situation is unusual or requires management action
Internet Functional Aspects An Organization’s MIS Business Financialtransactions MIS Drill down reports Databases Exception reports of Accounting Demand reports validTransaction MIS transactions Key-indicator reportsprocessing systems Scheduled reports Marketing MIS Business Databasestransactions of Etc. external Human data Resources MIS Extranet Etc. Figure 9.3 Page 13
Why MIS?It’s Role . . . . Increased Business & Management Complexities Technological Revolution Research & Development Explosion of Information Management Science Technologies Decision-making Onset of Computers Page 14
Functional Uses of MIS Enhzance : Quality of our operations Quality of our services We achieve : Efficiency Transparency Speedy Decision making Powerpoint Templates Page 15
Organizational Systems & MIS
Typical MIS Systems Page 17
Management Information Systems Levels of Management:In order to understand who the users of an MIS are and what information they need, one must first understand the levels of management and the types of decisions are made at each level. 18 Page 18
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Levels of management– 1. Lower level management makes decisions that affect day to day operations. • Programmed decisions that are predetermined by rules and procedures. They lead to a desired result. • The information needs of lower-level mgrs. can be met by administrative data processing activities. 20 Page 20
Levels of management– 2. Middle-level mgrs. plan working capital, schedule production, formulate budgets, and make short-term forecasts. • Mid-level managers make tactical decisions that usually involve time periods of up to two years. • Many Mid-level mgmt decisions are non- programmed decisions. No specific predetermined steps cab be followed to each solution. • The information needs of Mid-level mgrs. must be specific. 21 Page 21
Levels of management– 3. Top-level mgrs. provide direction for the company by planning for the next five years . • Top-level mgrs. make strategic decisions that involve a great deal of uncertainty. • Top-level mgt. decisions are non- programmed decisions. 22 Page 22
Thank You“Doubt is better than Over-confidence” 23