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Making Meetings pay Building blocks for meetings PURPOSE TIME FRAME STYLE
Identifying the purpose of meetings is most important
One purpose, multiple purpose,
Analyze meeting is essential or ?
The time-frame refers to the time which the meetings is concerned.
Time frame will have an effect on the tone and urgency of matters discussed at meetings
Information not available
Making Meetings pay Useful information Available Little Useful information Available Low Control High Control Quadrant A Quadrant B Quadrant D Quadrant C Agenda driven meeting Badly managed meeting Strong leader crisis Brain storm meeting Control and information
Making Meetings pay Formal Informal Low Control High Control Quadrant A Quadrant B Quadrant D Quadrant C GMs meetings Board meetings Executive meetings Unruly Debate Most meetings Meeting in the restaurant Control and formality
Making Meetings Pay Cost of Meetings Wasted Money Wasted time
Making Meetings Pay Meetings Audit The kinds of meetings you hold The aims , objectives and outcomes you expect from these meetings How effective ly these meeting will be able to meeting their objective, and the improvements you believe possible What you can do to bring about those improvements and ensure they continue
Why Meetings Fail Failure of preparation I would like to discuss this point further,’ said the chairman, “but I did not realize that the meeting would take this long. I am sorry but I have to leave now to catch the plane.’
The time to prepare for the meeting
The time for the meeting itself
The time to follow up and take action after the meeting
Why Meetings Fail Failure of Purpose Why are we meeting today? Asked Gill, Because it’s Monday and we always have a meeting on a Monday