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Types of documents - International business
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Types of documents - International business

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Types of documents used in import and export..

Types of documents used in import and export..

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  • 1.  Types of documents  Characteristics of documents  Conclusion  References
  • 2.  PROFOMA INVOICE  INVOICE  PACKING LIST/PACKING SPECIALISATION  CERTIFICATE OF ORIGIN  SHIPPING BILL  ARE 1  MATE’S RECEIPTS  BILL OF LADING  AIRWAY BILL
  • 3.  BILL OF EXCHANGE  BILL OF ENTRY
  • 4. PROFOMA INVOICE as the name suggest is a profoma of invoice prepared by the exporter and sent to the importer for necessary acceptance.
  • 5.  It forms the basis of all trade transactions.  It may be useful for the importer in obtaining import license of foreign exchange.
  • 6. INVOICE is a fundamental and basic document . This invoice is normally prepared first and several other documents are prepared by deriving information from this invoice.
  • 7.  It is a basic document useful in preparation of various other shipping documents.  It is used in various export formalities such as quality and pre -shipment inspection, excise & customs procedures etc.  It is also useful in negotiation of documents for collection and claim of incentives.  It is useful for accounting purposes to both exporters as well as importers.
  • 8. PACKING LIST is a consolidated statement in a prescribed format detailing how goods are packed.
  • 9.  It is a very useful document for customs at the time of examination.  It does not indicate unit rate and value of goods.  It indicate details like measurement and weight of goods.
  • 10. CERTIFICATE OF ORIGIN indicates that the goods which are being exported are manufactured in the specific country mentioned therein.
  • 11.  It is to be submitted to the customs for the assessment of duty and clearance of goods with concessional duty.  It is required when the goods produced in a particular country are banned for import in the foreign market.  It helps the buyer in adhering to the import regulations of the country.
  • 12. SHIPPING BILL is the main customs document required by the customs authority for granting permission for the shipment of goods.
  • 13.  The cargo is moved inside the dock only after the shipping bill is duly stamped.  It is normally prepared in five copies.
  • 14. ARE 1 is in application for removal of excisable goods from the factory premises for export purpose.
  • 15. MATES RECEIPT is a receipt issued by the commanding officer of the ship when the cargo is loaded on the ship . The mates receipts is a prima facie evidence which shows that the goods are loaded in the vessel.
  • 16.  It is an acknowledgement of goods received for export on board the ship.  It enables the exporters to clear port trust dues to the port trust authorities.  Bill of lading , which is a title of goods, is prepared on the basis of MATES RECEIPTS.  It is a transferable document . It must be handed over to the shipping company in order to get IN ORDER TO GET THE BILL OF LADING.
  • 17. BILL OF LADING is a document issued by the shipping company or its agent. It acknowledges the receipt of goods mentioned in the bill for shipment on board of the vessel.
  • 18.  It is a contract between the shipper & the shipping company for the carriage of goods to the port of destination.  It is useful for claiming incentives offered by the government to exporters.  The exporter can claim damages from the shipping company if the goods are lost or damaged.
  • 19. BILL OF ENTRY is a document prepared by the importer or his clearing agent in the prescribed form under Bill of Entry Regulations 1971 , on the strength on which clearance of import goods can be made. when goods are imported in a particular country the importer has to pay the necessary import duty. For this purpose necessary information about the goods imported must be given to the customs authority in a prescribed form called “BILL OF ENTRY FORM”.
  • 20. AIRWAY BILL is a document issued by the airlines company or its agent for carriage of goods .
  • 21.  It acts as a customs declaration form.  It is the document of instructions for the airline handling staff.  It is a contract between the airlines or his agent to carry goods to the destination.
  • 22.  INTERNATIONAL BUSINESS Justin Paul  EXPORT IMPORT PROCEDURES & DOCUMENTATION Dr Khushpat s Jain  INTERNATIONAL BUSINESS P. Subba Rao