5 S Intro


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Presentation we used to kick off 5S within our organization.

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  • 5 S Intro

    1. 1. By Harold Philbrick
    2. 2. Lean Culture Fundamentals Set In Order Sort Standardize Shine Sustain
    3. 3. Objectives <ul><li>To understand the importance of 5S to our lean initiatives </li></ul><ul><li>To know what the 5S’s are and the key benefits of each </li></ul><ul><li>To be able to implement 5S across the facility </li></ul>
    4. 4. Agenda <ul><li>What is 5S? </li></ul><ul><li>The 5S’s </li></ul><ul><li>Benefits </li></ul><ul><li>Activities needed </li></ul><ul><li>Recap </li></ul>
    5. 5. 5S
    6. 6. 5S <ul><li>Focuses on developing stability and standardization in the organization </li></ul><ul><ul><li>It is difficult to make and maintain other improvements with these two characteristics </li></ul></ul><ul><li>Helps to establish the right discipline and culture for lean implementation </li></ul><ul><li>Can provide benefits in areas from safety to quality </li></ul>
    7. 7. 2. Set In Order Keep needed items in the correct place to allow for easy and immediate retrieval 1. Sort 3. Shine 4. Standardize Clearly distinguish needed items from unneeded items and remove the unneeded Make the best practices and cleaning processes the standard 5. Sustain Keep the workplace clean and polished Make a habit of maintaining established procedures and develop the discipline to maintain the S’s
    8. 8. House of Lean Stability Standardization Customer Focus
    9. 9. 5S ort et in Order hine tandardize ustain
    10. 10. 5 S My Garage
    11. 11. Factory Environments (generally)
    12. 12. Just Across The Road At Giant
    13. 13. Sort
    14. 14. Seiri – Sort <ul><li>Everything at the workplace should be related to the work being done there </li></ul><ul><ul><li>Only what is needed, in the amounts needed, when it is needed </li></ul></ul><ul><li>Removal of all items that are not needed for current production </li></ul><ul><li>Does not mean we only remove items we are sure we will never need, we go down to the bare essentials </li></ul>
    15. 15. Benefits of Sort <ul><li>Keeps the work area clean and clutter free reduces risk of safety incidents </li></ul><ul><li>Creates “extra” work space where necessary items can be placed </li></ul><ul><li>Reduces time spent searching for tooling and possible tooling errors </li></ul><ul><li>Removing supplies, materials and paper work not required to do the work help improve efficiency </li></ul>
    16. 16. Red-Tagging <ul><li>Method for identifying potentially unneeded items in the plant, evaluating their usefulness and dealing with them appropriately </li></ul><ul><li>The most difficult part of red-tagging is differentiating what is needed from what is not </li></ul><ul><ul><li>Having clear criteria will help with this differentiation </li></ul></ul>
    17. 17. Red-Tagging <ul><li>The 3 Questions </li></ul><ul><ul><li>Is this item needed? </li></ul></ul><ul><ul><li>If it is needed, is it needed in this quantity? </li></ul></ul><ul><ul><li>If it is needed, does it need to be located here? </li></ul></ul><ul><li>Holding Areas </li></ul><ul><ul><li>A “safety net” between questioning whether something is needed and getting rid of it </li></ul></ul><ul><ul><li>Items held for a set time (30 days) </li></ul></ul>
    18. 18. Red Tagging
    19. 19. Red-Tagging Steps <ul><li>Establish Red Tag targets </li></ul><ul><ul><li>What area will be evaluated </li></ul></ul><ul><ul><li>What types of items will be evaluated </li></ul></ul><ul><li>Establish Red Tag Criteria </li></ul><ul><ul><li>Take a look at the production schedule for the next month </li></ul></ul><ul><ul><ul><li>Items needed for that schedule are kept in the location </li></ul></ul></ul><ul><ul><ul><li>Items not needed for the schedule are disposed of or stored in another location </li></ul></ul></ul>
    20. 20. Red-Tagging Criteria <ul><li>The usefulness of the item to perform the work at hand (typical month’s production) </li></ul><ul><ul><li>If it isn’t needed it should be disposed of </li></ul></ul><ul><li>The frequency with which the item is needed </li></ul><ul><ul><li>If it’s needed infrequently it can be stored away from the work area </li></ul></ul><ul><li>The quantity of the item needed to perform this work </li></ul><ul><ul><li>Excess items can be disposed of or stored away </li></ul></ul>
    21. 21. Red Tag Criteria Quantity exceeds demand Quantity matches pitch Quantity Used infrequently (or not at all) Used daily or weekly Frequency of Use No longer used (obsolete/defective) Required at this workstation Usefulness Red Tag No Red Tag Criteria
    22. 22. Red-Tagging Steps <ul><li>Establish Red Tag holding area </li></ul><ul><ul><li>Area set aside to store red-tagged items that need further evaluation </li></ul></ul><ul><li>Red tag items </li></ul><ul><ul><li>Team goes through and red tags all items they believe can be removed from the area or disposed of </li></ul></ul><ul><ul><li>All items should be documented on the Red Tag Disposition Log </li></ul></ul>
    23. 23. Red Tag Disposition Log
    24. 24. Red-Tagging Steps <ul><li>Evaluate the red-tagged items </li></ul><ul><ul><li>Evaluate items against criteria established in step 2 </li></ul></ul><ul><li>Remove questionable items to the holding area </li></ul><ul><ul><li>Assign responsibility of each item to someone on the team </li></ul></ul><ul><ul><li>After 30-days items should be reviewed one final time </li></ul></ul>
    25. 25. Examples of Unneeded Items <ul><li>Defective tools or inventory </li></ul><ul><li>Obsolete tooling, jigs, inventory </li></ul><ul><li>Worn out tools </li></ul><ul><li>Broken down equipment </li></ul><ul><li>Outdated posters, signs, notices and memos </li></ul><ul><li>Excessive quantities of materials, tools, supplies </li></ul>
    26. 26. Examples From Our Plants
    27. 27. After Sorting After Sorting
    28. 28. Set in Order
    29. 29. Seiton – Set in Order <ul><li>Everything that remains after Sort should have a place </li></ul><ul><ul><li>A systematic arrangement for the most efficient and effective retrieval </li></ul></ul><ul><li>Arrange things so that they are they are easy to use, and label them so that anyone can find them and put them away </li></ul><ul><ul><li>An orderly workplace promotes work flow and eliminates extra motion </li></ul></ul>
    30. 30. Seiton – Set in Order <ul><li>For every item in the workplace we will need to: </li></ul><ul><ul><li>Identify it </li></ul></ul><ul><ul><li>Allocate a place and store it </li></ul></ul><ul><ul><li>Determine how much/how many to store at the work place </li></ul></ul><ul><ul><li>Make an outline for it </li></ul></ul>
    31. 31. Benefits of Set In Order <ul><li>Safety is improved </li></ul><ul><ul><li>Ergonomic storage of tools and materials </li></ul></ul><ul><ul><li>Clean clutter free floors and aisles </li></ul></ul><ul><li>Tools and parts are stored properly so there’s less damage </li></ul><ul><ul><li>Less likely to pull wrong parts, tools </li></ul></ul><ul><li>Less waste of motion – reduced searching for materials, tools & supplies </li></ul><ul><li>Reduced inventory of materials, supplies </li></ul>
    32. 32. Keys to Set In Order <ul><li>Standardization </li></ul><ul><ul><li>Creating a consistent way that tasks and procedures are carried out </li></ul></ul><ul><li>Visual Controls </li></ul><ul><ul><li>Used to identify standards </li></ul></ul><ul><ul><li>Examples </li></ul></ul><ul><ul><ul><li>Where items belong and how many belong there </li></ul></ul></ul><ul><ul><ul><li>Standard procedures </li></ul></ul></ul>
    33. 33. Setting in Order <ul><li>Decide where to keep needed items </li></ul><ul><ul><li>Keep frequently used items at point of use </li></ul></ul><ul><ul><li>Screwdrivers next to screws, order of use </li></ul></ul><ul><li>Organize items in a way that makes sense </li></ul><ul><ul><li>Make it easy for anyone to find them, use them and put them back after use </li></ul></ul><ul><ul><ul><li>Use outlines and labels </li></ul></ul></ul><ul><ul><li>Make it obvious when items are not in their correct place </li></ul></ul>
    34. 34. Setting in Order <ul><li>Decide where to keep needed items </li></ul><ul><ul><li>Locate items according to their frequency of use (higher frequency = closer to you) </li></ul></ul><ul><ul><li>Store items together if they are used together (i.e. – ratchets with bolts) </li></ul></ul><ul><ul><li>Store them in the sequence they are used </li></ul></ul><ul><ul><li>Consider tools on retractable cords (overhead) </li></ul></ul><ul><ul><li>Simplify – use one tool for multiple functions </li></ul></ul>
    35. 35. 5S Map (Spaghetti Diagram) <ul><li>Helps show the amount of motion and travel an operator encounters in a typical day </li></ul><ul><li>Used to evaluate current locations of parts, tools, dies, equipment, machines, materials, etc </li></ul><ul><li>Experiment with new layouts </li></ul><ul><li>Implement </li></ul>
    36. 36. Setting in Order <ul><li>Identify locations </li></ul><ul><ul><li>Once the best locations have been chosen we need to identify these locations so that everyone will know what goes where and how many of each belong there </li></ul></ul><ul><ul><li>Make it easy for anyone to find them, use them and put them back after use </li></ul></ul><ul><ul><li>Make it obvious when items are not in their correct place </li></ul></ul>
    37. 37. Identifying Locations <ul><li>Signboards </li></ul><ul><li>Painting </li></ul><ul><ul><li>Color Coding </li></ul></ul><ul><ul><li>Outlining </li></ul></ul><ul><li>Post Spaghetti Diagram </li></ul>
    38. 38. Signboards <ul><li>Types </li></ul><ul><ul><li>Amount Indicators </li></ul></ul><ul><ul><ul><li>Specific number or min /max lines </li></ul></ul></ul><ul><ul><li>Location Indicators </li></ul></ul><ul><ul><ul><li>Inventory, tooling </li></ul></ul></ul><ul><ul><ul><li>A1, B1, B2, etc </li></ul></ul></ul><ul><ul><li>Item Indicators </li></ul></ul><ul><ul><ul><li>Machine Name/Process </li></ul></ul></ul><ul><ul><ul><li>Inventory, parts, Equipment </li></ul></ul></ul>
    39. 39. Painting / Marking <ul><li>Used for identifying locations on floors and walkways </li></ul><ul><li>Mark off working areas from walk ways </li></ul><ul><li>May show: </li></ul><ul><ul><li>Flow direction </li></ul></ul><ul><ul><li>Storage locations </li></ul></ul><ul><ul><li>Hazards or safety call outs </li></ul></ul><ul><ul><li>Areas where items should not be stored </li></ul></ul>
    40. 40. Painting / Marking <ul><li>Color coding </li></ul><ul><ul><li>Shows which parts, tools, etc are used for which purpose or used together </li></ul></ul><ul><ul><li>Used for storage containers </li></ul></ul><ul><ul><ul><li>Coating containers color of coating </li></ul></ul></ul><ul><li>Outlining </li></ul><ul><ul><li>Way to show what parts, tools go where </li></ul></ul>
    41. 41. Examples of Set In Order
    42. 42. After Set In Order
    43. 43. Shine
    44. 44. Seiso – Shine <ul><li>We keep everything swept and clean </li></ul><ul><ul><li>Emphasizes the removal of dirt, grime, dust, etc from the workplace </li></ul></ul><ul><li>Keep everything in top condition so that when we need to use it, it is ready to be used </li></ul><ul><li>A clean workplace implies quality work </li></ul>
    45. 45. Benefits of Shine <ul><li>Safety </li></ul><ul><ul><li>No debris, fluids or materials on floor to cause slips, trips or falls </li></ul></ul><ul><li>Morale </li></ul><ul><ul><li>Dirty work places lead to low morale and pride for what we do </li></ul></ul><ul><li>Customer Service / Satisfaction </li></ul><ul><ul><li>Customers touring a clean and organized facility are more likely to appreciate the efforts </li></ul></ul>
    46. 46. Benefits of Shine <ul><li>Machine Reliability </li></ul><ul><ul><li>Easier to identify issues on clean machines so they can be addressed sooner </li></ul></ul><ul><ul><li>Cleaning also means inspection </li></ul></ul><ul><li>Equipment / Tools </li></ul><ul><ul><li>Clean equipment functions properly </li></ul></ul><ul><ul><li>Easier to spot leaks on a clean, shiny floor or machine than it is on a dirty, grimy one </li></ul></ul>
    47. 47. Shine Activities <ul><li>Make a list of Shine Targets </li></ul><ul><ul><li>Warehouse items, equipment, space </li></ul></ul><ul><li>Decide Shine assignments and methods </li></ul><ul><ul><li>Who will do what, what is needed and how will it be done </li></ul></ul><ul><li>Prepare Shine tools </li></ul><ul><ul><li>Make sure we have what we need </li></ul></ul><ul><ul><li>Remember Set in Order – easy access </li></ul></ul><ul><li>Start Shining </li></ul>
    48. 48. Post Shine <ul><li>Once we have cleaned and organized an area we need to put plans in place to maintain it </li></ul><ul><ul><li>We don’t want to slide backwards </li></ul></ul><ul><li>Take advantage of operator sensitivity towards their equipment </li></ul><ul><ul><li>They run it everyday and are more likely to notice symptoms ahead of a breakdown </li></ul></ul><ul><ul><li>Establish a “Maintenance Needed” list </li></ul></ul>
    49. 49. Examples of Shine
    50. 50. After Shine
    51. 51. Standardize
    52. 52. Seiketsu – Standardize <ul><li>All procedures, practices and activities established with the first 3S’s occur consistently and at regular intervals </li></ul><ul><ul><li>No use in going through Sort, Set in Order or Shine if we’re going to let things go back to the way they were </li></ul></ul><ul><li>Makes implementing Sort, Set in Order and Shine a daily habit so that conditions are maintained at desirable levels </li></ul>
    53. 53. Benefits of Standardizing <ul><li>Safety </li></ul><ul><ul><li>Aisle ways and floors are clear and hazard free </li></ul></ul><ul><li>Efficiency </li></ul><ul><ul><li>Storage sites remain organized </li></ul></ul><ul><ul><li>Materials, tools and equipment maintained </li></ul></ul><ul><li>Maintains benefits gained from Sort, Set in Order and Shine </li></ul>
    54. 54. Establishing the Habits <ul><li>Decide who is responsible for which activities </li></ul><ul><ul><li>Activity Charts, Checklists, Schedules </li></ul></ul><ul><li>Integrate duties into regular work activities </li></ul><ul><ul><li>5 Minute 5S, Cleaning / Inspection </li></ul></ul><ul><li>Check on well conditions are being maintained </li></ul><ul><ul><li>5S Audits </li></ul></ul>
    55. 55. 1. Decide who is responsible for which activities <ul><li>People need to know exactly what they are responsible for doing and exactly when, where and how to do it </li></ul><ul><ul><li>Standard procedures for how things are done should be developed </li></ul></ul><ul><li>5S Schedules </li></ul><ul><ul><li>Shows who is responsible for cleaning which areas and when they must do it </li></ul></ul>
    56. 56. 5S Schedule
    57. 57. Standardize Activity Chart
    58. 58. 2. Integrate duties into regular work activities <ul><li>Visual 5S </li></ul><ul><ul><li>Makes conditions obvious at a glance </li></ul></ul><ul><ul><li>Signboards, Min/Max inventory lines </li></ul></ul><ul><ul><li>Color coding </li></ul></ul><ul><li>“ Five Minute 5S” </li></ul><ul><ul><li>Complete specific tasks to be done in a devoted block of time </li></ul></ul><ul><ul><li>Cleaning and inspections are done daily and should not require a lot of time </li></ul></ul>
    59. 59. 2. Integrate duties into regular work activities <ul><li>Cleaning Inspection Checklist </li></ul><ul><ul><li>A list of all the clean / inspection check items and what the operator should be checking </li></ul></ul><ul><ul><li>Not simply a visual check, we must use all of our “senses” </li></ul></ul><ul><ul><ul><li>Sounds different </li></ul></ul></ul><ul><ul><ul><li>Burning oil, hot rubber </li></ul></ul></ul><ul><ul><ul><li>Vibrations, loose parts, running hot </li></ul></ul></ul><ul><ul><ul><li>Leaks, shavings </li></ul></ul></ul>
    60. 60. 2. Integrate duties into regular work activities <ul><li>Correcting equipment problems </li></ul><ul><ul><li>Instant Maintenance </li></ul></ul><ul><ul><ul><li>Operators fix or improve the problems they discover </li></ul></ul></ul><ul><ul><ul><li>Oil levels, dirty sight pipe </li></ul></ul></ul><ul><ul><li>Requested Maintenance </li></ul></ul><ul><ul><ul><li>Use “Maintenance Needed Log” and maintenance tags </li></ul></ul></ul><ul><ul><ul><li>Tag is removed and checked off when complete </li></ul></ul></ul>
    61. 61. 3. Check on well conditions are being maintained <ul><li>5S Audits </li></ul><ul><ul><li>Checking level of effectiveness of the first 3S’s (Sort, Set in Order and Shine) </li></ul></ul><ul><ul><li>Use a sliding scale </li></ul></ul><ul><ul><li>Conducted routinely by operators, supervisors and managers </li></ul></ul>
    62. 62. Establishing the Habits <ul><li>Post “before” and “after” photos </li></ul><ul><ul><li>A good reminder of what we don’t want to go back to and of the impact we have had </li></ul></ul><ul><li>Establish standard 5S procedures and activity charts </li></ul><ul><ul><li>Identify and standardize best practices </li></ul></ul><ul><li>Finding ways to prevent dirt or to make impossible for things to put things in the wrong place </li></ul>
    63. 63. Examples of Standardizing
    64. 64. After Standardize
    65. 65. Sustain
    66. 66. Shitsuke – Sustain <ul><li>Having the discipline to maintain the correct procedures / standards over time </li></ul><ul><li>Creating conditions, or an atmosphere, that encourage the constant practice of good habits and the elimination of bad ones </li></ul>
    67. 67. Favorable Conditions <ul><li>Workforce that is educated on the benefits of 5S </li></ul><ul><li>Time allowed to practice and maintain </li></ul><ul><li>Organized, focused effort </li></ul><ul><li>Management support and drive </li></ul><ul><li>Efforts that are recognized and rewarded </li></ul><ul><li>Needs to be beneficial and satisfying </li></ul>
    68. 68. Examples of Sustain
    69. 69. 5 S After Sustain
    70. 70. RECAP
    71. 71. The 5S’s <ul><li>Sort – to put things in order </li></ul><ul><ul><li>Remove what is not needed & keep what is needed </li></ul></ul><ul><li>Set in order - proper arrangement </li></ul><ul><ul><li>Place things in a way that they are easily accessible whenever they are needed </li></ul></ul><ul><li>Shine – clean </li></ul><ul><ul><li>Keep things clean & polished; no trash in workplace </li></ul></ul><ul><li>Standardize </li></ul><ul><ul><li>Standardize best practices / processes for cleaning </li></ul></ul><ul><li>Sustain – commitment and self-discipline </li></ul><ul><ul><li>Develop an attitude and culture that follows the other 4S’s </li></ul></ul>
    72. 72. Elimination of Waste
    73. 73. BENEFITS <ul><li>Reduced set-up times </li></ul><ul><li>Reduced cycle times </li></ul><ul><li>Reduce searching time </li></ul><ul><li>Increased floor space </li></ul><ul><li>Reliable Delivery </li></ul><ul><li>Less wasted labor </li></ul><ul><li>Better equipment reliability </li></ul><ul><li>Higher Quality </li></ul><ul><li>Lower cost </li></ul><ul><li>Lower safety incident/accident rate </li></ul>
    74. 74. Before After
    75. 75. Tool Storage Before After
    76. 76. Tool Identification / Location Before After
    77. 77. Consolidation of Production Tooling to One Central Location Before Before Before After Reduced walking distance between work stations and tooling racks by approximately 49%
    78. 78. Before
    79. 79. After
    80. 80. Before After
    81. 81. The Rules… <ul><li>Remove fixed ideas </li></ul><ul><li>Think of ways to make it possible </li></ul><ul><li>No excuses needed </li></ul><ul><li>Go for the simple solution, not the perfect one </li></ul><ul><li>Correct mistakes right away </li></ul><ul><li>Repeat ‘Why’ 5 times </li></ul><ul><li>Ask ideas from many people </li></ul><ul><li>There is no end to improvement </li></ul>
    82. 82. Any Questions?
    83. 83. Attitude is Critical <ul><li>“ If you think you can or you think you can’t, you’re right.” Henry Ford </li></ul>