<ul><li>Behind the Scenes  </li></ul><ul><li>at Festival Hue </li></ul>British Council Vietnam Festival Workshop 10-13 Jun...
<ul><li>Day 2 Agenda </li></ul><ul><li>Discussion – Festival Hue Policy, Direction, Organisation </li></ul><ul><li>Discuss...
<ul><li>Discussion Rules </li></ul><ul><li>Agree or disagree but please don’t repeat what others have said </li></ul><ul><...
<ul><li>Discussion 1 </li></ul><ul><li>Festival Hue Policy </li></ul><ul><li>Festival Direction </li></ul><ul><li>Organisa...
<ul><li>Discussion 2 </li></ul><ul><li>Tom Dale Dance Company </li></ul><ul><li>Closing Ceremony Location </li></ul><ul><l...
<ul><li>Festival Planning </li></ul><ul><li>A session about structures and systems not content or vision </li></ul>British...
<ul><li>A three week festival may take 49 weeks to prepare.  </li></ul><ul><li>Because you are presenting a year’s worth o...
<ul><li>Planning, Planning and more Planning </li></ul><ul><li>Once the Festival has started there is only time to impleme...
<ul><li>Production Planning The Basics </li></ul><ul><li>What type of performance? </li></ul><ul><li>How long is it, inter...
<ul><li>The Basics </li></ul><ul><li>What will you be bringing with you? </li></ul><ul><li>What do we need to provide? </l...
<ul><li>The People </li></ul><ul><li>Who will you be bringing with you? </li></ul><ul><ul><li>Performers </li></ul></ul><u...
<ul><li>The People </li></ul><ul><li>Who do we need to provide </li></ul><ul><ul><li>Liaison person – single contact point...
<ul><li>The Equipment </li></ul><ul><li>The Technical Questionnaire </li></ul><ul><li>A great deal of detail </li></ul>Bri...
<ul><li>Travel, Transport and Accommodation </li></ul><ul><li>How many, who, when, where? </li></ul><ul><li>International ...
<ul><li>Sample Accommodation Schedule </li></ul><ul><li>The Assassin Tree </li></ul><ul><li>A Large contemporary opera pro...
<ul><li>The Contract  </li></ul><ul><li>between  </li></ul><ul><li>the Festival and  </li></ul><ul><li>the Artist </li></u...
<ul><li>The Budget </li></ul><ul><li>A well structured contract with a clear technical spec and budget will flush out most...
<ul><li>The Schedule </li></ul><ul><li>When you put all the information you have gathered together in one place. </li></ul...
<ul><li>Artifax </li></ul><ul><li>Festival planning tools </li></ul><ul><li>http://www.artifax.net/index.php?option=com_co...
<ul><li>Thank you </li></ul><ul><li>Tonight </li></ul><ul><li>Choices </li></ul>British Council Vietnam Festival Workshop ...
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Workshop 2 3 fei behind the scenes workshop day 2 agenda

  1. 1. <ul><li>Behind the Scenes </li></ul><ul><li>at Festival Hue </li></ul>British Council Vietnam Festival Workshop 10-13 June2010
  2. 2. <ul><li>Day 2 Agenda </li></ul><ul><li>Discussion – Festival Hue Policy, Direction, Organisation </li></ul><ul><li>Discussion – Performances, Production issues </li></ul><ul><li>Festival Planning systems </li></ul><ul><li>Edinburgh Festival example </li></ul><ul><li>Arrangements for tonight </li></ul>British Council Vietnam Festival Workshop 10-13 June2010
  3. 3. <ul><li>Discussion Rules </li></ul><ul><li>Agree or disagree but please don’t repeat what others have said </li></ul><ul><li>At least one positive thing about the subject or a suggested solution to the problem you saw </li></ul>British Council Vietnam Festival Workshop 10-13 June2010
  4. 4. <ul><li>Discussion 1 </li></ul><ul><li>Festival Hue Policy </li></ul><ul><li>Festival Direction </li></ul><ul><li>Organisation Structure </li></ul>British Council Vietnam Festival Workshop 10-13 June2010
  5. 5. <ul><li>Discussion 2 </li></ul><ul><li>Tom Dale Dance Company </li></ul><ul><li>Closing Ceremony Location </li></ul><ul><li>Oriental Fashion show </li></ul><ul><li>Kimo Williams, Paco Renteria, others </li></ul><ul><li>Visual arts exhibitions </li></ul><ul><li>Voyage Spectacle Flag Tower </li></ul><ul><li>Other production issues </li></ul>British Council Vietnam Festival Workshop 10-13 June2010
  6. 6. <ul><li>Festival Planning </li></ul><ul><li>A session about structures and systems not content or vision </li></ul>British Council Vietnam Festival Workshop 10-13 June2010
  7. 7. <ul><li>A three week festival may take 49 weeks to prepare. </li></ul><ul><li>Because you are presenting a year’s worth of work in three weeks </li></ul><ul><li>You are often planning two or three festivals ahead of the one you are about to do </li></ul>British Council Vietnam Festival Workshop 10-13 June2010
  8. 8. <ul><li>Planning, Planning and more Planning </li></ul><ul><li>Once the Festival has started there is only time to implement your plan </li></ul><ul><li>You must do you best to avoid surprises! </li></ul><ul><li>If you know its going to rain – you must prepare for rain – stage roof? </li></ul><ul><li>Because you will need to deal with unexpected problems – people and.. </li></ul><ul><li>You will be tired! </li></ul>British Council Vietnam Festival Workshop 10-13 June2010
  9. 9. <ul><li>Production Planning The Basics </li></ul><ul><li>What type of performance? </li></ul><ul><li>How long is it, intervals? </li></ul><ul><li>How may people are on stage? </li></ul><ul><li>How many people are off-stage? </li></ul><ul><li>How many people in total? </li></ul><ul><li>Negotiation, reassurance ? </li></ul><ul><li>Who pays for what? </li></ul>British Council Vietnam Festival Workshop 10-13 June2010
  10. 10. <ul><li>The Basics </li></ul><ul><li>What will you be bringing with you? </li></ul><ul><li>What do we need to provide? </li></ul><ul><li>Logistics - People, equipment, transport, accommodation, food, money </li></ul><ul><li>Marketing – how/what will we tell the audience about your performance? </li></ul><ul><li>Sponsorship – any issues for either party? </li></ul>British Council Vietnam Festival Workshop 10-13 June2010
  11. 11. <ul><li>The People </li></ul><ul><li>Who will you be bringing with you? </li></ul><ul><ul><li>Performers </li></ul></ul><ul><ul><li>Manager/tour manager </li></ul></ul><ul><ul><li>Creator </li></ul></ul><ul><ul><li>Production Manager </li></ul></ul><ul><ul><li>Lighting and Sound designers/operators </li></ul></ul><ul><ul><li>Stage managers </li></ul></ul><ul><ul><li>Wardrobe/make up/wigs </li></ul></ul><ul><ul><li>Other technical staff </li></ul></ul>British Council Vietnam Festival Workshop 10-13 June2010
  12. 12. <ul><li>The People </li></ul><ul><li>Who do we need to provide </li></ul><ul><ul><li>Liaison person – single contact point (knowledgeable volunteer with authority) </li></ul></ul><ul><ul><li>Technical staff for lighting and sound and stage? Who will operate? </li></ul></ul><ul><ul><li>Stage crew to unload and set up and ...? </li></ul></ul><ul><ul><li>Translator? </li></ul></ul>British Council Vietnam Festival Workshop 10-13 June2010
  13. 13. <ul><li>The Equipment </li></ul><ul><li>The Technical Questionnaire </li></ul><ul><li>A great deal of detail </li></ul>British Council Vietnam Festival Workshop 10-13 June2010
  14. 14. <ul><li>Travel, Transport and Accommodation </li></ul><ul><li>How many, who, when, where? </li></ul><ul><li>International travel (economy) </li></ul><ul><li>Local transport – pick up, move around, take away. Transport Department, manager, schedule, drivers </li></ul><ul><li>Accommodation – who, when, where, extras </li></ul><ul><li>Food – what are you paying for or providing? </li></ul><ul><li>Ambience – make sure they have a good time! </li></ul>British Council Vietnam Festival Workshop 10-13 June2010
  15. 15. <ul><li>Sample Accommodation Schedule </li></ul><ul><li>The Assassin Tree </li></ul><ul><li>A Large contemporary opera production made by the Edinburgh International Festival and the Royal Opera House London </li></ul><ul><li>Thirty seven people involved in the production </li></ul><ul><li>Main party in the city for a week for preparation, rehearsals and three performances </li></ul>British Council Vietnam Festival Workshop 10-13 June2010
  16. 16. <ul><li>The Contract </li></ul><ul><li>between </li></ul><ul><li>the Festival and </li></ul><ul><li>the Artist </li></ul>British Council Vietnam Festival Workshop 10-13 June2010
  17. 17. <ul><li>The Budget </li></ul><ul><li>A well structured contract with a clear technical spec and budget will flush out most of the questions/ issues you have to cover in advance </li></ul>British Council Vietnam Festival Workshop 10-13 June2010
  18. 18. <ul><li>The Schedule </li></ul><ul><li>When you put all the information you have gathered together in one place. </li></ul><ul><li>This is an example of the performance schedule of one of the most complex festivals ever. </li></ul><ul><li>EIF 2006 </li></ul>British Council Vietnam Festival Workshop 10-13 June2010
  19. 19. <ul><li>Artifax </li></ul><ul><li>Festival planning tools </li></ul><ul><li>http://www.artifax.net/index.php?option=com_content&view=article&id=100&Itemid=704 </li></ul>British Council Vietnam Festival Workshop 10-13 June2010
  20. 20. <ul><li>Thank you </li></ul><ul><li>Tonight </li></ul><ul><li>Choices </li></ul>British Council Vietnam Festival Workshop 10-13 June2010

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