Grant Writing Fundamentals: Positioning Your Organization for Success
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Grant Writing Fundamentals: Positioning Your Organization for Success

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Slides to the webinar- Grant Writing Fundamentals: Positioning Your Organization for Success

This webinar brief shares grant writing tips, techniques, and seasoned advice from Hanover Research Grants Consultants. You will gain a comprehensive understanding of how to position programs for grant funding through well designed, well written, and highly competitive grant proposals.

What You'll Learn:
• Understanding funding announcements
• Writing grant narratives to address the application review criteria
• Developing SMART objectives and outcomes
• Program Budgeting
• Planning for program evaluation and sustainability

Who Should Attend:
• Grants and development professionals looking to better understand the basics of federal and foundation grant writing
• Staff members who are involved in any component of the grantseeking or grants management effort looking for an introductory or refresher presentation of best practices
• Principal investigators, grant writers, and grant management teams seeking introductory strategies to best address proposal requests

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  • 1. Grant Writing Fundamentals: Positioning Your Organization for Funding Success August 13th, 2013 1:00PM EDT
  • 2. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Introduction Questions: Please use the Q&A pod located at the bottom of your screen Audio: Participants can choose to use the microphone and speaker capabilities through their computer or phone. Please call into the telephone conference line if you’d like to use the audio through your phone. +(877) 273-4202; Access Code: 4705008 Audio problems: Please email ynagashima@hanoverresearch.com or call 202-350-4681. Recording: All webinar registrants will be emailed a link to access the recorded webinar and additional materials.
  • 3. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Background on Hanover Research Global research and grant development firm headquartered in Washington, DC We provide solutions to:  Higher Education  K-12  Healthcare Organizations  Hospitals  Municipalities  Non-profits
  • 4. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Background on Hanover Research Our full-cycle proposal development solutions were developed to enable increased competitiveness and results for our partners. They include: Capacity Building and Pre-Proposal Proposal Development  RFP analysis  Relationship building strategies  Grants calendar for specific grant makers  Funder overview/analysis  Funding prospect research  Grants capabilities assessment survey and analysis  Grantseeking strategy memo  Mission critical proposal review  LOI production  Comprehensive proposal review/critique  Concept paper development  Program/research design consulting  Proposal rewriting  Foundation proposal production  Federal proposal production  Foundation grant outcomes reporting  Multiyear comparative data analysis  Grant application renewal review  Proposal rewriting and resubmission  Quantitative and qualitative program evaluation  Grant evaluation Post Award
  • 5. Grant Writing Fundamentals: Positioning Your Organization for Funding Success During today’s webinar, we will cover the following topics: Agenda Understanding funding announcements Writing grant narratives Developing SMART objectives and outcomes Program budgeting Planning for program evaluation and sustainability
  • 6. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Presenter- Susan Perri, MPA Susan Perri, MPA has a decade of experience designing, writing, and managing grant programs for organizations nationwide. Her track record securing federal, state, corporate and foundation funding has yielded over $28 Million in healthcare, education, economic development and environmental conservation programming. Susan has also served on multiple federal and community grant review panels. sperrri@hanoverresearch.com
  • 7. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Presenter- Paul Tuttle Paul Tuttle brings more than 11 years of grant writing and proposal development experience. Paul worked in university research administration at three public universities in North Carolina, where he identified appropriate funding opportunities and managed university-wide sponsored program proposal development. At Hanover Research, Paul assists clients with grant proposal development, where his services include writing proposal abstracts and narratives and offering strong editorial guidance and revision. ptuttle@hanoverresearch.com
  • 8. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Agenda Understanding funding announcements Writing grant narratives Developing SMART objectives and outcomes Program budgeting Planning for program evaluation and sustainability
  • 9. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Understanding Funding Announcements Context for solicitations  Funding trends  President’s budget request (OMB website)  Funding as an investment  Funding as an obligation
  • 10. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Understanding Funding Announcements Types of funders  Federal agencies  State and local government agencies  National, regional, local, family, community, and corporate foundations  Professional or industry associations  Businesses and companies  Others
  • 11. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Understanding Funding Announcements Types of solicitations  Program announcements  Requests for proposals / requests for applications  Broad agency announcements  Others  Contracts  Cooperative agreements  Provision of sponsor services
  • 12. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Understanding Funding Announcements Key solicitation elements  Eligibility  Type of awardee  Geographic limitations  Funding amount and project period  Program goals and submission instructions  Award type and terms (if listed)  Additional information  Grant manuals, application packages, links to online submission tools  Points of contact, references cited
  • 13. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Understanding Funding Announcements  Internal capacity and expertise  Timeframe considerations  External support  Planning tools Planning to respond to a solicitation
  • 14. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Understanding Funding Announcements Submitting LOIs  Understanding the funder  Aligning with the funder’s priorities  LOIs as a genre  Typical LOI structures
  • 15. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Understanding funding announcements Writing grant narratives Developing SMART objectives and outcomes Program budgeting Planning for program evaluation and sustainability Agenda
  • 16. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Writing Grant Narratives to Address Application Review Data Preparing to write  Read the instructions  Read all of the instructions  Any confusion? Talk with the program officer  Expressing the program vision in the required sections  Review criteria  Submission method  Hardcopy  Online
  • 17. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Writing Grant Narratives to Address Application Review Data The writing process  General expectations  Leader, scheduler, note taker  Tasks/timeline  Plan B
  • 18. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Writing Grant Narratives to Address Application Review Data Tone and style considerations  The proposal as sales pitch  Formality levels  The grant narrative genre  Using available examples as models/templates
  • 19. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Understanding funding announcements Writing grant narratives Developing SMART objectives and outcomes Program budgeting Planning for program evaluation and sustainability Agenda
  • 20. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Developing SMART objectives and outcomes
  • 21. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Developing SMART objectives and outcomes Clarify Process and Outcomes  Spell out precisely how the program will be implemented on the ground.  Walk the funder through the process, detailing activities, timelines and specific deliverables along the way.  Devise some quantifiable outcomes and the method of measuring and assessing those outcomes.  Keep it realistic and attainable – don’t promise the moon.
  • 22. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Developing SMART objectives and outcomes Developing SMART Objectives  The goals and objectives should be more quantitative than qualitative  Qualitative: “Programming will increase the local high school graduation rate.”  Quantitative: “Programming would help boost the high school graduation rate in Allegany County from 70% to the New York State goal of 80%.”  Goals, objectives and outcomes should be directly related to the community and the need, and be realistic and attainable.
  • 23. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Developing SMART objectives and outcomes Example 1 – For a physical education and nutrition program at a school district Non-SMART Objective and Outcome  Objective: Children will understand the importance of physical activity.  Outcome: Children will maintain healthy body weight. SMART Objective and Outcome  Objective: Children will engage in at least one hour of physical activity daily.  Outcome: 80% of children will maintain normal Body Mass Index (BMI) values.
  • 24. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Developing SMART objectives and outcomes Example 2 – For a telemedicine program Non-SMART Objective and Outcome  Objective: Telemedicine will provide necessary medical services to underserved rural residents.  Outcome: More patients will experience timely access to quality health care without having to travel. SMART Objective and Outcome  Objective: Telemedicine technology will enable provision of medical care at 6 rural clinic sites.  Outcome: 75% of patients will be able to access health care services in their home communities.
  • 25. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Agenda Understanding funding announcements Writing grant narratives Developing SMART objectives and outcomes Program budgeting Planning for program evaluation and sustainability
  • 26. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Program Budgeting Typical Cost Categories Include: Personnel Fringe benefits Supplies/Materials Equipment Travel Contractual Indirect costs
  • 27. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Program Budgeting Justifying the Grant Budget  Each cost must include a clear method of calculation (explain how totals were reached).  Each cost must be directly linked back to the grant activities.
  • 28. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Program Budgeting Example 1: $50,000 is requested for a Project Director to manage the program. Example 2: A qualified 1.00 FTE Project Director will be hired to implement and manage the program. Salary costs are calculated at fair market value at a base of $50,000 with an institution approved cost of living adjustment of 3% annually and an established fringe benefits rate of 26%. Budget Narrative Examples Personnel cost category example:
  • 29. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Program Budgeting Example 1: Fees for program evaluation are requested at $25,000. Example 2: We will contract with an independent professional evaluation service to conduct a rigorous program evaluation to verify impact and results as outline in the program evaluation plan. This cost is estimated at an hourly rate of $100 and includes 200 hours of work and travel costs associated with site visits. Total requested: $25,000. Budget Narrative Examples Contractual cost category example:
  • 30. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Agenda Understanding funding announcements Writing grant narratives Developing SMART objectives and outcomes Program budgeting Planning for program evaluation and sustainability
  • 31. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Planning For Program Evaluation and Sustainability  Include both process and outcomes evaluation.  Begin with establishing baseline data at the beginning of the project period.  Formative assessment: collecting evidence about program impact on its desired goals.  Summative assessment: collecting evidence at the end of the program in order to create a retrospective “lessons learned.” Have a plan to validate grant results
  • 32. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Planning For Program Evaluation and Sustainability Planning for program evaluation and sustainability  Funders want to see the return on their investment.  Measures to track, record, and access the level of project impact.
  • 33. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Planning For Program Evaluation and Sustainability Evaluation Methods Assessment strategies include:  Regular, purposeful observations conducted by program staff  Progress logs  Program service records and quantifiable data
  • 34. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Planning For Program Evaluation and Sustainability Show broad stakeholder support and buy-in  Wherever possible, show a collaborative effort.  Identify partners who will provide certain services to or support.  Consider creating an “Advisory Council” that consists of representation from partner.  Signed letters of commitment or support, or memoranda of understanding.
  • 35. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Planning For Program Evaluation and Sustainability Think beyond the grant: Sustainability  The grantee should use its own leveraged resources to take grant capital and keep a program going.  Provide specific examples of how a program will be sustained beyond the initial grant period.  Describe how the program will become part of organizational culture.
  • 36. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Planning For Program Evaluation and Sustainability Sustainability Planning Questions  Will the program become part of your operating budget once success is demonstrated?  Will you approach other funders?  Will local stakeholders contribute to keep the project afloat?
  • 37. Grant Writing Fundamentals: Positioning Your Organization for Funding Success Q&A Web: www.hanoverresearch.com E-mail: info@hanoverresearch.com Phone: 202.559.0050
  • 38. Testing Adobe Connect with Hanover Staff Thank You Thank you for participating in this Hanover Research webinar. A link to the recording of this webinar and a post-webinar brief will be emailed to you.