Eco friendly electricity generating tiles project

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Eco friendly electricity generating tiles project

  1. 1. ECO FRIENDLY “PAVAGEN TILES; Ayesha shahid Roll #b09-006
  2. 2. Table of Contents Contract with Sponsors Project Management Process Group (1)Initiation Phase Project Charter Identify Stakeholder Stakeholder Register Management Strategy (2)Planning Phase Project scope management Collect Requirement Define Scope Project Scope Statement Create WBS Project time management Define Activities Sequence Activities Estimate Activity Resources Estimate Activity Durations Develop Schedule Project cost management Estimate Costs Determine Budget Project Funding Requirement Project quality management Plan Quality Quality Management Plan Quality Metrics Quality Checklists Process Improvement Plan Project human resources management Develop Human Resource Plan Human Resource Plan Project communication management Plan Communications Communication Management Plan Project risk management Plan Risk Management Risk Management Plan Identify Risks Risk Register Project procurement management
  3. 3. Plan Procurements Procurement Management Plan CONTRACT Between Ayesha Shahid And Mall of Lahore (Shopping mall) Key Stake Holders: Project supervisor Dr.Ali Ahsan Project sponsor CH.Fazal Muqeem Project manager Ayesha shahid Project team leader Adil Zahid 1. Information: This Contract is between Mall of Lahore (Client) and Eco friendly (Vendor). Contract is valid up to 8 months i.e. (1st January 2012 to 30 august 2012). 2. A Company Description:
  4. 4. The Eco friendly produced tiles that are completely safe to the environment. They provide no harm to the environment. As one tile is able to generate about 2.1 watts of electricity per hour and every time a user steps on the tile so implementation of this idea will a big advantage for our country as it is facing electricity shortage. The Company mission is to contribute to Pakistan‟s prosperity and welfare by advancing the business interests of member firms. We believe in quality work and durable products. 3. Project Description: As we all know that earth is facing many environmental problems which are affecting the whole world including Pakistan. all the major countries are coming up with solutions so its time that we start worrying about these environmental hazards . Our company is providing not only tiles but with the tiles its giving electricity too. Electricity is one the biggest problems faced by our country and because of lack of electricity in our country our economic growth is slowing down. Pavagen tiles produces 2.1 watts of electricity per hour when stepped on it and Mall can use this electricity for regular work,these tiles are made up of recycled material which is cost effective. 4. List Of Procurement Items: Item/Service Justification Needed By Marine grade stainless steel On the boundaries of LED light 15-1-2012 Recycled polymer It is placed above tiles 28-1-2012 Low carbon concrete For making tiles 12-2-2012 lithium polymer batteries For storage of electricity 20-2-2012 5. Payment: Payments will be made as the modules completed and delivered 6. Reports: A detailed report of the results of the Project shall be presented to Company by the Principal Investigator on or before 2 of June, 2012 and shall serve as the deliverable on this Project. 7. Agreements Restrictions: Neither the Investigator nor Eco friendly, including its fellows, officers, directors, employees and agents, makes any conditions, representations, warranties, undertakings, promises, inducements or agreements of
  5. 5. any kind, whether direct, indirect, collateral, express, or implied, as to any matter whatsoever, including, without limitation, the results of the research or any inventions or product, tangible or intangible, conceived, discovered, or developed under this. Seller‟s obligations under this agreement are accepted subject to strikes, labor troubles, flood, fire, acts of God, accidents, and delays, shortage of equipments or problems beyond the control of seller. Impossibilities of performance by reason of any legislative, executive or judicial act of any governmental authority shall excuse performance of or delay in performance of or delay in performance of this agreement.Warranties and undertakings can only be mad by Dr-Ali Ahsan who is the CEO of Eco friendly. 8. Consequences Of Termination: In the event of the termination or expiry of the Contract: The Contractor shall repay forthwith to the Council any advance payments made by the Council relating to any Services not performed by the Contractor in accordance with the Contract The Contractor shall provide to the Council or a replacement contractor nominated by the Council any Council Data in its possession either in its then current format or in a format nominated by the Council (in which event the Council will reimburse the The Contractor shall cease to use the Council Data each party shall return all items supplied to it in connection with the Contract by the other party; Contract as from the date of service of such notice if: This Agreement shall have a term commencing on the date written above and shall terminate on 1st June 2011. Either party may terminate this Agreement thirty (30) days after written notice is given to other party. In the event this Agreement is terminated in accordance with this section the Company shall pay for all expenses up to termination and for reasonable commitments made by company related to the Project, prior to date of notice of termination, for which Company is financially responsible. If any of the clause violated by the Company will terminate the contract and Company shall not be liable to do legal prosecution. 9. Force Majeure: Neither party to the Agreement shall be liable to the other for any failure or delay in performance caused by circumstances beyond its control, including but not limited to, acts of God, fire, labour difficulties or governmental action or power breakage. 10. Entire Agreement: This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements, understandings, negotiations and discussions, whether written or oral. There are no conditions, covenants, agreements, representations, warranties or other provisions, express or implied, collateral, statutory or otherwise, relating to the subject matter hereof except as herein provided in the contract. 11. Amendments: No amendment or waiver of any provision of this Agreement shall be binding on any of the parties hereto unless consented to in writing by all parties to this Agreement 12. Governing Law:
  6. 6. This Agreement shall be construed, interpreted and enforced in accordance with, and the respective rights and obligations of the parties shall be governed by the federal laws of Pakistan and each party unconditionally submits to the non-exclusive jurisdiction of the courts of such province and all courts competent to hear appeals there from. Signed at ______________________on this ______day of _____________________ SIGNATURE _____________________________(for and on behalf of the Company) Employer's Full Names: WITNESS 1: _____________________________ WITNESS 2: _____________________________ SIGNATURE _____________________________(Contractor) Contractor's Legal Name: WITNESS 1: _____________________________ WITNESS 2: _____________________________
  7. 7. INTIATING PHASE DEVELOP PROJECT CHARTER
  8. 8. Project Description Electricity shortage is one of the biggest problems facing now a day in Pakistan. The power shortage is harmful to the country‟s economy and it is pulling down Pakistan‟s GDP growth. Everybody talks of problems but no one mentions solutions and it‟s the solution which this nation needs. For that purpose we have introduced a creative idea of pavagen tiles which convert stored kinetic energy of human beings into electricity. We‟re used to walking in cities every day, but we have never realized that each step we make can produce electricity. This technology can convert the kinetic energy of one‟s steps into electricity. These tiles can also be designed for use in high foot-traffic areas, the tiles convert the kinetic energy from footsteps of pedestrians into renewable electricity, which can be stored in a lithium polymer battery or used to power low-wattage, off-grid applications like street lighting, displays, speakers, alarms, signs, advertising and many other applications. Business Objective and Success Criteria Our company‟s basic objective is to provide such products which do not provide harm to environment and the people living in it. As with all things of this nature provided by ALLAH ALMIGHTY on a large scale, by utilizing them in an innovative business idea one can be a successful entrepreneur and they can also provide benefits for the well being of society. And success of this idea can be easily determined by how cost-effective it is to produce electricity. Project Manager The Project Manager, Ayesha Shahid, is hereby authorized to interface with management as required, involved with the planning, controlling and monitoring, managing and directing the assigned project resources to best meet project objectives, delegate responsibilities to ensure work is assigned and completed on time and within budget, to communicate with the contractors and management. She is also responsible for developing the project plan, monitoring the schedule, cost, and scope of the project during implementation, and maintaining control over the project by measuring performance and taking corrective action. Milestones:
  9. 9. Event or Deliverable Target Date Responsibility Project charter approved 10-01-2012 Project Manager. Project Stakeholders approved the project 20-01-2012 Project manager. Project plan completed 1-2-2012 Project Manager, Team Leader. Project plan approved 10-2-2012 Project Manager. Project team assembled 21-3-2012 Team Leader, Project Manager. Project execution initiated 30-4-2012 Team Leader, Project Team, Project Manager. Project execution completed 26-6-2012 Project Manager. Customer acceptance 16-7-2012 Project Manager, Team Leader, Marketing dep. Project closed out 29-8-2012 Project Manager. Key Stakeholders The key stakeholders of our project are Project Supervisor, Project team members, Project Sponsors, Upper management, Project inner customer, Project outer customer, Resource Managers, Product user group, Project testers. Stakeholder name Department (organization) Priority Involvement Interest Impact Role Expectation DR. Ali Ahsan Supervisor Key High High Positive They supervise --- CH.Fazal Muqeem Sponsor Key Medium High Positive They sponsor Financial expectation Miss. Ifat jabeen Sponsor Key Medium High Positive They sponsor Financial expectation Mall of Lahore Customer Key High High Positive Customer ----- Roles and Responsibilities The Project Team Members are responsible for executing tasks and producing deliverables as outlined in the Project Plan and directed by the Project Manager, at whatever level of effort or participation has been defined for them. The role of Project Sponsor is to meet regularly with project manager (weekly or bi- weekly) to review project timeline, key milestones and outstanding issues. The Customer‟s responsibility is to accurately represent their business units‟ needs to the Project Team, and to validate the deliverables that describe the product or service that the project will produce.
  10. 10. Project Constraints & Boundaries The primary impact of project constraints is the likelihood of delaying the completion of the project. The project team must work together and impose a correct solution. The work must be done according to the schedule provided in the approved project plan, it should be in time, in budget and the resource limit must not exceed. Initial Project Risks Risk may involve if the project solution is unsuitable or inappropriate, technology suddenly become obsolete, design not complete or not feasible. The project goes out of budget, unavailability of resources and services, and the project manager or the team members. Preliminary Schedule A completed project proposal will be developed and submitted to the Project Sponsor. Upon approval of the project plan, resources will be assigned to the project and work will commence within. Once the project commences, work on the project will be performed according to the schedule provided in the approved project plan. Project Budget The budget for our project “Pavagen tiles” is $ 27, 098, 85614
  11. 11. INTIATING PHASE IDENTIFY STAKEHOLDERS
  12. 12. STAKEHOLDER REGISTER: Stakeholder Register Project Name: Pavagen tiles Date: 1th Jan, 2012 Project Manager: Ayesha Shahid Name Of Stakeholder Designati on Contact Information Role in project Type of stakeho lder Type of Communic ations Expectatio ns Influen ce On project outcom e Dr.Amir ali Senior Lecturer Case Univ. +92 321 8568715 amir@case.edu.pk Project Supervisor Internal Weekly Checkpoints On-time, on-budget delivery Influenc er Ammar cheema Vice President Eco friendly +92 313 4567890 cheema@yahoo.co m Director Tech External After 2months Support er Emmad haq CEO Eco friendly +92 313 4567891 emmad@pk.eco friendly.com Business Lead External After 2months Measurabl e business success, on time delivery Support er
  13. 13. Mr-Eman Qadir R&D Executive +92 346 8561333 eman@hotail.com Project Sponsor External Monthly Meetings Skilled resources Support er Mr-zeshaan ahmed Manager RF +92 344 5049940 zeeshan@yahoo.co m Project Sponsor External Monthly Meetings Skilled resources Support er Ayesha shahid ------- +92 333 5123456 Ayesha@yahoo.co m Project Manager Internal Daily Meetings On-time signoffs Influenc er Sana kahloon ------ +92 333 5559090 sana@hotmail.com Project Team Member Internal Daily Meetings On-time signoffs Influenc er Saman shamim ------- +92 344 8765432 maria@yahoo.com Project Team Member Internal Daily Meetings On-time signoffs Influenc er Eco friendly Tile provider s -------- Client Extern al ------ Project success Suppo rter Case Centre for Advanc e studies in enginee ring --------- Supporti ng Organiz ation Interna l ------ Project success Suppo rter Dr-Ali Ahsan +92 300 5129344 ali_ahsan1@yah oo.com Project Custome r Extern al ------ Project Completi on Influe ncer --------- Project Suppo
  14. 14. Case Centre for Advanc e Studies in Enginee ring Performi ng Organiz ation Interna l ------ success rter Administr ation Departme nt ------- ------- Providin g Services Interna l ------ Require ments availabili ty Influe ncer Dr-Abdul Khaliq CEO at CASE +92 345 5471089 abdul.khaliq@cas e.edu.pk Project Supporte r Interna l Conferenc ing At start and end Project success Suppo rter Stakeholder Management Strategy: Name Influence Impact Assessment Strategies
  15. 15. Mr. Emmad haq CEO Eco friendly Head of organization and project done according to the laid down rules High degree of influence as he is the head of organization Project will be executed efficiently and effectively and according to the rules and procedures adopted by the organization which will help in gaining the confidence of the organization head Mr. Jawed akram HR Manager Helps in making and developing a project teams Can have both positive and negative impact on the project based upon the establishment of project team To perform all the tasks and responsibilities it is important that right people are assigned the tasks which they can perform well Developing a project team is important to accomplish the project’s tasks effectively and efficiently. Mr.usama bin toqeer. Finance Manager Allocate funds for the project and helps in Costing and Budgeting of the project Have strong impact on the working of the project as funds are required for the smooth working of the project Adequate funds will be allocated for the project to perform different tasks without any problem. Reports will be published to show project’s cost performance and to mitigate negative impacts on project Miss. Asma Tariq Quality Manager Implementation of Quality Assurance, Quality Control, Strong impact By implementing the quality management components we will satisfy the customer needs of reliable and efficient product Miss. Ammara saleem Marketing Manager Determine the marketplace condition and competition level Mild to strong As marketing department is not an important stakeholder, so there is no as such strategy needed Ayesha shahid Project Manager Governing the project and managing the project processes Strong influence on the project as he is managing and looking after the project’s processes Right job to a right person and performance appraisal is key to success in any project, so to bring the project to a meaningful end measures will be taken to maximize the team’s performance Adil Zahid Team leader Being the team leader he has the influence over other team members It’s the responsibility of team leader to make sure that all processes are performed effectively and efficiently Right job to a right person and performance appraisal is key to success in any project, so to bring the project to a meaningful end measures will be taken to maximize the team’s performance Miss.saman shamim Team Member Influence on training of personals The impact might be severe if the tasks assigned are not performed well and on time within the constraints Support people will be hire to minimize the negative risk of this stake holder
  16. 16. PLANNING DEVELOP PROJECT MANAGEMENT PLAN
  17. 17. Project management plan The project “pavagen tiles” will be completed in 8 months time (from January 2012 to August 2012). During the project execution all the tasks which will be performed and as a result we will get simulation and testing results of the different trainings and quality service those will also be our deliverables which will be shown to project team leader and their reports will be presented to the project manager. The execution phase will start from 03-01-2012 and will end on 3-05-2012. During the execution phase the efficient use of resources will be made and performance reports will be forwarded to the CEO by the project manager and control and continuous monitoring of the processes will be made and performance reports like cost work performance reports and schedule performance reports will be given to the CEO and any other required functional manager. At the end of the project a final project report will be issued which will contain the personal work experience of individual team member, the team leader and the project manager also a help manual will be published for the help of the customer so that the customer can easily understand the working of the product. The project will come to an end in the month of august. Project Reviews Weekly reviews will be made about the project work performance which will carry the individual group member performance, these reports will be prepared by the project manager with consultation of team leader, similarly cost performance review reports, quality review reports, schedule performance reports will also be issued on weekly and monthly basis and at the completion of the project product review report will be issued and also customer response will be sought to assess the entire project performance. Project-Specific Considerations: The project is undertaken keeping in mind all the aspects of the project, since we are going to implement the technology for the very first time so we have kept the market considerations in mind, some ideal conditions are also assumed for example the smooth working of the project and no interruption due to any political fragile system and even internally no delay in the issuing of funds. Subsidiary Management Plans: Areas Approach Scope Management Plan Refer to 5 Time Management Plan Refer to 6 Cost Management Plan Refer to 7 Quality Management Plan Refer to 8 Human Resources Management Plan Refer to 9 Communications Management Plan Refer to 10
  18. 18. Risk Management Plan Refer to 11 Procurement Management Plan Refer to 12
  19. 19. (5) PROJECT SCOPE MANAGEMENT
  20. 20. (5.1) COLLECT REQUIREMENTS Requirement Documentation and Management Plan: Stakeholder Requirement *Category *Priority Acceptance Criteria Mr.Emmad haq CEO Project to be completed on time and quality service to satisfy the customer A A Customer satisfaction, project execution with good utilization of monetary and other type of resources in the form of time and human resource Mr. Javed Khan HR Manager Better utilization of the human resource provided for the accomplishment of tasks B B _________________ Osama bin toqeer Finance Manager Weekly to monthly audit reports including cost performance report to analyze utilization of resources A A Efficient use of funds provided Mis.Asma Tariq Quality Manager Meeting customer requirements and meeting scheduled project objectives A A Implementation of organizational process assets Miss. Ammara saleem Marketing Manager Quality product to compete other products in market B B ________________ Ayesha shahid Project Manager Implementation of required project management processes from initiation to closing A A Implementation of all the required processes to build a quality service to satisfy customer needs Team Leader Adil Zahid Timely and efficient completion of the tasks A A The tasks assigned to other group members are completed on time Team Member Saman shamim Training Expert Timely and efficient completion of the tasks A A Project completed on time and effective utilization of work force
  21. 21. (5.2)Define Scope: Project Scope Statement: Product Scope Description: In this project “pavagen tiles” we are going to implement training techniques on the new workers of Eco Friendly and the completion time of this project is 8 months. Our initial service will be installing, then we will provide the maintenance service for the tiles. The base of each and every service provided by us has the main goal which is customer (Mall satisfaction. The project time line is 8 months (from January 2012 to August 2012). Project Deliverables: The project deliverables include the main service of pavagen tiles and there repair and maintenance Project Acceptance Criteria: Service should not be costly, it should be user friendly, consumer satisfied and must fulfill the current quality standards and the project should be completed in given time frame. Project Exclusions: In our project the main focus will be the customer satisfaction in terms of quality services and quality but we are not going to focus on the market share and what competitors do because it will lead us out of scope. We do what we believe is the best and we believe customer satisfaction is the key to success. Project Constraints: The constraints are: Limited funds (fixed budget) Available technology Rigidity in time table
  22. 22. Project Assumptions: The Basic assumption which we have made is that our project “Pavagen tiles” will be a huge success and will do wonders for economic growth and energy efficiency for Mall. Similarly we consider the services provide by us will be excellent. All the tasks and deadlines will be met on time. No change in management and project team will occur are the some common assumptions. Project document update There is no project document update (5.3)CREATE WBS WBS: On MS PROJECT and also in Project Management Plan. (2) WBS dictionary: Marine grade stainless steel Recycled polymer Low carbon concrete lithium polymer batteries Scope Baseline: Scope statement. “The scope statement contains the project description, major project deliverables, and acceptance criteria” Project Description
  23. 23. Our project i-e “Pavagen Tiles” efficiently stores kinetic energy discharged from a person and converts it into electricity and stores it for up to 3 days. Our pavagen tiles are made up of marine grade stainless steel and recycled polymer with low carbon concrete. The top surface is built entirely of old truck tires that are not only a great use of recycled material, but also make the tiles incredibly durable throughout years of weather and wear. The electricity generated can then be sent out to a connected device or used to charge a battery that the tile can use to store electricity for up to three days. Detailed design of product How are these tiles made? The entire casing is made of marine grade stainless steel and recycled polymer with low carbon concrete. The top surface is built entirely of old truck tires that are not only a great use of recycled material, but also make the tiles incredibly durable throughout years of weather and wear. The electricity generated can then be sent out to a connected device or used to charge a battery that the tile can use to store electricity for up to three days. Working: The Pavagen floor tiles flex a slight 5 millimeters when stepped on, capturing kinetic energy which is either stored in lithium polymer batteries beneath its surface or converted into 2.1 watt- hours of electricity and distributed throughout surrounding lights. The center of the tile illuminates when stepped upon, not only informing the passerby of their contribution to the environment but also encouraging the continuation of sustainable awareness and decisions. When someone step on one of these paving stones, 5% of the energy we create is used to light up its central LED light, and the rest is stored in a battery for up to three days and can be used for any low-power application. So as the public walk, their footsteps are harvested, and they don't necessarily even realize its happening.
  24. 24. (ii). Major project deliverables The main task is to make tiles which generate electricity and stores it for 3 days. Major Deliverables includes Electricity
  25. 25. (6)PROJECT TIME MANAGEMENT
  26. 26. (6.1)DEFINE ACTIVITIES Activity List and Activity Attributes: Sr. No Activity Description of Work 1 Project initial proposal writing. Writing the initial proposal in which mentioning the business need for undertaking the project. 2 Defining team members and group leader. Defining the team members and the group leader who will do the project. 3 Gathering required information. Gathering required information the technical information needed to do the project. 4 Performing feasibility analysis This analysis will tell whether the project should be taken or not. 5 Defining customer requirements Defining the needs of the customers what he wants from the project. 6 Identifying market place conditions Understanding the market place conditions to identify the level of satisfaction available in the market and also determining the cost of the services. 7 Develop project charter. Developing project charter and mentioning all the required information in it. 8 Identifying stakeholders. Identifying the potential stakeholders which will be affected or will get involved in the project. 9 Collecting requirements. Collecting requirements is a document mentioned above. 10 Project Costing. Determining the overall cost which will be incurred during the project. 11 Project Budgeting. After costing allocating funds. 12 Scheduling. Setting time lines for the execution of the project. 13 Project scope management planning. Baseline and identifying the scope of the project. 14 Project scope statement writing. Formal document giving details about the project scope.
  27. 27. 15 Making project scope baseline. After approval setting the acceptable project scope as baseline. 16 Defining accepted work deliverables. The deliverables which will be produced during and at the end of the project, that are acceptable to the customer. 17 Project risk management planning. Identifying the potential risks and making plan to mitigate negative impacts and exploit the positive impacts. 18 Project communication management planning. Making communication management plan. 19 Project quality management planning. Making quality management plan. 20 Project procurement management planning. Making procurement management plan. 21 Planning training of workers Making a plan in which detail description of the training of workers mentioned. 22 Planning team coordination. Develop a plan in which the team members are identified and mixed with other members. 23 Advertise of the workers required Making an advertisement of the project needed workers. 24 Selection of the workers Making a guide line for how to select the required personals. 25 Perform the training exercise Practical test of the workers ability. 26 Reviewing reports of the project. Analyzing the project performance. 27 Identifying issues. Issues coming in the project. 28 Risk identification in the project. Identifying the risks which can affect the project smooth working. 29 Updating documents. Updating the documents as the project progresses. 30 Project cost control. Controlling the project costs.
  28. 28. 31 Project Schedule control. Controlling the schedule so that each task is done on time. 32 Analyzing training. Analyzing the workers training and checking if any improvement is needed. 33 Analyzing zero defects in quality. Analyzing quality of work and services and checking if any improvement is needed. 34 Define priorities of activities. Defining the priorities of the activities so that each activity is given due time. 35 Design resource calendar. Designing resource calendar to know when which resource is needed. 36 Define activity resource costs. Defining the resources needed to complete an activity. 37 Making cost risk register documents. Making the register noting down the cost related risks faced by the project. 38 Define project funding requirements. Then defining the funds needed by project including reserve funds. 39 Making cost work performance measurement report. Making cost work performance measurement report. 40 Calculate cost variance. Calculate cost variance. 41 Making process improvement plan. Making process improvement plan. 42 Defining quality metrics Defining quality metrics 43 Quality work performance report writing. Quality work performance report writing. 44 Making quality control measurement report. Making quality control measurement report. 45 Defining activity resources. Defining activity resources. 46 Acquiring work force. Acquiring work force, the right project team for accomplishing tasks. 47 Developing team. Training the team.
  29. 29. Milestone List:  MANDATORY TASK . Procurement of marine grade stainless steel Procurement of low carbon concrete Procurement of recycle rubber Procurement of lithium polymer batteries (6.2) SEQUENCE ACTIVITIES Project schedule network diagram: See Gantt chart attached (MS project File). (6.3)ESTIMATE ACTIVITY RESOURCES Activity Resource Requirements: Type of Resource Requirement Human Resource (Team Members and Project Manager) To perform the project 3 team members are required who can perform the technical work for example making the plan for the training of purpose. A project manager is required to perform the management processes from initiation to closing and to lead and guide the team. Computers and software. Computers and the relevant software for example Microsoft word for reporting and documentation. Transportation To pick and drop the trainers for the home delivery exercise and also to practice the home delivery service. Equipments Equipments are needed for the execution of project. The mentioned equipments are the most basic things needed to complete the project.
  30. 30. Project room with chairs, tables, proper lighting and helping environment. A proper place with all the things of basic need like chairs, tables etc are required for the smooth performance of tasks. Internet facility. To keep in touch with the stakeholders, team members, customer, team leader and project manager. Funds. To buy equipments and other project related things adequate funds are required. Organizational Process Assets. Organizational process assets contains organization’s policies, templates, standards and help data for the guidance of team members so that they can perform the project processes more efficiently and with better utilization of time and monetary resources. Project Document Updates: Project documents that may be updated include, but are not limited to: • Activity list, • Activity attributes, and • Resource calendars. Assumptions: The Basic assumption which we have made is that our project “Pavagen tiles” will be a huge success although it is not totally correct. Similarly we consider the services provide by us will be excellent. All the tasks and deadlines will be met on time. No change in management and project team will occur.
  31. 31. (6.4)ESTIMATE ACTIVITY DURATION Activity Duration Estimates: Sr. No Activity Effort Hours Duration Estimate (days) 1 project initial proposal writing 45 5 2 Defining team members and group leader. 20 2 3 Gathering required information. 135 15 4 Performing feasibility analysis. 63 7 5 Defining customer requirements. 45 4 6 Identifying market place conditions. 60 5 7 Develop project charter. 40 3 8 Identifying stakeholders. 54 4.5 9 Collecting requirements. 62 5 10 Project Costing. 24 2 11 Project Budgeting. 122 10 12 Scheduling. 156 13 13 Project scope management planning. 24 2 14 Project scope statement writing. 6 1 15 Making project scope baseline. 36 3.5 16 Defining accepted work deliverables. 14 2 17 Project risk management planning. 45 3 18 Project communication management planning. 137.5 12.5 19 Project quality management planning. 297 33 20 Project procurement management planning. 120 10 21 Planning making power circuitry. 84 7
  32. 32. 22 Planning team coordination. 48 4 23 Advertise of the workers required 48 4 24 Selection of the workers 48 4 25 Perform the training exercise 72 6 26 Risk identification and Updating documents. 72 6 27 Project Schedule control and Analyzing training. 156 13 28 Define priorities of activities and Design resource calendar. 84 7 29 Making cost risk register documents and Define project funding requirements. 156 12 30 Calculate cost variance. 26 2 31 Making process improvement plan. 40 3 32 Defining quality metrics 85 7 33 Quality work performance report writing. 60 5 34 Making quality control measurement report. 120 10 35 Defining activity resources. 180 15 36 Acquiring work force. 84 7 37 Developing team. 300 25 Project Document Updates:There is no project update (6.5)DEVELOP SCHEDULE Project schedule: GANTT chart attached (MS project) Schedule baseline:
  33. 33. Tasks Duration Decide project team Decide advisory committee Define project scope 5th jan-20th Jan Plan meeting timings Design of Tiles 10thfeb -20 Feb. Design imposed 12th march.-2oth march Executing and Making Tiles. 12 July.-20 july Run and finalize the project 1th Aug25th Aug Schedule Data: Milestone list: Marine grade stainless steel Recycled polymer Low carbon concrete lithium polymer batteries
  34. 34. (7)PROJECT COST MANAGEMENT
  35. 35. (7.1) Activity Cost Estimates: This includes direct materials, equipments, services, facilities, information technology, and special categories such as cost contingency reserve. Indirect costs, that are included in the project estimate, can be included at the activity level or at higher levels. (1)Activity Cost Estimates: PAVAGEN TILES Process COST Initiating $320,00000 Project charter $24200000 Identify stakeholders $7800000 Total $320,00000 Planning $1,428,40000 Project management plan $7800000 Project scope management plan $10400000 Project time management plan $403,20000 Project cost management plan $208,00000 Project quality management plan $104,00000 Project human resources plan $286,00000 Project communication management plan $5200000 Project risk management plan $78,80000 Project procurement managemement plan $114,40000 Total $1,428,40000 Executing phase $25,306,21614 Closing phase $44,24000 Total cost of project $2709885614 (2) Basis of estimates: • Documentation of the basis of the estimate is estimated in MS Project. Project document updates: Project documents that may be updated includes the risk register.
  36. 36. (7.2)DETERMINE BUDGET Total budget of project is $2709885614 Cost performance baseline: The cost performance baseline is an authorized time-phased budget at completion (BAC) used to measure, monitor, and control overall cost performance on the project. In our project BAC is about $“2709885614” Project funding requirements: Total funding requirements and periodic funding requirements (e.g., quarterly, annually) are derived from the cost baseline. Project document updates: • Risk register, • Cost estimates, and • Project schedule.
  37. 37. (8)PROJECT QUALITY MANAGEMENT
  38. 38. (8.1)Plan Quality Quality Management Plan; Quality Roles and Responsibilities: Role: Responsibilities 1. Project Cost Efficiency. 1. Finance Department, Quality Department, Project Manager, Project Team. 2. Product Cost. 2. Project manager, project team. 3. Training efficiency. 3. Project Team, Training expert 4. Project schedule. 4. Project Manager, Quality Department. 5. Project overall. 5. Project Manager, Project Team. Quality Assurance Approach: Planning quality and performing quality control tools and techniques, process analysis to continuously look into the working of the management processes and the product related processes to mitigate negative impacts and check the cost and schedule variances and cost audit reports will be presented weekly. These reports will show the project’s performance and quality standard. Quality Control Approach: Inspection of the processes both of the project and service and implementation of change requests when there is a need. Control charts to control costs of the process and projects entire cost. Weekly cost performance reports will be issued and help will be sought from Finance department to reduce costs both on project and product as well. Inspection, Control Charts and Scatter plot will be made to analyze project, team members and schedule performance. Quality Improvement Approach: To improve the quality of the project’s processes weekly meeting will be called between the project manager and project team so that any difficulties in the project might be
  39. 39. removed because those issues can affect the working of the project team which will directly affect the quality of work. Similarly weekly cost performance reports will be issued and help will be sought from Finance department to reduce costs both on project and product as well. Inspection, Control Charts and Scatter plot will be made to analyze project, team members and schedule performance. Quality Checklist Elements Checklists Description Quality Standard Original Quality Improve ments Approved Training The training was done complete and according to the given Standard. 5 4 No Yes Materials The material used was excellent and have long life. Should be according to the Standards. 5 3 Little bit No Products The standard of training should not hurt the product standard 5 4 No Yes Quality Metrics: Clarity of scope definition Measurability Business relevance in terms of budget Reportability of simulated results Trackability of practical results Delay Calculations Process Improvement Plan: Process Improvement plan is required when customer wants some more advancement in the product, service or result. If the client wants to improve the quality of product. We may follow these steps: Improve the communication protocol so that we can efficiently run the project Improve the design of “pavagen tiles”
  40. 40. Project Document Updates: Project documents that may be updated include, but are not limited to: • Stakeholder register, and • Responsibility Assignment Matrix
  41. 41. (9) PROJECT HUMAN RESOURCES MANAGEMENT
  42. 42. (9.1)Develop Human Resource Plan Roles, Responsibilities, and Authority: Role: Authority: Responsibility: 1. Ayesha shahid (Project Manager) 1. Has the authority to make change in project management plan and the methods of doing the project. 1. Looking after the project’s management processes, reviewing the team’s performance and improving the processes to increase project performance efficiency. 2. Adil Zahid (Team Leader) 2. Leading the team and has the authority to order other team members regarding project’s technical issues. 2. Lead the team and guide the team on technical grounds other responsibilities are Developing Training program and Report to the project manager. 3. Miss.saman shamim (Training Expert) 3. Has the authority regarding project’s training related issues as the task assigned regarding the training. Otherwise has limited or no authority regarding project’s management affairs. 3. Training based program to develop interaction between the teams and the project manager.
  43. 43. 4.MR.Javed Akram ( HR Manager) 4. Has the authority regarding project’s Human Capital required also has some sort of project management authority project’s management authority. 4. His responsibilities includes to hire new workers in the process and select the best possible workers out of the training. In execution phase there is team that would install tiles in Mall, their names and cost is following; Name Cost Ayesha shahid(PM) $4,00000 Resident engineer $1,80000 Skill labor 1 $1,20000 Skill labor 2 $1,20000 Electrical engineer $1,00000 Supervisor 1 $40000 Labor 1 $20000 Labor 2 $20000 Labor 3 $20000 Labor 4 $20000 Labor 5 $20000 Labor 6 $20000 Labor 7 $20000 Labor 8 $20000 Labor 9 $20000 Labor 10 $20000 Electrician 1 $240000 Electrician 2 $240000 Total $1640000 Staffing Management Plan: Staff Acquisition:
  44. 44. The team will be selected based upon the needs of the project. In the project “pavagen tiles “there is need of workers wo have knowledge in technical things while making of tiles. The project required the strong training personals which can have a diverse background about training the employees. Since the organization has such workforce so there is no need for outsourcing. Training Needs: Training courses will be initiated to train the team and equipped them with the basic knowledge so that they can have good sales skills and also service oriented workshops which are used in the project. As we are going to produce electricity tiles so there is need of high type technical training. Rewards and Recognition: Other than the regular pay the project team members will be paid additionally and also travel expenditures will be paid, because during the project they might have to travel extensively meeting the project stakeholders, conducting procurements etc. At the completion of the project each team member will be given a reward in the form of bonus and during the project, fortnightly project team performance will be assessed and performance appraisal will be conducted based upon each member’s performance. The team member’s will be free to express their perception towards project manager and team leader. Regulations, Standards, and Policy Compliance: The team members will report to team leader and can report the project manager if they feel team leader’s performance is not satisfactory in other words only in extreme situations otherwise they will interact with team leader only, but they will not report the CEO or any other functional manager directly. To communicate with CEO and other functional manager’s only project manager is authorized to do so. The team leader will report the project manager only as according to organization’s policies.
  45. 45. (10) PROJECT COMMUNICATION MANAGEMNET
  46. 46. (10.1)Plan Communications Communication Management Plan: Message Audience Method Frequency Sender Status reports, performance reports, project updates. Mr. Hafeez nadeem Presentations, meetings. Monthly Project Manager. Status reports, performance reports, project updates, individual team member’s performance. Ayesha shahid Project Manager Emails, Meetings, Presentations Weekly Team Leader Assigned training tasks update, project training related issues Saman shamim Training Expert Emails, meetings Daily Team Leader. Project Manager Cost work performance report. CEO Finance Manager, Quality Manager Performance documents/ reports Monthly Project Manager Communication Constraints: The project team will communicate with the team leader through emails or other reports or meetings, in extreme circumstances the project team members can communicate with the project manager otherwise they are advised to report the team member only. The team leader will interact with the Project Manager through meetings, presentations and emails telling him about the current situation of the project and will bring in notice the problems faced by the team, the team leader is not authorized to come in direct communication with other stake holders and CEO with few exceptions. The Project Manager will communicate with all the relevant stakeholders including the CEO and the customer and will present them with project performance reports. The Project Manager will bring in notice the cost and schedule performance to the CEO. The customer will not be briefed about the cost and schedule performance of the project at all.
  47. 47. Project Reports: Project reports related to communication will be formal. This is selected, as out sourced vendors will require full detail on the status and requirement inputs. The communication reports will be prepared from bottom to up, direction and then a formal report be prepared for the due member. For the updates of the stakeholders, only project status reports are to be generated which provides details regarding the status and information regarding the milestones attained so far in the project. The project stakeholders are highly involved in the project and various reports can be generated on their requests including the financial data reports, cost and schedule variance reports. As far as the team members are concerned they are usually updated through the quality assurance and resource allocation reports. Other reports used as well but in rarity include change control and open issues reports. Project Meetings: Meetings can be arranged to accommodate the stakeholders, team members and the sponsor. . The required involved people will have to be in the meetings with their current status reports. General planning for meetings is as under  Weekly meetings; Project sponsor  Monthly meetings; Project stakeholders  Daily meetings; Project Team Members  Conditional Meetings; as per requirement
  48. 48. (11)PROJECT RISK MANAGEMENT
  49. 49. RISK MANAGEMENT (11.1)Plan Risk Management Methods and Approaches: In case of any risk identified meeting will be called between project manager and the team members if the risk identified is internal and not of serious nature. But if the risk is serious can jeopardize the smooth working of project or even can end the project, then a meeting between all the relevant stakeholders will be called and steps will be taken to mitigate the possible negative impacts. For example if any risk relating to funds is found out then a meeting between team members, project manager, CEO, the finance manager will be called. Similarly any risk relating to product is identified then a meeting will be called including the team members, project manager, quality manager, finance manager, the CEO and the customer. Suggestions will be given by all the
  50. 50. meeting members and using various techniques like Delphi technique and brainstorming the alternatives will be found. Tools and Techniques: High-level plans for conducting the risk management activities will be defined in meetings. Risk management cost elements and schedule activities will be developed for inclusion in the project budget and schedule, respectively. General organizational templates for risk categories and definitions of terms such as levels of risk, probability by type of risk, impact by type of objectives, and the probability and impact matrix will be adapted to the specific project. If templates for other steps in the process do not exist they may be generated in these meetings. Roles and Responsibilities: Every group member can play the role of identifying risks, but it is the responsibility of the project manager to bring in to the notice of high ups about the potential risks to the project. The formal document will be prepared by the team leader containing the risks faced by the project or the risks being identified by the team then this document will be forwarded to the project manager and first the project manager will try to resolve the issue by himself as some powers are imparted to him by the CEO, but if the risk is enormous then it will be resolved by any capable person and it will depend on the nature of the risk. Budgeting: We are allocating $78,80000 for risk management. Timing: We did risk management at the start of the project and will do it throughout the project whenever risk will occur. RISK CATEGORIES Project Technical performance & reliability Quality External procurement Shipment Suppliers Market Customer Organizational Resources Funding Project Management Planning Controlling Communication
  51. 51. Definitions of Probability: Defined Conditions for Impact Scales of a Risk on Major Project Objectives Relative or numerical scales are shown Project objective Very low /.05 Low /.10 Moderate /.20 Very high /.80 Cost Insignificant cost increase <10% cost increase 10-20% cost increase >40% cost increase Time Insignificant time increase <5%time increase 5-10% time increase >20% time increase Scope Scope decrease barely noticeable. Minor areas of scope affected. Major areas of scope affected Project end item is effectively useless Quality Quality degradation barely noticeable. Only very demanding applications are affected Quality reduction requires sponsor approval Project end item is effectively useless Stakeholder Risk Tolerance: Risk tolerance is shown by project stakeholders by showing their willing to accept varying degrees of risk. The risks below mild can be tolerated. (11.2)Identify Risks Risk Register: The risk register contains information on threats that may impact quality requirements. Identified risks: If it turns out to be expensive then it will be just a useless application. If any case a person loss more than 5% energy of their body then it will be harmful for them. In a case, like when a person doesn‟t allow fixing these tiles in their shopping centers etc then it can also give a big loss to this idea.
  52. 52. Opportunities The pavagen tiles harvests the wasted kinetic energy from each footstep and converts it into useful, off-grid renewable power. This can reduce electricity shortage. The Pavagen technology can be a tangible way for people to engage with renewable energy generation. The energy can also be stored for three days as well which can help to power low energy applications. The average person takes 150 million steps in their lifetime which is useful in solving the problem of electricity. Storing energy in this way can make people feel that they are also the part of solving this issue. Risk Register: Risk ID Risk Statement Proba bility Impact Response Scope Quality Schedule Cost Material Quality Due to less importance to quality 8%   Different suppliers sorted earlier Training exercise failure Trainer not giving desired output 25%     Fault finding or change trainer Natural disasters Due to earth quake etc. 1%     Starting project again Resources Such as Non availability of materials, peoples 25%    Import materials and higher peoples Change in technolog y Technology introduced in the market by any other company before us. 3%    Add more features Political aspects Sanctions imposed 5%   Use limited resources Inflation Prices increased 3%   Tradeoff in quality Budgeting Over budgeting 5%    Tradeoff in quality, schedule, cost Electricity Data loss and work delay due to electricity failure 5%   Use of generator
  53. 53. Market conditions Product rejection in market due to high cost 10%   Controlling the cost Stake holder Needs and expectations are not according to requirement 10%    Rework to improve performance (11.3)PERFORM QUALITATIVE RISK ANALYSIS (1) Risk Register Updates: The risks which occur after performing Qualitative Risk Analysis are the same, so we have the same risks, no new risks are found. (11.4)PERFORM QUANTITATIVE RISK ANALYSIS (1) Risk Register Updates The risks which occur after performing Quantitative Risk Analysis are the same, so we have the same risks, no new risks are found. (11.5)PLAN RISK RESPONSES C. Risk Response Summary Prioritize and describe the plans for responding to each risk identified and evaluated in Section C. Risk Priority Risk Number Risk Name Responsible Person Mitigation Action(s)
  54. 54. Risk Register Updates: Risk owners and assigned responsibilities were updated Outputs from the Perform Qualitative Analysis process (Section 11.3), including prioritized lists
  55. 55. Agreed-upon response strategies Budget and schedule activities Risk-related contract decisions: Discussed in contract. .(3 )Project management plan updates: Following were updated as changes were made: Schedule management plan Cost management plan Quality management plan Procurement management plan Human resource management plan Work breakdown structure schedule baseline Cost performance baseline (4 )Project document updates: Traceability matrix was updated because of the change request. Technical documentation updates: As new information became available through the application of risk responses, technical approaches.
  56. 56. (12)PROJECT PROCRUMENT MANAGEMENT
  57. 57. (12.1)Plan Procurements Procurement Management Plan Procurement Management Plan Project Name: Pavagen tiles Date: 1st of Jan 2012 Project Manager: Ayesha shahid Procurement management plan gives details about the out sourced services we are utilizing for “PAVAGEN” tiles. It is compatible for fulfilling the requirements economically being under the same head this document gives details about these out sourced services we are utilizing for “PAVAGEN” tiles Roles and Responsibilities Project Sponsor Project sponsor will have an assistance role in procurement management. His approval will be required yet he would have no influence on selection of vendor, yet due cost analysis will be what he would be analyzing. Project Manager Project manager will have the role of selection of vendor. Her role is to outsource the due requirement to the best possible vendor. She has to get it approved by the project sponsor, and communicate the reason for selecting that vendor.
  58. 58. Project Team Team members have a role of assisting and guiding the project manager. They will be involved in the process and roles and responsibilities given to them will have to be done and communicated to project manager. Project Stakeholders Project stake holders include, Dr.Amir Ali, Ammar cheema, Dr Abdul Khaliq. They will have a major role in procurement management. It does by their involvement that contract will be initiated. They will be communicated requirements for “PAVAGEN tiles”. They will be updated on current situation so that they can be informed to take their decision as rep needed. Required Project Procurements and Timing Item/Service Justification Needed By Marine grade stainless steel On the boundaries of LED light 15-1-2012 Recycled polymer It is placed above tiles 28-1-2012 Low carbon concrete For making tiles 12-2-2012 lithium polymer batteries For storage of electricity 20-2-2012 Total tiles to be procured 50 per floor As we have four floors in our mall so we procure 200 tiles for our project. Costing of tiles to be procured One tile cost = 100,000 For 200 tiles it cost about 200*100,000=20000000 Cement ½ pack per tile Cement = 100 packs to be needed Cost of cement =100*400=40000
  59. 59. Sand 1 kilo per tile =200 kilo Cost of sand =200*150=30000 Vendor: ECO FRIENDLY Procurement statements of work Marine grade stainless steel On the boundaries of LED light Recycled polymer It is placed above tiles Low carbon concrete For making tiles lithium polymer batteries For storage of electricity Make-or-buy decisions Equipments we buy from outside the organization. Marine grade stainless steel Recycled polymer Low carbon concrete lithium polymer batteries Procurement Documents: Item/Service Justification Price Marine grade stainless steel On the boundaries of LED light 10,00000 Recycled polymer It is placed above tiles 500,000 Low carbon concrete For making tiles 10,00000 lithium polymer For storage of electricity 10,00000
  60. 60. batteries Source selection criteria Source selection criteria are 1. less cost 2. good quality 3. less time to procure 4. less number of risk Procurement Assumptions and Constraints: The procurements will be on time but as the funds are limited so the procurements should be limited and we have to complete the tasks and responsibilities with the available materials, resources and supplies. Execution phase We execute our project into three phases: Phase#1: In our first phase we will install „pavagen tiles‟ in basement and first floor Phase#2; in our second phase we install our tiles in second floor and third floor Phase#3; in our third phase we install our tiles fourth floor. Closing phase Closing phase include Inspection of tiles. Closing procurement

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