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Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
Construction & esstablishment of cattle farm project report.
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Construction & esstablishment of cattle farm project report.

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Construction & esstablishment of cattle farm project report.

Construction & esstablishment of cattle farm project report.

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  • 1. Construction & Establishment of a Cattle Farm for Cherkizovo Group Semester End Project for Project Management Affan Aijaz B09-004
  • 2. Table of Contents • Executive Summary……………………………………………………………………………………………..P# 2 • Project Charter…………………………………………………………………………………………………….P#3-8 • Identify Stakeholder…………………………………………………………………………………………….P#9-10 • Stakeholders Management Strategy……………………………………………………………………P#11-12 • Project Management Plan……………………………………………………………………………………P#13-15 • Project Scope Management Plan…………………………………………………………………………P#16-21 • Project Time Management Plan…………………………………………………………………………..P#22-25 • Project Cost Management Plan…………………………………………………………………………….P#26-28 • Project Quality Management Plan………………………………………………………………………..P#29-30 • Project Human Resource Management Plan………………………………………………………..P#31-33 • Project Communication Management Plan………………………………………………………….P#34 • Project Risk Management Plan…………………………………………………………………………….P#35-37 • Project Procurement Management Plan………………………………………………………………P#38-39 Page 2 of 41
  • 3. Executive Summary NATURE OF THE COMPANY Livestock Farming Company CORPORATE STATUS Private Limited Company LOCATION OF THE PROJECT Mandra, Punjab, Pakistan I am a graduate of BBA and I have graduated from Case Business School Islamabad. I have recently joined my family business of Livestock Farming Company Safa Farms (Pvt.) Limited. I have selected this field because there is a lot of potential for this business to grow in a continuously changing world like today. Safa Farms (Pvt.) Limited will start the construction of a cattle farm for 250 animals near the meat processing factory of the Cherkizovo Group in Mandra, Punjab, Pakistan. Our company has done many projects of cattle farms and poultry farms also with the Government of Pakistan, UNICEF, Nestle, Angro Foods and Chemicals and At- Tahur Ltd. Our recent project was the construction of cattle farm of 500 animals for Nestle Foods in Khaniwal. Cherkizovo Group is a leading Russian vertically integrated, agro-industrial company with operations spread across the full production cycle - from feed production and breeding to meat processing and distribution. The holding company was formed in 2005 through a combination of the Cherkizovsky agro- industrial group and the Michailovsky agro-industrial group. In year 2010 they have completed a meat processing factory in Mandra Pakistan. The cheap rates of animals specially the Cows; Russians like the Pakistani market. I-e now they have given us a project of making a cattle farm for 250 Cows to meet the needs of their beef meat requirements. Page 3 of 41
  • 4. Project Charter Identification: Cherkizovo Group issued a tender for the construction and establishment of a Cattle Farm of 250 animals. As they have created their meat processing factory in 2010 to meet the needs of beef meat requirements of their country. For the first year they have purchased cows from different farms. To buy the desired cow for better beef production they have to spend a lot of time, to save this time and cost now they want to have their own cattle farm according to their own standards for the better production of beef meat. Safa Farms (Pvt.) Limited bid on the above mentioned tender, issued by the Cherkizovo Group and submitted the proposal for the project. Safa Farms (Pvt.) Limited has a well-organized project team with specialties in cattle and poultry farming. Cherkizovo Group selected the proposal of Safa Farms (Pvt.) Limited for the construction of Cattle farm for 200 animals. Project Description: We are living in a world where time is very important. People want to be healthy and for that reason they are very health conscious. They also want food which is ready to cook but of good quality. From this the concept of processed meat came into existence. Cherkizovo Group is the leading meat processing group in the Russia. Due to the cheap resources and a recent trade treaty between Pakistan and Russia this group has installed its first meat processing factory in 2010 in Pakistan, 60kms away from the Islamabad International Airport. They processed there meat here and then send to their country this costs them much cheap than by processing meat in their own country. Due to quality constraints now the Cherkizovo group wants its own Cattle Farm of 250animals for better and good quality beef. For this reason they have contracted with Safa Farms (Pvt.) Limited. Safa Farms is a renowned farm constructing and establishing company in Pakistan. This project is to be completed in 6months time and it includes the complete shed for cattle’s, a land prepared for the production of green fodder, and 200 Sahiwal Calves of 20 to 30days and 50 milk producing cows. Business Objectives and Success Criteria: Our company is the leading name among the Livestock farming industry in Pakistan. It was establish in 2000. Within past 10 years our company has achieved a lot of projects from national as well as from Multinational companies. Our key strength is our competent and highly specialized project team. This new project of Cattle farming will give us more business from foreign countries because we will produce the deliverable of top quality and by the Grace of God our customer will be highly satisfied. Safa Farms Page 4 of 41
  • 5. (Pvt.) Limited company will insure to provide flawless, safe, rigid and tolerant edifice so that the end product is as per the requirements of the client. Safa Farms desires to complete the project within the approved budget and time and with the involvement of all the project teams and also to provide the final product as per the expectations of the client. Stakeholders: Stakeholder Major Benefits Attitudes Win Conditions Constraints Project Sponsor Profit, Revenues, Market Popularity Encouraging Project Completed on time with minimum cost Low Experience in the Field of Construction Project Manager Promotion, Pay Increase Name in Market Encouraging, Positive Projected Completed on time with efficient utilization of Organizational process assets, funds and effort. Time and Resource Project Team including Labors Promotion, Pay Increase Positive, Ready to take on the challenge Project completed on time with efficient utilization of effort, resources and funds. Time and Resource Supplier More contracts Supportive To deliver good material of approved Time and Resource Tenet User Friendly, Work in a better condition Optimistic Provided with all facilities needed for work --------------------- Client Receive the final product as per their requirements Optimistic Get the product within time and as per requirements --------------------- Project Scope: Cherkizovo Group has given us the architectural drawings for their farm. This farm will be constructed on the land acquired by Cherkizovo group in Mandra near there Meat Processing Factory. Safa Farms (Pvt.) Limited has its own architectural team which will monitor and check the construction on each step of the construction. The farm is to be constructed on the 20 Kanal land. In which there will be a shed of 10,000 Sq.ft (200ft x 50ft) and whole land will be covered with boundary walls. Therefore Safa Farms (Pvt.) Limited will complete the construction of the Farm as per the requirements and specifications. The whole completion of the project will be done in 6 months (March 2012 to August 2012). We will provide the Cherkizovo group a very well established farm and also good quality animals. Page 5 of 41
  • 6. Assumptions and Dependencies: AS-1: The basic assumption which we have made is that our project will be a huge success. AS-2: The project will be completed within the given time frame. AS-3: No change in the Management will occur. AS-4: From management point of view we are assuming that working will be done according to the set pattern, funds will be adequate etc. AS-5: All animal which we will buy from the different cities of Pakistan will be in good health and properly vaccinated and they will be transported at this farm safe and sound. DE-1: Our project depends upon the customer satisfaction which is the main indicator of our project’s success. DE-2: The funds provided by the Cherkizovo Group to initiate and carry on the project. DE-3: The supplies provided by the suppliers. Project Schedule: Project will be completed within 6 months, from the date of signing the contract. Milestones: SR # Deliverables Month & Year Responsibility 1 Project Charter Approved March 2012 Project Manager 2 Project Stakeholders approved the project March 2012 Project Manager 3 Survey of the site March 2012 Project Manager, Team Leader, Architectural Team, Site Civil Engineer 4 Project plan completed March 2012 Project Manager, Team leader 5 Project plan approved March 2012 Project Manager, Team Page 6 of 41
  • 7. leader 6 Project team assembled March 2012 Team Leader, Project Manager 7 Boring of water completed April 2012 Construction Team Leader, Site Civil Engineer 8 Construction of a water tank April 2012 Construction Team Leader, Site Civil Engineer 9 Construction of the boundary walls April 2012 Construction Team Leader, Site Civil Engineer 10 Construction of the Cattle shed May 2012 Construction Team Leader, Team leader, Project Manager, Quality Team Member, Site Civil Engineer 11 Construction of the water and food Kholies in cattle shed May 2012 Construction Team Leader, Site Civil Engineer 12 Construction of 4 quarters for the workers and security guards May 2012 Construction Team Leader, Site Civil Engineer 13 Construction of Guard rooms on the main gate June2012 Construction Team Leader, Site Civil Engineer 14 Completion of floors in shed, quarters and guard rooms June2012 Foreman Flooring, Procurement Manager, Site Civil Engineer 15 Completion of electrical and plumbing work June2012 Foreman Electric works, Foreman Plumbing Works, Procurement Manager 16 Completion of the paint work and external work July 2012 Foreman Paint works, Procurement Team manager 17 Construction of water hubs outside the shed July 2012 Construction Team Leader, Site Civil Engineer 18 Finishing July 2012 Construction Team Leader, Site Civil Page 7 of 41
  • 8. Engineer 19 Hiring of workers for the cattle farm July 2012 Human Resource Manager 20 Procurement of Animals August 2012 Quality Manager, Procurement Manager, Team leader 21 Project Execution Completed August 2012 Project Manager 22 Customer Acceptance August 2012 Project manager, Team leader 23 Project Closed August 2012 Project Manager Project Budget & Sponsorship: Cherkizovo Group will be sponsoring the whole project from starting date to the end of the project. Cherkizovo Group Pakistan has approved a budget of thirty five million rupees i.e. Rs. 35,000,000/- Organization & Responsibilities: Safa Farms (Pvt.) Limited has well organized project team and their roles and responsibilities will be mentioned in the Human Resource plan. Risk Assessment: Some of the risks that Safa Farms (Pvt.) Limited face: • Political Environment of Pakistan • Unstable market conditions • Laws and regulations of the Pakistan concerning construction • Shortage of materials • Over costing of the project • Project not to be completed within the time frame Resource Required: Resource Description and Source Funds To initiate the project Cherkizovo Group allocates the funds to be used for the instances buying construction material, animals etc Human Resource Providing the teams and the project manager to initiate the project, source is human resource department Page 8 of 41
  • 9. Organizational Process Assets Provided by the Quality department, they will help to initiate and plan the project in more organized manner, with task and duties will defined Subcontractors: Presently we are planning to execute all of the work on our own so we are not hiring any sub- contractors. Deliverables: Safa Farms (Pvt.) Limited will be constructing and establishing the cattle farm of 250 animal for Cherkizovo Group at their land in Mandra, Punjab, Pakistan near there meat processing factory. Cattle Farm has different phases of establishment and construction which are mentioned in detail in project plan. Achievements: Safa Farms (Pvt.) Limited has a good reputation of the previously done projects. Our previous projects are a good example to show that we do not compromise on quantity or quality and deliver the product as per the expectations of the client. Project Approvals: For the purpose of approvals which are to be made in a project a project approvals team has been made including Country Head and the project people. As project plan has been made than approval is to be made. Any plan not accepted by the Approval team results in a new better and improved plan because approval of wrong plan will lead to project failure. Role or Title Name and Signature Country Head Cherkizovo Group Pakistan Mr. Arnold Carl Managing Director Safa Farms Mr. Malik Muhammad Amir Project Manager Mr. Affan Aijaz Project Team leader Mr. Muhammad Ali Construction Team Leader Mr. Sajjid Khan Quality Manager Mr. Zain-ul- Abideen Procurement Team Member Mr. Abdul Rehman Site Civil Engineer Mr. Zeeshan Malik Human Resource Manager Mr. Awais Akbar Page 9 of 41
  • 10. Identify Stakeholders Stakeholder Register: Name Position Role Requirements Expectation Impact on project outcome Mr. Arnold Carl Country Head Cherkizovo Group Looking Over the projects processes Project to be completed on time according to the given standards Project will be done as per given standards and approved budget Influencer Mr. Malik Muhammad Amir Managing Director Safa Farms (Pvt.)Ltd Looking over the project manager and his team Project to be completed on time and product will satisfy the clients Efficient use of resources and funds Influencer Mr. Affan Aijaz Project Manager Planning, Implement and completing the project Implementation of required project management processes from initiation to closing Complete the project within the given time and within the given resources & budget Influencer Mr. Malik Aslam Finance Manager Allowing release of funds and monitoring their utilization Audit Reports Better utilization of Financial capital in project Influencer Mr.Zain-ul- Abideen Quality Manager Quality Assurance and Quality Control Quality standard given by the Cherkizovo Group, Meeting customer requirements and meeting Meeting customer requirements and provide the best product as per given quality standards Influencer Page 10 of 41
  • 11. project schedule objectives Mr. Awais Akbar Human Resource Manager Acquiring, Developing Team & Hiring the Staff for the farm Standards given by the Cherkizovo group and contract Better utilization of human resource in the project Influencer Mr. Sajjid Khan Construction Team Leader Looking over and supervising the construction work All architectural Diagrams and complete labor force Excellent quality construction will be don as per given architectural diagrams Influencer Mr. Abdul Rehman Procurement Manager Procurement management plan, Preparing the Bill of quantities and judging the RFQ’s Architectural Diagrams and Contract, Project Documents, Detailed RFQ’s & BOQ’s will be prepared and select the best source of supply Supporter Mr. Muhammad Ali Project Team Leader Leading the team, developing workers together Timely and efficient completion of the tasks Satisfy the managing director, PM and client Influencer Mr. Ahmed Khan Site Civil Engineer Helping the Construction team lead on each level of construction Architectural Diagram and standards given by the Cherkizovo Group Detailed monitoring of the construction sites Supportive Suppliers Supplier of basic infrastructural and building material needs Supplying the material for the construction and finishing of the project Requirement details, BOQ’s, RFP’S Timely delivery of the supplies Supportive Labors / workers Use their skills in the construction and other works They do the labor work like construction, painting etc Detailed supervision and necessary tools and equipment Complete their work as per given schedule or before it Supportive Page 11 of 41
  • 12. Staff hired after the completion to run the operations of the farm Security Guards, workers, Veterinary Doctor They run the operations of the Farm Proper knowledge about the cattle farming Run the farm in better way and perform their duties well. Influencer Stakeholder Management Strategy Name Influence Impact Assessment Strategies Mr. Arnold Carl Country Head of the Cherkizovo Group Pakistan he wants the project to be done as per mentioned in contract High Degree of Influence. Project will be started on time and completed on time with the efficient utilization of resources Mr. Malik Muhammad Amir MD of Safa farms he wants the project to be done as per given rules High Degree of Influence as he is the head of the organization Project will be completed on time and cost and schedule variance must be minimum Mr. Affan Aijaz Managing & Controlling the Project Strong Influence as he is managing the project and looking after the project tasks Utilize the full team performance to make the project successful Mr. Malik Aslam Budget Allocation and helps in activity costing and preparation of budget Have strong impact on the working of the project as funds are required for the completion of the project Funds will be allocated over a period of time for the smooth working of project and reports of project costs will be generated and steps will be taken to reduce the cost variance Mr.Zain-ul-Abideen Quality Assurance and Quality Control Strong Impact Quality standard given by the Cherkizovo Group, Meeting customer requirements and meeting project schedule objectives Mr. Awais Akbar Helps in developing the project teams and making HR staffing and Compensation Plans Can have both negative and positive impact on the project depends upon the selection of the team To assign right people on the right job. Mr. Sajjid Khan Looking over and supervising the construction work Mild to Strong Impact Check the construction as per given diagrams and efficient utilization Page 12 of 41
  • 13. of material available Mr. Abdul Rehman Procurement management plan, Preparing the Bill of quantities and judging the RFQ’s Mild to Strong Impact depend upon the type of procurement Procure elements needed for the project which are best in quality and best in cost and chose the best supplier Mr. Muhammad Ali Leading the team, developing workers together Mild Impact To bring the project to a meaningful end measures will be taken to maximize the team’s performance Mr. Ahmed Khan Helping the Construction team lead on each level of construction Can have negative and positive impact on project depend upon the nature of the task To make sure that the construction is done as per the given diagrams Suppliers Supplier of basic infrastructural and building material needs Mild Impact Timely delivery of the supplies so that project will be completed on time Labors / workers Use their skills in the construction and other works Low impact Complete their work as per given schedule or before it Staff hired after the completion to run the operations of the farm Run the operations of the Farm Mild Impact Proper knowledge about the cattle farming Run the farm in better way and perform their duties well. Page 13 of 41
  • 14. Project Management Plan The project “Construction and Establishment of a 250 Animal Cattle Farm for Cherkizovo Group” will be completed in 6 Month time (From March 2012 to August 2012). At the end of project our products will be deliverables, during the project execution all the tasks which will be performed and as a result we will get simulation and testing results of the different steps and quality test reports will also be our deliverables which will be shown to the project team leader and their reports will be presented to the project manager and later to the Managing Director. The execution phase will start in the second week of the March and will end in the third week of the August 2012. During the execution phase a continuous monitoring will be done and efficient use of resources will be made and the performance reports will be forward to the Managing Director and as well as to the Country head of the Cherkizovo Group. Resource utilization and Budget Utilization reports will also be generated and presented to the concerned Functional Manager, Managing Director and Country Head of Cherkizovo group. These all reports will be made by the Project team leader and after the approval of Project Manager it will be forward to the other stakeholders. At the end of the project a final report will be generated which will include the performance reports of resources, cost, reports of surveys of tests, detailed report of the staff hired to run the operations and a helping manual will also be given to the staff hired to run the operation of the Farm. The project will come to an end in the month of June. Variance and Baseline Management: Schedule Variance Threshold Schedule Baseline Management The project will be completed in 6 months’ time and it is necessary to use the resources effectively and efficiently specifically the time resource because any delay will directly affect the cost of the project. For the timely completion of the project it is important that all the tasks are completed on their respective deadlines. Acceptable delay in the completion of a task depends on its complexity, cost affect behavior and effect on entire project. If a certain task have strong impact on the The project manager will lead the team and it will be his responsibility to complete the tasks on time, for this purpose the project manager will call weekly meetings with the project team to assess their performance and will try to find out if the problems in the due completion of the tasks, the team leader is bound to send performance reports daily or after 3 days depending upon the nature of the task. If some sort of variances are coming in the project the project manager will look into them and if they are out of his control then a meeting will be called including all the relevant stakeholders and all possible solutions will be discussed including some extra time for the completion of Page 14 of 41
  • 15. above mentioned things then the acceptable margin of delay is 2 to 3 days, above that a warning will be issued and the entire team specially the project manager will be held responsible for the delay. a task, but if it is not accepted then the project manager is authorized to increase the working hours to meet the deadlines. In case of continuous failures to meet the deadlines some sort of change in the current setup of the project team will be initiated which might include replacement of team members and the team leader as well but that would be in extreme circumstances because the organization would want the team to continue their work Cost Variance Threshold: The cost variances which are acceptable depends nature of the tasks there can be a tolerance of about 10% but for a certain task it can be only 2%. Cost Baseline Management: The cost performance baseline will be managed by presenting the finance department with weekly audit reports so that a check is applied over the cost of the project and possible variances. It will be decided by the project manager how much variance is acceptable for a certain task, if the variances are large the project manager will call an immediate meeting of the project team members and will try to find out the reason for such variances if he find the issue to be too complex to handle then a meeting involving the organization’s high ups will be arranged and all possible solutions including the increase in project funding will be discussed but only as a last resort. Scope Variance Threshold: The scope variances are not going to happen more often but if they occur then the issue must be resolve immediately because it will directly influence the cost and schedule variances Scope Baseline Management: It will be the responsibility of the project manager to look into the performance of the team members and assess their tasks assigned to verify their scope; in case of any variances the team will be directed to change their line of action. No such variances can be assigned because it is an issue of serious nature because scope variances directly affect the cost and schedule. Quality Variance Threshold: Product quality is the thing which defines whether the project has been successful or not, customer satisfaction is the prime goal of this project and very little variances are allowed, too much variance can cause the project to halt or even end the project, so acceptable variance is about 1%, based upon customer response. In this case the quality is very important the shed should be based as per the given standards and also the animals should be of the set quality like of sahiwal breed the calves should not be more than the age of 25days and their weight should not be less than 20kgs. Performance Requirements Management: The project team and the project manager will have to complete the project on time within the limits of the assigned resources; because if costs increase they will affect the product quality and if team is unable to meet the deadlines then quality of project’s processes will also come under question. As far as project quality is concerned it is the most important thing to satisfy the customer because of any sort of dissatisfaction is shown by the customer then it will badly affect the reputation of the organization and they can lose future project assignments, in any case the project manager feel that quality of the project is in danger then he will call a meeting between himself, the project team leader, the Managing Director and the quality manager to assess the shortcomings and methods will be adopted to keep the quality of the product intact, if in any case the organization feel that it is out of bound then they will arrange a meeting with the Country Head of the Page 15 of 41
  • 16. Cherkizovo Group and will try to find out a common ground to strike balance between project cost and product quality Project Reviews: Project work performance reports will be made after two weeks which will carry the individual group member performance. But in case of specific task reports may be generated on daily bases or on weekly bases. These reports will be prepared by the project team lead under the supervision of the Project Manager. Cost performance review reports, quality review reports, schedule performance reports will also be issued every two weeks or on monthly basis and at the completion the project product review report will be issued and also the customer response will be sought to assess the entire project performance. Project Specific Considerations: As this project is the core Business of Safa Farms (Pvt.) Limited and we are very well aware of these kinds of projects. But as this is a project of an international firm so we have to keep in mind the international standards we assume that we can do this project with ease. We are also very much clear about the Pakistani local market conditions so we have assumed that all material will be available on time and project working be done smoothly and there will be no interruption due to any political fragile system and even internally no delay in the issuing of funds. Subsidiary Management Plans: SR# Areas 1 Scope Management Plan 2 Time Management Plan 3 Cost Management Plan 4 Quality Management Plan 5 Human Resource Management Plan 6 Communications Management Plan 7 Risk Management Plan 8 Procurement Management Plan Page 16 of 41
  • 17. Project Scope Management Plan 1: Collect Requirement: Requirement Documentation and Management Plan: Stakeholder Requirement *Category *Priority Acceptance Criteria Mr. Arnold Carl Country Head Cherkizovo Group, Pakistan Project to be completed on time according to the given standards and project will be completed in the given budget A-1 A-1 Project will be completed on the given time and executed with good utilization of resources. Mr. Malik Muhammad Amir MD, Safa Farms (Pvt.) Ltd Project to be completed on time and product will satisfy the clients A-1 A-1 Customer satisfaction, project execution with good utilization of budget and rest of the resources. Mr. Affan Aijaz Project Manager Implementation of required project management processes from initiation to closing A-1 A-1 Implementation of all resources to fulfill the client satisfaction specially the quality standards Mr. Malik Aslam Finance Manager Allowing release of funds and monitoring their utilization. Prepare cost performance reports A-1 A-1 Proficient use of funds provided Mr. Zain-ul- Abideen Quality Manager Quality standard given by the Cherkizovo Group, Meeting A-1 A-1 Implementation of Quality Standards Page 17 of 41
  • 18. customer requirements and meeting project schedule objectives Mr. Awais Akbar Human Resource Manager Proficient use of Human resource provided for the culmination of tasks A A Task completed to the assign personnel Mr. Abdul Rehman Procurement Manager Architectural Diagrams and Contract, Project Documents , A-1 A-1 Proper preparation of BOQ’s and selecting the proper source which satisfies the source selection criteria Mr. Muhammad Ali Project Team Leader Timely and efficient completion of the tasks A-1 A-1 The tasks assigned to other group members are completed on time Mr. Sajjid Khan Construction Team Leader All architectural Diagrams and complete labor force A-1 A-1 Construction will be done as per given architectural diagrams Mr. Ahmed Khan Site Civil Engineer Architectural Diagram and standards given by the Cherkizovo Group A A Monitor all construction activities and remain on the construction site and make the construction flawless Suppliers Requirement details, BOQ’s, RFP’S A A Timely delivery of the supplies Labors / workers Detailed supervision and necessary tools and equipment B B Complete their work as per given schedule or before it Page 18 of 41
  • 19. *Category: A-1: Very important and very strong influence A: Important and strong influence B: Important and weak influence*Priority: A-1: Very High Priority A: Important Priority B: Good Priority 2. Define Scope:  Project Scope Statement: In this project “Construction and Establishment of Cattle Farm for Cherkizovo Group” we are going to construct the cattle shed and its related accessories on the international standards and in the second phase we will buy the 200 calves of Sahiwal breed and 50 Milk producing cows, in this phase we will also hire staff to run the operations of the farm. The project will be done as per rules and regulation mentioned in the project contract. Safa Farms (Pvt.) Limited shall be entirely responsible for the transportation and handling equipment, material for each structure to the site.  Calendar: Calendar for this project is modified as; the working hours will be from 8.00 am to 5.00pm 7 days a week. Some employees will be working outside the core working hours which are necessary for the construction operations and in case of emergencies. There may be a chance that might be some worker will be working at night time. Public holidays will only be considered.  Project Duration: The project will be completed within 6 months (March 2012- August 2012) i-e one hundred and eighty two days from the date receiving the “letter of acceptance”  Soil test: When the agreement is signed the first job is to conduct a soil test, this will be done by the professional geologist, which provide the complete description of the nature of the ground.  Demarcation of Land: As this land is adjacent to the Meat processing factory of the Cherkizovo Group and it is being used for the agricultural purposes so it’s a leveled land and now we will mark the site location on this land as per the agricultural diagram.  Water Boring: The very important necessity to run this project is water. So we will start the boring process so that we can get plenty of water easily. This will be done by labors under the supervision of site civil engineer. Page 19 of 41
  • 20.  Excavation: Excavation will be done on the marked land for the foundation layout. Boundary wall excavation will be done by labors whereas the shed and labor quarters and guardrooms site excavation will be done by machines.  Ground water tanks: • Layout of GWT will be established as per the drawings. • Excavation will be done for lying of reinforced cement concrete (RCC). • Cutting, bending and fixing of steel reinforcement will be made as per the approved drawings • After fixing of steel reinforcements, structure of the steel will be laid down according to the GWT drawings for pouring the concrete. • A final inspection of the structured steel reinforcements will be done and the concrete will be poured. • After completing concrete works the pipes and other accessories will be installed as per approval of the engineer.  Foundation Structure: The layout of the shed will be carried out according to the drawings. Termite control solution will be sprayed after the excavation is completed. After this hot layer of bitumen and one layer of polythene will be laid over it, than cement motor will be laid down by using concrete mixtures and labors. The foundations will be marked on the lean concrete and the cutting and bending of steel reinforcement will be started. The steel will be laid down and will be bind together to form a structure as per the drawings then concrete will be poured on it. • PCC lean is plain cement concrete. It is laid on the foundation as a base without any steel reinforcements. The nominal mix ratio for the PCC laid in the foundations would be (1:4:8).In this mix the portion of cement will be 1, the portion of sand will be 4 and the portion of stone ballast will 8. • RCC is reinforced cement concrete. It will be laid in foundation, column stems and plinth beams with a nominal mix ratio of (1:1.5:3). It also consists of steel reinforcements which will add in compliance with the approved drawings.  Column Construction : Page 20 of 41
  • 21. The construction type used is known as column construction. After the Foundation is laid down the extra mud will be filled. On top of the foundations columns will be constructed in which mild steel of 40bars will be used and reinforced cement concrete will be laid in these columns with the (1:2:4)in this mixture 1 part will be of cement, 2 parts will be of sand and 4 parts will be of stone ballast.  Structure works: Structure works consist of the wall construction which will consist of brick work. Structure work will be done in three phases. • First walls of the cattle shed are constructed at the height of 8feet on which reinforced cement concrete columns will be made horizontally. On which again a wall of 2 feet is constructed. Upon which the tin sheets will be placed with the help of bamboo. When this is done than the structure of the shed is completed • 4 quarters will be constructed with attached bathroom for the workers, there walls will be constructed up to the 7feet height than RCC will be laid down and again 3 feet wall be constructed upon it. After which roof will be laid down. • Boundary wall will be constructed only of 6feet height and with bricks and cement mortar of 1:5 ratios.  Electrical and Plumbing works: Electrical and plumbing work inside the structure will start when the structure gets complete. Electrical wiring and its necessary accessories will be fitted before the plaster. Plumbing pipes will be laid down on the floor before the ceramic tiles and marble is installed. After the electrical and plumbing work gets complete paint work and lightening will start. All electrical and plumbing work will be done according to the approved diagrams. At each completion stage each work will be inspected by the site engineer and quality control officer.  Surface Dressing: ½” thick plaster in 1:4 cement and sand mortar to ceiling of labor quarters will be done in first class finish. ½” thick plaster to inner and external walls of the shed and labor quarters will be done in 1:4 cement sand mortar.  Flooring: In the labor quarters 12x12 Taweera Marble flooring will be done. In shed the flooring will be of normal RCC of ration 1:3:5. Kholies will be constructed on floor in shed for food and water for animal.  Water and Gas piping • The area will be marked as per the approved drawings where water and gas supply pipes have to be laid down. Page 21 of 41
  • 22. • Excavation will be done for the water and gas pipes. • After that excavation pipes and fittings will be procured on site • Hot and Cold water pipes internal in the labor quarter bathrooms will be of AGM and external pipes will be of G.1 and I1L. • Good quality joints, T’s, unions and CP nozzles will be used. • The necessary inspection will be done by the quality manager.  Sewerage Works: • Trenches will be excavated for laying of pipes and manholes up to the required level • PVC Royal higher quality pipes of appropriate size will be used for internal main and sub- lines. • Floor trap cover of 4” diameter chromium plated will be provided. • Sewerage main holes will be connected with 6” dia PVC pipe.  External works: Water storage tanks will be constructed in front of the shed and feed will be stored inside the shed. Kholies will also be made in the open area outside the shed for animal food and water. Tough tile will be used in front of the main gate till the labor quarters. After all this above mentioned work site clearance will be started which consist of moving of labor, machinery, etc. After site clearance the inspection will be done and after that animal will be procured and staff will be hired to run the operations of the farm. Project Deliverables: The project deliverables include the following things: • 10,000 Sq.ft long cattle shed. • 33,600 Sq.ft long boundary wall on full 20 kanal land. • 3600 Sq.ft covered 4 labor quarters. • Water tanks underground( cemented) and overhead ( two 500 gallons plastic tanks) • Main gate • 250 cattle’s, 50 milk producing cows of age 1-2 years of Sahiwal Breed and 200 Calves of sahiwal breed of 15-20 days of age and with a weight of approximately 20-30kg each. Page 22 of 41
  • 23. • Staff hired to run the operations of the Farm which includes; 3 security Guards, 5 Workers, 1 Veterinary doctor. • Soil test reports, training reports, and other test results will be given. Project Acceptance Criteria: Construction and establishment of farm should not be costly, must fulfill the given quality standards and project should be completed on time and client should be satisfied. Project Exclusions: Safa Farms (Pvt.) Limited main focus will be on the customer satisfaction in terms of quality animal, construction and trained staff hired to run the operations. We will not focus on the sales of the farm because this will lead us to go out of the defined scope and this is not the part of the project. Funds are limited so by keeping the funds in mind the project should be completed up to the quality standards. Project Constraints: The constraints are: • Limited Funds( Finances) • Strict Schedule • Rigid Quality standards. • Limited the resources Project Time Management Plan 1. Define Activities: Activity list and Activity Attributes: Sr. No Activity Description of Work 1 Initial proposal writing in response to the tender float in the market Writing the initial proposal in which mentioning the main highlights relevant to the subject of the tender 2 Team Building Team members will be indentified and project manager will be nominated 3 Gathering required information Gathering required information the technical information needed to do the project 4 Project feasibility analysis This analysis will tell whether the project should Page 23 of 41
  • 24. be taken or not 5 Defining the customer requirements Defining the needs of the customers what he wants from the project. 6 Identifying market place conditions Understanding the market place conditions to identify the level of satisfaction available in the market and also determining the cost of the services. 7 Develop project charter Developing project charter and mentioning all the required information in it. 8 Identifying stakeholders Identifying the potential stakeholders which will be affected or will get involved in the project. 9 Collecting requirements Collecting requirements is a document mentioned above. 10 Project Costing. Determining the overall cost which will be incurred during the project 11 Project Budgeting After costing allocating funds 12 Scheduling. Setting time lines for the execution of the project. 13 Project scope management planning Baseline and identifying the scope of the project 14 Project scope statement writing. Formal document giving details about the project scope. 15 Making project scope baseline. After approval setting the acceptable project scope as baseline 16 Defining accepted work deliverables. The deliverables which will be produced during and at the end of the project, that is acceptable to the customer. 17 Project risk management planning Identifying the potential risks and making plan to mitigate negative impacts and exploit the positive impacts 18 Project communication management planning Making communication management plan 19 Project quality management planning Making quality management plan 20 Project procurement management planning Making procurement management plan 21 Planning team coordination. Develop a plan in which the team members are identified and mixed with other members. 22 Reviewing reports of the project. Analyzing the project performance 23 Identifying issues Issues coming in the project 24 Risk identification in the project. Identifying the risks which can affect the project smooth working 25 Updating documents Updating the documents as the project progresses 26 Project cost control Controlling the project costs 27 Project Schedule control. Controlling the schedule so that each task is done on time. 28 Analyzing zero defects in quality. Analyzing quality of work and services and checking if any improvement is needed Page 24 of 41
  • 25. 29 Define priorities of activities. Defining the priorities of the activities so that each activity is given due time 30 Design resource calendar. Designing resource calendar to know when which resource is needed. 31 Define activity resource costs. Defining the resources needed to complete an activity 32 Making cost risk register documents. Making the register noting down the cost related risks faced by the project. 33 Define project funding requirements Then defining the funds needed by project including reserve funds 34 Making cost work performance measurement report. Making cost work performance measurement report. 35 Calculate cost variance Calculate cost variance 36 Making process improvement plan Making process improvement plan 37 Defining quality metrics Defining quality metrics 38 Quality work performance report writing. Quality work performance report writing 39 Making quality control measurement report Making quality control measurement report 40 Defining activity resources. Defining activity resources. 41 Acquiring work force. Acquiring work force, the right project team for accomplishing tasks. 42 Project Execution Construction of shed and quarters for labor starts 2. Estimate Activity Resources: Activity Resource Requirements: Type of Resource Requirements Human Resource(Project team including Labors) Human resource is required to run the operations of the project. Labor is required to do the construction and other activities of the project. A project manager is required to perform the management processes from initiation to closing and to lead and guide the team Construction Material ( Sand, Cement, Stone Blast, Bricks, Iron bars) Construction material is necessarily required for the construction of the project deliverables Computers and software Computers and the relevant software like MS Project, MS Word, Excel etc for reporting and documentation Construction Equipment Construction equipment is necessary for digging the land, leveling it and making sand cement stone motor. Pipes and Electrical wirings Pipes for water , sewerage are required and as well as Page 25 of 41
  • 26. electrical wiring is required Iron Door frames and Aluminum window frames For fittings of windows and door initial frames are required Taweera Marble for flooring Marble will be required for flooring in labor quarters and guard posts Project room with chairs, tables, proper lighting and helping environment. A proper place with all the things of basic need like chairs, tables etc are required for the smooth performance of tasks. Internet facility. To keep in touch with the stakeholders, team members, customer, team leader and project manager. Funds. To buy equipment’s and other project related things adequate funds are required. Organizational Process Assets. Organizational process assets contains organization’s policies, templates, standards and help data for the guidance of team members so that they can perform the project processes more efficiently and with better utilization of time and monetary resources. Assumptions: • We have made the assumption that our project will be a great success and Cherkizovo Group will accept our deliverables. • There will be no change in the management of the company and in the project team during the project. • All activities will be completed on the given dates. 3. Estimate Activity Durations: Activity Duration Estimates: SR# Activity Effort Hours Estimated Days 1 project initial proposal writing 16 2 2 Defining team members and group leader. 8 1 3 Gathering required information. 32 4 4 Performing feasibility analysis. 16 2 5 Defining customer requirements. 16 2 6 Identifying market place conditions. 16 2 7 Develop project charter. 24 3 8 Identifying stakeholders. 16 2 9 Collecting requirements. 16 2 10 Project Costing. 16 2 11 Project Budgeting. 8 1 12 Scheduling. 16 2 Page 26 of 41
  • 27. 13 Project scope management planning. 16 2 14 Project scope statement writing. 16 2 15 Making project scope baseline. 8 1 16 Defining accepted work deliverables. 16 2 17 Project risk management planning. 8 1 18 Project communication management planning. 16 2 19 Project quality management planning. 8 1 20 Project procurement management planning. 8 1 21 Planning making power circuitry. 8 1 22 Planning team coordination. 8 1 23 Advertise of the workers required 8 1 24 Selection of the workers 16 2 25 Perform the training exercise 16 2 0026 Risk identification and Updating documents. 8 1 27 Project Schedule control and Analyzing training. 16 2 28 Define priorities of activities and Design resource calendar. 16 2 29 Making cost risk register documents and Define project funding requirements. 16 2 30 Calculate cost variance. 8 1 31 Making process improvement plan. 8 1 32 Defining quality metrics 16 2 33 Quality work performance report writing. 16 2 34 Making quality control measurement report. 8 1 35 Defining activity resources. 8 1 36 Acquiring work force. 16 2 37 Developing team. 8 1 Project Cost Management Plan 1. Estimate Costs: Element Measuring Unit Per Unit Cost (Rs) Total Unit Used Total Cost (Rs) Bricks Pieces 3.00 100,000 300,000 Cement Bags 300 800 240,000 Sand Dumpers 3500 25 87,500 Stone Ballast Dumpers 4000 15 60,000 Steel Reinforcements M.ton 125,000 40 5,000,000 Wood Sq.ft 1300 600 780,000 Aluminum Windows Sq.ft 800 180 144,000 Iron Frames Sq.ft 500 190 95000 Glass Works Sq.ft 250 150 37,500 Page 27 of 41
  • 28. Marble Flooring Sq.ft 75 3000 225,000 Ceramic Tiles Sq.ft 115 1800 207,000 Skirting Sq.ft 25 1000 25,000 Tin Sheets Pieces 7000 20 140,000 Cows Units 125,000 50 6,250,000 Calves Units 15000 200 3,000,000 Construction cost of Shed Sq.ft 250 10,000 2,500,000 Construction of Boundary Wall Sq.ft 150 33600 5,040,000 Construction of Labor Quarters and Guard Posts Sq.ft 300 3600 1,080,000 Plumbing Equipment 350,000 Electrical Equipment 300,000 Paint 200,000 Water Gallon Pieces 30,000 2 60,000 Human Capital 550,000 6 3,300,000 Total 29,421,000 2. Determine Budget: Page 28 of 41
  • 29. 3. Budget Allocations: Page 29 of 41
  • 30. Budget Allocated for First Month: Rs. 3,500,000 (10% of Total Budget) Budget Allocated for Second Month: Rs.7, 000,000 (20% of the Total Budget) Budget Allocated for Third Month: Rs. 3,500,000 (10% of the Total Budget) Budget Allocated for Forth Month: Rs. 7, 000, 000 (20% of the Total Budget) Budget Allocated for the Fifth Month: Rs. 7, 000,000 (20% of the Total Budget) Budget Allocated for the Sixth Month: Rs. 7, 000, 000 (20% of the Total Budget) Project Quality Management Plan Plan Quality: Page 30 of 41
  • 31. Quality Role and Responsibility: Role Responsibilities Project Cost Efficiency Project Manager, Quality Manager , Finance Manager Deliverables Quality Project Manager, Quality Manager, Project Team lead. Construction Team lead Project Schedule Project Manager and Project Team Project Overall Project Manager and Project Team Safa Farms (Pvt.) Ltd has maintained his name due to his quality work. Customer satisfaction is our main aim. So we are very much Quality Conscious. The Quality of the project are checked against the set standards of the ISO and given by the Cherkizovo Group. Safa Farms (Pvt.) Ltd will carry forward its own quality management plan which is as follows: • Project Schedule baseline has been set and sent to all the related departments in the company so that project will be completed on time and standard work hours have also been mentioned. • For all test like soil test, water tests etc. Safa Farms will hire consultants from the Quaid-e-Azam University Islamabad. • Quality Manager and Site Civil Engineer will be present on site and monitor all the work along with the construction team lead and weekly reporting will be done to the Project Manager. • Construction will be done as per the given approved structural diagrams. • Animals Purchased for the Farm will of good quality and as per the given standards and they will be purchased in the presence of a Veterinary doctor which will be hired for the Farm in the last phase of completion of the farm. The Inspection of the Construction work will be done as per follows: • Demarcation Check • Before and After Excavation. • DPC level and sand cement stone mixture quality will be strictly monitored. • Start of the shed walls and RCC columns. • Placement of tin sheets as a roof on the shed and RCC roof of the Labor Quarters. • Safety inspection: site engineer will keep a track that all the wastes materials should be poured at a place from where they cannot be in contact with the humans • All works will be done as per given steps only when their quality has been approved. Page 31 of 41
  • 32. • All the material weather it will be used in the structural, architectural, electrical, plumbing and for floor work will be procured from approved source and will be inspected and then passed by the Quality Control Lab so that the agreed and expected quality can be achieved. Quality Assurance Approach: Planning quality and performing quality control tools and techniques, process analysis to continuously look into the working of the management processes and the product related processes to mitigate negative impacts and check the cost and schedule variances and cost audit reports will be presented weekly. These reports will show the project’s performance and quality standard. Quality Control Approach: Inspection of the processes both of the project and service and implementation of change requests when there is a need. Control charts to control costs of the process and projects entire cost. Weekly cost performance reports will be issued and help will be sought from Finance department to reduce costs both on project and product as well. Inspection, Control Charts and Scatter plot will be made to analyze project, team members and schedule performance. Quality Improvement Approach: To improve the quality of the project’s processes weekly meeting will be called between the project manager and project team so that any difficulties in the project might be removed because those issues can affect the working of the project team which will directly affect the quality of work. On very serious problems help will be taken by the Cherkizovo Group members. Similarly weekly cost performance reports will be issued and help will be sought from Finance department to reduce costs both on project and product as well. Inspection, Control Charts and Scatter plot will be made to analyze project, team members and schedule performance. Sample Quality Checklist: SR# Elements Description Quality Standard Original Standards Improvement s Approved Sign QM/SEngg 1 RCC Column Quality of the mixture of sand, cement stones in RCC 5 4 No Yes 2 Animal Purchased Good health of Animals 5 3 Yes No 3 Staff Hired Trainings Training of the staff hired to run the Operations of 5 4 No Yes Page 32 of 41
  • 33. the Farm Project Human Resource Plan Develop Human Resource Plan: Roles, Responsibilities and Authorities Roles Responsibilities Authority Managing Director (MD) Looking over the project manager and his team He can change the ongoing processes in the Organization Project Manager (PM) He looks over the project processes and makes reports and make sure that the project should be completed on time by efficient use of resources and budgets He can change and redraw new work standards and procedures. He can hire and fire any person in the project team Finance Manager (FM) Looks over the efficient use of the Budgets of the Project He can ask questions about the use of money in the project and can stop the supply of funds when he think that there is some wrong going on Quality Manager (QM) He is responsible for maintain the quality standards in the project He is the person who can change the project step due to quality reasons Human Resource Manager (HRM) Developing and acquiring the project team and make HR plans for the project and also to train the employees when necessary He has the authority to hire any person when needed in the project as per directed by the PM Procurement Manager (Proc M) Purchase quality material for the project and develop detailed RFP and BOQ’s Change supplier when he thinks that he is not capable of providing things on time Project Team Lead (PTL) Lead the team and guide the team on technical grounds other responsibilities are Developing Training program and Report to the project manager. Leading the team and has the authority to order other team members regarding project’s technical issues. Page 33 of 41
  • 34. Staff Management Plan: Staff Acquisition: Safa Farms (Pvt.) Ltd has been into this business for past 20 years, so we have our own team for construction and all other purposes which is highly skilled and trained enough to work. But as per the conditions if we need more personnel than they will be hired through proper channel. First advertisement will be given than interview is called for the selected candidates. Workers required to run the operations of the farm will be hired in the last phase of the completion and their salaries will be given by the Cherkizovo Group Directly. Training Needs: Training will be conducted for employees when necessary. But a special training will be conducted for the employees hired to run the operations of the farm at the time of completion of the project. HR manager will conduct short training for the employees on conflict management and how to work in groups? So that employees can work better. Rewards and Recognitions: A special bonus will be given to those employees who will work efficiently and exceptionally. Other than salary travel expenses will also be given to the workers because during project they might have to travel a lot. Project team members are free to express their concerns about the project manager and project team lead or any other person. Standards, Policies and Regulations: As Safa Farms (Pvt.) Ltd is a projectised organization so all the functional manager work under project manager and reports to the project manager and team lead reports to the project team lead and then he reports to the project manager. On very extreme situations the team members can interact with the project manager. No staffs lower than the team lead is advised to report directly to the Managing Director. Only functional manager and the project manager can report to him as given in the company’s policy. Page 34 of 41
  • 35. Employees Compensation and Benefit Plan (Jan 2012-June 2012) Name of the Position Nature of the Position No of the Positions Salary (Rs) Managing Director (MD) Salary (Per Month) 1 40,000 Project Manager (PM) Salary (Per Month) 1 35,000 Finance Manager (FM) Salary (Per Month) 1 30,000 Quality Manager (QM) Salary (Per Month) 1 30,000 Human Resource Manager (HRM) Salary (Per Month) 1 30,000 Procurement Manager (Proc M) Salary (Per Month) 1 30,000 Project Team Lead (PTL) Salary (Per Month) 1 25,000 Construction Team Lead (CTL) Salary (Per Month) 1 22,000 Site Civil Engineer (SCE) Salary (Per Month) 2 20,000 Foreman Civil (FC) Salary (Per Month) 3 15,000 Foremen Electrical(FE) Salary (Per Month) 1 15,000 Foreman Plumbing(FP) Salary (Per Month) 1 15,000 Foreman Wood works(FW) Salary (Per Month) 1 15,000 Store Incharge Remuneration (Contract) 1 9,000 Security Guards Remuneration (Contract) 4 7,000 Consultants Remuneration (Contract) 1 25,000 Total 434,000 Page 35 of 41
  • 36. Project Communication Management Plan Plan Communications: Communications Management Plan: Message Audience Method Frequency Sender Status reports, performance reports, project updates Country head Cherkizovo Group, MD Safa Farms (Pvt.) Ltd Presentation, meetings Monthly Project Manager Status reports, performance reports, project updates, individual team members performance Project Manager Emails, Meetings, Presentations Weekly Project Team Leader Issues related Quality Project Manager, Quality Manager Emails and Quality Documents Weekly Project Team Leader Cost Performance Report Managing Director, Finance Manager Performance documents After two weeks Project Manager Issues related Constructions Project Manager, Construction Team lead Architectural Diagrams Weekly Project Team leader Purchase of Animals MD, Project Manager, Quality Manager Quality Standards At the end of the project Procurement Manager Communications Constraints: The project team other than the functional managers will communicate with the project team leader through emails or other written documents or in meetings, in extreme circumstances the project team members can communicate with the project manager otherwise they are advised to communicate with the team leader. Functional Managers will communicate with the project manager and if necessary than to the managing director. Suppliers will be given RFQ’s in detail and then procurement manager will decide which supplier is to be selected and supplier at the time of delivery will submit the sales invoice to the procurement manager. The Project Manager will communicate with the Managing Director and other relevant Stakeholders. The PM is advised to report personally to the Country Head of the Cherkizovo Group on monthly basis. The PM will bring in the notice of the MD about the cost and schedule performance. Page 36 of 41
  • 37. Project Risk Management Plan Plan Risk Management Methods and Approaches: In case of any risk identified meeting will be called between project manager and the team members if the risk identified is internal and not of serious nature. But if the risk is serious can jeopardize the smooth working of project or even can end the project, then a meeting between all the relevant stakeholders will be called and steps will be taken to mitigate the possible negative impacts. Let suppose if any risk relating to schedule is found than a meeting between the project managers, functional manager and Managing Director will be called. Similarly any risk relating to product is identified than a meeting will be called between all the above members and sponsor. Suggestions will be given by all the meeting members and using various techniques like Affinity Diagram or Nominal or Delphi techniques alternative will be sort out. Tools and Techniques: High-level plans for conducting the risk management activities will be defined in meetings. Risk management cost elements and schedule activities will be developed for inclusion in the project budget and schedule, respectively. General organizational templates for risk categories and definitions of terms such as levels of risk, probability by type of risk, impact by type of objectives, and the probability and impact matrix will be adapted to the specific project. If templates for other steps in the process do not exist they may be generated in these meetings. Roles and Responsibilities: Every group member can play the role of identifying risks, but it is the responsibility of the project manager to bring in to the notice of high ups about the potential risks to the project. The formal document will be prepared by the team leader containing the risks faced by the project or the risks being identified by the team then this document will be forwarded to the project manager and first the project manager will try to resolve the issue by himself as some powers are imparted to him by the Managing Director, but if the risk is enormous then it will be resolved by any capable person and it will depend on the nature of the risk. Stake Holder Risk Tolerance: Risk tolerance is shown by project stakeholders by showing their willing to accept varying degrees of risk. The risks below mild can be tolerated Page 37 of 41
  • 38. Definition of Probability: Defined Conditions for Impact Scales of a Risk on Major Project Objectives Relative or numerical scales are shown Project objective Very low /.05 Low /.10 Moderate /.20 Very high /.80 Cost Insignificant cost increase <10% cost increase 10-20% cost increase >40% cost increase Time Insignificant time increase <5%time increase 5-10% time increase >20% time increase Scope Scope decrease barely noticeable. Minor areas of scope affected. Major areas of scope affected Project end item is effectively useless Quality Quality degradation barely noticeable. Only very demanding applications are affected Quality reduction requires sponsor approval Project end item is effectively useless Identify Risks Risk Register: Risk ID Risk Statement Probab ility Impact Response Scope Quality Schedule Cost Material Quality Due to less importance to quality 8%   Different suppliers sorted earlier Construction not per diagrams Due to the poor supervision 25%     Fault finding or change construction team leader Natural disasters Due to earth quake etc. 1%     Starting project again Resources Such as Non availability of materials, peoples 25%    Import materials and higher peoples Change in technology Technology introduced in the market by any other company before us. 3%    Add more features Political aspects Sanctions imposed 5%   Use limited resources Inflation Prices increased 3%   Tradeoff in quality Budgeting Over budgeting 5%    Tradeoff in quality, schedule, cost Page 38 of 41
  • 39. Electricity Data loss and work delay due to electricity failure 5%   Use of generator Market conditions Product rejection in market due to high cost 10%   Controlling the cost Stake holder Needs and expectations are not according to requirement 10%    Rework to improve performance Machinery Breakdown Workshop not present at the site 10%   Make a workshop at site Page 39 of 41
  • 40. Project Procurement Management Plan Plan Procurements: Procurement Authority: In Safa Farms (Pvt.) Ltd the procurement manager has the authority to procure elements for the project as directed by the Project Manager with the help of project team leader. But in the matter of purchase of animals Quality Manager and the veterinary Doctor will be also be the part of this purchase. Roles & Responsibilities: Project Manager Procurement Manager Project manager will made the project procurement documents with the help of project team Procurement manager will laid down the procurement rules He will look after the needs of the project and the things needed to be procured. It is the duty of the procurement manager to produce things on time It is the responsibility of the Project Manager to timely send the request for the procurements He should contact with the authorized supplier and check the availability of the thing on time He should prepare audit reports of the procurements He should give us all the invoices of the items procured from the suppliers to the project manager Procurement Statement of Work: Safa Farms (Pvt.) Ltd will procure the items which will be used in the construction of the farms like;  Cement  Sand  Stone Ballast  Bricks  Steel Reinforcements  Pipes  Electrical Wirings  PVC  Window Frames Page 40 of 41
  • 41.  Glass for windows  Fitting and Fixtures for Bathrooms Standard Procurement Documents: 1. Request for Proposal. 2. Request for Quotation. 3. Tender Notice. 4. Invitation for Seller’s Initial Response Supplier Selection Criteria: The suppliers will be selected on the following criteria:  Low cost  Quality of the materials  Timely delivery  Reputation in the market Selection Procedure for Animals: The animals will be selected as per directed by the Cherkizovo group. The procurement Manager along with the Quality Manager and Veterinary Doctor will purchase the animals. The 50 milk producing cows should be of Sahiwal breed and are fully grown and must be physically fit. The 200 Calves should also be of sahiwal breed and between the age of 20-30 days they should also be examined by the doctor and all reports by the doctor should be submitted to the Project Manager and a unique no will be marked on each animal. Procurement Assumptions and Constraints: The procurements will be on time but as the funds are limited so the procurements should be limited and we have to complete the tasks and responsibilities with the available materials, resources and supplies. Page 41 of 41

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