SUBMITTED TO: DR, ALI AHSAN
SUBMITTED BY: MISS. SIDRA SARDAR MANN
DATE OF SUBMISSION: 8TH
PROJECT OF PROJECT
CASE Business School
CASE Business School
CASE Business School
CONSTRUCTION OF CAFÉ PINK
A project is a temporary endeavor undertaking to create a unique product, service or result.
Project Management is the application of knowledge, skills, tools and techniques to project
activities to meet the project requirements.
PHASES OF PROJECT MANAGEMENT:
The phases of Project Management are as follows:
d) Monitoring and Control
SKILLS NEEDED TO MANAGE A PROJECT:
Following skills are needed to manage the project of construction of Café Pink:
a) Identify outcomes and deliverables
b) Devise a sequence to achieve the goals
c) Recognize when the outcomes will be achieved
d) Identify the key issues
PROJECT INTEGRATION MANAGEMENT:
a) REQUEST FOR PROPOSAL:
The construction of Café Pink is a completely unique idea which would benefit the women of
Pakistan. Generally, women in Pakistan are unable to go out alone to have got together etc,
without being subjected to other biases. The community where we live, men are still dominant
as compared to women. Some of the families don’t allow their daughters to go out alone.
Keeping this fact in consideration, the construction of Café Pink will contribute positively to the
society and women will be given safe and healthy environment to relax and chat with each
As the construction of café is only targeting the females of Islamabad and the employees will
also be females only, it depicts the uniqueness of the project; the idea is exclusively for women
of Islamabad where they feel free to spend the time with immense leisure.
The graph clearly depicts that the percentage of social work for women being done is minimum
that is just 30 percent of the total; therefore the project plays an important role towards the
increase of the total percentage.
The mission is to “PROVIDE SECURE ENVIRONMENT FOR WOMEN UNDER ONE ROOF”
As we all know that women were treated inhumanely in the past, that trend is improved but
even now a days they are not accepted by the men and mostly the people with strong religious
families do not allow their females to go out alone because of the biased societies which exist
The main benefit of the construction of a café is to provide safe and secure environment to
women where even the religious families would feel free to send their daughters and females
as well. This will create a positive impact on the society in which we live and women will get
empowerment and social respect. Moreover the atmosphere of the café will make the women
to relax and the idea is completely novel, for there is virtual nonexistence in Pakistan of any
place such as the one proposed that is intended to serve the said purpose.
Our idea is very practical and workable because it successfully addresses one of the biggest
concerns of females within the country. The majority of women in Pakistan are unable to spend
a quality time out on their own because they are bound by social, religious and societal
restraints. The answer to their problem is, without doubt, ‘Café Pink’ where they can securely
take a break and enjoy whenever they feel the need to.
b) PROJECT CHARTER:
PROJECT NAME: CONSTRUCTION OF CAFÉ WITH THE NAME OF CAFÉ PINK AT ISLAMABAD
PROJECT MANAGER: SIDRA SARDAR MANN
CONTRACTOR: APEX BUILDING COMPANY
TENDOR: HABIB RAFIQ GROUP OF COMPANIES
Recent trends indicate that it is getting increasingly difficult for women these days to go out, for
say shopping, travelling or working without being subjected to social and other biases.
Moreover, working in a secure and healthy environment is also growing difficult by the day for
women due to undue male dominance in the work place. All these factors act in concert with
numerous others to adversely affect female employment in the country, rendering women
unable to contribute positively towards the development of the nation. Hence, there is a need
for women to have a healthy workplace where they can not only work freely, but also relax and
enjoy themselves at the same time.
Our idea of construction of “Cafe Pink” is a unique and completely novel one that is intended to
attend to the various needs and demands of the female members of our society. It aims at
developing a marketplace, exclusively for women that will ensure provision of the cafe required
by them. The construction of a café will initially be provided to the women of Islamabad.
Apex Building Company (Pvt.) Limited submitted proposal to acquire the tender and bid on the
respected tender notice issued by Habib Rafiq Group of Companies. Apex Building Company
(Pvt.) Limited has a well organized project team as well as necessary equipment for the
construction of the Cafe.
Habib Rafiq Group of Companies selected Apex Building Company (Pvt.) Limited for the
construction of the cafe and approved their proposal.
BENEFITS OF THE PROJECT:
About 80% of the total population of working women in Islamabad faces the problem of
unhealthy workplace environment. As a result of construction of ‘Cafe Pink’, women will be
empowered through provision of employment opportunities in a female-friendly working
environment. Moreover, the majority of females who are unemployed and are based in their
homes will be able to utilize the cost-effective services in order to relax and enjoy themselves.
UNIQUE SELLING PROPOSITION:
The unique selling proposition of construction of the café is that it is exclusively for women and
they would be benefitted a lot through its construction.
To construct a café on the provided area of F7 Jinnah Super at a cost of Rs 10 Lac for the Habib
Rafiq Group of Companies (Pvt.) Limited, in 6 months starting 7th
Nov 2012 to 7th
The Project Manager, Sidra Sardar Mann, is hereby authorized to interface with management
as required, involved with the planning, controlling and monitoring, managing and directing the
assigned project resources to best meet project objectives, delegate responsibilities to ensure
work is assigned and completed on time and within budget, to communicate with the
contractors and management. She is also responsible for developing the project plan,
monitoring the schedule, cost, and scope of the project during implementation, and
maintaining control over the project by measuring performance and taking corrective action.
Project charter approved 7-11-2012 Project Manager.
Project Stakeholders approved
14-11-2012 Project manager.
Project plan completed 24-11-2012 Project Manager, Team Leader.
Project plan approved 2-12-2012 Project Manager.
Project team assembled 9-12-2012 Team Leader, Project Manager.
Project execution initiated 19-12-2012 Team Leader, Project Team, Project Manager.
Project execution completed 19-2-2013 Project Manager.
Customer acceptance 19-3-2013 Project Manager, Team Leader, Marketing dep.
Project closed out 7-5-2013 Project Manager.
The key stakeholders of our project are Project Supervisor, Project team members, Project
Sponsors, Upper management, Project inner customer, Project outer customer, Resource
Managers, Product user group, Marketing manager and Project testers.
Supervisor Key High High Positiv
Sponsor Key Medium High Positiv
Sponsor Key Medium High Positiv
Customer Key High High Positiv
ROLES AND RESPONSIBILITIES:
The Project Team Members are responsible for executing tasks and producing deliverables as
outlined in the Project Plan and directed by the Project Manager, at whatever level of effort or
participation has been defined for them. The role of Project Sponsor is to meet regularly with
project manager (weekly or bi-weekly) to review project timeline, key milestones and
outstanding issues. The Customer’s responsibility is to accurately represent their business units’
needs to the Project Team, and to validate the deliverables that describe the product or service
that the project will produce.
Identify Stakeholders is the process of identifying all people or organizations impacted by the
project or people who are the stake in the project is stakeholder.
All inputs are discussed above in Develop project charter. And these are:
Enterprise environment factors
Organizational process assets
Different tools and techniques are also used to identify stakeholder like stakeholder analysis
and expert judgment.
We are using some experts to analyze stakeholders and these experts are:
Mr Hamid Usman
Miss Rana Tabussum
Mr Adil Shabir
CAFÉ PINK Date: 7
SIDRA SARDAR MANN
+92 300 5568710
+92 312 5793748
External After 2
Pink +92 333 3829837
External After 2
Executive +92 302 9837643
R&D +92 344 4876567
+92 333 5776683
+92 333 5060574
+92 302 3846453
Café Pink Service
-------- Client External ------ Project
Internal ------ Project
+92 300 5736452
External ------ Project
------- ------- Providin
Internal ------ Require
CASE +92 300 5847563
ng At start
A contract is a legal agreement between two parties. Contract is made between Sidra Sardar
Mann and Habib Rafiq Group of Companies.
Project supervisor Dr.Ali Ahsan
Project sponsor CH.Fazal Muqeem
Project manager Sidra Sardar Mann
Project team leader Adil Zahid
CEO Café Pink Kamran Malik
Vice President, Café Pink Hamza Ahmed
This Contract is between Habib Rafiq Group of Companies (Client) and Apex Building Company
(Vendor). Contract is valid up to 6 months i.e. (7th
November 2012 to 7th
2. A COMPANY DESCRIPTION:
Women in Pakistan are considered as a minority and still they have not been given a real status
in the community. It is, therefore, that we are aiming to provide them with a secure
environment in order to encourage their active participation in community activities. Besides,
there is no such place in Pakistan that could single-handedly attend to women’s requirements
to the contentment of their hearts. Thus, it is only fitting that they should be provided with a
safe and healthy environment, in accordance with our plan, where they should be able to work,
enjoy and relax all at the same time.
We are targeting females, ranging from age of 15 to 65 years living in Islamabad. The users of
our services will primarily be females. This initiative will have a positive impact in the society.
3. PROJECT DESCRIPTION:
The construction of the Café will cost 10 lac PKR. The Café will only be used by the customers of
Islamabad primarily. While studying the potential market we have come to know that there are
around 70,000 women of Islamabad and about 90% percent of them face a problem of going
alone in the current unhealthy environment. Moreover the project will be completed within 6
months under the supervision of project manager Miss. Sidra Sardar Mann. The process will be
cost effective and monitoring will be done throughout the project.
4. LIST OF PROCUREMENT ITEMS:
Cement For construction
Wood For cupboards, doors, decoration etc.
Paint For finishing touch
Electrician For electricity
Plumber For water and sewerages work
Tiles For decoration
Flooring For decoration
Water Reservoir To reserve water
Payments will be made as the modules completed and delivered.
A detailed report of the results of the Project shall be presented to Company by the Principal
Investigator on or before 7th
of December, 2012 and shall serve as the deliverable on this
7. AGREEMENTS RESTRICTIONS:
Neither the Investigator nor Apex Building Company, including its fellows, officers, directors,
employees and agents, makes any conditions, representations, warranties, undertakings,
promises, inducements or agreements of any kind, whether direct, indirect, collateral, express,
or implied, as to any matter whatsoever, including, without limitation, the results of the
research or any inventions or product, tangible or intangible, conceived, discovered, or
developed under this. Seller’s obligations under this agreement are accepted subject to strikes,
labor troubles, flood, fire, acts of God, accidents, and delays, shortage of equipments or
problems beyond the control of seller. Impossibilities of performance by reason of any
legislative, executive or judicial act of any governmental authority shall excuse performance of
or delay in performance of or delay in performance of this agreement.Warranties and
undertakings can only be made by Mr. Kamran Malik who is the CEO of Apex Building Company.
8. CONSEQUENCES OF TERMINATION:
In the event of the termination or expiry of the Contract:
The Contractor shall repay forthwith to the Council any advance payments made by the
Council relating to any Services not performed by the Contractor in accordance with the
The Contractor shall provide to the Council or a replacement contractor nominated by
the Council any Council Data in its possession either in its then current format or in a
format nominated by the Council.
The Contractor shall cease to use the Council Data.
Each party shall return all items supplied to it in connection with the Contract by the
Contract as from the date of service of such notice if: This Agreement shall have a term
commencing on the date written above and shall terminate on 7st
May 2013. Either
party may terminate this Agreement thirty (30) days after written notice is given to
other party. In the event this Agreement is terminated in accordance with this section
the Company shall pay for all expenses up to termination and for reasonable
commitments made by company related to the Project, prior to date of notice of
termination, for which Company is financially responsible. If any of the clause violated
by the Company will terminate the contract and Company shall not be liable to do legal
9. FORCE MAJEURE:
Neither party to the Agreement shall be liable to the other for any failure or delay in
performance caused by circumstances beyond its control, including but not limited to, acts of
God, fire, labour difficulties or governmental action or power breakage.
10. ENTIRE AGREEMENT:
This Agreement constitutes the entire agreement between the parties with respect to the
subject matter hereof and supersedes all prior agreements, understandings, negotiations and
discussions, whether written or oral. There are no conditions, covenants, agreements,
representations, warranties or other provisions, express or implied, collateral, statutory or
otherwise, relating to the subject matter hereof except as herein provided in the contract.
No amendment or waiver of any provision of this Agreement shall be binding on any of the
parties hereto unless consented to in writing by all parties to this Agreement.
12. GOVERNING LAW:
This Agreement shall be construed, interpreted and enforced in accordance with, and the
respective rights and obligations of the parties shall be governed by the federal laws of Pakistan
and each party unconditionally submits to the non-exclusive jurisdiction of the courts of such
province and all courts competent to hear appeals there from.
Signed at ______________________on this ______day of
SIGNATURE _____________________________(for and on behalf of the Company)
Employer's Full Names:
WITNESS 1: _____________________________
WITNESS 2: _____________________________
Contractor's Legal Name:
WITNESS 1: _____________________________
WITNESS 2: _____________________________
HEAD OF HUMAN
HEAD OF FINANCE
HEAD OF QUALITY
HEAD OF PROJECT
TEAM MADE BY
Collect Requirements is the process of defining and documenting stakeholders’ needs to meet
the project objectives.
SUBJECT REQUIREMENT STAKEHOLDER
Site Selection Survey Plan prepared by Apex
Building Company Pvt. Limited, on
the land provided by the Habib Rafiq
Group of Companies to certified
correct with original seals and
signatures that should include the
The PID (The Property Identifier
Legal description (found on tax
Identify location, as well as location
and width of any lane(s)
Dimensions of site
Indicate location and dimensions of
all surrounding (buildings if any) on
the site for proposed additions
Indicate front and rear yard depth at
each corner of the land (especially
important where site dimensions are
Width & condition of lane
Indicate location of existing street
Indicate land site where adjustments
and leveling is needed.
Indicate elevations along the centre
line of the lane opposite to the
centre line of the laneway hotel
building envelope (if lane paved,
elevations must also be shown along
Leo Consulting Company Pvt. Limited
the centre-line of the gutter)
Additional Survey for Engineering
Site Engineer Civil, Construction
Site plan Site Plans should include the
Legal Description and north arrow
location and dimension of lanes
Dimension of site
Size of all yards, measured from the
property line, including front yard,
side yards, rear yard and separation
Indicate limiting distance between
the principle building and the
Indicate location of all window
seats, bay windows and doors
Building dimensions – this includes
principal building and any accessory
Indicate access to parking, width of
access and the number of parking
Fire Fighting Access Statement
Indicate ultimate property lines
Public Sewerage and Water
Public water, storm and sanitary
services with sizes and dimensions
to the property line
Invert (bottom of pipe) elevations of
the storm and sanitary connections
Location of Gas
Site Engineer Civil,
Construction manager, Apex Building
Company Pvt. Limited, Safety Engineer,
Site Coverage and Impermeable
Material Site Coverage Plan should
include the following:
Indicate and dimension all
impermeable material, including all
buildings, sidewalks, paved areas,
Leo Consulting Company Pvt. Limited,
decks, pools, plastic planting area
sheets and other construction.
Impermeable Material Site Coverage
statement (maximum and proposed)
Site Coverage Statement
Making and designing the
architectural and structural designs
Leo Consulting Pvt. Limited,
Floor Plans Floor Plans should include the
Excavation of foundations
Indicate all outside floor dimensions
(to be taken to the extreme outer
limits of the building)
Proposed building width and depth
match what is shown on Site plan
Indicate room dimension, including
Indicate stair details (rise/run,
width, handrails, headroom etc)
Indicate all door, window and
skylight locations and dimensions
Indicate construction of wall
assemblies and fire separations
Highlight shear walls and cross
reference with specific details
Indicate plumbing fixtures
Indicate the locations of all smoke
and carbon monoxide alarms on all
Indicate direction, location and size
of all openings for sun light,
ventilator and for air circulation
Indicate location and dimensions of
any chimneys including vents, bay
windows, air conditioning units
and/or condensing units
Plug in for electric circuits.
Apex Building Company, Project Team
Elevations Elevations should include the
Indicate All elevations(front, rear
Exterior cladding - finish details and
material of exterior
Elevation at the top of wall under
the eaves is required to calculate
exposed building face
Dimensions of any exterior guards
and guard details
Indicate location of bay windows,
window wells, chimneys including
height to roof ratio
Eave overhang dimensions including
Indicate location and sizes of all
windows, doors and skylights
including safety glass where
required (must match floor plans)
Elevation of proposed top of
concrete around the perimeter of
Porch dimensions and clear height
to the underside of the ceiling
Roof pitch and roofing material
Guy wire, transformer and anchor
location (where applicable)
Construction Detail/Cross Sections
should include the following:
Stair dimensions (width, rise, run,
number of risers, headroom) height
of guards, handrails and guardrails)
Ceiling height of crawl spaces and all
habitable floors (floor to ceiling)
Height of all half storey or dormer
Details of vaulted areas and adjacent
Wall, floor, roof and/or
Bay window, window seat and
window well details
Insulation, barriers, damp proofing
and waterproofing details
In this project we will only conduct the face to face meeting or interview with our stakeholders
to get the information about their interest in this project.
Defining Scope is the process of developing a detailed description of the project and product.
Both inputs are described above in detail.
Described above in detail.
Since the output of the project include the product as deliverable so the product analysis is
compulsory. So we will use work break down structure.
Identifying alternatives is a technique used to generate different approaches to execute and
perform the work of the project. So we will use pair with comparison technique if we will go out
of the scope, we will compare our project techniques with the previous project.
The main goal of this project is to construct a cafe within six months by analyzing the
stakeholders’ needs and interests.
Main Deliverable Complete Café
Documents/reports About the monthly progress
PROJECT WORK BREAKDOWN STRUCTURE:
PROJECT APEX BUILDING
DESIGN PROCUREMENT CONSTRUCTION TESTING
BIDIRECTIONAL REQUIREMENT TRACIBILITY MATRIX (BRTM):
REQUIREMENTS MANAGEMENT PLAN
The requirements management plan documents will be analyzed, documented, and managed
throughout the project.
The purpose of this Requirement Management Plan Manual is to provide a consistent policy
under which certain physical aspects of construction requirement management will be
implemented. The elements contained in this document are related to the planning process.
The phase-to-phase relationship strongly influences how requirements are managed. The Apex
Building Company must choose the most effective relationship for the project and document
this approach in the requirements management plan.
A plan that will help to analyze and manage the project requirement throughout the whole
PERMITS AND OTHER DOCUMENTATION
The contractor shall maintain all applicable local, state and federal licenses and permits that
apply to the construction project. Applicable permits shall be listed, described and copies of
the documents shall be attached in Plan appendices. In addition to permits all Subdivision
Improvement Agreements and Related City Ordinances must also be attached in the Plan
Requirement management plan also contains the composite plan, which are not as such core
requirements or acceptance criteria for the project are mentions here. Moreover in this project
of construction of project we have mentioned following thing to be also considered as
requirement during the project.
Pavements included in the project and existing
Streets, parking lots, sidewalks
Runways, taxiways, aprons, overruns, shoulders
Sanitary and industrial wastewater sewers (size, location, and manhole inverts)
Storm sewers, drainage ditches
Natural gas service lines
Communication and telephone ducts and lines
Electrical service lines
Steam and hot water lines
Chilled water lines
Fire hydrants and mains
Limits on contractor work area
Graphic symbols of site considerations
Water service mains:
Most of these requirements are of infrastructural category, which would be out sourced to Leo
infrastructural facilitator of the project who is already responsible for constructing road to the
site area of the project and also transportation services for the supplies.
In Requirement documentation, we have just mention Apex Building Company when it’s their
turn, but in Apex Building Company, there is many other stakeholders (internal) referring
towards the project team of the project.
PRODUCT SCOPE DESCRIPTION:
The project scope is limited to the complete Construction of The Café facility to the required
standards as envisioned by the client. The building is supposed to meet the Cafe’s Group quality
standards expectation and design requirements. The scope will include: Getting approvals,
construction work, budgeting, Project review and control and quality assurance.
During the contract clients had mentioned one requirement that the building of the Café should
be constructed in that manner so that it could actually fulfill the basic reason to build this
luxurious. So the design of the building of Cafe should be accordingly which will be designed by
The projects main deliverables is to meet all the luxurious requirement as stated by the owner
and deliver complete Café with all the required infrastructures for this Cafe to build and then
later to operate this Café on 7th
October 2013 and within the budget of Rs. 10,00,000/-.
The project deliverable has been divided to four main project deliverable to ensure the client’s
satisfaction towards the project and could know if there is any change request relating to the
construction of Cafe. These four main deliverables are:
Evaluation of Potential Architects and sub contractors
Obtain relevant licenses and Approvals
Actual construction of the Cafe
Commissioning and Hand over activities
The project will not include: management if Hotel operations or recruitment and training of
hotel staff prior to opening.
PROJECT TIME MANAGEMENT PLAN:
The process of identifying the specific actions to be performed to produce the project
ENTERPRISE ENVIRONMENTAL FACTORS:
Environmental factors which may influence this project are:
Internal factors like labor strike, shortage of material, unavailability of man
External factors like load shedding, public strike against any event, political
factors, inflation etc.
ORGANIZATIONAL PROCESS ASSETS:
OPA provide us a guideline and give us a procedures that how to work on this construction
project. We will follow these procedures in future for the Cafe construction. Our past history
also helps us to do project in a good way.
Defining team members and group leader
Gathering required information
Performing feasibility analysis
Defining customer requirements
Develop project charter
Project scope management planning
Project scope statement writing
Defining accepted work deliverables
Project risk management planning
Project communication management planning
Project quality management planning
Project procurement management planning
The estimated budget for the budget is 10, 00,000/- respectively.
PROJECT FUNDING REQUIREMENT:
Funds will be provided by several NGO’s in order to construct the Café for females.
Existing open space, topography, vegetation and tree cover
Facilities scheduled for demolition
Prevailing winds, solar orientation, and local climate
Separation of auto, pedestrian, and service traffic
Anticipated growth and expansion