Organics Processing Request for Proposals


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  • Achieve these GOALS by 2022: 25,000 Clean tech jobs 50% Reduction energy use per capita 100% Renewable electrical power 50 million ft2 retrofitted green bldgs Zero Waste and waste to energy 100% wastewater beneficially re-used Sustainability in General Plan 100% alternative fuel City vehicles 100,000 new trees planted 100 miles of interconnected trails
  • Customer Service - High Quality – Cost Effective Appropriate Service Level Uniform Service for all Customers
  • Joint Analysis Concurrent Award Proposals from same entity
  • Contamination - types and amounts Prohibited materials - types and amounts
  • Timeline Key dates (Section 6): -Deadline for submitting objection and questions is  2/19, 3:00 p.m. (Pacific Time) -Deadline for submitting proposals is :4/2, 3:00 p.m. (Pacific Time)   Minimum Qualifications (Section 4): -Minimum Qualifications are mandatory requirements and if not met proposals will be deemed non-responsive and will not be considered any further. At least five (5) years providing organic materials processing services; and At least one continuous year of organic materials processing with a minimum annual throughput of  15,000 tons. -Minimum Qualifications must be certified in Attachment C, Proposer Certification Form.   How obtain this RFP (Section 8) -The RFP may be downloaded from free of charge -In the event this RFP is obtained through any means other than BidSync, the City will not responsible for the completeness, accuracy or timeliness of the final RFP document.   Contact information for this RFP is in Section 7. -I am your point of contact exclusively for this RFP process.
  • Submit your proposals in accordance to Section 12 and 14 of the RFP -Submit your cost proposal and financial statements in separate sealed envelopes - Make sure you submit all the required attachments, especially,     Signed Proposer certification Form, Attachment C; and     Proposal bond (bid security), Attachment E; and     Exemplar Agreement, Attachment G
  • Section 14 and Attachment A, Project Requirements is what you will be evaluated on, so make sure your responses are complete and through.   Local and Small Business Preference is optional   -Local considered Santa Clara and you must have a business tax ID number   -You have to be Local before you can be granted Small    -Definition of small is 35 or fewer employees for entire business.  
  • Organics Processing Request for Proposals

    1. 1. Pre Proposal Conference Organics Processing Services City of San José February 11, 2010 Roosevelt Community Center
    2. 2. Green Goals Driving Innovation San Jose’s Green Vision Plant Master Plan Climate Protection Plan Zero Waste Strategic Plan Organics to Energy Plan
    3. 3. Commercial Solid Waste System Redesign <ul><li>Service Enhancement Goals </li></ul><ul><li>Combined Diversion of 75% System Wide </li></ul><ul><li>Options for Proposer Innovation </li></ul><ul><li>Partnerships for Optimal Performance </li></ul><ul><li>Commencement and Agreement Term </li></ul>Commercial System Vision
    4. 4. Variables and Adjustments <ul><li>Account Data </li></ul><ul><ul><li>Additional data released as available </li></ul></ul><ul><li>Minimum Performance Standard </li></ul><ul><ul><li>Six month adjustment period </li></ul></ul><ul><li>Organic Stream Tonnages </li></ul><ul><ul><li>Definition of contamination and pricing ranges </li></ul></ul><ul><li>Facilities </li></ul><ul><ul><li>Plans should address facility implementation </li></ul></ul><ul><li>Costs </li></ul><ul><ul><li>Cost adjustments </li></ul></ul>
    5. 5. Phased RFP – Separate Agreements Addendum for collections RFP 5-4-2010 OP RFP due 4-2-2010 Release OP PRF 2-4-2010 Questions for OP RFP 2-19-2010 Release Collection RFP 4-2-2010 Collection RFP due 8-6-2010 Pre-proposal Meeting Collections RFP Collection RFP Processing RFP Specs Pre-proposal Meeting OP RFP 2-11-2010
    6. 6. Time Line Negotiations Council action on award Evaluations of OP RFP Evaluation of both RFPs to find best combination 2010 2011 Specs Negotiations Addendum for collections RFP 5-4-2010 OP RFP due 4-2-2010 Release Collections RFP 4-2-2010 Dec Aug Sep Oct Nov July April May June Feb March Jan Release OP PRF 2-4-2010 Question for OP RFP 2-19-2010 Dec Aug Sep Oct Nov July April May June Feb March Jan Collections RFP due 8-6-2010 Agreement execution
    7. 7. Specification of Organic Streams <ul><li>Proposals for One or Multiple Streams </li></ul><ul><li>Specifications for Each Stream </li></ul><ul><ul><li>Types of materials allowed </li></ul></ul><ul><ul><li>Contamination </li></ul></ul><ul><ul><li>Prohibited materials </li></ul></ul><ul><li>Per-ton Fees Adjustable </li></ul><ul><ul><li>Volume and streams accepted </li></ul></ul><ul><li>Alternative Proposals for Technical Innovation </li></ul>
    8. 8. Project Requirements Transfer Diversion Optional Technical Proposals Environmental Stewardship Organics Material Marketing Processing Data Collection and Reporting Transition and implementation
    9. 9. Cost Proposals <ul><li>Cost Forms </li></ul><ul><ul><li>1. Facility Information </li></ul></ul><ul><ul><li>2. Processing, Transport, Transfer, </li></ul></ul><ul><ul><li> Alternative </li></ul></ul><ul><ul><li>3. Optional Proposal Costs (if applicable) </li></ul></ul><ul><li>Guidelines and Instructions </li></ul>
    10. 10. Procurement Procedures <ul><li>Timeline Key Dates </li></ul><ul><li>Minimum Qualifications for Responsiveness </li></ul><ul><ul><li>Five (5) years providing O.M. processing services </li></ul></ul><ul><ul><li>One year continuous O.M. processing -15,000 T </li></ul></ul><ul><ul><li>Certified in Attachment C - Proposer Certification </li></ul></ul><ul><li>All Documents on BidSync </li></ul><ul><li>Single Point of Contact - Purchasing </li></ul>
    11. 11. Required Submittals <ul><li>Submit all Required Attachments </li></ul><ul><ul><li>Signed Proposer Certification Form, Attachment C </li></ul></ul><ul><ul><li>Proposal Bond (bid security), Attachment E </li></ul></ul><ul><ul><li>Exemplar Agreement, Attachment G </li></ul></ul><ul><li>Optional Attachments </li></ul><ul><ul><li>Local and Small Business </li></ul></ul><ul><li>Cost Proposals and Financial Statements in separate sealed envelopes </li></ul>
    12. 12. Evaluation for Best Value <ul><li>Section 14 - Key Criteria </li></ul><ul><li>Attachment A – Project Requirements </li></ul><ul><li>Criteria Weight </li></ul>Qualifications and Experience 25% Cost proposal 30% Technical Proposal 30% Environmental Stewardship 5% Small Business 5% Local Business Preference 5%
    13. 13. Next Steps <ul><li>Question Submission </li></ul><ul><li>Posting of Addenda </li></ul><ul><li>Additional Information to be Released </li></ul><ul><li>Proposal Submission </li></ul><ul><li>Release of Collection RFP </li></ul><ul><li>Questions? </li></ul>