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1 FY2013 Grants for Organizations Application Workshop General Operating Support General Operating Support Expansion Arts Project Grants
2 Important Dates Guidelines page 5 Grant Term: July 1, 2012 – June 30, 2013 Online Application + Required Support Materials Deadline: Deadline for General Operating Support/ Expansion March 5, 2012 5:30 P.M. Deadline for Continuation: March 12, 2012 5:30 P.M. Deadline for Arts Project Grants: April 16, 2012 5:30 P.M. 990 Must be posted on Guidestar.org for all applicants by: May 20, 2012
3 Getting Started Read the FY13 Grants for Organizations Guidelines Gather Organizational Info: Financial Statements, Audience Numbers, Staff/ Board Details, etc. This is a two part application (online + support materials). Organizations that do not submit their full applications on time will not be considered for funding.1.eGrant Online 2.Required Support Materialswww.houstonartsalliance.com Available at the end of the eGrant application
4 Funding Sources Houston Arts Alliance receives funding from the City of Houston through the Hotel Occupancy Tax (H.O.T.) Because the GOS, GOSE & APG programs are funded with Hotel Occupancy Tax funds, the funded activities must directly benefit tourism and the convention and hotel industry.
5 Eligibility/ Ineligibility All organizations applying must have: IRS 501 (C ) (3) for one full year, no later than February 2011 Legal physical address is within the city limits of Houston Ability to provide financial documents showing revenue and expenses for one full year A history of ongoing artistic/cultural programs for one full year You are ineligible if: Your organization is an umbrella organization of a national chapter; the applying organization must have 501(c) 3 status in the City of Houston one full year prior to applying. Nonprofit organizations whose physical administrative offices are outside of the City of Houston. Organizations that receive HOT funds through the group agreements with the Houston Museum District or Theatre District Association.
6 IRS 990 form/ Guidestar FY10 & FY11 IRS 990 forms must be posted on Guidestar.org by May 20, 2012. FY10 (2009-2010) and FY10 (2010-2011) An award will not be issued until both the FY10 and FY11 IRS 990 forms are posted on Guidestar.org. To speed up the process, organizations can self-upload their 990 forms on to Guidestar.org.
7 Grant Categories General Operating Support (GOS) General Operating Support Expansion (GOSE) Arts Project Grant (APG)
8 General Operating Support Provides operating support for organizations that present a regular season of arts or cultural programs that serve residents, visitors and tourists to Houston Must have a two year average operating revenue of $50,000 or more Must have received two consecutive prior years of Houston Arts Alliance grant funding Priorities for funds include payments to artists and artist related costs, marketing & promotion, production/ exhibition related costs
9 General Operating Support Expansion For arts organizations which are deeply rooted in and reflective of a minority, inner- city, tribal or disabled community served. For arts organizations which are devoted to primarily providing art to its minority, inner-city, tribal or disabled community served. Organizations that present a regular season of art/ cultural programs that attract visitors/ tourists to Houston. 50% or more of the organizations Board of Directors is representative of the minority, inner-city, tribal or disabled community served. Provides operating support for multicultural arts organizations that present a regular season of arts or cultural programs that serve residents, visitors and tourists to Houston. Must have two year operating revenue of $50,000 or more Must have received two consecutive prior years of HAA funding
Arts Project Grants10 Must be a 501 (c) 3 organization one year prior to applying Open to University departments and non-arts nonprofits (community and civic organizations, social service organizations, etc.) that produce or present arts and cultural activities. If average two year cash revenue is under $50,000 then organization must apply in the APG category. First time applicants and arts/cultural and multicultural organizations that have not received a Houston Arts Alliance grant within the past two years must apply in this category. Organization must receive funding in the APG category for two consecutive years before being eligible for General Operating Support or General Operating Support Expansion. Must be able to match grant with actual cash revenue
Application ReviewProcess Staff Review Reviews for completeness, eligibility & residency. Prepare documents for Peer Panel Review. Peer Panel Review Objective and knowledgeable local & regional artists, arts professionals, arts educators and community members, evaluate each application. All programs are reviewed using the following weighted criteria: • Artistic/ Cultural Merit 40% • Administrative Ability 20% • Cultural Tourism Impact 20% • Audience Development/Community Outreach 20% Committee and Board Approval Review, finalize and approve funding recommendations of the11 Peer Panel.
12 Peer Panel Review Applications are evaluated by a peer panel review process. Applications should stand on its own. GOS & GOSE organizations are required to have an informed representative attend their application review. Panels are grouped by discipline and meet on alternating years. (Guidelines page 12) The panels that will meet in 2012, for consideration of FY2013 support are: Dance Literary Arts Music Choral Music Non Choral
13 Required Support Materials 1. Maximum Eligibility Request Form 2. List of Activities Form 3. Signed Assurances Page 4. Current Board List 5. First Time Applicants Only – Federal Tax Exempt Letter 6. 3 Copies of Short Biographies 7. 3 Copies of Current Season 8. 3 Copies of Organization History 9. 3 Sets of Artistic Support Materials 10.3 Artistic Material Description Sheet
14 Maximum Eligible Request (M.E.R.) M.E.R is a percent of the average allowable cash revenues as determined by your IRS 990 form. Organization’s previous two years numbers must be based on the IRS 990 form and will be verified through Guidestar.org.
15 Maximum Eligibility Request (GOS/E ONLY) COLUMN A COLUMN B COLUMN C FY10 FY11 SUM OF Last Completed Last Completed COLUMNS REVENUE/ INCOME Fiscal Year (2010-2011 or Fiscal Year (2010-2011 or A&B calendar 2011) calendar 2011) 1. Total Revenues for Year (Total Revenue line 12 on the 990, or line 9 on the 990-EZ) 1.Based on 990 Revenue from Theater or Museum Districts Grants from Miller Outdoor Theatre / Miller Theatre Advisory Board Revenue from capital campaigns or endowment campaigns 3.Miller Outdoor Theatre Revenue for capital acquisitions Revenue from one-time large contributions, grants or other sources of income (List only if declared on 990/990EZ & if above 10% of total revenue ) HAA General Operating Support Grant Amount HAA Arts Project Grant Amount HAA Touring & Neighborhood Arts Project Grant Amount 7-14. HAA/ HOT funded HAA MODE Intensive Services Program Amount HAA MODE Stabilization Program Amount HAA MODE Arts Incubator Amount HAA City Special Initiative Grant Amount (Mayor’s Grant) Other City of Houston Funds Total Non-allowable Revenues or Income [subtotal lines (2) through (14)] Total Allowable Cash Revenues [subtract line (15) from line (1)] 16. Total Allowable Cash Revenue
List of Activities16 COLUMN A COLUMN B COLUMN C FY10 FY11 SUM OF Last Completed Last Completed COLUMNS REVENUE/ INCOME Fiscal Year (2010-2011 or Fiscal Year (2010-2011 or A&B calendar 2011) calendar 2011) 1. Total Revenues for Year (Total Revenue line 12 on the 990, or line 9 on the 990-EZ) Revenue from Theater or Museum Districts Grants from Miller Outdoor Theatre / Miller Theatre Advisory Activities need to take place Board Revenue from capital campaigns or endowment campaigns within the grant term and must be Revenue for capital acquisitions HOT tax compliant (See page 16). Revenue from one-time large contributions, grants or other sources of income (List only if declared on 990/990EZ & if above 10% of total revenue ) Give as much detail as possible, if HAA General Operating Support Grant Amount funded, this will be used to create HAA Arts Project Grant Amount your scope of services for your HAA Touring & Neighborhood Arts Project Grant Amount contract . HAA MODE Intensive Services Program Amount HAA MODE Stabilization Program Amount HAA MODE Arts Incubator Amount HAA City Special Initiative Grant Amount (Mayor’s Grant) Other City of Houston Funds Total Non-allowable Revenues or Income [subtotal lines (2) through (14)] Total Allowable Cash Revenues [subtract line (15) from line (1)]
Artistic Support Materials17 Three (3) Sets of Artistic Support Materials: To include: an appropriate combination of CD/DVD (3 max per set), books (2 max per set) or printed materials (3 max per set including: programs, flyers, press clippings, etc, - no posters), as applicable to your artistic discipline or project. You are advised to check copies of electronic materials prior to submission. As panelists may not be familiar with your organization, the quality of the materials you submit may reflect upon the quality of your programs. Only 3-5 minutes total will be shown to the panelists- be very selective. Cue to section that you would like panel to review. Provide location using DVD counter Encouraged to create a sampler that demonstrates quality and variety. If you are providing a CD/DVD, it is recommended that you put all three samples onto one disk and provide three copies of the compiled disk.
18 Submitting Support Materials GOS/E due by March 5, 2012 5:30 p.m. Not a postmark date. APG due by April 16, 2012 5:30 p.m. Not a postmark date. Use Checklist to verify documents before submitting and assemble in order of checklist Do not bind.
19 Start HereOnline App & Support Materials Due: Download Guidelines:General Operating Support/ ExpansionMarch 5, 2012 by 5:30 p.m. http://www.houstonartsalliance.com/gran ts/organizations/general-operating-Continuations Due: support-general-operating-support-March 12, 2012 by 5:30 p.m. expansion-/Application & Support Materials Due:Arts Project Grant Online Application through eGrant:April 16, 2012 by 5:30 p.m. http://haatx.egrant.net/login.aspx?PIID=14 7&OID=7 • Use your previous login and password. • First time users will need to create a login and password. Submit Required Support Materials Available for downloading at the end of the online application.
20 Contacts Diem Jones, Director of Grants email@example.com Palmer Mena, Grants Assistant firstname.lastname@example.org Crystal Rodriguez, Grants Assistant email@example.com TELEPHONE: (713) 527-9330 www.houstonartsalliance.com