All You Need to Know about  Finding, Hiring, Training & Working  with  VIRTUAL ASSISTANTS
for coming!
House keeping rules
Quick Poll
Share this on  Twitter  or  Facebook “Come join me, I am learning about Virtual Assistants & Outsourcing.  HireYourVirtual...
 
Why did you become an Entrepreneur?
What  challenges  do you face as Entrepreneur?
How will  Outsourcing  &  making use of a Virtual Assistant  be beneficial to your business?
What activities in your business should you  focus on?
What is your time worth?
How much do you want to earn in the next 12 month? A ________ How many days a week do you work on average? B ________ On a...
The value of your time:   B ________ X  C ________ X  D ________  =  E ________    A ________ /  E ________  =  $ ________
What is your  Potential Profit  when you delegate tasks to a  Virtual Assistant ?
  Value # of hours worked Dollar Value Value at your hourly rate Potential gain in profit Value of your time = $52        ...
More benefits of  Outsourcing  &  making use of a  Virtual Assistant   to your business
Do you have any Questions so far?
Another  Quick Poll
Another  Quick Poll
What is a  Virtual Assistant ?
What is  Outsourcing?
What types of task  not  to outsource?
What types of task to  Outsource?
What is the  80/20 rule of outsourcing?
How to create your  Hate  list? Task Code Time Notes
What you  need to know   before  you outsource or hire a  Virtual Assistant ?
Delegation VS Abdication
The Art of Effective Delegation (P.E.D.A.F.)
Example of Return on Investment on Delegation of a Particular Task Hours of your time required to delegate task 10 Hours p...
Share this on  Twitter  Or  Facebook “I just learned how to calculate my Return on Investment when I delegate tasks to a V...
How to find the right  Virtual Assistant  for you
How to find the right  Virtual Assistant  for you
Freelancers
VA Service Providers
Virtual Specialist
How to Interview the  VA Candidates ?
How to Manage your  Virtual Assistant ?
Do you have any pressing Questions?
Final Poll
Who am I and how did I get into outsourcing?
Share this on  Twitter  Or  Facebook “Did you know that every part of your business can be systemized & delegated to a VA?...
What is  H.Y.V.A.™  and what can we do for you?
How Affordable is H.Y.V.A.™?
Wage Comparison: Full Time Employee with minimal Benefits  Full Time H.Y.V.A.™ Virtual Assistant
(2 week pay period) Full Time Employee with minimal benefits H.Y.V.A.™ Virtual Assistant Total in Hours 80 80 Rate per hou...
Sign up today and get 15% off our Full Time plan. Go to   HireYourVirtualAssistant.com/signup and Enter Coupon code for in...
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All You Need to Know about Finding, Hiring, Training & Working with Virtual Assistants

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Are you an Entrepreneur & Do you need to Save time to focus on Why you love your business? Do you need to focus on your income producing activities? If so, sign up for our Webinar to learn All You need to know about Finding, Hiring, Training & Working with Virtual Assistants. You will also Learn the Outsourcing & Automation secrets that will allow you focus on growing your business & live your ideal lifestyle.

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  • Thank you for attending this webinar I know you could be spending time doing something else and instead you are here with me and I appreciate it
  • There are three sections of this webinar (“Why are you attending this webinar”, “Everything you need to know about Outsourcing and Virtual Assistants”, and a “Call to Action: where I find out how badly you want to focus on why you love your business.” Essentially I make an offer to you at this point to sign up for our services. During the webinar you will get to make use of Twitter and Facebook to share takeaways and insights from the webinar with your friends Also you will get the opportunity to ask questions at the end of each section Finally in order for me to improve the quality of the webinars you will be asked to participate in polls/survey in each section
  • Here is the first survely/poll questions , please answer. Question: Do you feel overwhelmed by too much work? Question: Do you need to find a way to focus on why you love your business? Question: How important is it to you to find the time to grow your business?
  • Also here is the shortened link for the webinar sign up page to share with your friends and followers on Facebook and Twitter telling them to come join you and learn about outsourcing and Virtual Assistants Sharing is caring
  • At the end of the webinar I will be revealing a special offer not found on my site as your reward for attending the webinar all the way to the end
  • What is your true reason for attending this webinar? Explain how its not because they want to learn about outsourcing or virtual assistants but instead its because they want to find out how both will allow them become a better Entrepreneur and live their idea lifestyle. So why did you become an Entrepreneur? To control your finances To achieve true freedom and become your own boss To spend more time with your loved ones To achieve a higher purpose or calling in life Pursue your true passion
  • It feels lonely. It’s difficult Too much time consuming busy work and easy to lose focus on what is important Lack of systems and processes; just going with the wind Failure is painful
  • You Save time Increase productivity You can now Focus on growing your business
  • Strategic Planning I suggest you read the E-Myth Revisted by Michael Gerber Innovating– Finding new and better ways to get things done in your business Quantifying – verifying the results you get from your innovation against old ways of doing things. Split testing results, monitoring results Orchestrating – Actually getting things done, implemention Creating Key Point Indicators for monitor the success of each task in your business Planning and setting Timelines Hiring and firing Deal Making Product and business development Networking
  • So how do we figure out the value of your time, as in how much one hour of your time is worth?
  • Lets be very conservative with our example and hence Lets say you want to earn $100,000 in 12 months You want to work 5 days a week You want to work 8 hours a day Also want to work 48 weeks in the year because you want to take a months vacation
  • To determine the value of your time using this example 5 days a week X 8 hours a day X 48 weeks per year E = a total of 1920 hours for the entire year. Your hourly rate = $100000 / 1920 = $52 per hour This means you should only be working on tasks worth $52 or higher per hour and everything else should be outsourced to your virtual assistant Note the actual value of your will time vary depending on how much you want to make at the end of the year and also how many days, hours and weeks in the year you want to work so it can indeed be much higher than my example
  • Using our example you now know what one hour of your time is worth. Lets dive in and talk about your potential profit when you delegate
  • Explain the table and highlight how if they delegate the tasks to a virtual assistant they are gaining money
  • Cut unnecessary cost Reduced cost of hiring a VA vs Full Time Employee At the end of webinar will show a table which shows the cost of a VA from H.Y.V.A. Vs a Full Time Employee No utilities (Internet/Electricity/Phone bills) No employments costs (Recruiting / Training / Unemployment benefits) No sick time / Vacation / Employment related lawsuits You Make and Save more money You get to Design the Lifestyle you desire
  • Give the audience a chance to ask questions If they have any VA related question tell them that you will answer it in the next section
  • Here is the 2nd survey/poll questions , please answer. Question: Do you know what a Virtual Assistant is? Question: Have you ever hired a Virtual Assistant? Question: Do you have task to outsource?
  • Here is the 2nd survey/poll questions , please answer. Question: Do you know what a Virtual Assistant is? Question: Have you ever hired a Virtual Assistant? Question: Do you have task to outsource?
  • A Virtual Assistant is a service provider with the necessary training and skills to handle your administrative, technical or creative tas ks. They do not work in your office ; remote and hence virtual Joke: A VA can do anything for you except bring you a fresh cup of coffee in the morning. They can order it!
  • Outsourcing is the delegation of a particular task in your business to a third party company or person with the right skill to get the job done. It literally means going outside of your company to look for the right resources to help you get stuff done in your business Outsourcing used to be only for the Fortune 500 companies who went to foreign countries and built facilities and infrastructure needed for people to work for them Technology and the internet has made it easier for the small guy to outsource task and reap the benefits.
  • Don’t outsource throwaway tasks eliminate them Anything that just does not make sense for your business anymore Anything that has not ROI based on verify results Example in my business was posting links the A9 method for internet marketing Don’t outsource tasks you should be doing Strategic planning Hiring and Firing Deal Making Networking Product / Business Development
  • Here are examples of tasks to outsource: Administrative and recurring ; data entry, bookeeping etc Non-income producing activities ; checking emails, Time consuming tasks you know how to do but don’t want to ; updating blogs and social media site, checking emails Tasks you have no idea how to execute ; you do not have the skills for them; web programming and design Special Situations: Income producing ; marketing, customer service and telemarketing In cases like this the Virtual Assistant ends up paying for themselves The Ultimate Goal: 80/20 rule: Spend 80% of your time on income producing activities, 20% on non-income Start by outsourcing everything that is non-income producing Eventually start outsourcing the income producing activities that are you least favorite Focus only income producing activities you most passionate about
  • You ideally should spend 80% of your time on income producing activities 20% on non-income producing activities Your ultimate goal is to: Start by outsourcing everything that is non-income producing Eventually start outsourcing the income producing activities that are you least favorite Focus only income producing activities you most passionate about
  • Keep a journal of what you do 90% of the time for each workday over a week period Categorize each task “ L” stands for “Love it!” “ D” stands for “I do it, but don’t really like it” “ H” stands for “Hate it and I procrastinate as much as I can” Keep track of the time you spend doing each task Begin by outsourcing anything task with “H” As you get comfortable start outsourcing task with “D” Why do you need to go through this process? so that you can invest freed up time on income producing activities
  • You need to determine the skills required for the task you want to outsource You need to determine the type of personality required , the type you work best with Determine if they are a culture fit; match your company cultural and goals Have the right frame of mind , It might not work at first and you do not give up
  • In order for outsourcing tasks to a Virtual Assistant to work; you must properly delegate the task Most people confuse Abdication for Delegation Abdication is when you get rid of something , handing over a task without clearly explaining the details of what you need done, the results desired and so on Abdication is assuming that skill is all the other person needs to get you job done the way you like it Delegation on the other hand is an active and engaging process that requires your full participation
  • P for Prepare: Explain: Work you know Vs Work you don’t know how to do Preparation is the hardest part Brainstorm the entire task to be outsourced; your desired results, the process to achieve the results, and standards / metrices you will use in judging the results Create an outline or systems manual ; this can be very detailed outline or a blueprint guide The benefit of creating a system; is that you know what to expect and can make improvements as you go. E for Explain: This step the Auditory by nature and involves you clearly explaining to the Virtual Assistant what you need done, how to get it done, why you need it done and so on. D for Demonstrate: This step is visual by nature and it involves you showing the Virtual Assistant how you get things done You follow the steps in your system / process manual Use videos to save time. Do it once and you don’t have to do it again A for Apply: AKA Kinesthetic Learning; here you instruct the VA to carry out the instructions you created They learn by doing F for Follow up: Outsourcing requires patience , room for mistakes and improvement Give feedback and encourage the virtual assistant
  • Explain table above Additional points In conclusion if you spend 10 hours of your time to show your Virtual Assistant what you need done the ROI is awesome Anytime you are saying I don’t have the time to do it , think about the possible ROI if you did. Also try to record and audio or create a video with instructions so that once you spend the initial time to do it. You do not have to keep doing it again even if you change VAs
  • Also here is the shortened link for the webinar sign up page to share with your friends and followers on Facebook and Twitter telling them a takeaway you just learn about the ROI of delegation We want to learn them know you are learning something valuable
  • List of countries to outsource to: US and Canada, United Kingdom, Australia, China, India, Romania, Russia, Brazil why the Philippines is the Best source for VAs: An affordable rate Their culture English is first language Outsourcing is a their largest industry Why foreign VAs more affordable: The power of the dollar compared to other currencies Win-Win for you the entrepreneur and the Virtual Assistant
  • List of countries to outsource to: US and Canada, United Kingdom, Australia, China, India, Romania, Russia, Brazil why the Philippines is the Best source for VAs: An affordable rate Their culture English is first language Outsourcing is a their largest industry Why foreign VAs more affordable: The power of the dollar compared to other currencies Win-Win for you the entrepreneur and the Virtual Assistant
  • They usually work on their own from their home Can be found on sites like Odesk.com, Elance.com Post a project with requirements, they respond, you interview and choose on Pros: Can be very affordable depending on which country they are located Cons: Unforeseen issues since they work from home (loss of internet connection, computers not working etc) No backup Virtual Assistant
  • Companies that provide Entrepreneurs with Virtual Assistants Also make use of online portal to manage tasks Companies such as mine, AskSunday.com, Bpovia.com and so on Pros: Provide backup VAs Usually provide a project manager to manage VAs Cons: Usually more expensive depending on which country they are located
  • They are very specialized and focused in a specific or niche SEO, Legal Transcription, Social Media Marketing, web design and programming and so on Pros: They are great when you need help with more specific or niched task which are not administrative in nature Cons: Usually more expensive since they are niched
  • Interview Format: Via the telephone Video Conference Email If you prepared as discussed earlier interviewing the Vas is easy Skill and Experience : Verify if the have the right skills and experience for the job Personality and Culture Fit : Verify if they have the type of personality you work well with Tools for the job: Verify if the have the right software, equipment and so on. Anything they need for the job Verify by testing the VAs : See how the perform on standardize test that you prepare for them Go with you gut: Choose the VA you know deep down is the one for you.
  • Determine the communication pattern between you and the VA: Daily Weekly Milestone or project update Schedule Meeting Regularly Follow up, Follow up Tools for managing your VA : Email Skype Basecamp (project management), Manymoon IM VOIP (Vonage, Grasshopper.com)
  • Give the audience a chance to ask questions If they have any HYVA related question tell them that you will answer it in the next section
  • Here is the 3rd survey/poll questions , please answer. Question: Do you think this webinar has been useful so far? Question: Do you have administrative & recurring tasks to Outsource? Question: Are you ready to save time and hire your Virtual Assistant?
  • Tell them who you are How you got into outsourcing (the story of your boss) How you got into the NPN business Why you outsourced the tasks for finding NPNs How you realized that any business can be systemized and outsourced to VAs
  • Also here is the shortened link for the webinar sign up page to share with your friends and followers on Facebook and Twitter telling them a takeaway you just learn about the how to Systemize parts of your business and delegate to virtual assistants We want to learn them know you are learning something valuable
  • Why I created H.Y.V.A.™ Show attendees Testimonial Page Show attendees video blog show Explain why we provide Philippine based VAs Secure Portal: Assigning and Managing Task via email, portal, or phone call Setting Project Milestones Viewing Results Virtual Team: Project Manager Backup VA Learn entire process and systemization: Creation of system manual; mindmaps and workflows diagram Regular update of system manual Readily available to clients
  • Introduce and explain the different service plans Explain why we have different pricing based on time used Explain that they can cancel at anytime Explain that they can change plan at anytime
  • Explain the example table that compares someone working Full-Time with minimum benefits to if they hired a VA from us
  • Go over the question Why did you become an Entrepreneur explain why they need to Make a commitment to freeing up their time by paying for membership plan that best suit your needs Go over Money Back Service Guarantee Explain the 15% savings discount for the 1 st month of Full-Time service for the 1 st 10 people to sign up Give them the Coupon code for instant savings Open for Q&A about sign up
  • All You Need to Know about Finding, Hiring, Training & Working with Virtual Assistants

    1. 1. All You Need to Know about Finding, Hiring, Training & Working with VIRTUAL ASSISTANTS
    2. 2. for coming!
    3. 3. House keeping rules
    4. 4. Quick Poll
    5. 5. Share this on Twitter or Facebook “Come join me, I am learning about Virtual Assistants & Outsourcing. HireYourVirtualAssistant.com/webinar ”
    6. 7. Why did you become an Entrepreneur?
    7. 8. What challenges do you face as Entrepreneur?
    8. 9. How will Outsourcing & making use of a Virtual Assistant be beneficial to your business?
    9. 10. What activities in your business should you focus on?
    10. 11. What is your time worth?
    11. 12. How much do you want to earn in the next 12 month? A ________ How many days a week do you work on average? B ________ On average how many hours a day do you work? C ________ How many weeks per year do you work? D ________
    12. 13. The value of your time: B ________ X C ________ X D ________ = E ________ A ________ / E ________ = $ ________
    13. 14. What is your Potential Profit when you delegate tasks to a Virtual Assistant ?
    14. 15.   Value # of hours worked Dollar Value Value at your hourly rate Potential gain in profit Value of your time = $52       Low value hourly work $10 10 $100 $520 $420 Medium value hourly work $30 10 $300 $520 $220     Total Profit per Week         $640     Total Profit per Year (48 weeks)         $30,720
    15. 16. More benefits of Outsourcing & making use of a Virtual Assistant to your business
    16. 17. Do you have any Questions so far?
    17. 18. Another Quick Poll
    18. 19. Another Quick Poll
    19. 20. What is a Virtual Assistant ?
    20. 21. What is Outsourcing?
    21. 22. What types of task not to outsource?
    22. 23. What types of task to Outsource?
    23. 24. What is the 80/20 rule of outsourcing?
    24. 25. How to create your Hate list? Task Code Time Notes
    25. 26. What you need to know before you outsource or hire a Virtual Assistant ?
    26. 27. Delegation VS Abdication
    27. 28. The Art of Effective Delegation (P.E.D.A.F.)
    28. 29. Example of Return on Investment on Delegation of a Particular Task Hours of your time required to delegate task 10 Hours per week you spend on that task 2.5 Pay back period in weeks 4 Annual Return on investment in hours 120 Return on Investment (per annum) 1200%
    29. 30. Share this on Twitter Or Facebook “I just learned how to calculate my Return on Investment when I delegate tasks to a Virtual Assistant. HireYourVirtualAssistant.com/webinar ”
    30. 31. How to find the right Virtual Assistant for you
    31. 32. How to find the right Virtual Assistant for you
    32. 33. Freelancers
    33. 34. VA Service Providers
    34. 35. Virtual Specialist
    35. 36. How to Interview the VA Candidates ?
    36. 37. How to Manage your Virtual Assistant ?
    37. 38. Do you have any pressing Questions?
    38. 39. Final Poll
    39. 40. Who am I and how did I get into outsourcing?
    40. 41. Share this on Twitter Or Facebook “Did you know that every part of your business can be systemized & delegated to a VA? Click this link: HireYourVirtualAssistant.com/webinar ”
    41. 42. What is H.Y.V.A.™ and what can we do for you?
    42. 43. How Affordable is H.Y.V.A.™?
    43. 44. Wage Comparison: Full Time Employee with minimal Benefits Full Time H.Y.V.A.™ Virtual Assistant
    44. 45. (2 week pay period) Full Time Employee with minimal benefits H.Y.V.A.™ Virtual Assistant Total in Hours 80 80 Rate per hour $12.00 $6.25 Total wages $960.00 $500.00 Social Security (6.2% of wages) $59.52 0 Medicare (1.45% of wages) $13.92 0 Health and Dental Coverage $50.00 0 Cost per person of office space $37 Total $1132.44 $500.00 Savings per pay period = $632.44 Percentage = 55.85% Savings per year = $16446.30
    45. 46. Sign up today and get 15% off our Full Time plan. Go to HireYourVirtualAssistant.com/signup and Enter Coupon code for instant savings

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