Toll Free: 877.880.4477Phone: 281.880.6525www.hrp.netCheck Out the New I-9 Forms Soonto be Mandatory
A new I-9 Form -- which is the document employers use to verify theidentity and eligibility of employees hired in the Unit...
Here is a press release providing more details from the federalgovernment on this important issue:www.hrp.netThe U.S. Citi...
Effective March 8, 2013:www.hrp.net»»»Employers should begin using the newly revised Form I-9 (Rev.03/08/13)N for all new ...
What are the Changes?www.hrp.netPreviously the Form I-9 was one page. Now, it is two.Certain data fields have been added t...
A Few Reminders for Employerswww.hrp.net»»»The Department of Homeland Security wants employers to know theyshould not fill...
In addition:www.hrp.netThere is no requirement for the employer to make or keep copies of thedocuments presented. If you d...
As before, employers are required to maintain Forms I-9 for as long asthe employee remains with the company and for the re...
14550 Torrey Chase, Suite 100 Houston, TX 77014 USAwww.hrp.netE-mail : info@hrp.netToll FreePhoneFax:::877.880.4477281.880...
14550 Torrey Chase, Suite 100 Houston, TX 77014 USAwww.hrp.netE-mail : info@hrp.netToll FreePhoneFax:::877.880.4477281.880...
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Check Out the New I-9 Forms Soon to be Mandatory

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Human Resource & Payroll Services And Solutions - Houston, Dallas, Austin - Texas www.hrp.net. The latest version of the Form I-9 was released on March 8. While there is some leeway, use of the new forms will soon be mandatory. Keep reading to find out about the changes and reminders of your responsibilities.

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Check Out the New I-9 Forms Soon to be Mandatory

  1. 1. Toll Free: 877.880.4477Phone: 281.880.6525www.hrp.netCheck Out the New I-9 Forms Soonto be Mandatory
  2. 2. A new I-9 Form -- which is the document employers use to verify theidentity and eligibility of employees hired in the United States -- has beenissued by the Department of Homeland Security. You can obtain forms nowand should begin using them soon. However, you may continue to use theold forms a bit longer. Just be sure to have a supply of the new version onhand, because you must begin using them no later than May 7, 2013.www.hrp.net
  3. 3. Here is a press release providing more details from the federalgovernment on this important issue:www.hrp.netThe U.S. Citizenship and Immigration Services (USCIS) has published arevised Employment Eligibility Verification Form I-9 for use.»»»All employers are required to complete a Form I-9 for each employeehired in the United States.Improvements to Form I-9 include new fields, reformatting to reduceerrors, and clearer instructions to both employees and employers. TheDepartment of Homeland Security has published a Notice in the FederalRegister informing employers of the new Form I-9.
  4. 4. Effective March 8, 2013:www.hrp.net»»»Employers should begin using the newly revised Form I-9 (Rev.03/08/13)N for all new hires and reverifications.Employers may continue to use previously accepted revisions(Rev.02/02/09)N and (Rev. 08/07/09) Y until May 7, 2013.After May 7, 2013, employers must only use Form I-9 (Rev. 03/08/13)N.The revision date of the form is printed on the lower left corner of the I-9.
  5. 5. What are the Changes?www.hrp.netPreviously the Form I-9 was one page. Now, it is two.Certain data fields have been added to Section 1, including fields for theemployees passport information, if a passport is presented.Employees now have the option to also provide their contact information(e-mail address and phone number), which could be used by theDepartment of Homeland Security if there is a mismatch of informationbetween their records and the Social Security Administrations records.Section 2 looks different, but the information has not changed. It doescontain points for employers to remember, such as those below.»»»»
  6. 6. A Few Reminders for Employerswww.hrp.net»»»The Department of Homeland Security wants employers to know theyshould not fill out new I-9 forms for current employees if there is alreadya properly completed form on file.Also, when you present a new hire with a Form I-9 (which includes a list ofacceptable documents for proving employment eligibility) you may notrequest specific documents. The list is available for employees to selectthe documents they will present.However, do not accept expired documents or copies of originals.Documents must be current, and original. You are responsible to inspectall documents presented to determine if they appear genuine. Anemployee who states that an original document is unavailable because ithas been lost, stolen, or damaged can present instead a receipt showingthat he or she has applied for an original document. That employee thenhas 90 days to receive and present you with the original.
  7. 7. In addition:www.hrp.netThere is no requirement for the employer to make or keep copies of thedocuments presented. If you do choose to make copies, you shouldapply this policy consistently for all employees.You can download and print the new forms (see sidebar) and the sixpages of instructions. It is important that you make the instructionsavailable to employees. But also, take the time to review theinstructions yourself.The I-9 Form itself is two pages. Employees must complete Section 1 nolater than the first day of employment. As the employer, you mustcomplete Section 2 no later than three business days from theemployees first day of employment. For an employee who beginsworking on a Monday, he or she must fill out Section 1 before the endof that day, and you must fill out Section 2 no later than the followingThursday.112233
  8. 8. As before, employers are required to maintain Forms I-9 for as long asthe employee remains with the company and for the required retentionperiod after employment terminates (three years from the date of hireor one year from the date employment ended, whichever is later).These forms must be made available for inspection upon request byappropriate federal authorities. Failure to properly maintain theseforms could result in civil money penalties.www.hrp.netContact your payroll or HRprofessional if you have additionalquestions about your Form I-9responsibilities.44
  9. 9. 14550 Torrey Chase, Suite 100 Houston, TX 77014 USAwww.hrp.netE-mail : info@hrp.netToll FreePhoneFax:::877.880.4477281.880.6525281.866.9426
  10. 10. 14550 Torrey Chase, Suite 100 Houston, TX 77014 USAwww.hrp.netE-mail : info@hrp.netToll FreePhoneFax:::877.880.4477281.880.6525281.866.9426

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