Boosting Team Productivity By Getting Them Addicted to POT


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The way we work today is vastly different that 10 years ago. Mobile, Cloud, Social Networking shape the way we work today. Yet, many collaboration tools stuck in 1990s decade. POT is a new model that embraces these changes and take the productiviity into a new level.

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Boosting Team Productivity By Getting Them Addicted to POT

  1. 1. Boosting Team <br />Productivity<br />By Getting Them Addicted To <br />POT<br />Andy Harjanto, Founder<br />
  2. 2. It’s the end of 2010<br />
  3. 3. The way we work<br />is vastly different<br />than 10years ago <br />We must adapt to be <br />much more productive <br />
  4. 4. Before we talk about<br />POT<br />Let’s talk about<br />how we get here<br />
  5. 5. Shift Happens<br />3shifts<br />that shape how we <br />work today <br />
  6. 6. 6years ago, <br />these companies didn’t even exist<br />
  7. 7. Today, we spend a great deal of time on those services<br />at Home<br />at Work<br />On the Go<br />
  8. 8. A Waste of Time?<br />Yes, but not entirely<br />Getting relevant news from others<br />What others say about your products<br />Communicatedirectly with customers<br />
  9. 9. Shift #1<br />Your<br />Customers, Companies, Co-Workers, <br />Friends, Family are hanging out on <br />social networking sites<br />
  10. 10. Cloud &<br />Mobile<br />also<br />GREATLY SHAPE THE<br />WAY WE WORK TODAY<br />
  11. 11. These products didn’t exist<br />a few years ago…<br />
  12. 12. App Store changed the game how<br />mobile apps are distributed<br />2008 <br />300,000 Apps<br />7 billion downloads<br />
  13. 13. Since then, hundreds of thousand <br />mobile apps have been created <br />democratize mobile <br />app developments<br />
  14. 14. those apps are accessing <br />services in the cloud<br />
  15. 15. … more and more apps are accessing<br />your business data in the cloud<br />
  16. 16. Cloud Computing<br />148Billion Business in 2014<br />-Gartner Group<br />An IT solution that <br />can deliver functionality - less expensively and <br />with more agility <br />“<br />Learn more -<br />
  17. 17. Shift #2<br />Mobile & Cloudare integral<br />part of business, collaboration<br />even much more in the near future<br />email is no longer <br />the only mobile business app<br />
  18. 18. Global Financial<br />Meltdown<br />2008<br />makes companies<br />rethink…<br />
  19. 19. How to do <br />More<br />With<br />Less? <br />much<br />
  20. 20. Smallerwork force<br />More work<br />Outsource different <br />parts of the world<br />Creative ways to control<br />costs<br />
  21. 21. More knowledge is sharedover <br />the web, and tools <br />and technology are <br />more advanced…<br />
  22. 22. The cost of producing <br />Goods and Services <br />is dramatically<br />lower<br />
  23. 23. Example, <br />It’s10x<br />cheaper today to<br />start an Internet<br />startups then <br />in 2000<br />
  24. 24. Shift #3<br />At work, <br />you’re likely to work in<br />asmallerteam size, shorterproject<br />duration, jugglingbetween tasks <br />with your team members work <br />in diverse locations.<br />
  25. 25. Let’s recap<br />
  26. 26. Things that shape we work<br />5<br />for the past 10 years<br />Social network and media are part<br />of our daily live at home and at work<br />1<br />Mobile and Cloud Service increasingly <br />play important role in productivity<br />2<br />Do more with less. <br />Smaller team size, more work, shorter project<br />3<br />
  27. 27. So with these changes,<br />how do they affect us? <br />
  28. 28. We live in a flood of information <br />Web<br />+<br />Email<br />IM/Chat<br />Texting<br />2000<br />Voice Mail<br />2010<br />
  29. 29. We’re so addicted to information,<br />latest updates on love ones, <br />what’s going on in the world<br />
  30. 30. …pictures say it all <br />Photos credits: from Windows Phone 7 Ad<br />
  31. 31. Our brain is now wired for <br />constant interruptions<br />
  32. 32. But…., why is feedfrom social network<br />sites consumed effortlessly?<br />while business <br />messages aren’t?<br />
  33. 33. Let’s look at their <br />keyingredients<br />WHY IS SO ADDICTIVE ?<br />
  34. 34. Short Messages<br />THEY ARE EASIER TO DIGEST<br />
  36. 36. Consume/Produce in Fragments<br />NOTES, PICTURES, DRAWINGS, QUESTIONARE <br />
  37. 37. Real Time Update<br />WE WANT UP TO THE MINUTE INFO<br />
  38. 38. But wait…, <br />Working in a team is not as simple as sending<br />short messages or posting pictures, isn’t it?<br />
  39. 39. To comprehend atask <br />you need to understand: <br /><ul><li>What are the ultimate goals
  40. 40. What has been done?
  41. 41. Who involves in this project?
  42. 42. What is the deadline?
  43. 43. What are their roles and your role?
  44. 44. What is the workflow?</li></li></ul><li>Add<br />POT<br />to the mix<br />
  45. 45. How does POT relate <br />what we’ve discussed so far?<br />POT’s Foundation<br />REAL TIME<br />Modern <br />Social Network<br />Communication<br />SHORT MESSAGE<br />LOW FRICTION UX<br />FRAGMENT<br />MOBILE<br />SOCIAL<br />
  46. 46. How does POT relate <br />what we’ve discussed so far?<br />Desire Result -<br />Productivity<br />Booster<br />Working together<br />as a team with<br />common goals<br />POT<br />REAL TIME<br />Modern <br />Social Network<br />Communication<br />SHORT MESSAGE<br />LOW FRICTION UX<br />FRAGMENT<br />MOBILE<br />SOCIAL<br />
  47. 47. the sauce<br />P O T<br />Progress<br />Ownership<br />Transparency<br />
  48. 48. P<br />Progress<br />
  49. 49. Frequent Little Wins<br />makes you and your team<br />happierthan<br />A Rare Big Win<br />
  50. 50. Slice any team task<br />into a<br />7<br />day or less work item<br />
  51. 51. When it is activated, <br />the team has 7days or less to <br />complete the task<br />
  52. 52. The 7 day duration forces your team to write<br />Specific, meaningful and <br />achievable tasks, but avoid <br />assigning trivial tasks<br />
  53. 53. Get rid the team debate over<br />Time Estimate and Priority<br />
  54. 54. It is pretty binary – it is either <br />ActiveOr Not<br />
  55. 55. And Follow<br />this simple process <br />
  56. 56. Every member of your team can<br />create a task which will be automatically<br />placed in “Inactive/Backlog” bucket<br />
  57. 57. 30<br />minutes<br />Everyday, discuss this with your team:<br /><ul><li>New items in “Inactive” bucket
  58. 58. Activate some items to “Active” bucket</li></li></ul><li>and celebrate for items that<br />were completedthat day<br />
  59. 59. Let’s forget about<br />writinga weekly <br />status report <br />
  60. 60. Up to minute project and user activities <br />should be available to everyone <br />
  61. 61. and no longer <br />do we need to<br />collaborate in<br />long documents<br />or long emails<br />
  62. 62. We can collaboratein fragments <br />
  63. 63. Put it together<br />Short Positive Goal For A Task<br />PROGRESS<br />Owner<br />If it is activated, it has a due date<br />Stream of updates<br />
  64. 64. Ownership<br />O<br />
  65. 65. The surprising truth about<br />what motivatesus<br />-Dan Pink<br /><br />
  66. 66. Be CEO of something<br />One CEO at any given time<br />at a given task<br />I am the CEO<br />of this work item<br />for next 3 days<br />
  67. 67. AvoidComplexDecision Process<br />Let owner (with help of others) decide<br />majority of <br />decisions <br />are reversible <br />decisions<br />
  68. 68. and inspire your team the culture of… <br />
  69. 69. veni, vidi, vici<br />
  70. 70. Let’s translates it into a contemporary <br />interpretation… <br />
  71. 71. I see<br />the problem<br />I own<br />the problem<br />I solve<br />the problem<br />
  72. 72. How?<br />Follow<br />these simple steps <br />
  73. 73. In your 30minute daily, <br />as work item gets activated, assign 1 owner <br />
  74. 74. Change Ownership<br />Team relies on you as the owner to deliver <br />results on time. If you can’t deliver, pass thebaton as early as possible<br />
  75. 75. Ownership Summary<br />Can be assigned to other<br />Task Owner<br /><ul><li>One Owner Per Work Item
  76. 76. Ownership can be transferred to other
  77. 77. Simplified Decision Process
  78. 78. Boost morale and creativity</li></li></ul><li>T<br />Transparency<br />
  79. 79. Online Users Are<br />Used To Transparenciesfor Years<br />
  80. 80. Instant Notifications<br />Always Up to date<br />Self-Reporting<br />Breaking News<br />Help Others<br />Low cost distribution<br />Transparency has benefits<br />Immediate Feedback<br />Knowledge Sharing<br />Engaging<br />Quick Answers<br />Mobility<br />
  81. 81. Imagine transparencies happens<br />in the work place<br />Everyone knows what others are working on at any time<br />Less Meetings<br />More participations<br />Compliment work well done <br />Knowledge Sharing<br />Decisions being made<br />
  82. 82. However<br />Transparency<br />is<br />a foreign concept<br />in workplace<br />
  83. 83. Privacy &Security <br />are the biggest<br />reasons<br />
  84. 84. As more of your customers,<br />partners, suppliers, contractors<br />are moving to the cloud <br />Company <br />must find the right <br />balance<br />
  85. 85. Rethink the Security Model<br />TODAY: Once a person is in the network, <br />all resources (files, directory) potentially are exposed<br />Customers<br />?<br />?<br />Contractor<br />
  86. 86. Transparency with Privacy<br />We envision a workspace where<br />everybody can freely contribute and have access to resources only that<br />are relevant to their project or work<br />”<br />
  87. 87. Workspace Anatomy<br />Each workspace can<br />enforce its own <br />security policy <br />A small team is<br />working on a project<br />Files<br />Sync to company’s DB<br />Standalone DB<br />Resources created,<br />consumed only<br />the ones related<br />to the project<br />Cloud based, make it easier<br />to collaborate with customers, partners<br />on any device, any time<br />
  88. 88. The New Ecosystem<br />Everyone can now freely to collaborate <br />in workspaces he’s a part of<br />Customers<br />Workspace A<br />Workspace B<br />Company Network<br />Supplier<br />
  89. 89. Put it together<br />Members of<br />this project<br />TRANSPARENCY<br />Workspace/<br />Project<br />Owner<br />
  90. 90. In closing, <br />Let’s look at a day of a team with POT<br />
  91. 91. Start of the day<br />Let team get <br />their online fix<br />
  92. 92. Morning<br />30<br />minute daily meeting <br />Discuss: <br /><ul><li>New work item
  93. 93. Activate work items
  94. 94. Assign owner</li></li></ul><li>Late Morning to Late Afternoon<br />Team works on <br />activework items<br />Posting Updates<br />Commenting<br />
  95. 95. At the end of <br />the day<br />Team celebrates work items<br />completed<br />Relax, Play, and<br />Have Fun<br />
  96. 96. Next time, you hear: <br />“My team sucks”<br />Tell them: <br />“Quick, get them addicted to POT”<br />
  97. 97. This presentation is sponsored by<br />GET STUFF DONE<br />gestone<br /><br />For more tips and tricks to get things done in a team, <br />“Like” this page<br />