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Boosting Team Productivity By Getting Them Addicted to POT

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The way we work today is vastly different that 10 years ago. Mobile, Cloud, Social Networking shape the way we work today. Yet, many collaboration tools stuck in 1990s decade. POT is a new model that …

The way we work today is vastly different that 10 years ago. Mobile, Cloud, Social Networking shape the way we work today. Yet, many collaboration tools stuck in 1990s decade. POT is a new model that embraces these changes and take the productiviity into a new level.

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  • 1. Boosting Team
    Productivity
    By Getting Them Addicted To
    POT
    Andy Harjanto, Founder Gestone.com
  • 2. It’s the end of 2010
  • 3. The way we work
    is vastly different
    than 10years ago
    We must adapt to be
    much more productive
  • 4. Before we talk about
    POT
    Let’s talk about
    how we get here
  • 5. Shift Happens
    3shifts
    that shape how we
    work today
  • 6. 6years ago,
    these companies didn’t even exist
  • 7. Today, we spend a great deal of time on those services
    at Home
    at Work
    On the Go
  • 8. A Waste of Time?
    Yes, but not entirely
    Getting relevant news from others
    What others say about your products
    Communicatedirectly with customers
  • 9. Shift #1
    Your
    Customers, Companies, Co-Workers,
    Friends, Family are hanging out on
    social networking sites
  • 10. Cloud &
    Mobile
    also
    GREATLY SHAPE THE
    WAY WE WORK TODAY
  • 11. These products didn’t exist
    a few years ago…
  • 12. App Store changed the game how
    mobile apps are distributed
    2008
    300,000 Apps
    7 billion downloads
  • 13. Since then, hundreds of thousand
    mobile apps have been created
    democratize mobile
    app developments
  • 14. those apps are accessing
    services in the cloud
  • 15. … more and more apps are accessing
    your business data in the cloud
  • 16. Cloud Computing
    148Billion Business in 2014
    -Gartner Group
    An IT solution that
    can deliver functionality - less expensively and
    with more agility

    Learn more - http://slidesha.re/70AA5A
  • 17. Shift #2
    Mobile & Cloudare integral
    part of business, collaboration
    even much more in the near future
    email is no longer
    the only mobile business app
  • 18. Global Financial
    Meltdown
    2008
    makes companies
    rethink…
  • 19. How to do
    More
    With
    Less?
    much
  • 20. Smallerwork force
    More work
    Outsource different
    parts of the world
    Creative ways to control
    costs
  • 21. More knowledge is sharedover
    the web, and tools
    and technology are
    more advanced…
  • 22. The cost of producing
    Goods and Services
    is dramatically
    lower
  • 23. Example,
    It’s10x
    cheaper today to
    start an Internet
    startups then
    in 2000
  • 24. Shift #3
    At work,
    you’re likely to work in
    asmallerteam size, shorterproject
    duration, jugglingbetween tasks
    with your team members work
    in diverse locations.
  • 25. Let’s recap
  • 26. Things that shape we work
    5
    for the past 10 years
    Social network and media are part
    of our daily live at home and at work
    1
    Mobile and Cloud Service increasingly
    play important role in productivity
    2
    Do more with less.
    Smaller team size, more work, shorter project
    3
  • 27. So with these changes,
    how do they affect us?
  • 28. We live in a flood of information
    Web
    +
    Email
    IM/Chat
    Texting
    2000
    Voice Mail
    2010
  • 29. We’re so addicted to information,
    latest updates on love ones,
    what’s going on in the world
  • 30. …pictures say it all
    Photos credits: from Windows Phone 7 Ad
  • 31. Our brain is now wired for
    constant interruptions
  • 32. But…., why is feedfrom social network
    sites consumed effortlessly?
    while business
    messages aren’t?
  • 33. Let’s look at their
    keyingredients
    WHY IS SO ADDICTIVE ?
  • 34. Short Messages
    THEY ARE EASIER TO DIGEST
  • 35. Share and Participate
    LOW FRICTION EFFORT TO INCREASES PARTICIPATIONS AND VIRALITIES
  • 36. Consume/Produce in Fragments
    NOTES, PICTURES, DRAWINGS, QUESTIONARE
  • 37. Real Time Update
    WE WANT UP TO THE MINUTE INFO
  • 38. But wait…,
    Working in a team is not as simple as sending
    short messages or posting pictures, isn’t it?
  • 39. To comprehend atask
    you need to understand:
    • What are the ultimate goals
    • 40. What has been done?
    • 41. Who involves in this project?
    • 42. What is the deadline?
    • 43. What are their roles and your role?
    • 44. What is the workflow?
  • Add
    POT
    to the mix
  • 45. How does POT relate
    what we’ve discussed so far?
    POT’s Foundation
    REAL TIME
    Modern
    Social Network
    Communication
    SHORT MESSAGE
    LOW FRICTION UX
    FRAGMENT
    MOBILE
    SOCIAL
  • 46. How does POT relate
    what we’ve discussed so far?
    Desire Result -
    Productivity
    Booster
    Working together
    as a team with
    common goals
    POT
    REAL TIME
    Modern
    Social Network
    Communication
    SHORT MESSAGE
    LOW FRICTION UX
    FRAGMENT
    MOBILE
    SOCIAL
  • 47. the sauce
    P O T
    Progress
    Ownership
    Transparency
  • 48. P
    Progress
  • 49. Frequent Little Wins
    makes you and your team
    happierthan
    A Rare Big Win
  • 50. Slice any team task
    into a
    7
    day or less work item
  • 51. When it is activated,
    the team has 7days or less to
    complete the task
  • 52. The 7 day duration forces your team to write
    Specific, meaningful and
    achievable tasks, but avoid
    assigning trivial tasks
  • 53. Get rid the team debate over
    Time Estimate and Priority
  • 54. It is pretty binary – it is either
    ActiveOr Not
  • 55. And Follow
    this simple process
  • 56. Every member of your team can
    create a task which will be automatically
    placed in “Inactive/Backlog” bucket
  • 57. 30
    minutes
    Everyday, discuss this with your team:
    • New items in “Inactive” bucket
    • 58. Activate some items to “Active” bucket
  • and celebrate for items that
    were completedthat day
  • 59. Let’s forget about
    writinga weekly
    status report
  • 60. Up to minute project and user activities
    should be available to everyone
  • 61. and no longer
    do we need to
    collaborate in
    long documents
    or long emails
  • 62. We can collaboratein fragments
  • 63. Put it together
    Short Positive Goal For A Task
    PROGRESS
    Owner
    If it is activated, it has a due date
    Stream of updates
  • 64. Ownership
    O
  • 65. The surprising truth about
    what motivatesus
    -Dan Pink
    http://www.youtube.com/watch?v=u6XAPnuFjJc
  • 66. Be CEO of something
    One CEO at any given time
    at a given task
    I am the CEO
    of this work item
    for next 3 days
  • 67. AvoidComplexDecision Process
    Let owner (with help of others) decide
    majority of
    decisions
    are reversible
    decisions
  • 68. and inspire your team the culture of…
  • 69. veni, vidi, vici
  • 70. Let’s translates it into a contemporary
    interpretation…
  • 71. I see
    the problem
    I own
    the problem
    I solve
    the problem
  • 72. How?
    Follow
    these simple steps
  • 73. In your 30minute daily,
    as work item gets activated, assign 1 owner
  • 74. Change Ownership
    Team relies on you as the owner to deliver
    results on time. If you can’t deliver, pass thebaton as early as possible
  • 75. Ownership Summary
    Can be assigned to other
    Task Owner
    • One Owner Per Work Item
    • 76. Ownership can be transferred to other
    • 77. Simplified Decision Process
    • 78. Boost morale and creativity
  • T
    Transparency
  • 79. Online Users Are
    Used To Transparenciesfor Years
  • 80. Instant Notifications
    Always Up to date
    Self-Reporting
    Breaking News
    Help Others
    Low cost distribution
    Transparency has benefits
    Immediate Feedback
    Knowledge Sharing
    Engaging
    Quick Answers
    Mobility
  • 81. Imagine transparencies happens
    in the work place
    Everyone knows what others are working on at any time
    Less Meetings
    More participations
    Compliment work well done
    Knowledge Sharing
    Decisions being made
  • 82. However
    Transparency
    is
    a foreign concept
    in workplace
  • 83. Privacy &Security
    are the biggest
    reasons
  • 84. As more of your customers,
    partners, suppliers, contractors
    are moving to the cloud
    Company
    must find the right
    balance
  • 85. Rethink the Security Model
    TODAY: Once a person is in the network,
    all resources (files, directory) potentially are exposed
    Customers
    ?
    ?
    Contractor
  • 86. Transparency with Privacy
    We envision a workspace where
    everybody can freely contribute and have access to resources only that
    are relevant to their project or work

  • 87. Workspace Anatomy
    Each workspace can
    enforce its own
    security policy
    A small team is
    working on a project
    Files
    Sync to company’s DB
    Standalone DB
    Resources created,
    consumed only
    the ones related
    to the project
    Cloud based, make it easier
    to collaborate with customers, partners
    on any device, any time
  • 88. The New Ecosystem
    Everyone can now freely to collaborate
    in workspaces he’s a part of
    Customers
    Workspace A
    Workspace B
    Company Network
    Supplier
  • 89. Put it together
    Members of
    this project
    TRANSPARENCY
    Workspace/
    Project
    Owner
  • 90. In closing,
    Let’s look at a day of a team with POT
  • 91. Start of the day
    Let team get
    their online fix
  • 92. Morning
    30
    minute daily meeting
    Discuss:
    • New work item
    • 93. Activate work items
    • 94. Assign owner
  • Late Morning to Late Afternoon
    Team works on
    activework items
    Posting Updates
    Commenting
  • 95. At the end of
    the day
    Team celebrates work items
    completed
    Relax, Play, and
    Have Fun
  • 96. Next time, you hear:
    “My team sucks”
    Tell them:
    “Quick, get them addicted to POT”
  • 97. This presentation is sponsored by
    GET STUFF DONE
    gestone
    http://www.gestone.com
    For more tips and tricks to get things done in a team,
    “Like” this page http://on.fb.me/gestone