3 Simple Habits of a Highly Effective Team
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Effective Team Collaboration has been around and studied for so many years. As the pace of changes grow so rapidly, we need to deliver highl quality products or services in a shorter period. This ...

Effective Team Collaboration has been around and studied for so many years. As the pace of changes grow so rapidly, we need to deliver highl quality products or services in a shorter period. This presentation prescribes 3 simple areas to focus on.

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  • Just what i was looking for - good introduction for our team building which i am preparing, thank you for this presentation. I would love to get one file per email please to show it to my colleagues at E: digoni17@gmail.com. Thank you. Cheers, Diana
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  • Some have asked us for a copy electronically, we do not have one. Please see Andy Harjanto at main profile http://www.slideshare.net/Guppers to request a copy. It's a great tool that I am sure many could learn from. Thanks for enjoying the post and sharing it.
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3 Simple Habits of a Highly Effective Team Presentation Transcript

  • 1. 3
    Simple Habits
    Of a Highly Effective Team
    Andy Harjanto
    http://andyharjanto.com
  • 2. Thousands of Studies
    On Team Behaviors, Morale, Motivations
    I’m not interested in
    repeating any of these
  • 3. All of these based on
    My 20 years of experience working
    with a team of..
    Big and Small
    Local and Global
    Fortune 500 & Small Company
    As Developer or Program Manager or Architect or Consultant or Testers or Founder
    Used daily by 100s millions of users or only 10 users
    Used by Enterprise or End Users
  • 4. Many Studies and Research offer
    too many broad recommendations
    Let’s be real and specific
  • 5. Let’s focus on ThreeCritical Behaviors
  • 6. You just need to remember this word
    POT
  • 7. But not this kind…
    It’s a kind that make
    your team fly high
    in auto pilot mode
  • 8. P OT
    rogress
  • 9. You heard this so many times
    “We are making progress”
  • 10. But, do really we know exactlywhat progress we made and how and when was achieved?
  • 11. Human Brains
    Let’s make them activeand happy
    frequent, smallexciting activities,
    accomplishments
  • 12. Milestone
    Hmm…,
    It seems
    miles and miles
    away
    3 months?
    6 months?
    9 months?
  • 13. When was the last time
    you predict milestone date
    correctly?
  • 14. And in the mean time,
    the world, technologyare changing
  • 15. 1 week
    That’s your
    milestone
    microstone
  • 16. That’s short and frequent enough
    to remember team’s accomplishments
    ..and long enough to get a meaningful
    task completed
  • 17. Work Items
    ..each belongs to one of these buckets
    This Week
    Not This Week
  • 18. For a large work item, cut it into pieces
    It has no more than a week worth work
  • 19. Simplify. Don’t prioritize
    Just focus on these two buckets
    Prioritization
    Problem:Low priority items
    never get done
  • 20. 30 minutes
    a day
    That’s all the team needs …
  • 21. to review new, existing work items, to bucketize,
    and to celebrate accomplishments
  • 22. Keep Focus on the destination, make sure
    you don’t go the wrong way
  • 23. It’s much better
    to score many small wins
    frequently than
    one big one
    onlyonce
  • 24. Still,
    The Biggest Factor Affecting ProgressIs
    Human
    Factor
  • 25. Progress Expectancy for
    Each Individual
    Culture-Fit.Talent.Drive
    Yet another topic for future discussions
  • 26. 1 week
    Let’s repeat
    microstone
    P forPROGRESS
    2 buckets
    for work-items
    30 minutes
    daily meeting
  • 27. POT
    wnership
  • 28. Having a Sense of Belonging is a Crucial
    Factor in Team Morale
  • 29. Individual Contribution To The Team
    plays important role in shapingup sense of belonging
  • 30. Problems are everywhere…
  • 31. inspire your team the culture of…
  • 32. veni,
    vidi,
    vici
  • 33. Let’s translates it into a contemporary
    interpretation…
  • 34. I see
    the problem
    I own
    the problem
    I solve
    the problem
  • 35. How?
    Follow these 4 simple steps
  • 36. Step
    When you see a problem…
    1
    Write the problem
    On a..
    hallway whiteboard,Or shared databaseOr shared medium
  • 37. Discuss the problem
    in team’s
    30 min
    daily meeting
    Step
    2
  • 38. Step
    3
    1Owner
    assign
    Every work item has one and only one ownerat any given time
  • 39. And don’t forget
    to put work item
    in the right bucket
    which implicitly
    implies when the
    resolution is
    expected
  • 40. Owner is now
    responsible for
    finding solutions
    within the expected
    timeframe
    Step
    4
    *Owner can work with others
  • 41. Tell the team
    about accomplishments
    and celebrate
    a little victory
  • 42. Don’t fall into this trap
  • 43. Debating countless hours to make
    decisions
    Many decisions are reversible andhave little impact on the final results
  • 44. Writing a book/heavy spec
    to impress your team
    Things are moving so fast, it willbe obsolete by the time you finish
    <10 slides are sufficient for explainingproblems, proposing customer experience
    and describing solutions
  • 45. Hang on to your ego?
    Team relies on you as owner to deliver
    results on time. If you can’t deliver, pass thebaton as early as possible
  • 46. 3vs
    Let’s
    summarize
    (vini,vedi,vici)
    Culture
    O forOwnership
    1 owner
    for a given work item
    4 steps
    solving problems
    write, discuss, assign, solve
  • 47. POT
    ransparency
  • 48. Transparency
    a foreign concept
    in workplace
  • 49. Concerns over information leak,
    spreading bad news and chaos
  • 50. Online Users Are
    Used To Transparenciesfor Years
    Self-Expression
    Social-Circles
    Broadcast Yourself
    Sharing Content
    Present Yourself
    Sharing Pictures
    Your Story
  • 51. Instant Notifications
    Always Connected
    Self-Reporting
    Breaking News
    Help Others
    Low cost distribution
    The results are undeniable
    Immediate Feedback
    Knowledge Sharing
    Engaging
    Quick Answers
    Mobility
  • 52. What’s wrong with this picture…
  • 53. Low value information consumed
    by many with great interest
  • 54. Yet, high value information is
    hard to find in the work place
    John just copied and shared
    a document to a server
    No one notice until
    they visit the server
  • 55. However, constant stream of updates,
    like facebook, may not work in business settings well
    Why?
  • 56. Online user can browse, dismiss
    low value updates in
    social networkingsettings
    Heavy streams
    of data hardly
    matter
  • 57. In workplace, high value updates require
    attention and possibly actions
    Predictable, low volume of updates are preferable
  • 58. Grouping is the natural way for a teamto partition and collaborate
    Sales
    Engineer
    Manufacture
    Management
    Transparency within a group is not only desirable, but
    it also reduces amount of information to process
  • 59. This is another good reason you should
    break organization into a smaller group
    12
    ..don’t get larger than
  • 60. Activities to Capture
    …for all group members to see or be notified
    Uploading new documents
    People joining group
    Completing Work
    New Work Items
    Updating data
    What on your mind updates
    Creating Data
    Comments
  • 61. Get Everybody To Engage in Activities
    Edit
    Comments
    Vote
    Publish
  • 62. G
    Let’s
    summarize
    rouping
    design for small size
    T forTransparency
    CapturingActivities
    IncreaseParticipation
  • 63. Now
    We’re all
    well-connected,
    well-informed,
    driven toward
    one goal
    Get Things Done!
  • 64. So, remember this word
    POT
    Progress
    Transparency
    Ownership
  • 65. Next time, you hear:
    “My team sucks”
    Tell them:
    “Quick, get them addicted to POT”
  • 66. For more presentation like this, visit,
    follow, subscribe to:
    Blog: http://www.andyharjanto.com
    Twitter: http://twitter.com/harjanto
    Contact: andy@guppers.com
    A service that uses POT as the foundation:
    http://www.guppers.com