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Safe data, strong future: safeguarding your business and data from disaster

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Today's businesses store more data electronically and execute more transactions online than ever before. Every organization must have a plan to deal with the threat of data loss. Learn how you can …

Today's businesses store more data electronically and execute more transactions online than ever before. Every organization must have a plan to deal with the threat of data loss. Learn how you can protect your organization's data and ways to recover quickly from data loss.

Bill Walter, MCP, MCSE, of Gross Mendelsohn's Technology Solutions group presented "Safe data, strong future: How to safeguard your data and business from disaster” at the 2010 HFAM / LifeSpan Conference in Ocean City, MD.

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  • Clive James; Author, cultural critic, poet
  • Transcript

    • 1. Safe data, strong future:How to safeguard your organizationand data from disaster
      Bill Walter | HFAM LifeSpan Double Header Conference
      September 30, 2010
    • 2. What we’ll cover
      Definitions
      Questions before you begin
      Recommended minimums for data backup
      Backup strategies and options
      Testing
      Recovery plan
    • 3. “It is only when they go wrong that machines remind you how powerful they are.”
      ­ Clive James
      On planning …
    • 4. Backup and recovery definitions
      Backup
      The process of copying data so that any lost or corrupt data can be recovered
      Backup window
      Time slot when the backup can run without interrupting access to the data
      Storage media
      Physical storage device that holds the backup data
    • 5. Backup and recovery definitions
      Recovery window
      Amount of time between the failure and recovery when users cannot access data and applications
      Bare metal restore
      Ability to restore data to hardware that is different from the original
      Deduplication (aka “single instance storage”)
      Reduce storage requirements by eliminating duplicated data
    • 6. Backup and recovery definitions
      Backup types
      Full
      Entire system is backed up
      Incremental / differential
      Effects only files that changed since last backup
      Open file backup
      Software that allows locked files to be backed up
      Server virtualization
    • 7. Before you start, a few questions
      What do I need to backup?
      How often do I need to run the backup?
      Who will be responsible for changing the media and verifying the backup was successful?
      What is the size of my backup?
    • 8. Before you start, a few more questions
      How long can my company be productive without access to this data?
      What do I need to protect my company from?
      How do I keep the backup data secure?
      What are my compliance issues?
    • 9. Recommended minimums
      Backup media should be 1.5 to 2 times the size of your current backup data set
      Every two weeks – full backup rotation
      Quarterly – restore testing of random data from current backup
      Daily backup kept in fire and waterproof safe
    • 10. The setup
      Stand-alone server
      4 year old equipment
      Email services
      Application database
    • 11. BASIC backup strategy
      Utilize built-in tools
      Advantages
      Easy to use
      Inexpensive
      Limitations
      Not compatible with all backup media
      Not database aware
    • 12. BETTER backup strategy
      Third-party software
      Advantages
      Automates complex backup procedures
      Database aware
      Limitations
      Costs for configuration and maintenance
      Must manually move media offsite
    • 13. BETTER backup strategy part II
      Backup directly to offsite location or service
      Advantages
      Automated process
      Database aware
      Limitations
      Slow backup and recovery
      Not suitable to high transaction environment
    • 14. BEST backup strategy
      Onsite backup to disk with offsite replication
      Advantages
      Fast backup and recovery
      Small backup window
      Limitations
      Initial costs
      Recurring fees
    • 15. Replication strategy
    • 16. Demo
      Backup
      Restore
      Virtualization
    • 17. Testing
      How important is it that your data is available in the event of a failure?
      When do you want to find out there is a problem with the backup media?
    • 18. Benefits
      Having a backup of your most critical data will allow you to recover in case of emergency
      Having an automated backup strategy reduces errors
      Having a disk backup solution provides incredible speed and reliability
      Replicating offsite keeps your data more accessible in the event of a catastrophic failure
      Virtualization provides an extremely fast and flexible set of options for getting your business operational
    • 19. Who is Gross Mendelsohn?
      CPA and business consulting firm
      Started with traditional audit and tax services and expanded to:
      Technology consulting
      Investment / asset management
      Personal financial planning
      Business valuation
      Litigation support / forensic accounting
      celebrating 50 yearsin business
    • 20. Questions?
      Bill Walter, MCP, MCSE
      wwalter@gma-cpa.com | 410.685.5512 | www.gma-cpa.com
      www.facebook.com/GrossMendelsohn
      www.twitter.com/GrossMendelsohn