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QUALITY         OF GREY LITERATURE     IN THE OPEN ACCESS ERA:PRIVILEGE AND RESPONSIBILITY         Paola De Castro, Sandra...
I will talk about… • The grey nuances:   from past to present • The Internet “sea change”:   where is the privilege? • The...
THE GREY NUANCES…Old or new scenarios?              1       OLD CHARACTERISTICS                        •    issuing organi...
THE GREY NUANCES…Old or new scenarios?2   NEW CHARACTERISTICS       information retrieval       document availability     ...
NEW TYPES OF GL…in the Internet  E-prints  FAQs  Power Point Presentations:    BMJ topics (“Talks”)    Supercourse in epid...
DEATH OR METAMORPHOSISof biomedical journals?           Ronald La Porte. BMJ 1995, 2002                    GL5 INTERNATION...
GL METAMORPHOSISBug or butterfly?                GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003                ...
THE INTERNET “SEA CHANGE”in the information market   INFORMATION AVAILABILITY        Increasing responsibility        for ...
THE INTERNETWhere is the privilege?  Different areas of privileges regard:            SCIENTIFIC                     Y    ...
THE INTERNETWhere is the privilege?PRODUCERS   Duplication costs            Shipping charges            Immediate availabi...
THE INTERNET        Where is the privilege?USERS     Online availability          Increase in information offer          H...
THE INTERNETillusion              Puzzling users Misleading potential readers      WHEN?           Source and target are n...
THE INTERNET CHALLENGEWhere does the responsibility lay?                                  WHO                             ...
WHOis responsible?  WHO   WHAT    WHY    Authors    Issuing organizations                    GL5 INTERNATIONAL CONFERENCE,...
WHATresponsibility?  WHO   WHAT     WHY    Content                     revision    Presentation                technical e...
WHYdoes the responsibility increase?  WHO   WHAT     WHY     Target no more limited     Misinterpretation    Issue and sel...
RELEVANCEof editorial support       It guarantees quality and retrieval                  FAIR                  USE        ...
STANDARDSfor GL presentation: which role?    Improvement of editorial quality    Better understanding    Easy readability ...
STANDARDSfor GL presentation: past milestones?   Technical reports     (ISO 5966/82)   Thesis                (ISO 7144/86)...
ISO 5966/82Is it out-dated? The standard was withdrawn, in fact…“   The presentation of mathematics shall follow    conven...
ISO 5966/82A useful lesson from the past    Elements of the first page    Abstract    Document structure    Indexes    Rep...
TECHNOLOGIEShelp, but …  Authors should learn how to use them  properly for:          Definition of hierarchical levels   ...
STRATEGIESfor a better GL quality  GOAL    Appropriate dissemination          and use of information  HOW     Training cou...
SCIENTIFIC WRITINGExample of a basic training coursePROGRAMME  Editorial channels and document types  Evaluation parameter...
TECHNICAL EDITINGWhose responsibility? Responsibility is shared by authors and issuing organization. MAIN GOALS  Check:   ...
TECHNICAL EDITINGThree levels According to the CSE:   1. RUSH edit   2. STANDARD edit   3. REVISION edit They all consider...
TECHNICAL EDITINGWhich level? The choice depends on:      document type      target      times      budget                ...
RUSH EDITWhat to check                                      2       3                                 1 It has three areas...
STANDARD EDITDeeper attention  Organization  of figures and tables,                2       3                              ...
REVISION EDITFurther attention   Hierarchical levels                       2       3                                      ...
TECHNICAL EDITINGWhere is the difference in GL?             Open literature                Peer-review                Edit...
ISTITUTO SUPERIORE DI SANITÀ                   Rome        TECHNICAL SCIENTIFIC BODY    of the National Health Service in ...
ISTITUTO SUPERIOREDI SANITÀMission     Research            Trials and controls            Technical advice            Info...
ISS PUBLICATIONSTodayAnnalidell’Istituto Superiore di SanitàNotiziariodell’Istituto Superiore di SanitàRapporti ISTISANIST...
ANNALIdell’Istituto Superiore di Sanità                         Official REFEREED journal                         since 19...
NOTIZIARIOdell’Istituto Superiore di Sanità                     NEWSLETTER, born in 1988                     recently re-o...
RAPPORTI ISTISANand ISTISAN Congressi                       Technical and research reports                       produced ...
ISS PUBLICATIONSGL vs open literature and online publications                7                6                5          ...
EDITORIAL EXPERIENCEat the ISSPUBLICATION PRODUCTION   Paper copy   traditional distribution channels   Internet availabil...
INTERNET DATABASEScontaining ISS report production                       SPECIALIZED DATABASES                           S...
GL NEW LOOKin 2003Where is the border line?  Pre-print               e-print                          book?  Report       ...
FUTURE UNCERTAINTY       La Porte R, et al. BMJ 2002,375:21-9       GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2...
NEW INITIATIVESfor open access    Budapest (BOAI)     Biomed Central             SPARC              PLOS                  ...
25 YEARS AFTER YORK …What has the Internet changed? Bulk of information                       INCREASED Awareness of GL   ...
IN CONCLUSION,GL…     has now new dignity     becomes closer and closer to innovative scientific     publications supporte...
FINAL                                  reflection…“   We hope that the age of “mental delusion”    has passed, and that my...
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Gl5, de castro and salinetti, 2004, powerpoint http://opensigle.inist.fr/handle/10068/697754

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Transcript of "Gl5, de castro and salinetti, 2004, powerpoint http://opensigle.inist.fr/handle/10068/697754"

  1. 1. QUALITY OF GREY LITERATURE IN THE OPEN ACCESS ERA:PRIVILEGE AND RESPONSIBILITY Paola De Castro, Sandra Salinetti Istituto Superiore di Sanità, Rome (Italy) GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 1
  2. 2. I will talk about… • The grey nuances: from past to present • The Internet “sea change”: where is the privilege? • The Internet challenge: where does the responsibility lay? • Why does editorial quality become so relevant in the open access era? • The experience of the Istituto Superiore di Sanità GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 2
  3. 3. THE GREY NUANCES…Old or new scenarios? 1 OLD CHARACTERISTICS • issuing organizations • documents types • value vs costs • presentation • no referee process GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 3
  4. 4. THE GREY NUANCES…Old or new scenarios?2 NEW CHARACTERISTICS information retrieval document availability awareness document types… GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 4
  5. 5. NEW TYPES OF GL…in the Internet E-prints FAQs Power Point Presentations: BMJ topics (“Talks”) Supercourse in epidemiology etc. NEW TYPES OF OPEN LITERATURE? GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 5
  6. 6. DEATH OR METAMORPHOSISof biomedical journals? Ronald La Porte. BMJ 1995, 2002 GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 6
  7. 7. GL METAMORPHOSISBug or butterfly? GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 7
  8. 8. THE INTERNET “SEA CHANGE”in the information market INFORMATION AVAILABILITY Increasing responsibility for producers and users Reaching unpredictable targets ADDING CONFUSION? GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 8
  9. 9. THE INTERNETWhere is the privilege? Different areas of privileges regard: SCIENTIFIC Y COMMUNIT PRODU CERS Users Producers Scientific community USER S Progress PROGRE SS GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 9
  10. 10. THE INTERNETWhere is the privilege?PRODUCERS Duplication costs Shipping charges Immediate availability Publication run No photocopies Deposit spaces Hyperlinks Unexpected dissemination GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 10
  11. 11. THE INTERNET Where is the privilege?USERS Online availability Increase in information offer Hyperlinks Immediate feedback GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 11
  12. 12. THE INTERNETillusion Puzzling users Misleading potential readers WHEN? Source and target are not identified URLs change GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 12
  13. 13. THE INTERNET CHALLENGEWhere does the responsibility lay? WHO WHAT WHY GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 13
  14. 14. WHOis responsible? WHO WHAT WHY Authors Issuing organizations GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 14
  15. 15. WHATresponsibility? WHO WHAT WHY Content revision Presentation technical editing readability retrieval Usability position on the web GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 15
  16. 16. WHYdoes the responsibility increase? WHO WHAT WHY Target no more limited Misinterpretation Issue and select correct and appropriate information GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 16
  17. 17. RELEVANCEof editorial support It guarantees quality and retrieval FAIR USE UNIFORM ENTS UNI-ISO REQUIREM GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 17
  18. 18. STANDARDSfor GL presentation: which role? Improvement of editorial quality Better understanding Easy readability Guarantee of retrieval GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 18
  19. 19. STANDARDSfor GL presentation: past milestones? Technical reports (ISO 5966/82) Thesis (ISO 7144/86) Abstract (ISO 214/76) ISBN (ISO 2108/78) ISSN (ISO 3297/86) ISRN (ISO 10444/94) GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 19
  20. 20. ISO 5966/82Is it out-dated? The standard was withdrawn, in fact…“ The presentation of mathematics shall follow conventional practices. It is, therefore, often preferable to use CAREFUL HANDWRITING rather than to attempt to reproduce mathematical notations on a conventional TYPEWRITER. However, when special printing, typewriting, or drafting facilities are available for the preparation of mathematical notations, these should always be used. but… ” GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 20
  21. 21. ISO 5966/82A useful lesson from the past Elements of the first page Abstract Document structure Indexes Report numbering Quantities, units and symbols etc. GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 21
  22. 22. TECHNOLOGIEShelp, but … Authors should learn how to use them properly for: Definition of hierarchical levels use of styles creation of TOC or index Orthographic control Automatic translation GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 22
  23. 23. STRATEGIESfor a better GL quality GOAL Appropriate dissemination and use of information HOW Training courses on scientific writing Self-learning facilities Tutorial assistance EMPOWERMENT OF AUTHORS GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 23
  24. 24. SCIENTIFIC WRITINGExample of a basic training coursePROGRAMME Editorial channels and document types Evaluation parameters of the editorial products Actors of the editorial process How to organize information in a document Editing tables and graphs Bibliographic references Tables of contents, indexes and abstract DOCUME NTO Levels of technical editing Copyright issues Useful “editorial” Internet sites GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 24
  25. 25. TECHNICAL EDITINGWhose responsibility? Responsibility is shared by authors and issuing organization. MAIN GOALS Check: policy consistency completeness accuracy integrity understanding GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 25
  26. 26. TECHNICAL EDITINGThree levels According to the CSE: 1. RUSH edit 2. STANDARD edit 3. REVISION edit They all consider: technical content typical aspects of revision editing (language, grammar, format and style) BUT at each level ATTENTION increases GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 26
  27. 27. TECHNICAL EDITINGWhich level? The choice depends on: document type target times budget GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 27
  28. 28. RUSH EDITWhat to check 2 3 1 It has three areas of focus: Policy Technical content Copyediting GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 28
  29. 29. STANDARD EDITDeeper attention Organization of figures and tables, 2 3 1 4 readibility of captions Capital letters 5 References Syntax, grammar 7 6 GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 29
  30. 30. REVISION EDITFurther attention Hierarchical levels 2 3 1 4 Balance Unnecessary material 5 Coeherence in style Fluent and concise language 7 6 9 8 GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 30
  31. 31. TECHNICAL EDITINGWhere is the difference in GL? Open literature Peer-review Editorial revision Grey literature No peer-review Internal/personal revision only GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 31
  32. 32. ISTITUTO SUPERIORE DI SANITÀ Rome TECHNICAL SCIENTIFIC BODY of the National Health Service in Italy GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 32
  33. 33. ISTITUTO SUPERIOREDI SANITÀMission Research Trials and controls Technical advice Information, documentation and training in PUBLIC HEALTH GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 33
  34. 34. ISS PUBLICATIONSTodayAnnalidell’Istituto Superiore di SanitàNotiziariodell’Istituto Superiore di SanitàRapporti ISTISANISTISAN Congressi GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 34
  35. 35. ANNALIdell’Istituto Superiore di Sanità Official REFEREED journal since 1938. It publishes in Italian and English: original articles reviews monographs short notes in different fields of public health. It is included in MEDLINE, Chemabs, Excerpa Medica, etc.Online since 2001 It is distributed by ISS and IPZS. GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 35
  36. 36. NOTIZIARIOdell’Istituto Superiore di Sanità NEWSLETTER, born in 1988 recently re-organized in 2003. It includes Italian Epidemiological Bulletin. Authors are mainly ISS researchers. Editorial staff NotiziarioOnline since 1996, Authorsdistributed by ISS GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 36
  37. 37. RAPPORTI ISTISANand ISTISAN Congressi Technical and research reports produced since 1977. Authors are mainly ISS researchers. Editorial staff RapportiOnline since 2001, Authorsdistributed by ISS GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 37
  38. 38. ISS PUBLICATIONSGL vs open literature and online publications 7 6 5 4 GL n. series open literature 3 online public ations 2 1 0 1977 1979 1981 1983 1985 1987 1989 1991 1993 1995 1997 1999 2001 2003 years GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 38
  39. 39. EDITORIAL EXPERIENCEat the ISSPUBLICATION PRODUCTION Paper copy traditional distribution channels Internet availability PDF – HTML (few links)PUBLICATION DISSEMINATION mailing lists inclusion in databasesCOURSES ON SCIENTIFIC WRITING improvement of quality in publication semplification of editorial work empowerment of authors GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 39
  40. 40. INTERNET DATABASEScontaining ISS report production SPECIALIZED DATABASES SIGLE NTIS CAS etc. ONLINE CATALOGUES Locator plus of NLM British Library etc. GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 40
  41. 41. GL NEW LOOKin 2003Where is the border line? Pre-print e-print book? Report e-book? Newsletter journal? e- journal? GL or OPEN LITERATURE? or viceversa? GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 41
  42. 42. FUTURE UNCERTAINTY La Porte R, et al. BMJ 2002,375:21-9 GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 42
  43. 43. NEW INITIATIVESfor open access Budapest (BOAI) Biomed Central SPARC PLOS GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 43
  44. 44. 25 YEARS AFTER YORK …What has the Internet changed? Bulk of information INCREASED Awareness of GL UNDISCUSSED Growing interest in GL UNPRECEDENTED GL access NEW GL availability UNLIMITED Differences GL/open LESS EVIDENT literature Report code vs URL or DOI MORE USEFUL GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 44
  45. 45. IN CONCLUSION,GL… has now new dignity becomes closer and closer to innovative scientific publications supported by researchers in view of a generalised movement towards OPEN ACCESS The nuances of grey are becoming lighter and lighter. ETHICAL RESPONSIBILITY of producing and issuing quality documents can never be disregarded. GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 45
  46. 46. FINAL reflection…“ We hope that the age of “mental delusion” has passed, and that mystery and concealment will no longer be encouraged. Thomas Wakley, 1823 first editor of The Lancet ” GL5 INTERNATIONAL CONFERENCE, Amsterdam 4-5 December 2003 46
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