Welcome to Offsite Data Depot Please enjoy our quick presentation on How your Company can save Time, Money and be more Sec...
Company Overview <ul><li>Offsite Data Depot is the premier provider of offsite records storage and information management ...
Services <ul><ul><li>Offsite Data Depot offers businesses several options when managing their vital company information. B...
Online Cloud Backup <ul><ul><li>The Problem with today’s Backups </li></ul></ul><ul><ul><li>•    Backup tapes and disks ar...
Secure Document Destruction <ul><li>Whether based upon regulatory requirements, security needs, or internal document reten...
Document Imaging & Scanning <ul><li>One of the best forms of protection against fire, earthquakes, flooding, hurricanes an...
Record Storage & Management <ul><li>Benefits of using a Record Center: </li></ul><ul><li>Your records are safe and secure ...
Email Filtering & Spam Control <ul><li>Today’s Problem with Sub-Standard Email Filtering Software  : </li></ul><ul><li>Goo...
Testimonials <ul><li>Linda Castillo of Nevada Supreme Court - </li></ul><ul><li>&quot;The Nevada State Supreme Court cut i...
After using Offsite’s professionally managed records center Before managed  records storage
Wish your files were scanned? After using Offsite’s imaging services, finding your records are just a click away!
Forget to Backup those critical files? With Offsites’ Automated Online  Backup we professionally manage it for you using C...
It is important to properly shred  your documents, especially today  more than ever!
Look familiar? Which do you prefer?
Email Filtering is a  Must  in today’s business climate!
Associations: <ul><li>NNDA </li></ul><ul><li>Rotary Club of Carson City </li></ul><ul><li>Carson City BNI </li></ul><ul><l...
Partial Customer List: <ul><li>Supreme Court of Nevada </li></ul><ul><li>Kalicki Law Offices </li></ul><ul><li>State Farm ...
Social Media <ul><li>(click on links below to follow Offsite and visit social media sites) </li></ul>
Contact Us <ul><li>Mailing Address: </li></ul><ul><li>P.O. Box 21406  </li></ul><ul><li>Carson City, NV. 89721 </li></ul><...
QR Code Technology <ul><li>Using your Smartphone scan the barcodes below to get more information and to save it to your ph...
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Offsite Data Depot Company Overview

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This PowerPoint presentation provides a brief overview on all of Offsite’s cost effective services.

Enjoy the presentation and please call an Offsite representative should you need more information. Corp. Line: (775) 888-9933

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Offsite Data Depot Company Overview

  1. 1. Welcome to Offsite Data Depot Please enjoy our quick presentation on How your Company can save Time, Money and be more Secure! Records Management Solutions
  2. 2. Company Overview <ul><li>Offsite Data Depot is the premier provider of offsite records storage and information management (both paper and electronic) for businesses throughout northern Nevada and surrounding regions. </li></ul><ul><li>We help businesses: </li></ul><ul><li>Save money </li></ul><ul><li>Improve employee productivity </li></ul><ul><li>Improve their ability to recover from disaster </li></ul><ul><li>Ensure business continuity </li></ul><ul><li>Simplify their compliance with government regulations </li></ul>
  3. 3. Services <ul><ul><li>Offsite Data Depot offers businesses several options when managing their vital company information. Below is a list of services we offer: </li></ul></ul><ul><ul><ul><li>Online Data Backup using Cloud Technology </li></ul></ul></ul><ul><ul><ul><li>Secure Document & Media Destruction </li></ul></ul></ul><ul><ul><ul><li>Document Scanning & Online Repository </li></ul></ul></ul><ul><ul><ul><li>Records Storage & Management </li></ul></ul></ul><ul><ul><ul><li>Email Filtering & Spam Control </li></ul></ul></ul><ul><ul><ul><li>Climate-Controlled Vault Storage </li></ul></ul></ul>
  4. 4. Online Cloud Backup <ul><ul><li>The Problem with today’s Backups </li></ul></ul><ul><ul><li>•   Backup tapes and disks are expensive and tend to go bad without you knowing it </li></ul></ul><ul><ul><li>•   Tape drives are expensive and fail at the worst times </li></ul></ul><ul><ul><li>•   Software is expensive, must be upgraded or replaced, and is often a source of failed backups. </li></ul></ul><ul><ul><li>•   Your employees (who are paid to do something else) spend time managing backups, occasionally forgetting to change the backup tapes </li></ul></ul><ul><ul><li>•   Nobody remembers to change tapes when the regular person is on vacation </li></ul></ul><ul><li>Offsite’s Cloud Solution </li></ul><ul><li>Completely Automated </li></ul><ul><li>Secure encryption of your files </li></ul><ul><li>Professionally Managed and Monitored </li></ul><ul><li>24/7 Access with a mirrored site, so no downtime </li></ul><ul><li>No software to buy and no long term contracts </li></ul><ul><li>* Ask us for a FREE 15 day trial and regain peace of mind! </li></ul>
  5. 5. Secure Document Destruction <ul><li>Whether based upon regulatory requirements, security needs, or internal document retention policies, organizations need not only retain certain records but must also ensure proper destruction of those records at the end of the documents' useful life. </li></ul><ul><li>To address this need, Offsite Data Depot provides several options to collect and professionally destroy your obsolete documents, including onsite collection bins and certified shredding and disposal. </li></ul><ul><li>On-Site Destruction Bins: </li></ul><ul><li>Offsite can shred paper, microfilm, microfiche, x-rays, computer disks, and data tapes. Additionally, we can provide on-site, locking containers for both paper and non-paper media to be picked-up at your request. These bins come in two convenient sizes: large, molded plastic containers or smaller, convenient wooden office consoles which fit better with office décor. Both have a paper/media slot and a secure, metal locking mechanism on the lid that can only be opened by Offsite personnel utilizing our key. </li></ul>
  6. 6. Document Imaging & Scanning <ul><li>One of the best forms of protection against fire, earthquakes, flooding, hurricanes and </li></ul><ul><li>any other form of disaster is through the use of Document Imaging.   </li></ul><ul><li>Do you have a disaster recovery plan? </li></ul><ul><li> Document Imaging will: </li></ul><ul><li>•   Enable you to manage millions of paper files and retrieve the one you need quickly </li></ul><ul><li>•   Be a pleasure to use, whether you are the the records manager or employee </li></ul><ul><li>•   Let you share documents with other co-workers while protecting confidential info. •   Allow you to email, fax, or look online 24/7 with the click of a mouse •   Provide an easier way to share documents with other offices or take them on the road •   Conform to the manner in which you work rather than force you to change </li></ul>
  7. 7. Record Storage & Management <ul><li>Benefits of using a Record Center: </li></ul><ul><li>Your records are safe and secure with Offsite Data Depot </li></ul><ul><li>Barcode tracking makes it easy to get to your records in minutes and is a great way to audit your paper trail </li></ul><ul><li>Pickup and delivery saves you time and is available 24/7 </li></ul><ul><li>Real time online account management and access </li></ul><ul><li>Security that exceeds HIPAA, GLBA, FACTA & other requirements </li></ul>Now Available: Vault Storage for DLT tapes, CD’s, microfilm and any other sensitive media requiring humidity and climate controls.
  8. 8. Email Filtering & Spam Control <ul><li>Today’s Problem with Sub-Standard Email Filtering Software : </li></ul><ul><li>Good email is being listed as SPAM </li></ul><ul><li>It takes too much time to sift through all your emails </li></ul><ul><li>It is costly for your IT Dept. or you to manage the email </li></ul><ul><li>Your company's bandwidth is being bogged down </li></ul><ul><li>Software and equipment are expensive </li></ul><ul><li>The Solution : </li></ul><ul><li>No contracts </li></ul><ul><li>Nothing to install </li></ul><ul><li>No equipment to purchase </li></ul><ul><li>No minimums </li></ul><ul><li>Professionally Managed </li></ul><ul><li>Daily spam reports </li></ul><ul><li>* Ask us how to get started with a 30-day Free Trial! </li></ul>
  9. 9. Testimonials <ul><li>Linda Castillo of Nevada Supreme Court - </li></ul><ul><li>&quot;The Nevada State Supreme Court cut its records storage costs by over 23% by moving their records from a Reno based records center to Offsite Data Depot in Carson City. According to a representative from Offsite, their management and delivery fees are also lower than other records centers, saving the Supreme Court additional money.&quot; </li></ul><ul><li>Frank Horn of VCM Collision- “…w e have found that our records are much more organized now that Offsite has stored and inventoried them for us.  Offsite brought to light that some of our older records could be shredded to save space and money and they provide these services at less than I can store the records myself.  Thanks again for your great customer service you provide. </li></ul><ul><li>Lanette Inman of Northern Nevada Title- “… our employees love their prompt service and personal touch. Everything is so much more efficient and because of Offsite we are able to provide a faster service for our clients. They are a great company to work with. </li></ul>
  10. 10. After using Offsite’s professionally managed records center Before managed records storage
  11. 11. Wish your files were scanned? After using Offsite’s imaging services, finding your records are just a click away!
  12. 12. Forget to Backup those critical files? With Offsites’ Automated Online Backup we professionally manage it for you using Cloud technology.
  13. 13. It is important to properly shred your documents, especially today more than ever!
  14. 14. Look familiar? Which do you prefer?
  15. 15. Email Filtering is a Must in today’s business climate!
  16. 16. Associations: <ul><li>NNDA </li></ul><ul><li>Rotary Club of Carson City </li></ul><ul><li>Carson City BNI </li></ul><ul><li>Procurement Outreach Program- POP </li></ul><ul><li>Carson City Chamber </li></ul><ul><li>Dayton Chamber </li></ul><ul><li>ARMA </li></ul><ul><li>Young Business Professionals- YBP </li></ul>
  17. 17. Partial Customer List: <ul><li>Supreme Court of Nevada </li></ul><ul><li>Kalicki Law Offices </li></ul><ul><li>State Farm Insurance </li></ul><ul><li>Casey Neilon & Associates </li></ul><ul><li>VCM Collision Center </li></ul><ul><li>Chromalloy </li></ul><ul><li>Sierra Surgical Hospital </li></ul><ul><li>American Family Insurance </li></ul><ul><li>Casino Fandango </li></ul><ul><li>Red Lion Casino </li></ul><ul><li>Carson City Sheriffs Office </li></ul><ul><li>Law Office of Darcy Houghton </li></ul><ul><li>Harley-Davidson Financial </li></ul><ul><li>Northern Nevada Title </li></ul><ul><li>Storey County </li></ul><ul><li>Bullis & Associates CPA </li></ul><ul><li>Casino Fandango </li></ul><ul><li>Atlantis Resort Casino </li></ul><ul><li>CGI </li></ul>
  18. 18. Social Media <ul><li>(click on links below to follow Offsite and visit social media sites) </li></ul>
  19. 19. Contact Us <ul><li>Mailing Address: </li></ul><ul><li>P.O. Box 21406 </li></ul><ul><li>Carson City, NV. 89721 </li></ul><ul><li>Corporate Office & Record Center: </li></ul><ul><li>550 Mallory Way </li></ul><ul><li>Carson City, NV. 89701 </li></ul><ul><li>Bus: 775.888.9933 </li></ul><ul><li>Fax: 775.888.9180 </li></ul><ul><li>Web: www.offsitedatadepot.com </li></ul><ul><li>Email: [email_address] </li></ul>We are proud to be a green company We accept ACH, Visa & MasterCard The best way to protect your vital business information is to keep it &quot;Offsite&quot;
  20. 20. QR Code Technology <ul><li>Using your Smartphone scan the barcodes below to get more information and to save it to your phone for future reference. By the way, you may need to add a free app before scanning these. </li></ul>Map Website Phone

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