Open Access & Nottingham eTheses & ePrints Postgraduate Publishing Workshop Gareth J Johnson, SHERPA, IS [email_address] University of Nottingham, November 2006

1) Introduction Talk will cover Traditional publishing barriers to getting your publications read How to improve your readership & professional standing Some options to help here at Nottingham

Talk will cover

Traditional publishing barriers to getting your publications read

How to improve your readership & professional standing

Some options to help here at Nottingham

2) Barriers Ever tried getting hold of an international thesis? Does everyone have access to the same journals? To ensure that your work is read not enough to just submit/publish Publishing and indexing timescales are considerable

Ever tried getting hold of an international thesis?

Does everyone have access to the same journals?

To ensure that your work is read not enough to just submit/publish

Publishing and indexing timescales are considerable

3) Publishing Barriers Research is publicly funded Personal academic efforts Supported by institutions Authors sign away rights with publishers in order to publish Given away freely to publishers Publishers make huge pro££it$ Author gets no tangible reward And loses rights to copy material for colleagues, teaching etc… Institution potentially loses out on its investment

Research is publicly funded

Personal academic efforts

Supported by institutions

Authors sign away rights with publishers in order to publish

Given away freely to publishers

Publishers make huge pro££it$

Author gets no tangible reward

And loses rights to copy material for colleagues, teaching etc…

Institution potentially loses out on its investment

4) Cost Barriers Not all libraries can subscribe to all journals During the period 1998-2003 RPI +11% Journal £ +58% Library budgets -29% Increasing prices decrease effective readership Even in the affluent West Nottingham pays between £30-9k/journal

Not all libraries can subscribe to all journals

During the period 1998-2003

RPI +11%

Journal £ +58%

Library budgets -29%

Increasing prices decrease effective readership

Even in the affluent West

Nottingham pays between £30-9k/journal

5) Routes to Read Read online journals Most subscription only Cost the University just as much Personal subscriptions never enough Obtain material physically Tricky for overseas material Variable or uncertain timescales Cost can be a problem

Read online journals

Most subscription only

Cost the University just as much

Personal subscriptions never enough

Obtain material physically

Tricky for overseas material

Variable or uncertain timescales

Cost can be a problem

6) Routes to being Read? Mount texts on your own site? How retrievable? Lower Google rankings for personal sites Long term availability What happens in 5-10 years? Will the format still be accessible Is it legal? Are you breaching your agreement with the publisher

Mount texts on your own site?

How retrievable?

Lower Google rankings for personal sites

Long term availability

What happens in 5-10 years?

Will the format still be accessible

Is it legal?

Are you breaching your agreement with the publisher

7) Open Access Frees research for the good of humanity Deposition of research into repositories Electronic versions of any research publication Freely available online - no subscription to read A particular constituency can donate Timely & rapid communication of ideas Sustainability built in Material available for years to come Repositories ensuring continued format accessibility Funders Compliance with OA now mandated by some research funders and boards

Frees research for the good of humanity

Deposition of research into repositories

Electronic versions of any research publication

Freely available online - no subscription to read

A particular constituency can donate

Timely & rapid communication of ideas

Sustainability built in

Material available for years to come

Repositories ensuring continued format accessibility

Funders

Compliance with OA now mandated by some research funders and boards

8) Legality Who allows it? >90% of journals or 75% of publishers Conditions or restrictions Conditions allow deposition provided rules followed E.g. Not publishers version, pre/post print only Restrictions stop immediate deposition E.g. Embargos (6 months-2 years commonly) Open Access Publishing Peer reviewed titles with NO copyright transfer See the DOAJ for over 2000 globally Tools to help SHERPA/RoMEO Guide to variations between publishers SHERPA/JULIET Guide to Research Funder requirements

Who allows it?

>90% of journals or 75% of publishers

Conditions or restrictions

Conditions allow deposition provided rules followed

E.g. Not publishers version, pre/post print only

Restrictions stop immediate deposition

E.g. Embargos (6 months-2 years commonly)

Open Access Publishing

Peer reviewed titles with NO copyright transfer

See the DOAJ for over 2000 globally

Tools to help

SHERPA/RoMEO

Guide to variations between publishers

SHERPA/JULIET

Guide to Research Funder requirements

9) Advantages Wider global readership Citations are the life blood of an academic career. Which means Improved citation rankings Faster communication Improved long term preservation Decreased potential plagiarism All leads to better: Personal & professional standing Departmental & Institutional respect/promotion

Wider global readership

Citations are the life blood of an academic career.

Which means

Improved citation rankings

Faster communication

Improved long term preservation

Decreased potential plagiarism

All leads to better:

Personal & professional standing

Departmental & Institutional respect/promotion

10) Disadvantages OA self-archiving not always possible Restrictions from stakeholders & sponsors Rejection risk Ethical or commercial sensitivity Don’t take risks with your publishing! Can always revisit post-publication Publishers can change policies

OA self-archiving not always possible

Restrictions from stakeholders & sponsors

Rejection risk

Ethical or commercial sensitivity

Don’t take risks with your publishing!

Can always revisit post-publication

Publishers can change policies

11) Nottingham repositories Two repositories at Nottingham Nottingham ePrints Nottingham eTheses Easy to use Submission takes 10 minutes Registration 1 st time only Small but growing collection Already high on search engine rankings OpenDOAR service searches

Two repositories at Nottingham

Nottingham ePrints

Nottingham eTheses

Easy to use

Submission takes 10 minutes

Registration 1 st time only

Small but growing collection

Already high on search engine rankings

OpenDOAR service searches

12) Hints & Tips Save electronic copies of your publications Early versions as well as final Allows you to choose which version to deposit DO put your thesis into NETheses & papers into NEP Do read and submit to Open Access journals DON’T be afraid to ask for advice

Save electronic copies of your publications

Early versions as well as final

Allows you to choose which version to deposit

DO put your thesis into NETheses & papers into NEP

Do read and submit to Open Access journals

DON’T be afraid to ask for advice